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HomeMy WebLinkAbout6/29/2005 - STAFF REPORTS (4) x � } � k cA`'F°"��P City Council Staff Report DATE: June 29, 2005 Public Hearing SUBJECT: User Fee Study and Cost Allocation Plan FROM: David H. Ready, City Manager BY: City Manager's Office SUMMARY State law requires that fees charged by local agencies be reasonably related to the actual cost of providing the service. Last year, the City retained a consultant, MuniFinancial, to conduct a detailed cost of services study of user fee activities throughout the City. The consultant's cost analysis and user fee study identified that for most public services the City is charging less than the full actual cost of providing the service to the community. The attached Resolution accepts the consultant's cost analysis and user fee study and provides a nexus between the fees and the cost of services provided. RECOMMENDATION: Adopt Resolution No. "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALM SPRINGS, CALIFORNIA ACCEPTING A USER FEE STUDY AND COST ALLOCATION PLAN, ADOPTING CERTAIN USER FESS AND CHARGES, AND AUTHORIZING THE CITY CLERK TO INCORPORATE SUCH FEES AND CHARGES AS A PART OF THE CITY'S COMPREHENSIVE FEE SCHEDULE." STAFF ANALYSIS: Local governments are funded from a variety of sources, with the primary sources being taxes, subventions, fees, special charges, fines and grants. As the traditional provider of basic services, cities are relying more and more heavily on the user fees that are charged for various public services. User fee services are those services performed by a governmental agency on behalf of a private citizen or group. The assumption underlying most fee recommendations is that the costs of services benefiting individuals — and not society as a whole — should be borne by the individual receiving the actual benefit. In California, user fees are required to conform to the statutory requirements of the California Constitution and the California Code of Regulations, including Government Code Section 66000, et.seq. By law, user MEM NO., City Council Staff Report June 29, 2005 -- Page 2 User Fee Study and Cost Allocation Plan fees may not exceed the reasonable cost of the service for which they are collected unless the excess fees are approved by a two-thirds (2/3) vote of the electorate. In order to determine whether the City was recovering the full cost of providing various public services, the City retained a consultant, MuniFinancial, to prepare a User Fee Study and Cost Allocation Plan (hereinafter "Study"). The primary objective of this Study was to calculate the full cost of providing those services and programs offered by various City departments including all direct, indirect and support costs associated with those programs and individual services. Since not every City department and/or division provides a fee-related service to the community, the Study focused on the following key departments: • Animal Control • City Clerk • Police • Fire • Library • Parks and Recreation • Finance It is generally accepted that recovery of costs' should be in direct proportion to the individual/specific gain for services. This means that if a developer wants to rezone commercial property for a housing development, the city may not want to charge a business a fee less than full cost, since to do otherwise would require a subsidy for other services that must be made up by the general citizenry. Conversely, a recreation program could logically be heavily subsidized from the general tax base of the city in order to promote the overall well-being of the general public, or to achieve specific socio-economic objectives. To determine the full cost of each service for which a user fee is charged, the consultant analyzed three (3) cost factors, which when combined constitute the fully burdened cost of providing a given unit of service. These cost factors include: • Direct Labor. Employee hours spent directly on the fee-related service. This rate includes the employee's salary and fringe benefits. • Department Indirect Labor. Departmental employees not directly working on the fee-related service, but responsible for supervision and administrative support activities. This cost layer includes secretarial support staff and a port of the department head's time. • Central Overhead. This layer includes those departments that provide support to other City departments. Examples are: City Attorney, City Manager, and Human Resources. City Council Staff Report June 29, 2005 -- Page 3 User Fee Study and Cost Allocation Plan Once the consultant had identified the direct and indirect costs associated with a specific program and/or service, they were able to generate a fee model for each department which lists the service and/or program for which a fee is charged, the current fee amount and the maximum allowable fee that can be assessed. The consultant has also compared the current and proposed fees for, and where applicable, to the fees charged by other cities in the Coachella Valley and throughout Riverside County. A copy of the consultant's Study and corresponding fee model are attached to the Resolution. In reviewing the consultant's recommendations, staff is in general agreement that for most services the City should attempt to recover 100% of the costs of providing that service. There are, however, several instances where staff believes that there is a legitimate policy interest to accept a lower fee than what the consultant's fee model supports. Specifically, staff is recommending that certain fees charged by animal control and parks and recreation be set at less than 100% of costs. In addition to those fees that staff believes should be set at less than full cost recovery, the Police Department and Library are recommending that the majority of their fees be kept at their current level. The proposed Resolution accepts the consultant's Study and corresponding fee recommendations. Like the Development Fee Study that was approved by the City Council last year, the consultant is recommending that the user fees be adjusted annually each July by the percentage difference in the Consumer Price Index (CPI) for all urban workers for the Los Angeles-Anaheim-Riverside metropolitan area. Staff has incorporated a provision within the proposed Resolution that adjusts the fees annually. This will insure that our fees keep pace with increased costs without having to do a complete study each year. If the City Council approves the proposed Resolution, the City Clerk is authorized to amend the City's Comprehensive Fee Schedule to incorporate the user fees and charges set forth in the consultant's Study. FISCAL IMPACT: It is difficult to ascertain the actual fiscal impact of this action due to the variable nature of user fee transactions within any given year. TrO L. Butzl ff, s istant City Manager David H. Ready, City Manage/ Attachments: 1. Resolution NOTICE OF PUBLIC HEARING CITY COUNCIL CITY OF PALM SPRINGS COMPREHENSIVE FEE SCHEDULE NOTICE IS HEREBY GIVEN that the City Council of the City of Palm Springs, California, will hold a public hearing, pursuant to Government Code Section 66018, at its meeting of June 29, 2005. The City Council meeting begins at 6:00 p.m., in the Council Chamber at City Hall, 3200 E. Tahquitz Canyon Way, Palm Springs. The purpose of this hearing is to solicit public comments on the proposed Cost Allocation Plan and User Fee Study prior to the adoption of a Resolution revising and updating the City's Comprehensive Fee Schedule. Under state law all fees charged by the City must be reasonably related to the actual cost of providing the service. The Cost Allocation Plan examines the direct and indirect costs associated with providing various public services and provides a legal framework for computing fees and charges for those services which are contained in the proposed User Fee Study. REVIEW OF PROJECT INFORMATION: Copies of the Cost Allocation Plan and User Fee Study are available for public review at the City Hall between the hours of 8:00 a.m. and 5:00 p.m. Monday through Friday. Please contact the City Clerks Department at (760) 323-8204 if you would like to schedule an appointment to review these documents. COMMENT ON THIS APPLICATION: Response to this notice can be made verbally at the Public Hearing and/or in writing before the hearing. Written comments can be made to the City Council by letter (for mail or hand delivery) to: James Thompson, City Clerk 3200 E. Tahquitz Canyon Way P.O. Box 2743 Palm Springs, CA 92263 Any challenge of the proposed project in court may be limited to raising only those issues raised at the public hearing described in this notice, or in written correspondence delivered to the City Clerk at, or prior, to the public hearing. (Government Code