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Home My WebLink About5/4/2005 - STAFF REPORTS (20) CITY COUNCIL MAY 4, 2005 NEW BUSINESS SUBJECT: GOLF COURSE RESTORATION REPAIRS FROM: David H. Ready, City Manager BY: Department of Parks and Recreation SUMMARY: The City Council will consider authorizing Change Order #1 to Purchase Order #516170 to James O. Rue Construction in the amount of $52,621.85 and authorizing an additional $39,014.83 from General Fund Balance to City Project CP05-04 to complete golf course restoration repairs caused from storm damage in January 2005. RECOMMENDATION: 1. Approve Minute Order No. "APPROVING CHANGE ORDER #1 TO PURCHASE ORDER#516170TO JAMES O. RUE CONSTRUCTION IN THE AMOUNT OF $52,621.85." 2. Adopt Resolution No. "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALM SPRINGS, CALIFORNIA, AMENDING THE BUDGET FOR THE 2004-05 FISCAL YEAR BY APPROPRIATING $39,014.83 FROM THE GENERAL FUND BALANCE TO ACCOUNT 001- 4201-43200 TO COVER THE REMAINING ESTIMATED COST OF STORM DAMAGE REPAIRS TO THE TAHQUITZ CREEK GOLF RESORT. " STAFF ANALYSIS: In early January 2005, severe rain storms caused significant damage to both the Legends and Resort courses at Tahquitz Creek Golf Resort. The severe rainfall left debris throughout the wash areas of both properties and caused considerable soil erosion, cart path and irrigation damage, and forced the temporary closure of the property. Initial estimates by the staff at that time anticipated repairworkto be about $200,000. Staff worked with local contractors to complete immediate repairs and reopen the property as quickly as possible to restore revenue generation. This was done in a matter of days, although repairs were only beginning. Over the past 90 days, staff has been working with the contractor to replace damaged cart paths and import soil to the best of our ability. This has been done despite the fact that water continues to flow through the wash area from repeated rainfall and the constant winter runoff from snow melting on the surrounding mountains. Item No. 53 . GOLF COURSE RESTORATION REPAIRS DATE: May 4, 2005 PAGE: Two At the present time, the remaining work to be done lies within the center of the channel and this work cannot be completed until the runoff subsides. The remaining work involves a minor amount of soil import, fine grading of the channel and replacement of approximately 200 lineal feet of cart path spanning the channels center. On January 12, 2005, City Council adopted Resolution#21179 amending the City's 2004-05 budget by allocating $347,000 to the Contractual Services Account of the Street Maintenance budget. Of this amount, $200,000 was allocated towards the estimated repair cost for Tahquitz Creek Golf Resort. As most repairs have been completed at this time, staff believes that the request for an additional $39,014.83 will be sufficient to complete the remaining repairs. FISCAL IMPACT: The fiscal impact of this request will reduce the General Fund Balance by $39,014.83. ALTERNATIVES: The City Council could reject the request for additional funds and repairs to the golf course would remain incomplete and significantly impact the playability and image of the Tahquitz Creek Golf Resort. Pott Mikesell, Director ( David H. Ready, Cityager Department of Parks and Recreation I I i I i I I I I I