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Home My WebLink About6/15/2005 - STAFF REPORTS (8) V N � t H k Cp4IO[I.tEp EI'~ City Council Staff Report DATE: June 15, 2005 CONSENT CALENDAR SUBJECT: Terminal Expansion/Holdrooms FROM: David H. Ready, City Manager BY: Department of Aviation SUMMARY Project provides additional passenger/airline capacity, remodeled walkway, courtyard refurbishment for security and irrigation and passenger conveyance construction and remodeling at the airport to meet the growing demand for air services to and from the Valley. The proposed holdroom will add gates to adequately support today's regional aircraft and future growth. RECOMMENDATION: 1. Approve Minute Order No. , adopting plans and specifications for the construction of the New Regional Holdrooms, for project no. 2005-10, Expansion Term inal/Holdrooms, add checkpoint Phase 3 (Part 2) and the engineer's construction cost estimate of$15,500,000. 2. Direct staff to proceed with the solicitation of bids for Project No. 2005-10. STAFF ANALYSIS: This action will allow for the solicitation of bids for construction related to the proposed expansion/modification of the passenger boarding hold rooms at the Airport. As accomplished on the recent security projects for the Airport and in accordance with Council direction, design progress meetings were held with the Airport Commission, Architectural Review Committee and the City Planning Commission. Both the Security Checkpoint modifications and the new Regional Holdroom are based upon a consistent 8% to 15% growth rate, the 5-year projection estimates peak-hour enplanements at 523 pax and annual traffic of 2.3 MAP (million annual passengers). Item No. 2. E. City Council Staff Report (Junel5, 2005) -- Page 2 (Terminal Expansion/Holdroom-add Checkpoint Phase 3 (Part 2) The 10-year projection represents peak-hour enplanements of approximately 1052 pax and an overall activity level of 4.5 MAP (million annual passengers). The Airport's Construction Manager in conjunction with the Airport's Architect has developed the necessary project design and construction documentation to allow the project to continue with anticipated bid dates beginning in July of 2005. Actual construction is anticipated to begin in November of 2005 and holdroom completion is expected by the Fall of calendar year 2006. The remaining facilities are expected to be completed by the Spring of 2007. FISCAL IMPACT: The FAA has authorized PSP to encumber its entitlement funds (approximately $3.45 million/year) through FY 2007 for the stated project totaling approximately $10.5 million. Grant fund distribution will include $3.5 million in 2005, $3.5 million in March 2006 and $3.5 million in March 2007. Additional funding for this project will come from FAA "discretionary" funding, initially $3 million in year 2005 bringing the total 2005 grant award to approximately $13.5 million. The remainder, approximately $2 million is anticipated to follow in subsequent years (either FY 2006, 2007 or both) see attached memo from Director of Aviation to City Manager. The work referenced within these documents is eligible for reimbursement via Airport Improvement Program (AIP) grant 38 (FY 05) from the Federal Aviation Administration (FAA), which will cover 95% of the cost. The grant amount of $13.5 million will be granted by the FAA beginning in FY05 through a multi-year funding agreement that will run through FY 07. The remaining 5% will be funded from the Airport's general revenues. The initial projected costs have been budgeted in FY 05/06. c� ichard S. Walsh, A .E., Director of Aviation David H. Ready, Cityyger Cv Attachments: Bid Documents - Plans and Specifications for Terminal Expansion/Holdroom-add Checkpoint Phase 3 (Part 2) Site Plan Memo from Director of Aviation to City Manager y F r � 3 �3 CITY OF PALM SPRINGS Department of Aviation Palm Springs International Airport Palm Springs In tern ad1nil Alrpart uaEvus r�somwAr MEMORANDUM DATE: June 3, 2005 TO: David H. Ready, City Manager FROM: Richard S. Walsh, A.A.E., Director of Aviation SUBJECT: PSP Regional Terminal Development Program-FAA Funding As you are aware, I've been interacting with the Federal Aviation Administration Western Region Office Manager, Mr.Mark McClardy,regarding PSP's funding program relative to the new Regional Terminal development. We have made great progress relative to the funding of PSP's development plans that mostly revolves around a multi-year funding initiative that utilizes PSP's"entitlement"dollars over the course of three years (2005—2007), Combined entitlements equate to approximately$8 million. However, these funds do not cover all costs associated with this program. The FAA previously committed its' support relative to"discretionary'funding and again, we have made progress and have experienced great success (PSP tentatively will be awarded an additional $3 million from discretionary funding this year for this program) bringing PSP's current total to approx. $11 million for this program (this in and of itself is a huge success as the FAA typically does not fund Terminal development). That said, PSP has been unsuccessful at'convincing the Western Region Manager to commit(this year)an additional approximately $4.5-5 million that will be needed to complete the project(this is for this fiscal year and does not preclude PSP from continuing to request this money over the course of the three year funding cycle). By complete I mean finishing touches that will be obvious to the traveling public,they are: landscaping ($1.7 m),walkway cover($1 m),and Bird Air structures that provide cover in the"oasis"area ($1-2 m). Not havinq these components will NOT prevent and/or delay the overall project. It was for the uncertainty of the Federal Grants that we are bidding the program in multiple packages relative to the federal dollars received. However, I believe these components to be eligible for discretionary funding and further believe that I can make a convincing enough argument to the FAA at the appropriate level, i.e., Washington D.C. Toward that end, and as part of the Parsons contract under "program guidance" (AIP eligible) we have requested and have been granted a meeting with Ms. Catherine Lang, Deputy Associate Administer for Airports on June 9, 2005 at 1:00—2:30 (confirmed) at FAA Headquarters in Washington D.C. It is my sincere belief that once Ms. Lang has a complete understanding of the PSP program,funding criteria relative to FAA AIP handbook, continued growth (outpacing the National avg. by 5-6%), and FAA's previous commitment of support at the local level,she will be convinced of the need and the funding will follow. Parsons and I intend to present PSP'5 case to her and her staff with the intent that she rule in favor of PSP on these aforementioned items thereby overturning Mr. McClardy's stated, and at this point unofficial, position (our window of opportunity is thus short and is why the meeting must take place quickly). Please note, FUNDING FOR THE SCREENING LANES IS SECUREAND THE PROJECT IS ON TARGET. The issues I have outlined will not impact funding for the Screening Lanes as it only relates to certain items within the overall Regional Terminal development program and they are NOT an absolute requirement to build out this program. I will continue to keep you posted on our progress. RSW/Ilp MINUTE ORDER NO. APPROVE MINUTE ORDER NO. ADOPTING THE PLANS AND SPECIFICATIONS FOR PROJECT NO. 2005-10, EXPANSION TERM I NAL/HOLDROOMS, ADD SECURITY CHECKOINT PHASE 3 (PART 2) AND THE ENGINEER'S CONSTRUCTION COST ESTIMATE OF $15,500,000, AND DIRECT STAFF TO PROCEED WITH THE SOLICITATION OF BIDS. I HEREBY CERTIFY that this Minute Order, adopting the Plans and Specifications for project No. 2005-10, Expansion Term inal/Holdrooms, Add Security Checkpoint Phase 3 (Part 2) and the engineer's construction cost estimate of $15,500,000, and direct staff to proceed with the solicitation of bids, was adopted by the City Council of the City of Palm Springs, California, in a meeting thereof held on the 15th day of June, 2005. JAMES THOMPSON City Clerk