Section 65009(b)(2)). An opportunity will be given at said hearing for all interested persons to be heard. Questions regarding this case may be directed to Troy Butzlaff, Assistant City Manager, at (760) 322-8336. Si necesita ayuda con esta carta, porfavor Ilame a la Ciudad de Palm Springs y puede hablar con Nadine Fieger telefono (760) 323-8245. � V JAMES THOMPSON, City Clerk Iry LU, ti?I Y I, ?QC'uJU»l '2 l4kI Out PROOF OF PUBLICATIONS"'I`' C" I my s'eqEj ¢`r'j ouniy clerks Filing Stamp, (2015.5.C.C.P) STATE Or CALIFORNIA County of Riverside -------------------------------------------- I am a citizen of the United States and a resident of Proof of Publication of the County aforesaid; I am over the age of eighteen ------I--------------------------------------- years,and not a party to or interested in the above-entitled matter.I am the principal clerk of a printer of the,DESERT SUN PUBLISHING INo. 2525 COMPANY a newspaper of general circulation, NOTICE OF PUBLIC HEARING printed and published in the city of Palm Springs, CITY COUNCIL County of Riverside,and which newspaper has been CITY OF PALM SPRINGS adjudged a newspaper of general circulation by the COMPREHENSIVE FEE SCHEDULE Superior Court of the County of Riverside,State of NOTICE IS HEREBY GIVEN that the City Council California under the date of March 24,1985.Case of the City of Palm t ioCGoverinmenithold a Con- publlc heanng, pursuer, Number 191236;that the notice,of which the Seolon 66018, at its meeting of June 29, zoos. The City Council meeting begins at 6:00 qutz Canyon Way, Palm Springs. pp m., in annexed is a printed copy(set in type not smaller the Council Chamber at City Hall, 3200 E. Tah- than non panel,has been published in each regular The purpose of this hearing is to solicit public and entire issue of said newspaper and not in any comments on the proposed Cast Allocation Plan supplement thereof on the following dates,to wit: and User Fee Study prior to the adoption of a PP g Resolution revising and updating the City's Com- prehensive Fee Schedule. Under state law all fees charged by the City must be reasonably related June 15ni,20111,2005 to the actual cost of providin the service The Cost rest costs aaissos directon Plan examines . ated with pro di gvarious p bi- lk services and provides a legal framework for ---- -- comting fees and charges tar those services -- - whichpu are contained in the proposed User Fee All in the year 2005 study. I certifyor declare under penalty of perjury that the REVIEW OF PROJECT INFORMATION: Copies ( ) p Y P J Y of the Cost Allocation Plan and User Fee Study foregoing Is true and correct. are available for public review at the City Hall be- g g twee,the hours of 8 00 a.m.and 5.00 p.m.Mon- day through Friday Please contact the City sl Clerks Department at(760)323-8204 it you would Dated at Palm Springs,California this-----21 daylike to schedule an appointment to review these documents COMMENT ON THIS APPLICATION: Resrnee Of-------- June­ ---=`y--------------- 200�, oOMs notice can be made verbally at the Public / l % Hearing and/or in writing before the hearing.Writ- zr _ ten comments can be made to the City euncil �// /1^ by letter(for areA or hand delivery) to: ----------- ; t=—1MM-'=------=--�_=-� James Thompson. City Clerk M, Signat�e 3200 E Tal-Titz Canyon way b' P.O. Box 2743 Palm Springs, CA 92263 Any challenge of the proposed project in court may be limited to raising only those issues raised at the public hearing described In this notice, or in written correspondence delivered to the City Clerk at, or prior, to the ppublic hearing. (Govern- ment Code Section 65009(b)(2)). An opportunity will be given at said hearing for all interested persons to be heard.Questioo Tons regard- ming thisaityanager�iat (760)rected 1322r8336otzlaff, Si mcesda ayuda con esta calla, parfavor Ilame a la Ciudad de Palm Spun g y poodle hablar can Nadine Fie at telelono 760 23-82a5. JAMES TPQMPSCN, City Clerk 6� q Published:June 15, 20, 2005 s RESOLUTION NO. OF THE CITY COUNCIL OF THE CITY OF PALM SPRINGS, CALIFORNIA, ACCEPTING A USER FEE STUDY AND COST ALLOCATION PLAN, ADOPTING CERTAIN USER FEES AND CHARGES, AND AUTHORIZING THE CITY CLERK TO INCORPORATE SUCH FEES AND CHARGES AS A PART OF THE CITY'S COMPREHENSIVE FEE SCHEDULE WHEREAS, Government Code Section 66000 et.seq., allows public agencies to impose fees to recover the costs of providing various public services to the community; and WHEREAS, the City retained a qualified consultant, MuniFinancial, to prepare an User Fee Study and Cost Allocation Plan (hereinafter Study) to compare direct and indirect administrative costs in providing various public services to the community a true and correct copy of which is attached hereto as Exhibit A and incorporated herein by this reference; and WHEREAS, the Study and supporting data were available for public inspection and review for ten (10) days prior to this public hearing; and WHEREAS, a public hearing has been noticed and held in accordance with Government Code Section 66018; and WHEREAS, the City Council has considered the information provided to it by those testifying, and has reviewed and considered the information provided in the Study and supporting data. NOW, THEREFORE BE IT RESOLVED, Section 1. Findings: The City Council hereby finds and determines that: A. The City has completed an analysis of all City fees and desires to amend the fees and charges. B. The current service fees and charges are insufficient to cover all of the City's costs and expenses associated with providing various public services. C. The cost of such services should be borne by those who are the special beneficiaries rather than the citizenry-at-large D. The City has completed a User Fee Study of all City service fees and charges. E. The Study and the subsequent public testimony establish: 1. There is a reasonable relationship between the need for the fee and the type of service for which the fee is imposed; and 2. There is a reasonable relationship between the amount of the fee and the estimated reasonable cost of providing the type of service for which the fee is imposed; and 3. The amount of service provided does not exceed what is reasonably necessary in order to process the requested service; and 4. The cost estimates set forth in the Study are reasonable and best approximate the direct and indirect (overhead) costs of City staff and consultants for providing the necessary service to respond to the public's requests. F. The method of allocating the City's administrative costs of processing service bears a fair and reasonable relationship to each member of the public's burden on, and benefit from, the services requested by that member. G. The fees do not exceed the estimated reasonable cost of providing the service for which the fee is charged. Section 2. Fees Imposed: A. The City Council adopts the services fees and charges as set forth in Exhibit B attached to this Resolution. B. The City Clerk is authorized to incorporate the fees and charges set forth in Exhibit B into the City's Comprehensive Fee Schedule for dissemination to the public and staff. C. Each person requesting a service in the City of Palm Springs for which a service fee or charge is imposed shall pay the new fee as set forth in the City's Comprehensive Fee Schedule. D. On July 1st of each year, all service fees and charges shall be automatically adjusted by an amount equal to the percentage of increase or decrease in the consumer price index for this region, as last computed before the July 1st date. E. The service fees and charges may also be adjusted if the City updates or modifies the Study and conducts a public hearing to implement a new or revised fee or fees based upon such update or modification. F. The applicable fee shall be determined on the basis of the fee schedule in effect at the time the application is submitted to the City for the requested service. The fee shall be payable in full at the time the application is submitted. G. The adoption of this Resolution does not affect the ability of the City to request an agreement between the applicant and the City to pay extraordinary processing costs and to establish deposit accounts. Section 3. Subsequent Analvsis of the Fees: The fees established herein are adopted and implemented by the City Council in reliance on the comprehensive studies that have been prepared by the City's consultant. It is the intent of this Council that at least every five (5) years, the City should update the Study to verify that there is still a reasonable relationship between the amount of the fee and the estimated reasonable cost of providing the type of service for which the fee is imposed. Notwithstanding any term or condition of any permit, subdivision map, license, or entitlement granted by the City, it