i I i I I P^t^^ City of Palm Springs N Department of Parks and Recreation * * 401 S.Pavilion Way ■ Palm Springs,CA 92262 * CD } Telephone: (760)323-8281 ■ FAX: (760)323-8279 cqC I FO RN�P MEMORANDUM DATE: April 22, 2005 TO: Jim Steele, FEMA Representative FROM: Scott Mikesell, Director, Department of Parks and Recreation ' SUBJECT: Storm Damage Repair Surmnary for Tahquitz Creek Our original estimates for the restoration and repair to the Golf Course were estimated at$200,000. Of this amount,$150,000 was estimated for debris removal,soil import and grading and cart path restorations.The remaining $50,000 was estimated for irrigation repairs,re-seeding and replacement of sand in the damaged bunkers. To date,the following are the amounts expended and our estimate for the remaining repairs.As there is still water running though the damaged area,we still have two cart path areas to replace and some soil import and grading to complete once the water quits flowing. At the present time,there remains approximately 200 lineal feet(1600 sq.ft.)of concrete path work to be done I and approximately 10-15,000 cubic yards of soil to be imported to the site before we can complete the final grading and i restoration. The ESTIMATE at the bottom of the page accounts for this additional remaining work. i Expenses as of 4-22-05 I I Debris Removal, Soil Import,Grading and Cart Path Repair i Billing Invoice#1 -James 0.Rue Construction $ 71,784.93 Billing Invoice#2-James 0.Rue Construction $102,836.93 I Total to date (status-incomplete) $174,621.86 Irrigation Repair(Sprinklers, Controllers&Misc.Parts) Billing Invoice#1 -Sports Turf Irrigation $ 22,379.46 I Billing Invoice#2-Sports Turf Irrigation $ 9,482.00 j Total to date (status-complete) S 31,861.46 Replacement Sand for Sand Trap Repairs Billing Invoice#1 -West Coast Aggregates $ 1,083.51 Total to date (status-complete) $ 1,083.51 Seed for Turf Restoration Billing Invoice#1 -Simplot Partners $ 3,448.00 Total to date (status-complete) $ 3,448.00 I TOTAL EXPENDED TO DATE $211,014.83 Estimated remaing work ($8,000 concrete/$20,000 earthwork) $28,000.00 TOTAL FINAL ESTIMATE OF PROJECT COST $239,014.83 BILL TO: CITY OF PALM SPRINGS ' ' CITY OF PALM SPRINGS FINANCE DEPT. PURCHASE ORDER P•0.# ;511,17VI P.O.BOX 2743 DEPARTM NT pF R U_E NT AN C N�7� RAGTW G CI'-If 1,463E. ORDER # i. PALM SPRINGS,CALIFORNIA 92263-2743 �; 1 9 6P R� ;3 I 9i� 13 I„ h QUOTED BY: Dave PUBLIC WORKS 6iDMINISTRIPITION 3200 E. Tf'1FIQUITZ CIPI-0YON WAY DATE: Lh�•t iiiv:.ilZ° SHIP TO: P. O. BOX i 3 'V'i:i`,`.:r.:a--c.. I•,� Ser\r +CA. J- C '7s F.O.B.: r., i.(,e.s TERMS: 'I' 76'" I f t"'�' DELIVERY DUE: .TAMES O. RLE COIaSTRUCTION CO. VENDOR: 30 ME:RR:I:E_L DRIVE REQUISITION N: PBWK--5".`47:24 P U BOX 111;6113 PALM DESEEPT CA 92255 BID ACCOUNT: DaveB ITEM NO. DESCRIPTION QUANTITY UNIT PRICE EXTENSION ptc:oauntw 420I1' t432;..>r�L� — *Pencaanl anati cfi t,.it Li,«i":iZat li::+n of the City Council End the Pinar€ce/Auc:lit&Budget Depar^'trrvwjt. Rez,_,on; ini.tia'1 stor'°nt claim c estirnates i U1e.'i'"e riot <.rnu fic: it•-_+nt to S«'G��iver'" the rc•i pzaal-_ zt the Taiihcp.lit< Golf i CYr^igina3. !''1-trcha; as f_v,d i^ :,If $_15ZX, .171 as r (:r by Exeai.t'tivE 011 and rati'fieti by, City C�«F€_nc.Til 'via #1 JI.A l 5 -'60-el'.'