HomeMy WebLinkAbout4/20/2005 - STAFF REPORTS (11) CITY COUNCIL APRIL20,2005
CONSENT CALENDAR
SUBJECT: CONSTRUCTION CHANGE ORDER NO. 3 TO AGREEMENT NO. 4863
WITH CONTRERAS CONSTRUCTION, INC., FOR CITY PROJECT NO. 02-
27, AMADO/ALVARADO PARKING LOT AND STREET IMPROVEMENTS.
FROM: David H. Ready, City Manager
BY: Director of Public Works/City Engineer
SUMMARY:
Approval of this Change Orderwill result in an increase to the City's contract with Contreras
Construction, Inc. for the construction of the Amado/Alvarado Parking Lot and Street
Improvements, City Project No. 02-27. The total increase to the project per this change
order is $20,292.79.
RECOMMENDATION:
That the City Council approve Minute Order No. approving Construction Change
Order No. 3 to Agreement No. 4863 with Contreras Construction, Inc., for Amado/Alvarado
Parking Lot and Street Improvements, in the amount of$20,292.79, for a total contract price
of$770,659.54. City Project No. 02-27.
Authorize the City Manager to execute all necessary documents.
STAFF ANALYSIS:
City Council awarded Contreras Construction, the contract to construct the Amado/Alvarado
Parking Lot, (City Project# 02-27), on March 31, 2004. The original contract amount was
$730,356.25.
Construction of the parking lot began on June 14, 2004. Shortly after construction began, it
was determined that a necessary SCE service would not be available within the original
project time frame. At that time, work on the project was suspended and Change Order No.
1 was issued in the amount of$2,225.00 which compensated the Contractor for maintaining
dust control measures during the delay. Work resumed on November 81h, and the lot was
declared substantially complete on December 17th. As the construction neared completion,
Change Order No. 2 was issued. This Change Order compensated the contractor for the
construction of various items which had been omitted from the contract bid schedules.
Change Order No. 2 increased the contract by $17,785.50. Following the completion of
construction, it was realized that there was a sufficient amount of curb and gutter dollars
remaining in the contract to complete the missing section along Alvarado Rd. adjacent to the
future North Parking Lot. The majority of Change Order No. 3 will provide for additional funds
to pave this unimproved portion of Alvarado Rd.
Cumulatively, Change Orders 1, 2 and 3 represent an increase to the original contract of
5.5%. This change order will increase the final contract amount to $770,659.54. Funds for
the additional work are available in the following accounts:
REM NO. •� -
CCO#3 — Contreras Construction
April 20, 2005
Page 2
261-4283-50003-Convention Center Phase 2 (Building & Equipment) $ 4,071.79
134-4498-50227-Local IMeasure A, Amado/Alvarado Street Improvements $16,221.00
0-1�1—
David J. Barakian
Director of Public Works/City Engineer
APPROVED: ` --
City Manager
ATTACHMENTS:
1. Minute Order
2. Change Order No. 3
CITY OF PALM SPRINGS
CONTRACT CHANGE ORDER
To: Contreras Construction Co. Date: April 27 ,2005
P.O.Box 1808 Project No.: 02-27
Indio,CA 92201 Project:Amado/Alvarado Parking lot Imp.
Change Order No.: Three (3)
Contract Purchase No.: 416500
Account Numbers: 4498.50227
4371-50227
4283.50003
Agreement No.: 4863
CHANGES IN WORK/COST:
DECREASE TO CONTRACT QUANTITIES
Alternative Schedule A
Bid Item No.
16. A2-6 Curb/Gutter -37 LF @ $18.00/SF ($666.00)
18. PCC Sidewalk -150 SF @ $3.10/SF ($465.00)
22. 4' PCC Cross Gutter -4 LF @ $32.00/LF ($128.00)
23. 6' PCC Cross Gutter -70 SF @ $8.00/SF ($560.00)
INCREASE TO CONTRACT QUANTITIES
New Items
A. Additional Irrigation agreed price/lump sum $2,141.79
B. Dust Suppressant agreed price/lump sum $1,480.00
C. Re-Mobilization agreed price/lump sum $2,890.00
Alternate Schedule A
Bid Item No.
12. 3" AC Pavement 8000 SF @ $1.10/SF $8,800.00
15. 6" Misc. Base 8000 SF @ $0.85/SF $6,800.00
TOTAL NET CHANGE ORDER INCREASE AMOUNT $20,292.79
REASONS FOR CHANGES:
Bid Items 16, 18, and 23: Decreases to these items are due to the actual constructed quantities
(Decrease Amounts) being less than the original estimate.
Item A: Portions of the newly constructed landscape areas did not have proper
irrigation to support planned plantings. This item represents the lump
sum/agreed price to provide additional irrigation for these areas.
I
Item B: Additional grading was performed on the Northern portion of the
parking lot. In order to comply with dust control standards,
application of dust suppressant is required.
Bid Items 12, 15 and Item C These items are required in order to complete the construction of curb
(Increase Amounts) and gutter and street paving on Alvarado Rd. North of the Project
site. This additional work is being completed at the request of
Remodel staff. It is the section adjacent to the North half of the lot
which was not originally awarded by Council. Due to savings in
various areas of the project, sufficient funds exist to complete this
additional work.
Working time on this project has stopped. The contract currently remains open for the landscape
maintenance period. Actual time for construction of this additional work is not to exceed 10
working days.
* Note: No additional mark ups will be added to any item on this Change Order.All cost per
each item are final.
SOURCE OF FUNDS
The following accounts will be utilized or credited as indicated:
Account No. 261-4283-50003 Conv. Center Phase 2 (Building & Equipment)
Items A, B, 22 and 20% of Item C- $4,071.79
Account No. 134-4498-50227 Local Measure A, Atnado/Alvarado St. Itnprovemnts
Items 12, 15, 18, 23, and 80% of Item C-$16,221.00
Summary of Costs Contract Time
Original Contract Amount: $730,356.25 Original Completion Date: September 8,2004
This Change Order: $20,292.79 Days Added for this C.C.O.: 0-
Previous Change Order(s): $20,010.50 Previous Days Added: 69-
Revised Contract Amount: $770,659.54 Revised Completion Date: December 17,2004
I have received a copy of this Change City Approval:
Order and the above AGREED PRICES
are acceptable to the contractor. Submitted by Date
Street Maintenance Manager
By Approved by Date
City-Engineer
Date Approved by Date
City-Manager
2
MINUTE ORDER NO. �'6 ✓'7
APPRPOVING CONSTRUCTION CHANGE ORDER NO. 3
TO AGREEMENT •N9: 4863 WITH CONTRERAS
CONSTRUCTION, INC., ,FOR ICITY PROJECT NO. 02-27
AMADO/ALVARADO PARKING LOT AND STREET
IMPROVEMENTS, IN THE AMOUNT OF$20,292.79, FOR A
TOTAL CONTRACT PRICE OF $770,659.54./
I, James Thompson, City Clerk of the City of Palm Springs, hereby certify that this Minute
Order approving Construction Change Order No. 3 to Agreement No. 4863 with Contreras
Construction, Inc., for City Project No, 02-27, Amado/Alvarado Parking Lot and Street
Improvements, in the amount of$20,292.79, for a total contract price of$770,659,54, was
adopted bX the City Council of the City of Palm Springs, California, in a meeting thereof held
on the 20' day of April, 2005.
James Thompson, City Clerk