is existing policy that the City Council may revise the fees to incorporate the findings and conclusions of further studies, as well as increases due to inflation and other factors. Section 4. Effective Date of Revised Fees: The fees shall be effective sixty(60) days after the adoption of this Resolution; provided, however, that, upon enactment of this Resolution, any person may pay the revised fees instead of the current fees. Section 5. Effect on Prior Fees The fees established and described in City Council Resolutions 20942, 20999, 21061, 21140, and 21141 are reaffirmed, ratified, and confirmed. City Council Resolution 20362 as it was in effect on April 1, 2004 is confirmed and deemed the Comprehensive Fee Resolution of the City, and the provisions of Resolutions 20942, 20999, 21061, 21140, 21141, and this Resolution, to the extent such resolutions expressly establish new or amended fees, shall be deemed amendments to the Comprehensive Fee Schedule. Consistent with the direction provided in Section 2b of this Resolution, the City Clerk is authorized to prepare a single document entitled "Comprehensive Fee Schedule" that describes all fees expressly adopted, added, or amended pursuant to the resolutions listed in this Section and the procedures described in Resolution 20362. Section 5. Severability: Each component of the fees and all portions of this Resolution are severable. Should any individual component of the fee or other provision of this Resolution be adjudged to be invalid and unenforceable, the remaining provisions shall be and continue to be fully effective, and the fee shall be fully effective except as to that portion that has been judged to be invalid. Section 6. Statute of Limitations: Any judicial action or proceeding to attack, review, set aside, void, or annul the fees established by this Resolution, or the Resolution itself, shall be commenced within one hundred twenty (120) days of the passage of this Resolution. i I CITY OF PALM SPRINGS COMPREHENSIVE USER FEE REPORT FINAL REPORT APRIL 22, 2005 �p�LNI 0 + w i +. C 1u• w o ff, MuniFinandal Terremb Offix 27368 Via Industria Anaheim, CA Pensacola,FL Suite 110 Industry, CA Phoenix, A7 Temecula, California 92590 Lancaster, CA Sacramento, CA Tel: (951) 587-3500 Oakland, CA Seattle,WA Fax: (951) 587-3510 www.muni.com TABLE OF CONTENTS Table of Contents Executive Summary Introduction 2 Policy Considerations 2 Methodology 3 Data Collection 4 Fee Comparison 4 Chapter 1. Police Department 5 Description of Services 5 I. Animal Control Fees 6 Analysis and Recommendations 6 FB Hourly Rates 7 Table 1.1 a Animal Control — FB Hourly Rate Summary 7 Time/Materials Survey 8 Table 1.2a Animal Control —Time/Materials Survey 9 Maximum Allowable Fee Summary 11 Table 1.3a Animal Control — Maximum Allowable Fee Summary 11 Comparison of Fees 13 Table 1.4a Animal Control — Comparison of Fees Summary 13 Summary 15 11. Police Fees 16 Analysis and Recommendations 16 FB Hourly Rates 17 Table 1.1 b Police Department— FB Hourly Rate Summary 17 Time/Materials Survey 18 Table 1.2b Police Department—Time/Materials Survey 19 Maximum Allowable Fee Summary 20 Table 1.3b Police Department— Maximum Allowable Fee Summary 20 Comparison of Fees 21 Table 1.4b Police Department— Comparison of Fees Summary 21 Summary 23 Chapter 2. Fire Department 24 Description of Services 24 Analysis and Recommendations 24 1713 Hourly Rates 25 Table 2.1. Fire Department— FB Hourly Rate Summary 25 Time/Materials Survey 26 Table 2.2 Fire Department—Time/Materials Survey 27 Maximum Allowable Fee Summary 28 Table 2.3. Fire Department— Maximum Allowable Fee Summary 28 i Comparison of Fees 30 Table 2.4. Fire Department — Comparison of Fees Summary 30 Summary 32 Chapter 3. Library 34 Description of Services 34 Analysis and Recommendations 34 FB Hourly Rates 35 Table 3.1. Library— FB Hourly Rate Summary 35 Time/Materials Survey 36 Table 3.2 Library —Time/Materials Survey 37 Maximum Allowable Fee Summary 38 Table 3.3. Library— Maximum Allowable Fee Summary 38 Comparison of Fees 39 Table 3.4. Library— Comparison of Fees Summary 39 Summary 40 Chapter 4. Parks and Recreation 41 Description of Services 41 Analysis and Recommendations 41 FB Hourly Rates 43 Table 4.1. Parks & Recreation Department— FB Hourly Rate Summary 43 Time/Materials Survey 44 Table 4.2 Parks & Recreation Department—Time/Materials Survey 45 Maximum Allowable Fee Summary 50 Table 4.3. Parks & Recreation Department— Maximum Allowable Fee Summary51 Comparison of Fees 56 Table 4.4. Parks & Recreation Department— Comparison of Fees Summary 57 Summary 65 Chapter 5. Finance & Treasury Department 67 Description of Services 67 Analysis and Recommendations 67 FB Hourly Rates 69 Table 5.1. Finance & Treasury Department— FB Hourly Rate Summary 69 Time/Materials Survey 70 Table 5.2 Finance & Treasury Department—Time/Materials Survey 70 Maximum Allowable Fee Summary 71 Table 5.3. Finance & Treasury Department— Maximum Allowable Fee Summary71 Comparison of Fees 71 Table 5.4. Finance & Treasury Department— Comparison of Fees Summary 71 Summary 72 Chapter 6. City Clerk 73 Description of Services 73 Analysis and Recommendations 73 FB Hourly Rates 74 Table 6.1. City Clerk — FB Hourly Rate Summary 74 Time/Materials Survey 75 ZZ Table 6.2 City Clerk—Time/Materials Survey 76 Maximum Allowable Fee Summary 77 Table 6.3. City Clerk— Maximum Allowable Fee Summary 77 Comparison of Fees 78 Table 6.4. City Clerk— Comparison of Fees Summary 78 Summary 79 Chapter 7. Community Television 80 Description of Services 80 Analysis and Recommendations 80 FB Hourly Rates 81 Table 7.1. Community Television — FIB Hourly Rate Summary 81 Time/Materials Survey 82 Table 7.2 Community Television —Time/Materials Survey 82 Maximum Allowable Fee Summary 83 Table 7.3. Community Television — Maximum Allowable Fee Summary -83 Comparison of Fees 83 Table 7.4. Community Television — Comparison of Fees Summary 83 Summary 84 Appendix A: Comprehensive Fee Schedule 85 222 EXECUTIVE SUMMARY As local govermnents ("Jurisdictions") deal with increased fiscal limitations in California, service fees, or user fees (the "Fees") have become an important source of revenue. A Fee is a payment made by an individual for a service (a "Service") provided by a Jurisdiction that primarily benefits that individual (the "User"). The primary objective of this Comprehensive User Fee Study (the "Report") completed for the City of Palm Spriigs, California (the "City'), is to determine the cost for providing User-requested Services by specific City departments including Police, Fire, Library, Parks & Recreation, Finance, City Clerk and Community Television (the "Departments"). The City requested that this Report determine the Maximtml Allowable Fees that may be charged to Users for each Service to: 1) recover up to 100% of the actual cost of providing the service; 2) maintain reasonably competitive Fees with neighboring agencies providing similar Services to the User; and 3) identify and recommend additions or deletions to the City's existing Service Fee schedule (the "Fee Schedule"). The City can impose Fees under the authority granted by the Mitigation Fee Act contained in California Government Code 5§66000 et. seq. (the "Act") and are required by the Act to hold at least one public hearing as part of a regularly scheduled City Council (the "Council") meeting to allow for public comment on its proposed Fees. The Act requires that Council adopt approved Fees by either ordinance or resolution. Costs included in this analysis are based on the fully burdened hourly rates ("FB Hourly Rates") for City personnel directly involved in providing a Service. The FB Hourly Rates are then applied to the average estimated number of hours, or portion thereof, needed to complete each Service. FB Hourly Rates not onlyinclude direct annual salaries and benefits, but allocations for indirect departmental overhead costs, interdepartmental support costs, and central services overhead costs (the "Support Costs"). Additionally, specifically identifiable materials costs are also included, where appropriate, and together with the FB Hourly Rates constitute the total cost for each Fee. The Services and Fees for each Department are addressed separately ii Chapters 1 through 7 of this Report. The tables included in each Chapter include a description of the Services provided by the Department, the FB Hourly Rates of all Department positions involved in providing a Service, and the results of the Time/Materials Survey conducted for the Departments. Also included is a Maximum Allowable Fee Summary Table that shows the current Fee being charged for each Service by the City(the "Current Fee"), the total cost to the City in time and materials to provide the service (the "Total Cost") and the maximum allowable Fee for each