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Home My WebLink About6/15/2005 - STAFF REPORTS (17) y V N c k �RnaRrtiFO,,' rt Cq</FOR��P City Council Staff Report DATE: June 15, 2005 Unfinished Business SUBJECT: ADDITIONAL CHANGE ORDER AUTHORITY FOR THE CONVENTION CENTER PROJECT FROM: David H. Ready, City Manager BY: City Manager— Convention Center SUMMARY Staff requests that City Council ratify previous Administrator approved Change Orders and approve an additional $500,000 in change order authority for the Convention Center Project RECOMMENDATION: Adopt Resolution No. _, "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALM SPRINGS, CALIFORNIA, RATIFYING ALL CONSTRUCTION CHANGE ORDERS FOR THE CONVENTION CENTER PROJECT, CITY PROJECT NO. 02-27, APPROVED BY THE PROJECT ADMINISTRATOR FROM DECEMBER 16, 2004 THROUGH JUNE 15, 2005 AND AUTHORIZING AN ADDITIONAL $500,000 IN CHANGE ORDER AUTHORITY TO THE PROJECT ADMINISTRATOR." STAFF ANALYSIS: On October 15, 2003 the City Council adopted Resolution No. 20766, which established project administrative provisions for the Convention Center Project. One of the administrative provisions was the establishment of Change Order Authority for the Project Administrator to ensure timely completion of the project. The initial allowance was $500,000 and in December of 2004 the City Council authorized an additional $500,000. Staff now seeks an additional allocation of $500,000 per the attached Resolution. It should be noted that the project was initially budget with a contingency for Change Orders at over $3 million and at this time there remains over $2.1 million in that contingency. Attached to this report are copies the Contract Status Report and Budget Item No. 4.A. City Council Staff Report June 15, 2005 -- Page 2 Convention Center Change Order Authority Status Report for the Convention Center project. They currently show, as of May 31, 2005, $667,145 in approved Change Orders and with an additonal $300,000 out for Contractor signature the current authority of$1 million will soon be met. FISCAL IMPACT: The Project Bond Issue includes over $3 million for Project Change Order Contingency and there currently remains over$2.1 million. Allen F. Smoot, Project Administrator David H. Ready, CityKA g r Attachments: 1. Resolution 2. Contract Status Report 3. Budget Status Report RESOLUTION NO. OF THE CITY COUNCIL OF THE CITY OF PALM SPRINGS, CALIFORNIA, RATIFYING ALL CONSTRUCTION CHANGE ORDERS FOR THE CONVENTION CENTER PROJECT, CITY PROJECT NO. 02-27, APPROVED BY THE PROJECT ADMINISTRATOR FROM DECEMBER 16, 2004 THROUGH JUNE 15, 2005 AND AUTHORIZING AN ADDITIONAL$500,000 IN CHANGE ORDER AUTHORITY TO THE PROJECT ADMINISTRATOR. WHEREAS Resolution No. 20766 was approved by City Council on October 15, 2003 to establish, among other parameters, the ability of the Project Administrator to approve Change Orders up to $500,000 and then return for further authorization; and WHEREAS on December 15, 2004 the City Council approved an additional $500,000 in Change Order authority; and WHEREAS with the project approximately 75%complete additional authority is now needed to ensure the continue smooth construction process and the City Council desires to allocate this additional authority; NOW THEREFORE BE IT RESOLVED by the City Council of the City of Palm Springs, as follows: Section 1: That the City Council does hereby ratify all Construction Change Orders issued by the Project Administrator from December 15, 2004 through June 