HomeMy WebLinkAbout5/19/2010 - STAFF REPORTS - 2.F. FpALMSp
ti c
4 N
n� 4
. •bye*m
CA4IPORN`p City Council Staff Repo
DATE: May 19, 2010 CONSENT AGENDA
SUBJECT: Purchase Notebook Computers for Mobile Data Computing
FROM: David Ready, City Manager
BY: Police Department
SUMMARY
The current notebook computers utilized by the Police officers are too slow and have
become obsolete. The Police Department has tested and evaluated the new Dell
Ruggedized notebook computers and the corresponding Dell mobile docking stations
and is recommending approval of a purchase of 11 new systems utilizing the Western
States Contracting Alliance (WSCA) cooperative purchase agreement with Dell.
RECOMMENDATION:
1. Approve the purchase of eleven (11) new Dell Latitude E640OXFR Ruggedized
notebook computers with corresponding Dell Mobile Docking Stations from Dell
Corporation in the amount of $51,525,43 utilizing the WSCA cooperative
purchase agreement.
2. Authorize the City Manager to execute all necessary documents.
STAFF ANALYSIS.
The Police Department uses Notebook computers for officers to write police reports
(paperless system) and also to receive emergency calls for service, as mobile data
terminals. Recently, the Police Department tested a new Dell Ruggedized Notebook
Computer and Dell Mobile Docking Station. The tests were very successful. This
purchase will be used to replace the obsolete notebook computers that are too slow and
outdated with new modern computers. This request is to purchase eleven new notebook
computers and docking stations.
Section 7.09,010 of the Municipal Code provides that the City Council may authorize the
acquisition of supplies, equipment or services through a joint powers or other
cooperative purchasing program with a public entity or association of public agencies.
Dell Corp. holds a competitively bid government contract with Western States
Contracting Alliance (WSCA), a national cooperative government purchasing alliance
utilized by public agencies to acquire various supplies and services. Pursuant to the
requirements of Section 7.09.010, the Procurement Manager has determined that
ITEM N0, _ 0 Y
City Council Staff Report
May 19, 2010
Purchase Eleven Dell Lap top Computers
utilization of the WSCA contract with Dell Computer is acceptable and will adequately
protect the public interest in that the total cost of the computer equipment is likely to be
less than what could be obtained through an independent City competitive process.
FISCAL IMPACT:
All of the money used for this purchase will come from the State Supplemental Law
Enforcement Services Funding (SLESF) grant. No General Fund money will be used.
David G. Dominguez, Police Chiefs 1 David H. Rea onager
4/20/2010 Quote_538082447.html
DELL QUOTATION
QUOTE #: 538082447
Customer#: 15289872
Contract#: WN99ABZ
CustomerAgreement#: WSCA- B27160
Quote Date: 4/20/10
Date: 4120/10 10:19:15 AM Customer Name: CITY OF PALM SPRINGS CONVENTIO
6Ii yb B , f
Product Subtotal: $4,299.89
Tax: 3 .'3y 7 r7a
State Environmental Fee: $8.00
Shipping &Handling: $0.00
Shipping Method: I Groundl Total Number of System Groups: 1
_;;; '.li:,, r •;,�' 3 ,""t'=��I l ,� .. a;.. . ',I ,IPI? �,, � i iS � '; h ,f ni
Base Unit: Dell Latitude E640OXFR(224-5128)
Processor: Latitude E640OXFK Intel Core 2 Duo P9706,with VT,2.53GH2!, 1066MHz 3M L2 Cache,Dual
Core(317-0484)
Memory: 2.OGB, DDR2-000 SDRAM,2 DIMM for Latitude(311-8825)
Keyboard: Documentation(English)Latitude E-FamllyfMoblle Precision(330.1662)
Keyboard: Internal English Backlit Keyboard, Dell Latitude E6400 XFR(330.3843)
Hard Drive: 1217GB Shock-Mounted,Solid State Hard Drive,2.6MM,DBII Latitude E640DXFR(341�8897)
Floppy Disk Drive: 14.1 Inch Wide Screen WXGA rugged LCD,Black w/Camara and Mic,for Latitude E6400 XFR