service (the "Maxnmmri Allowable Fee") which represents an amount sufficient to recover 100% of the time and material costs of providing the Service. To provide a competitive market view to the Maximum Allowable Fees developed for the City, each Chapter also includes a table that provides comparable Fees charged by neighboring or similar Jurisdictions. i INTRODUCTION According to the Mitigation Fee Ad, public agencies can impose Fees for government services (the "Services") when 1) the individual's decision to use the service is voluntary, and 2) the Fees charged to an individual user are reasonably related to the level of Service rendered and the cost of providing that Service. Fees in California are required to conform to the statutory requirements of the California Constitution, the Act, and the California Code of Regulations. According to the Act, Fees may not exceed the reasonable cost of providing the Service for which they are collected unless the excess Fee is approved by a two-thirds vote of the electorate. The City currently has a Fee Schedule adopted in May 2004. However, the City has expressed interest in determining if the current Fee Schedule accurately reflects the actual costs associated with providing Fee-related Services. The City believes that its General Fund may be subsidizing many Services that benefit Users, and that current Fees may not account for Support Costs associated with Service delivery. To correct such possible deficiencies, the City has requested an update of its Fee Schedule for 7 Departments including Police, Fire, Library, Parks and Recreation, Finance, City Clerk, and Community Television. As a part of the update, this Report reviews current Fees for Services; the Total Cost associated with delivering a Service; and identifies the Maximum Allowable Fee. This Report, however, does not analyze Fees where the Total Cost cannot be determined by time and materials. Such Fees include rental charges for rooms and facilities, and penalty fees or late charges. We believe that there is no requirement to base rental charges or penalty fees on actual costs, since the City is providing no "Service" and no direct or indirect costs are being borne by the City that go over and above normal maintenance to City property. We are aware of situations in which cities rent or lease property for special uses and charge what is deemed a competitive market rate for such rent. We believe that Palm Springs can consider that approach for Fees that are considered rental charges and penalty fees. We would expect that reasonableness and market comparables would be a good basis for determining the level of these types of fees. Policy Considerations Economists and government practitioners in California advocate the use of Fees to finance certain public Services that primarily benefit Users. Fees are unposed because they recover costs associated with the provision of specific Services benefiting the User, thereby reducing the use of General Fund monies for such purposes. 2 Increasingly,Jurisdictions not only want to collect the full cost of staff labor associated with processing and administering services that benefit Users, but also wish to recover associated Support Costs. Support Costs are those costs relating to a Jurisdiction's Central Services Departments that are properly allocable to the effective functioning of the Jurisdiction's Operating Departments. Appropriate Support Costs are generally derived from a Jurisdiction's Cost Allocation Plan. As labor effort and costs associated with the provision of Services fluctuate over time, a significant element in the development of any Fee Schedule is that it be adopted with the flexibility to remain current. A Fee Schedule that is flexible and easy to use will assist the City in its effort to ensure that Fees are based on current and reasonable costs for providing services. As a result, it is recommended that the City include an annual inflation factor in the ordinance adopting the Fee Schedule that allows the Council, either by ordinance or resolution, to annually increase or decrease the Fees based upon published 'information such as the Emolotee Cost Index for State and Local Gawrnmmt Emplaces, Total Compensation as released by the U.S. Department of Labor's Bureau of Labor Statistics. Shortly after January 1 of each calendar year, the City should consider determining the percentage change in the selected adjustment factor and applying the resulting increase or decrease to the Fee Schedule by adopting the change. Fees set by federal or state law are exempt from such adjustment. Methodology The method of analysis for calculating Fees that has been used in this Report is the: • Case Study Method- This approach estimates the actual labor and material costs associated with providing a unit of Service to a single User. Costs are estimated based upon interviews with City staff regarding the time typically spent on tasks; a review of available records; and • Tim and Materials Analysis: The Time & Materials analysis (the "T&M") involves charging a Fee based on Actual Costs, including staff time (at FB Hourly Rates), material costs and outside contractor costs, if applicable. Use of this T&M analysis is suitable when City staff time requirements vary dramatically for a service, or for special projects where the time and cost requirements are not easy to identify at the project's outset. Further, the use of T&M method is effective in instances when a staff member from one department assists on an application, service or permit for another department on an as-needed basis. To use the T&M method for any of the Services provided, the City may want to consider adopting the following policy or a similar one approved by the City Attorney: Concurrent with the subs-attal of an application, the project applicant shall pay deposit amounts (vhen specified) and enter into an agreerrent to fully reimburse the City for processing costs. The City shall not he required to perform any work on the 3 i application prior to receipt of the deposit and execution of the agreoren. The agreorent shall also indude a prousion for acre Arents to the agreement and scope of cork to cater work that= unforeseen or substantially exceeded T&M estirrVO. Under both methods, indirect costs are added to the direct cost of service to calculate the Fee. Indirect cost figures are obtained from the City's Cost Allocation Plan. Data Collection This Report identifies three cost layers that, when combined, constitute the fully burdened cost of a Service. For the purpose of this Report, the cost layers are defined as: direct labor including salary and benefits, departmental overhead costs, and City central services overhead. These layers are defined as follows: • Direct Labor. Staff hours spent directly on Fee-related services as shown on the Time/Materials Surveytables included in each Chapter. • Departmmental Ozerbead Hours spent on staff supervision by the Department director and administrative activities including clerical support, supplies and materials shown on the Time/Materials Survey tables included as departmental overhead in each Chapter. • Central Seruces Ozerhead. These costs, detailed in the recently completed Cost Allocation Plan, represent services provided by those Central Services Departments whose primary ftmction is to support other City departments. Examples include: — City Management, including the City Council and City Manager cost centers; — City Attorney; — Finance Department; — City Clerk; and — Human Resources Department. Finally, data collection included a thorough review of relevant City documentation, such as the City General Fund budget, the Current City Fee Schedules, and City correspondence related to Fee services. Fee Comparison The final data tool provided to the City in this Report is a Fee comparison matrix for each Department. This comparison shows the Maximum Allowable Fees for the City with fee schedules from other Jurisdictions located near the City and other comparable cities. These comparisons are useful resource tools to benchmark the City's current and Maximrun Allowable Fees with the selected comparison Jurisdictions. The comparison tables are included within each Departmental section of this Report and list the comparison Jurisdictions. 