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City Council Staff Report
Date. May 5, 2010 CONSENT CALENDAR
Subject: APPROVAL OF CONTRACT CHANGE ORDER NO. 2 TO THE
2008/2009 & 2009/2010 ANNUAL ASPHALT OVERLAY, CITY PROJECT
08-28
From: David H. Ready, City Manager
Initiated by: Public Works and Engineering Department
SUMMARY
On March 3, 2010, the City Council awarded a construction contract to Hardy & Harper,
Inc., for the 2008/2009 & 2009/2010 Annual Overlay Project. Change Order No. 2 will
include the north half of East Palm Canyon Dr. between Farrell Dr. and Cerritos Road,
and pavement repairs to some of the sludge drying beds at the Wastewater Treatment
Plant as a part of this contract.
RECOMMENDATION:
1) Approve Contract Change Order No. 2 to Agreement No. 5943 with Hardy &
Harper, Inc. in the amount of $45,768,60 for the 2008/2009 & 2009/2010 Annual
Overlay, City Project 08-28; and
3) Authorize the City Manager to execute all necessary documents.
STAFF ANALYSIS:
The north half of E. Palm Canyon Dr. between Farrell Dr. and Cerritos Road was
originally included as a part of the 2009/2010 Annual Slurry Seal, City Project No. 09-
13. However, once that project was started, it was determined that this segment of E.
Palm Canyon Dr. had deteriorated too much for a slurry seal to be an effective repair.
Therefore, staff is recommending that this segment be deleted from the slurry seal
project and included with this year's annual overlay project.
In addition, there are areas within the existing sludge drying beds at the Wastewater
Treatment Plant (which have asphalt concrete pavement as an underlying surface for
the spreading and drying of sludge) where the asphalt pavement has deteriorated and
ITENA NO.
City Council Staff Report
May 5, 2010- Page 2
2008/2009 &2009/2010 Annual Overlay (CP 08-28)
requires replacement. Staff has negotiated a second change order to this contract to
add the work, and recommends the City Council approve the change order.
FISCAL IMPACT:
A portion of the cost for adding the segment of E. Palm Canyon Dr. to the overlay
project will be offset by deleting the same segment from the 2009/2010 Annual Slurry
Seal, City Project No. 09-13. The estimated savings from City Project No. 09-13 (also
funded with Local Measure A funds) is $6,000. Sufficient funds are available in the
Local Measure A Account No. 134-4498-50278. Sufficient funds for adding repair of
asphalt concrete pavement within the sludge drying beds at the Wastewater Treatment
Plant are available in the Wastewater Fund Account No. 420-6800-43240. No local
miscellaneous General Funds are required for this project.
SUBMITTED:
Prepared by: Recommended by:
Marcus L. Fuller David J. Barakian
Assistant Director of Public Works Director of Public Works/City Engineer
Approved by:
Thomas J. Wilg'on, Asst. City Manager David H. Ready, �nager
Attachments:
1. Contract Change Order No. 2
02
CITY OF PALM SPRINGS
CONTRACT CHANGE ORDER
To: Hardy & Harper, Inc. Date: April 26, 2010
1312 E. Warner Ave. Project No: 08-28
Santa Ana, CA 92705 Project: 2008/2009 & 2009/2010 Overlay
Tel: (714) 444-1851
Fax: (714) 444-2801 Change Order No: 2
Purchase Order
Attn: Mike Amundson Account 133-4298-50225, 133-4298-50276
134-4498-50225, 134-4498-50278
420-6800-43240
Agreement No: 5943
CHANGES IN WORK:
The following street is being added to the project:
1) East Palm Canyon (North side, Farrell Dr. to Cerittos Dr.)
New Item
2) Removal and replacement of asphalt paving at Waste Water Treatment Plant
CHANGES IN COST:
Increase in Bid Item Quantity at Bid Item Price:
Bid Item CCO#2 A: Mobilization — Lump Sum @ $500.00
Bid Item CCO#2 B: Traffic Control — Lump Sum @ $1,750.00
Bid Item CCO#2 C: Cold Mill Existing A.C. Pavement— 9,120 SF @ $0.15 /SF = $1,368.00
Bid Item CCO#2 D: Install Pavement Reinforcing Fabric—34,195 SF @ $0.26/ SF = $8,890,70
Bid Item CCO#2 E: Construct 1'/2'A.G. Overlay— 34,195 SF @ $0.66 / SF = $22,568.70
Bid Item CCO#2 F: Adjust Water Valve to Grade— 2 EA @ $414 / EA = $828,00
Bid Item CCO#2 G: Traffic Striping and Markings —Time and Materials Estimate @ $2,000.00
Bid Item CCO#2 H: R/R AC Paving- Lump Sum @ $7,863.10
Total Change In Cost: $46,768.50
SOURCE OF FUNDS:
Funds for Items A thru G are available in the following account: 134.4498-50278 ($37,905.40)
Funds for item H are available in the following account: 420-6800-43240 ($7,863.10)
REASONS FOR CHANGE:
Items A thru G: East Palm Canyon, North side from Farrell Dr. to Cerritos Dr. is being deleted from the slurry
seal project and added to the overlay project due to the poor condition of the asphalt pavement.
Item G: The amount shown above for this item is an estimate. Actual time and materials required to complete
the work will be determined in the field.
Item H. Selected paved areas of the Waste Water Treatment Plant are being removed and replaced due to
poor condition.
03
Contract Change Order No. 2
City Project#08-28, 2008/2009 & 2009/2010 Annual Asphalt Overlay
Page 2 of 2
SUMMARY OF COSTS:
Original Contract Amount $1,234,000.00 Original Completion July 10, 2010
This Change Order: $ 45,768.50 Days Added for this —4--
Previous Change Order(s): $ 521,880.00 Previous Days Added: --20—
Revised Contract Amount: $1,801,648.50 Revised Completion August 18, 2010
I have received a copy of this Change Order and the above AGREED PRICES are acceptable to Contractor
Contractor Approval:
/ Signature Date
Printed Name and Title
City Approval: n L/
Submitted By: I L Z 2 7 • I y
Senior Public Works Inspector Date
Approved By:
Director of Public Works/City Engineer Date
Approved By:
City Manager Date
Attest By:
City Clerk Date
Distribution:
Original Conformed Cop Conform - File Cony:
Contractor (1) Engineering Pay File (1)
City Clerk (1) Resident Engineer (1)
Procurement (1)
Finance (1)
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