15, 2005. Section 2. That the City Council does hereby authorize an additional $500,000 of Change Order Authority for the Project Administrator under the same parameters as established in Resolution No. 20766. ADOPTED this 15" day of June, 2005, David H. Ready, City Manager ATTEST: James Thompson, City Clerk CERTIFICATION STATE OF CALIFORNIA ) COUNTY OF RIVERSIDE ) ss. CITY OF PALM SPRINGS ) I,JAMES THOMPSON, City Clerk of the City of Palm Springs, hereby certify that Resolution No. _ is a full, true and correct copy, and was duly adopted at a regular meeting of the City Council of the City of Palm Springs on by the following vote: AYES: NOES: ABSENT: ABSTAIN: James Thompson, City Clerk City of Palm Springs, California A CONTRACT STATUS REPORT PALM SPRINGS CONVENTION CENTER EXPANSION PROJECT DATED: 31-May-05 Note: Contract Amount includes any change orders approved at time of award. Trade# Description Contract Amt. Change Orders Adjusted Contract 1 Demolition 369,233 15,698 384,931 2 Dry Utilities 114,406 0 114,406 3 Site Demolition 325,000 -2,562 322,438 3A Site Grading 400,000 91,552 491,552 3B Shoring 22,154 -21,970 184 4 Drilled Caissons 153,000 44,488 197,488 6 Site Concrete 352,276 -10,010 342,266 7 Landscape& Irrig. 381,800 4,857 386,657 8 Conc. & Reinforcing 1,857,000 67,939 1,924,939 9 Stone/Masonry 1,863,306 -17,382 1,845,924 10 Structural Steel 8,540,000 30,335 8,570,335 12 Drywall/Stucco/Studs 5,970,740 11,744 5,982,484 13 Roofing 573,170 11,180 584,350 14 Flash/Sheet Met. 348,095 303,378 651,473 15 Doors,frames,Hardwan 179,200 5,705 184,905 16 Glass & Glazing 585,700 4,961 590,661 17 Acoustical Ceilings 1,530,777 21,393 1,552,170 18 Tile 94,500 0 94,500 19 Carpet 251,350 21,425 272,775 20 Painting 498,000 -22,376 475,624 21 Plumbing 700,000 11,690 711,690 22 HVAC 2,626,743 11,345 2,638,088 23 Fire Sprinklers 269,000 77,595 346,595 24 Electrical 1,511,000 -58,589 1,452,411 25 Wet Utilities 623,880 -5,281 618,699 26 Mill Work 97,947 0 97,947 27 Waterproofing 62,749 -6,768 55,981 29 Special Doors 56,705 0 56,705 30 Asphalt Ch to 3A 78,200 0 78,200 31 Misc. Concr3A 64,272 0 64,272 32 Toilet Compartments 24,895 0 24,895 33 Misc. Specialties 17,210 0 17,210 34 Signage 70,950 0 70,950 35 Operable Walls 499,630 0 499,630 38 Direct Purchase Equip. 1,598,120 9,853 1,607,973 40 N. Parking Lot 553,178 0 553,178 41 Carpet Tile 221,052 0 221,052 42 Utility Relocation 84,953 3,600 88,553 43 Misc. 0 11,115 11,115 44 Mesquite Carpet 0 52,230 52,230 TOTALS 33,570,191 667145 34,237,336 BUDGET STATUS REPORT PALM SPRINGS CONVENTION CENTER EXPANSION PROJECT 31-May-05 BUDGET ITEM AMOUNT Funds Available From Bond Issue 44,580,542 Funds Available From (Others 12,938 TOTAL AVAILABLE FUNDS 44,593,480 Soft Cost Items Architectural Design 3,235,547 Environmental Documents 58,000 Topo Survey 18,000 Pre-construction CM services 174,502 CM Services 1,966,825 CM Fee Increase 336,014 City Representative 349,080 Plan Check 21,601 Testing & Inspection 180,000 Blueprinting 200,000 City Administration Cost 160,000 Builders Risk Insurance 50,031 Pre-opening Marketing 350,000 Subtotal Soft Costs 7,099,600 Construction Costs FF&E Set Aside 400,000 Security Set Aside 50,000 Utility Relocations 84,953 Beverage Equipment 24,000 General Requirements 641,025 North Parking Lot 553,178 Direct Purchase Equipment 1,598,120 Original Trade Contractor Costs 31,333,940 Change Orders 667,145 Subtotal Construction Costs 35,352,361 TOTAL COSTS 42,451,961 CONTINGENCY REMAINING 2,141,519