4 CHAPTER 1 . POLICE DEPARTMENT Description of Services The Police Department is responsible for the law enforcement services and activities of the City. A majority of these services are not Fee related. Those Services that are Fee related include providing copies of police reports, fingerprinting, impound storage fee, concealed carry weapon permits, and range use. In addition to these activities, the Department is also responsible for the Animal Regulation Division, which oversees and enforces animal control policies and activities of the City. For the purposes of this Report, we will analyze the Animal Control Fees independently of other Police Fees in this Chapter. s I . ANIMAL CONTROL FEES Analysis and Recommendations The Animal Control Division requested that we analyze the following Fees: • Administrative Hearing Fee; • Daily Care Charges; • Holding Fees for Impounds; • Animal License Fees; • Animal Placement Fees; • Dead Animal Fees; and • Microchipping Fees Other Fees that Animal Control charges are related to late fees and penalties, which are not included in this analysis. These types of Fees are not considered user Fees since the City is not providing a voluntary"Service" and no .direct or indirect costs are being borne by the City that are over and above regular administrative duties. The purpose of this analysis is twofold: first, to describe the components involved in determining the Total Cost based on time and materials; and second, to show the maximum allowable Fee the City can charge based on a 1000/6' recovery level. A comparison of Fees is also included to give the Department a market overview of how the Maximum Allowable Fees compare to other Jurisdictions. While it is our intent to show a Maximum Allowable Fee based on actual costs, the City administration will ultimately decide which Fees it will increase or decrease based on policy and political considerations. 6 FB Hourly Rates Table 1.1a below shows the FB Hourly Rates Summary for Animal Control positions used to perform the services included in the Fee Schedule. Table 1.1a Animal Control - FB Hourly Rate Summary Personnel Costs' $ 360,908 Percentage of Cost Cost Allocations Amount Allocation' Departmental Indirect Costs' Administration-Personnel Costs $ - Contractual Services' 26,000 Materials and Supplies 52,800 Special Charges 57,731 Capital Outlay Total Departmental Indirect Costs $ 136,531 37.83% $ 136,531 Inter-Departmental Support Costs Support to(-1.00%) 0.00% $ - Support from 000% - TotallnterdepartmentlndirectLabor' $ - a00% $ - Central Services Overhead Allocation' $ 87,401 24.22% is 87,401 Total Costs $ 584,840 Annual Dept.Indirect Inter-Dept. Central OH Fully Salary& Allocation' Support' Allocation° Burdened Productive FB Hourly Position Benefits' 3783% 0.00% 24.22% Direct Labor' Hours" Labor Rates" Animal Control Supervisor $ 85,461 $ 32,330 $ - $ 20,696 $ 138,487 1,840 $ 75 Animal Control Officer 63,223 23,917 - 15,311 102,451 1,840 56 Assistant Animal Control Officer 55,900 21,147 - 13,537 90,584 1,840 49 Animal Shelter Assistant 37,318 14,117 - 9,037 60,472 1,840 33 Any Staff Position(Average)" 60,476 22,878 - 14,645 97,999 1,840 53 Police Chief" 195 'From City of Palm Springs 2004-2005 Annual Budget 'Percentages derived by dividing Cost Allocations leads by Personnel Costs. 'Central Services Overhead allocation from City of Palm Springs Ci stet Cost Allocation Study Report prepared by MurnFinancial December 2004 'From City of Palm Springs 04.05 Salary Budget Forecast °Annual Salary and benefits provided by the City °Derived by multiplying Btllable Hourly Rate by the Departmental Indirect Labor percentage 'Derived by multiplying Billable Hourly Rate by the Inter-Departmental Indirect Labor percentage °Derived by multiplying the Billable Hourly Rate by the Central Services Overhead Allocation percentage °Fully Burdened Direct Labor total derivetl by the following formula.Departmental Indirect Casts+Inter-Departmental Indirect Labor+Central Services Overhead Allocation 1°Productive Hours caused by the following formula. 2,080 Total Annual Hours-240 Hours of Holidays,Vacation&Sick Leave,and Training. Fully Burdened Hourly Rates derived by the following formula.Fully Burdened Direct Labor divided by Pmducbve Hours. "Any Staff Position is the average FB Hourly Rate of the Animal Control Supervisor,Animal Control Officer,Assistant Animal Control Officer,and Animal Shelter Assistant "Police Cheers FB Hourly Rates from Table 1.1 b. 7 Time/Materials Survey Determining the amount of time each employee spends on assisting in the provision of the Services listed on the Fee Schedule is essential to identify the total cost of providing each Service. Further, in providing these Services, a number of employees may become involved in various aspects of the process, spending anywhere from a few minutes to several hours on the Service. Identification of these time elements relative to a particular Service is most readily determined through the completion of a Time/Materials Survey. The "time" portion of the survey reflects the average estimated time each Department staff position spends on a given Service. And the "materials" portion of this survey refers to the costs of materials spent by the Department and is contained within the Departmental Overhead allocation in the FB Hourly Rates. The result of multiplying the FB Hourly Rates by the time spent by each position reflects the actual costs, or "Total Costs" of time and materials of providing a Service. Spice it is common practice within the Animal Control Division to have any one of several positions provide a Service, an average FB Hourly Rate has been calculated to represent the cost of the average staff position. This average FB Hourly Rate is then applied to each applicable Service to develop a reasonable average cost to the City of providing such Service. A Tune/Materials Survey provides Department management with an opportunity to assess the time requirements for each Service by position, and record that information onto a spreadsheet that is used to develop the following Table. Table 1.2a below stmunatizes the amount of time, listed in minutes for each employee used in providing a specific service to the User. The Table also shows the Total Cost of providing each Service in the Fee Schedule resulting from multiplying each position's FB Hourly Rate by the time spent on the Service and summing all of those results for each Service. a i Table 1.2a Animal Control —Time/Materials Survey Animal Control Staff ti 0 0\ y\ CP FE Hourly Rates° $75 $56 $195 $53 ServicelA lication Staff Tittle Spent on Eachi Service in pP Total Cost a Minutes s "ANIMAL CONTROL FEES' r.,, ... Administrative Hearing Fee Dangerous&Vicious dog hearing(Refer to R20777,'1115/03) 60 300 60 $ 55000 Animals Animal Daily Care Charges(Refer to R2077,1115103) Large Animals 60 53 25 SmalllMedmm Animals 15 1331 Cats 10 888 Special Handling 15 13 31 Dogs 15 1331 Special Handling 30 2663 Animal Holding Fees for Impounds Animals Large 120 10650 Small(parakeets Etc)IMedium(rabbits,chickens) 90 7988 Cats-brought in only 15 1331 Dogs Dog impounded on Airport property 150 133 13 Dog impounded on School property 75 6656 Animal License Fees Dogs One year license Unaltered Dogs, 30 2663 Spayed,neutered dogs 30 26.63 Supplemental License Fees Guard/Protection Dog Surcharge(Dog Act of 1960) 60 5325 Senior Citizen(altered only)(Refer to R20777,1'1/5103) 30 2663 Replacementfee(dog license tag) 30 2663 Transfer Fee 30 2663 Altered dogs 2 yr license 30 26 63 Altered dogs 3 yr license 30 25 53 Dangerous&Vicious Animals(in addition to any other required licenses(PSMC 10.18)(R18889,91A196) One-year license(includes three(3)property inspections for 120 10650 approval) Additional property inspections 90 7988 ExoticlNon-Domestic Animals(including ll ids) One Animal one-yearlicense(includes one property inspection)(per 120 10650 animal) Additional properly,inspections 90 79.88 Premises(More than one animal) One-year License(includes one property inspection)per 120 10650 premises Additional property inspections each 90 7988 9 Table 1.2a Animal Control- TirmlMatenals Surrey(Continued) Animal Control Staff ti .10 co FB Hourly Rakes' $75 $56 $195 $53 Staff Time Spent on Each Service in ServicetApplication Minukes s Total Cost' Animal Placement Fees Dogs,puppies,cats,kittens 30 $ 2663 Dead Animals Fees Delivered Dead Animals Unloading&Administrative Processing Fee By Deliverer(no assistance received) - With Assistance(from Deliverer) 15 1331 Without Assistance(from Deliverer) 30 2663 Disposal Only(of Dead Animals) Small/Medium anlmzl 10 8.88 Large animal 240 21300 Pick-up only(from facilities outside of Clty) 90 7988 Piok-up&Disposal SmaII/Medium animal 75 6656 Large animal 300 28625 Trap Rental Fees Extra Day With Permission(per day) 10 888 Animal Control to pick up or reclaim(per attempt) 120 10650 Special Services: Animal Removals From Chimneys Imbal call response,door-to-door(up to 1 15 60 5325 Each 112 hour after first hour(per 112 hr)5 30 26 63 Billing Surcharge g0 7088 Relocation of Non-Domestic Animals From City-owned traps Set-up,checking&clearing(per set-up call) 120 106.50 Clearing Only Non-skunk traps 60 5326 Skunks from Skunk trap 60 53 25 from non-skunk traps 50 5325 Not Contained in City