.t Jail"ivaiir-y liil 2005. An ac:lc:l:itir_ina:l. $52, GRA. 86 i.e emtinnate { to the i"lec:Fssr..Y`y r c4lpa S"r'`s. St Elf f will be t^equesti.ng author izI hticwi fi', the i City ' toapp ,OVC..5i E ; t 7.'3 P;1 Y^I'_i 1;1S:15i r�ld Change Or,dcw ##1 -1 May try i"R,00 . I Th i m, Chzinge Ov,der" :I.s 1 E""IDIi\G the allaptr^to'val of the Palm RI_i--' igs City (,'.G.1 r,!1"If,=:f. 1. This G'1'f lEt YI Fir C-z order request shndl be r_ly€ the May 4, 201f5 CCFJt_ii"lc::ii Age'nclm 'u'ov, thcx7,r eci ng',f rier,at i on. Puri cad's iu".UI:3,j C'c. t "Lo the a}.!}"!1"GIV$:ii ..if i Co-uncil and tl"ie I"iY7<rl l'3G'e r'1�i_[t i."t&xT.ti 1_tC)Ia Fd$ Do....Pal-al.F... ,t f I W.'7 C:F'lfI GEC IN C)iWER AIYIOLW1 : i:F 2162,1.. a i By accepting order,seller agrees to accept all terms and con- Instructions ditions appearing on the face and reverse side of this purchase 1. Please submit invoices in duplicate 4. Notify at once if order cannot be filled order or attached hereto. 2 Please submit separate invoices for each order 5. The city is not exempt from California sales lax 3. Show P O.#on each carton label 6 The city is exempt from Federal excise tax Bruce 3oI-rnson, Cf:i1::40, C. P. M. V�FN��IC :1 BY MINUTE ORDER NO. 7669 APPROVING CHANGE ORDER 1 TO PURCHASE ORDER 516170 WITH JAMES O. RUE CONSTRUCTION IN THE AMOUNT OF $56,621.85 I, James Thompson, City Clerk of the City of Palm Springs, California, hereby certify that this Minute Order approving Change Order 1 to Purchase Order 516170 with James O. Rue Construction in the amount of $56,621.85, was adopted by the City Council of the City of Palm Springs, California, in a meeting i thereof held on the 4th day of May, 2005. i I I I i James Thompson, City Clerk I RESOLUTION NO. 21258 OF THE CITY COUNCIL OF THE CITY OF PALM SPRINGS, CALIFORNIA, AMENDING THE BUDGET FOR THE 2004-05 FISCAL YEAR. WHEREAS Resolution 20973 approving the budget for the fiscal year 2004-05 was adopted on June 9, 2004; and WHEREAS the City Manager has recommended, and the City Council desires to approve, certain amendments to said budget; NOW THEREFORE BE IT RESOLVED that the Director of Finance is authorized to record inter-fund cash transfers as required in accordance with this Resolution, and that Resolution 20973, adopting the budget for the 2004-05 fiscal year is hereby amended as follows: SECTION 1. ADDITIONS i I Fund Activity Account Amount i I 001 General Fund 4201 Street 43200 Contractual $39,014.83 Maintenance Svc. Purpose To pay for additional storm damage repairs at Tahquitz Creek Golf Resort caused by January 2005 rainstorm. I SECTION 2. SOURCE I i I Fund Activity Account Amount I I 001 General Fund 29301 Fund $39,014.83 Balance I i ADOPTED THIS 4th day of May, 2005. I David H. Ready, City Manager I ATTEST: I I I i James Thompson, City Clerk I� Resolution No. 21258 Page 2 CERTIFICATION STATE OF CALIFORNIA ) COUNTY OF RIVERSIDE ) ss. CITY OF PALM SPRINGS ) I, JAMES THOMPSON, City Clerk of the City of Palm Springs, hereby certify that Resolution No. 21258 is a full, true and correct copy, and was duly adopted at a regular meeting of the City Council of the City of Palm Springs on May 4, 2005, by the following vote: AYES: Members Foat, Mills, McCulloch, Pougnet and Mayor Oden NOES: None ABSENT: None I ABSTAIN: None I I i James Thompson, City Clerk City of Palm Springs, California I I I i I I I I I I I I I I I I I I I I I I