(320-7947)
Floppy Disk Drive: Dell Wabcam Central Software Dell Latitude/Mo4ilo Precision(421-1201)
Operating System: Genuine Windows 7 Professional,64-0it,wl media,Latitude,English(421.1644)
Operating System: Genuine Windows 7 Label,Latitude,Vostro and Mobile Precision Notebooks(330-6322)
Modem: Internal MDC Modem,Doll Latitude E640OXFR(313-7709)
TBU: SOW 3-Pin,AC Adapter for Latitude Efamlly(330-0876)
Tau: US•3-FT,3-Pin Flat E-FamllyPower Cord for Latitude E-Family(330-0879)
CD-ROM or DVD-ROM Drive: 8X DVD+!-RW for Latitude E-Family(313-6513)
CD-ROM or DVD-ROM Drive! Cybadink Power DVD 8.3,wlth Media,Dell Relationship LOB(421-0536)
CD-ROM or DVD-ROM Drive: Roxlo Creator Dell Edition 10.3,Media, DBII BLOB(421-1189)
Processor Cable: Intel WIFI Link 6100(802.11 alg;n 1 X2)1f2 MinlCard for VPRO Latitude E/Mobile Precision(430-
3361)
Intel vPm Technology Advanced Management Features for Latitude and Mobile Precision(330-
Documentation Diskette: 0886)
Factory Installed Software: No Resource DVD for Dell Optiplex,Latitude,Precision(313-3873)
Feature "all/64-Mr Battery, Dell Latitude E64DOXFR(312-0896)
Service: ProSupportfor IT:7x24 Technical Supportfor certified ITStaff,2 Year Extended(983.7682)
Service: ProSupportfor IT.7x24 Technlcal Supportfor certified IT Staff,Initial(984.3990)
Service: Thank you choosing DBII ProSupport For tech support,visit http:liuupporLdell.com/ProSupport
or call 1.86"(939-3449)
ProSupportfor IT:Next Business Day Parts and Labor Onsita Response 2 Year Extended(992-
Service: 3262)
Service: ProSupportfor IT:Next Business Day Parts and Labor Onsits Response Initial Year(992.7090)
C:/Users/.../Quote_538082447.htm1 r�
J
4/20/2010 Quote_538082447.html
Sery ice: Dell Hardware Limited Warranty Plus Onslte Service Extended Year(s)(993.6898)
Service: Dell Hardware Limited Warranty Plus Onsite Service Initial Year(9935957)
Intel Core 2 Duo Processor(310-8319)
State Environmental Fee for display lase than 15 inth66(600-0039)
Product Quantity Unit Total
Price
E-XFR Firathock Docking Station with Power Supply and RF for Doll Latitude E640OXFR Laptop i $989.69 $969.59
(A2955551)
(A
SALES REP: BLAINE SIMPSON PHONE: 1-866-537-0706
Email Address: Blaine—Simpson@Dell.com Phone Ext: 6139102
For shipments of certain products to California, a State Environmental Fee has been added to your quote.
Please review this quote carefully. If complete and accurate, you may place your order online at
www.dell.com/qto (use quote number above). POs and payments should be made to
Dell Marketing L.P.
If you do not have a separate agreement with Dell that applies to your order, please refer to
www.dell.com/terms as follows
If purchasing for your internal use, your order will be subject to Dell's Terms and Conditions of
Sale-Direct including Dell's U.S. Return Policy, at www.dell.comlreturnpolcy#total. If purchasing
for resale, your order will be subject to Dell's Terms and Condition of Sale far Persons or Entities
Purchasing to Resell, and other terms of Dell's PartnerDirect program at www.deli.comipartner.
If your order includes services, visit www.deILcom/servicecontracts for service descriptions
and terms.
Quote information is valid for U.S. customers and U.S. addresses only, and is subject to change.
Sales tax on products shipped is based on "Ship To" address, and for downloads is based on
"Bill To" address. Please Indicate any tax-exempt status on your PO, and fax your exemption
certificate, with seller listed as Dell Marketing L.P, to Dell's Tax Department at 800-433-9023.
Please include your Customer Number.
For certain products shipped to end-users In California, a State Environmental Fee will be applied.
For Asset Recovery/Recycling Services, visit www.dell.com/assetrecovery.
C:/Users/.../Quote_538082447.html
4