Traps Initial call response,up to 1 hr (initial response)5 60 6325 Each 112 hr„after 1 at hour(per 1f2 ll 5 30 2663 Emergency Services Fee-"After hours"call outs 120 10050 Microchipping Fee(Reker to R20776,1115fR3) Impounded/Reclaimed Animals 15 1331 Dangerous or vinous animals 30 2663 license) 15 13.31 Dead Animal Cremation Hold-delivered 16 342 Pick-up/Cremation Hold 75 2563 FB Hourly Rates from Table 1 1. Any Staff Position means that him Service can he conducted by either an Animal Control Supervisor,Animal control Of cei,Assistant Animal Control Olficer,or an Animal Shelter Assistant. The FB Hourly Rate for"Any Staff Position'is the average of these four(4)positions. Provided by the City °Denvad by muihplymg each position's F6 Hourly Rate by the number of minutes agent on each service. This Service may require additional staff,thus this Fee should be multiplied by the number of positions present at the time of the incident 10 Maximum Allowable Fee Summary Table 1.3a summarizes the Maximum Allowable Fees based upon the Total Cost of providing each service as illustrated in the Time/Materials Survey summarized in Table 1.2. Table 1.3 also lists the current Fees. Table 1.3a Animal Control - Maximum Allowable Fee Summary Service/Application Total Cost' Current Fee 2 Maximum Allowable Fee 3 v. :ANIMAL CONTROL Administrative Hearing Fee Dangerous& icious dog hearing $ 550.00 $ 100.00 $ 550.00 Animals Animal Daily Care Charges Large Animals 53.25 35.00 5300 Small/Medium Animals 13.31 5.00 13.00 Cats 8.88 5.00 900 Special Handling 13.31 1000 13.00 Dogs 1331 10.00 13.00 Special Handling 26.63 20.00 27.00 Animal Holding Fees for Impounds Animals Large 106.50 200.00 plus costs 107.00 plus any additional impound penalties Small(pamkeels.Etc yMedium(rabbits,chickens) 79.88 10.00 80.00 plus any additional impound penalties Cats broughtin only 13.31 15.00 1300 plus any additional impound penalties Dogs Dog impounded on Airport properly 133.13 250.00 13300 plus any additional impound penalties Dog impounded on School properly 6656 75.00 67.00 plus any additional impound penalties Animal License Fees Dogs One year license Unaltered Dogs: 26.63 50.00 27.00 Spayed,neutered dogs 2&63 15.00 27.00 Supplemental License Fees GuardlProlecton Dog Surcharge(Dog Act of 1969) 5325 15.00 53.00 Senior Citizen(altered only) 26.63 5 00 altered only 27.00 altered only Replacementfee 26.63 5.00 per dog tag 27.00 per dog tag Transfer Fee 2663 500 27.00 Altered dogs 2 yr license 26.63 25.00 2 year license 27.00 2 year license Altered dogs 3 yr license 26.63 35.00 3 year license 27.00 3 year license Dangerous&Vicious Animals One-year license(includes three(3)property inspections for approval) 106.50 100.00 10700 Additional property inspections 79.88 50.00 8000 Exotic/Nan-Domestic Animals(including hybrids) One Animal One-year license(includes one property inspection)(per animal) 106.50 50.00 per animal 107.00 peranimal Additional property inspections 79.88 15.00 8000 Premises(More than one animal) One-year License(includes one property inspection)per premises 106.50 100.00 107.00 Additional property inspections each 79.88 2500 80.00 11 Table 1.3a Animzl Control- Maxi7rmtmAllouuble Fee Sunmry(Continued) Service/Application Total Cost 1 Current Fee 2 Maximum Allowable Fee' Animal Placement Fees Dogs,puppies,cats,kittens $ 26.63 $ 1500 or best $ 27.00 crbest Dead Animals Fees Delivered Dead Animals Unloading&Administrative Processing Fee By Deliverer(no assistance received) - no charge+disposal fee no charge+disposal fee With Assistance(from Deliverer) 13.31 15.005 animals+disposal fee 1300 per animal+disposal fee Without Assistance(from Deliverer) 2663 25.006 animals+disposal fee 27.00 per animal+disposal fee Disposal Only(of Dead Animals) Small/Medium animal 8.88 10.00 per animal+costs 900 per animal+costs Large animal 21300 25.00 plus costs 213.00 plus costs Rck-up only(from facilities outside of City) 7988 50.00 service call+disposal fee 80.00 service call+disposal fee Pick-up&Disposal Small/Medium animal 66.56 3000 67.00 Large animal 26625 50.00 plus costs 266W plus costs Trap Rental Fees Extra Day With Permission 8.88 500 per day 9.00 per day Animal Control to pick up or reclaim 106.50 100.00 per attempt 107.00 per attempt Special Services: Animal Removals From Chimneys Initial call response,door-to-door 53.25 200.00 up to 1 hour 54.00 per staff,per hour Each 112 hour afterfirst hour 26.63 50.00 per 1/2 hour 27.00 per staff,per 1/2 hour Billing Surcharge 79.88 25.00 80.00 Relocation of Non-Domestic Animals From City-owned traps Set-up,checking&clearing 10650 10000 perset-upcall 107.00 perset-upcall Clearing Only Non-skunk traps 53.25 25.00 plus costs 53.00 plus costs Skunks from Skunk trap 5325 2500 plus costs 53.00 plus costs from non-skunk traps 53.25 101 plus costs 63.00 plus costs Net Contained in City Traps Initial call response 53.25 200.00 up to 1 hour,initial response 53.00 per staff,per hour Each 1/2 hr. 26.63 50.00 after 1st hour,per 1/2 hour 2700 per staff,per 1/2 hour Emergency Services Fee-"After hours"call outs 10660 100.00 plus any addfl fees that may apply 10700 plus any addrl fees that may apply Microchipping Fee(Refer to R20776,11/5103) Impounded/Reclaimed Animals 13.31 15.00 plus impound fee 13.00 plus impound fee Dangerous or vicious animals 26.63 1500 2700 Dinners request,reclaimed animals(when obtaining City dog license) 13.31 15.00 13.00 Recommended New Fees . . .. . . . - Dead Animal Cremation Fold-delivered 3.42 3.00 Pick-up/Cremation Hold 25.63 26.00 'Total Cost is equal to the Tolyl Cast of Pollca Staff time at Fa Hwdy Rats from Table 1.2a z Cunent Fee provdad by the City 'Maximum Nl.ble Feels laasetl on the Total Cool w dao to the nearest Mar 12 Comparison of Fees Table 1.4a provides a comparison of Fees charged by neighboring or similar Jurisdictions to assist the City in setting Fees that not only recoup costs associated with the provision of the service, but also are competitive with fees set by neighboring or similar Jurisdictions. Table 1.4a Animal Control — Comparison of Fees Summary City of Palm Springs. Animal Control City of Riverside- County of Riverside- City of Cathedral City- Department Maximum Animal control current Animal Control Current Animal Control Connell City of Indio-Animal ServicelApplication _ Allowable Fees t Fees _ Fees_ Fees Control Current Fees T_ ANIMAL CONTROL '-.` - . Administrative Hearing Fee Dangerous&Vicious dog healing` $550.00 nia nia _ n/a_ n/a Animals Animal Daily Care Charges Large Animals 5300 500 perday 500 Pei day for horses, his No ponies,cattle Small/Medium Animals 1300 500 Pei day 500 per day for sheep, Na nia goats,swine Cats 900 500 perday 700 perday n/a nia Special Handling 1300 500 perday 700 Pei day Na Na Dogs 1300 500 perday 700 perday NO Old Special Harding 2700 500 perday 700 perday, 1/0 n/a Animal Holding Fees for Impounds 2000 1shmpound,per 3000 1st impound,per 1600 plus boarding cost 3000 for animal release day,in 12 months day,in 12 months in 12 months. fee 2500 2nd Impound,per 5000 2nd impound,per 4700 (3rd Impound)plus day,in 12 months day,in 12 months boarding cost in 12 months 30 00 Did impound and 7500 aid Impound and subsequent,Pei subsequent per day,in 12 months day,in 12 months Animals Large Animal 10700 plus Impound fees 500 plus impound fees 500 plus impound fees Na WE Small Animal(paraldoets ED)IMedmm(rabbils, 8000 plus impound fees 500 plus impound fees 500 plus impound fees Via nia chickens) Cell-brought On only 1300 plus Impound fees 500 plus impound fees 700 plus impound fees Na nor Dogs Dog impounded on Airport property 13300 plus impound fees nia No Na n/a Dog impounded on School property 6700 plus impound fees No the n/a life Animal License Fees Dogs One year license Unaltered Dogs: 2700 5000 5000 1900 oneyear 1900 oneyear Spayed,neutered dogs 2700 8,00 800 peryear 3500 oneyear 900 One year Supplemental License Fees GuardlProtechon Dog Surcharge(Dog Act of 5300 nia nfa Na n/a 1969) Senior Silicon(altered only) 2700 altered only 600 oneyear 600 oneyear 800 oneyear 300 oneyear 7,00 owe years 700 Na Vrom 1600 Iwo years 600 owe years 800 three years 800 threeyear5 2500 three years 800 three years Replacement as(dog license lag) 2700 per dog tag nfa 600 oneyear 50%of annual fee,not less mor 1200 Transfer Fee 2700 ma nia No no Altered dogs 2 yr license 2700 2year license 1500 2year license 1500 2year license 1800 2yeancoense 1300 2year license Altered dogs 3yr license 2700 3year license 1900, 3Veer license 1900 3year license 2706 3year license '1700 3yearlicense Dangerous&Visions Animals(In addition to any other required licenses) One-year license 10700 nia 5000 plus regular Na nia Additional property inspections 8000 he use nia nfa ExoticlNon-Domestic Animals(including hyhi ids) One Animal One,yeanccense 10700 peranimal nia nia No nia Additional property Inspections 8000 nia nia nia nfa Premises(More than one animal) Inspector)per premises 107,00 nia nia DO nia Additional pi openy inspections each 8000 nia nia No nia ll Table 1.4a Anil Control— Corr7Parrson of Fees Summzry(Continued) City of Palm Spllncls- Animal Control City of Riverside- County of Riverside- City of Cathedral City- Department Maximum Animal Control Current Animal Control Current Animal Control Current City of India-Animal ServicelApplicatial Allowable Fees 1 Fees Fees Fees Control Current Fees Animal Placement Fees 2000 file file Dogs,puppies,cars,kittens It 2700 or best file Dead Animals Fees Delivered Dead Animals Unloading&Administrative Processing Fee By Deliverer(no assistance received) file 1600 flat fee(owned nla With Assistance(from Delmer or) '1300 5 nimals+disposal file animal) f Without Assistance(from Deliverer) 2700 6 animals+disposal nla No 1500 [let[so Na fee animal) Disposal only(of Dead Animals) Na 1600 flat fee(owned file SmalllMedium animal 000 per animal t costs Na animal) 21300 plus costs Na Na 1500 flat fee(owned nla Large animal animal) Pld<-up only(from facilities oulsde of Cly) 8000 service car disposalfee Pick-up&Disposal nfa Na 1600 flat fee(owned file Sma111Medium animal 6700 animal) Large animal 26600 plus costs file Na 1600 flat fee(owned PIS animal) Trap Rental Fees Edra Day 2000 forfirst5 days, 300 per day for citizen 2000 weekly rental fee, With Pei mission(per day) 9.00 per day Na plus$200 per day pickup and return Pius$5500 rehmrianle damoan nfa 500 per day for Animal Animal Control to orof<up or reclaim(per attempt) 10700 per attempt Na Control pick up and delivery Special Services: Animal Removals From Chimneys Initalcallresoonse door-to-door' 5400 up to 1 hour nla 2 2700 per 112 hour net Na Na Each after Brs[hour file file file Surcharge nfa Billing Surchaarr ge 80 00 Relocation of Nun-Domestic Animals From City-owned traps file file nfa Set upcheclona&clearma 10700 Pei set-up call nla Cleanng Only file file file No Non sl<unldraoe 5300 plus costs Skunks x 5300 plus costs nfa Na nro nla from SI<uni<trap nla nla NO a 5300 plus Costs PIS from noaskunl<traos Not Contained in City Traps file Na n!a Initial call response 53�00 responseup o hour.initial file n onse x 2700 after 1st hour,per 112 Na n!a nla file Each 112 hr.,after 15t hour hour Emergency Services Fee-"After hours"tails 107 00 up to 1 hour nla nla file file Mici ochlppintl Fee 1500 nos ma Impounded/Reclaimed Animals 1300 plus impound fee Na n!a Dangerous or wcious animals 2700 file 1500 Na 1500 me n/a Owners request,reclaimed animals mals(when obtaining 1300 . - Recomme ended New Fees nfa nla nfa meDead Animal Cremation Hold-delivered Soo nfa n/a nla nla Pick-uolCremation Hold x 2100 _ Mawmum Allowable Fees From Table 1.3a x No other Jurisdictions surveyed charges a fee for this same Service 14 Summary This study of the Animal Control Fee Schedule identifies the Maximum Allowable Fees to existing and potential animal Fee Services. Most of the current fees are found to be insufficient to cover the actual cost incurred in Service provision. The Fees that exceed the amount needed to cover the actual costs incurred in Service provision are Holding Fees for large animals, Impound Fees on airport property, License Fees for unaltered dogs, Dead Animal Fees for small/medium animals, Animal Removals from chimneys, Relocation of Non-Domestic Animals not contained in City traps, and Microchipping Fees. Some of these Fees can be considered penalty type charges, such as Impound Fees on airport property and License Fees for unaltered dogs, and can have an added penalty charge to the Total Cost. Generally, we recoimnend that Animal Control Fees be set at 100% cost recovery levels. However, policy and political circumstances may hinder the City from setting certain Fees at 100% recovery when other Jurisdictions are charging significantly less, or when the Fees could exclude the participation of certain groups of residents. It is also recommended that the City implement two new Fees, a Dead Animal Cremation Hold (delivered) Fee and a Pick up/Cremation Hold Fee due to the increased number of requests for these Services. i 15 II. POLICE FEES Analysis and Recommendations The Police Department requested that we analyze the following Fees: • Fingerprint Fees; • Jail Housing Fee; • Background Check; • Bicycle License Fees; • Character Reference Letters; • Impound Storage Fees; • Concealed Carry Weapon Permit; • Range Use Fees; • Letter Preparation Fees; and • Repossessed Vehicle Fee; This analysis does not include the Police Department's room rental or impound penalties. As discussed previously in this Report, we believe that there is no requirement to base rental charges or penalty fees on actual costs, since the City is providing no "Service" and no direct or indirect costs are being borne by the City that go over and above normal maintenance to City property. We are aware of situations in which cities rent or lease property for special uses and charge what is deemed a competitive market rate for such rent. We believe that the Police Department can consider that approach for its Room Rental Fees and penalty charges. We would expect that reasonableness and market colnparables would be a good basis for determining the level of these types of fees. It should be noted, however, that the Total Cost for Impound Storage Fees is included in this analysis but only reflects the cost of staff time for storage, and not the impound penalty charges that may be applied to each vehicle. The purpose of this analysis is twofold: first, to describe the components involved in determining the Total Cost based on time and materials; and second, to show the maximum Fee the City can charge based on a 100% recovery level. A comparison of Fees is also included in this chapter to give the Department a market overview of how the Maximum Allowable Fees compare to other Jurisdictions. While it is our intent to show a Maximum Allowable Fee based on actual costs, the City administration will ultimately decide which Fees will increase or decrease based on policy and political considerations. 16 FB Hourly Rates Table 1.1b below shows the FB Hourly-Rates Summary for Police Department positions used to perform the services included in the Fee Schedule. Table 1.1b Police Department- FB Hourly Rate Summary Personnel Costs' $ 15,229,157 Percentage of Cost Allocations Amount Cost Allocation' Departmental Indirect Costs' Administration-Personnel Costs $ - Contraclual Services' 207,260 Materials and Supplies' 520,108 Special Charges 2,136,817 Capital Outlay' 1,860,363 Total Departmental Indirect Costs $ 4,724,538 31 02% $ 4,724,538 Inter-Departmental Support Costs Support to(-1.00%) 0.00% $ Support From 0.00% Total Interdepartment Indirect Labor $ - 0.00% $ - Central Services Overhead Allocation' $ 2,236,448 14 69% $ 2,236,448 Total Costs $ 22,190,143 Annual Dept.Indirect Inter-Dept, Central OH Fully Salary& Allocation` Support' Allocation° Burdened Productive FB Hourly Position Benefits' 31.02% 0.00% 14.69% Direct Labor' Hours 1p Labor Rates" Police Chief $ 246,545 $ 76,486 $ - $ 36,206 $ 359,237 1,840 $ 195 Police Sergeant 163,784 47,708 - 22,584 224,076 1,840 122 Senior Secretary 66,445 20,613 - 9,758 96,816 1,840 53 Community Services Officer 57,332 17,786 - 8,419 93,637 1,840 45 Police Services Officer 50,487 15,663 - 7,414 73,564 1,840 40 Police Commander 191,666 59,460 - 28,147 279,273 1,840 152 Communications&Records Manager 115,366 35,790 - 16,942 168,098 1,840 91 Dispatcher 64,499 20,009 - 9,472 93,980 1,640 51 Custody Officer 47,211 14,646 - 6,933 68,790 1,840 37 Secretary 60,189 18,672 - 8,839 87,700 1,840 48 Range Master 78,954 24,494 - 11,595 115,043 1,840 63 From City of Palm Sprigs 2004-2005 Annual Budget 'Percentages delved by dividing Cost Allocations totals by Personnel Costs. 'Central Services Overhead allocation from City of Palm Springs Citywide Cost Alloca6an Study Report prepared by MumFin ancial Oecem her 2004 "From City of Palm Springs 04-05 Salary Budget Forecast °Annual Salary and beneli s provided by the City °Derived by multiplying Billable Hourly Rate by the Departmental Indirect Labor percentage 'Derived by mulliplying Billable Hourly Rate by the Inter-Departmental Indirect Labor percentage °Derived by multlrying the Billable Hardy Rate by the Central Services Overhead Allocation percentage °Fully Burdened Direct Labor total derived by the following formula Departmental Indirect Costs+Infer-Departmental Indirect Labor+Central Services Overhead Allocation j°Productive Hours served by the fallowing formula: 2,060 Total Annual Haws-24D Hours of Holidays,Vacation&Sick Leave,and Tralning. Fully Burdened Houdy Rates derived by the following formula:Fully Burdened Direct Labor divided by Productive Hours 17 Time/Materials Survey Determining the amount of time each employee spends on assisting in the provision of the Services listed on the Fee Schedule is essential to identify the total cost of providing each Service. Further, in providing these Services, a number of employees may become involved in various aspects of the process, spending anywhere from a few minutes to several hours on the Service. Identification of these time elements relative to a particular Service is most readily determined through the completion of a Time/Materials Survey. The "time" portion of the survey reflects the average estimated time each Department staff position spends on a given Service. And the "materials" portion of this survey refers to the costs of materials spent by the Department and is contained within the Departmental Overhead allocation in the FB Hourly Rates. The result of multiplying the FB Hourly Rates by the time spent by each position reflects the actual costs, or "Total Costs" of time and materials of providing a Service. A Time/Materials Survey provides Department management with an opportunity to assess the time requirements for each Service by position, and record that information onto a spreadsheet that is used to develop the following Table. Table 1.2b below summarizes the amount of time, listed in minutes for each employee used in providing a specific service to the User. The table also shows the Total Cost of providing each Service in the Fee Schedule resulting from multiplying each position's FB Hourly Rate bythe time spent on the Service and surruning all of those results for each Service. is Table 1.2b Police Department—Time/Materials Survey Police Department Staff m`cGr Get Ge O �0c� �et�G e`o' ,orsc¢i Q` 1 z� GGiC csa cGe �Sa to y eG eG osya e` e 0tiG `h0 Gt`,'.0�0 e ot5 Go�O�cQo\\ei Os'fi Gp Fe Hourly Rates' $195 $37 $40 IN52 $45 $122 S51 $91 $45 $33 $63 Service/Application Staff Time Spent on Each Service in Minutes 2 Total Cost' Fingerprint Fees Pion-Cmmnal 50 50 '6 6415 Mon-State Mandated 50 50 64 16 Jail Housing Fee(par day) 975 15 30 _ 61125 Background Check(per mdividuap 25 1567 Bicycle License Fees(applicable until State I ow omdlor local ordinance mandate otherwise) Issuance or replacement of license Pei license) _ 15 1000 Char cater Reference Leiter a(per letter) 25 1667 Statlstical Data Reports 60 4000 Inground Storage Fees Police Admmistrative Fee(one time,per vehicle) Class A Vehicle(a 10,000 GVW 45 10 5 5 65SI Class B Va1huce(10,000-30,000 GVW) 45 10 5 5 6591 Class C Vehicle(30,000-50000 GVW) 45 10 5 5 5591 Class D Vehicle(>50,000 GVW) 45 10 5 5 6501 Operator's Fee(per hour) Class A Vehicle(<10000 GVW) 15 10 5 5 0591 Close B Vehicle(10,000-30000 GVW) 15 10 5 5 6591 Class C Vohicle(30,000-50000 GVW) 45 10 5 5 6591 Class D Vehicle(>50 000 GVW) 45 10 5 5 6501 Operator's Storage Rate(per day) Wlatarcyclos 45 10 5 5 6591 Class A Voris.(a 10,000 GVW)Autc iolmP Trust< 45 10 5 5 6591 Class B Vehicle(10,god-30,000 GVW)Tmeks,'I tell 20' 45 10 5 5 6591 Class C Veh¢le(30000-50.000 GVW)Trucks>20' 45 10 5 5 0591 Class D Vehlde(>50000 GVW) 45 10 5 5 6591 knpoundedlStored Vehicle Fees(for Violations under 12500. 45 10 5 5 6591 14601-14601 2,and 22651) _ Concealed Cal ry Weapon Permit Initial Applicant Fees Two-year Standard 120 9600 Three year Judge 120 9600 Four-year Reserve Police Officer 120 9600 Ronawal Fees Two-year Standard 90 7200 Three year Judge 90 7200 Four-year Reserve Police Officer 90 7200 address) 20 1600 Annual Range Orelification Fees Individual Fee(Non-City employee) 30 31.50 Non PSPDCity employee 30 3150 PSPD Employee/Porsonnel 30 31 50 State Mandated Training Imtial applicant(16 hre class time 1 e ling range time) 1440 1,512.00 _Renewals(4 him class time+4 his range time) 430 504 00 Range Use Outside Low Enforcement Agencies per hour(Including Tribal 60 63.00 Police) Other City Department Training per hour(Fire Department 60 6300 Airport,etc) Now Officer Range Orientation per hour 60 6300 Retired PSPD Concealed Weapons(Annual Quallficahon) 30 3150 Palm Springs City Employee Use Pei hour(Non-Police Officer) 60 6300 Misspells ealesra9a Control Letter. 30 26.50 Repossessed Vehicle Fee Report Rscopt&Filing Fee(for Redemption on Repossessed 20 15 260E Vehicle) FB Hourly Rules Lam Table 1 1 b Provided by the Cily '9enved by mulliplymp each pesihon'a He hourly Role by the number nibbit ee epenl an each service 19 Maximum Allowable Fee Summary Table 1.3b summarizes the Maximum Allowable Fees based upon the Total Cost of providing each service as illustrated in the Time/Materials Survey summarized in Table 1.2. Table 1.3 also lists the current Fees and provides the percentage of full cost recovery associated with the Maximum Allowable Fee. Table 1.3b Police Department- Maximum Allowable Fee Summary Service/Application Total Cost 1 Current Fee 2 Maximum Allowable Fee' PQLICEFEES Fingerprint Fees Non-Criminal $ 64.16 $ 35.00 $ 64.00 Non-State Mandated 64.16 35.00 64.00 Jail Housing Fee 611.25 125.00 per day 611.00 per day Background Check 16.67 135.00 per individual 17.00 per individual Bicycle License Fees(applicable until Slate Law and/or local ordinance mandate otherwise) _ Issuance or replacement of license 10.00 100 per license 10.00 perllcense Character Reference Letters 1667 5.00 per letter 1700 perletter Statistical Data Reports 4000 20.00 per hour 4000 per hour Impound Storage Fees(CVC 14602.6,14602.7&14602 8) Police Administrative Fee(one time,per vehicle) Class A Vehicle(<10,000 GVW) 6591 75.00 66.00 plus any impound penalty fees Class B Vehicle(10,000-30,000 GV W) 65.91 125.00 66.00 plus any impound penalty fees Class C Vehicle(30,000-50,000 GVW) 65.91 125.00 66.00 plus any impound penalty fees Class D Vehicle(>50,000 GVW) 6591 125.00 66.00 plus any impound penalty fees Operator's Fee Class A Vehicle(<10,000 GVW) 65.91 100.00 66.00 plus any impound penalty fees Class B Vehicle(10,000-30,000 GVW) 65.91 13000 66.00 plus any impound penalty fees Class C Vehicle(30,000-50,000 GVW) 65.91 18000 66.00 plus any impound penalty fees Class D Vehicle(>50,000 GVW) 65.91 200.00 66.00 plus any impound penalty fees Operalors Storage Rate Motorcycles 6591 10.00 66.00 plus any impound penalty fees Class A Vehicle(<10,000 GV W)Areo/Pickup Track 6591 20.00 66.00 plus any impound penalty fees Class B Vehicle(10,000-30,000 GVW)Tucks,1 ton<20' 65.91 25.00 66.00 plus any impound penalty fees Class C Vehicle(30,000-50,000 GVW)Trucks>20' 65.91 30.00 66.00 plus any impound penally fees Class D Vehicle(>50,000 GVW) 6591 35.00 66.00 plus any impound penalty fees Impounded Stored Vehicle Fees(for Violations under 12500,14601- 14601.2,and 22651) 6591 3700 66.00 Concealed Carry Weapon permit Initial Applicant Fees Two-year Standard 96.00 200 00(includes$100 Dept of Justice Fee) 96.00 plus$100 Dept.of Justice Fee Three year Judge 96.00 222.00(includes$100 Dept of Jusflce Fee) 96.00 plus$122 Dept.of Justice Fee Four-year Reserve Police Officer 96.00 12400(includes$144 Dept of Justice Fee) 96.00 plus$144 Dept of Justice Fee Renewal Fees Two-year Standard 72.00 77.00(includes$52 Dept of Justice Fee) 72.00 plus$52 Dept.of Justice Fee Three year Judge 72.00 99.00(Includes$74 Dept of Justice Fee) 72.00 plus$74 Dept of Justice Fee Four-year Reserve Police Officer 72.00 96 00($96 Dept of Justice Fee) 7200 plus$96 Dept of Justice Fee Modification/Amendment Fee(i.e.,change of name,guns,address) 16.00 10.00 16.00 Annual Range Qualification Fees Individual Fee(Non-City employee) 31.50 60.00 3200 Nan-PSPD City employee 31.50 45.00 32.00 PSPD Employee/Personnel 31.50 25.00 3200 State Mandated Training Initial applicant(16 his class time+8 him range time) 1,512.00 15000 1,51200 Renewals(4 bra class time+4 him range time) 50400 70.00 504.00 Range Use Outside Law Enforcement Agencies per hour(Including Tribal Police) 63.00 50.00 per hour 63.00 per hour Other City Department Training per hour(Fire Department,Airport,etc) 63.00 20.00 per hour w/o amunition;$40 per 63 00 per hour hour w/amunition New Officer Range Orientation per hour 63.00 50.00 per hour 63.00 per hour Retired PSPD Concealed Weapons(Annual Qualification) 3150 25.00 net fee 32.00 Flat fee Palm Springs City Employee Use per hour(Non-Police Officer) 63.00 25.00 par hour 6300 per hour Masbate Beverage Control Letters 26.50 10 00 per letter 27.00 per letter Repossessed Vehicle Fee Report Receipt&Filing Fee(far Redemption on Repossessed Vehicle) 26.08 15.00 per vehicle 26.00 per vehicle 'Total Cost is equal to the Total Cost of Police Staff time A FB Henry Rates from Table 1.21, 'Current Fee provided by the City 'Madmum Allowable Fee Is based on the Total Cost rounded to the nearest dollar 20 Comparison of Fees Table 1.4b provides a comparison of Fees charged by neighboring or similar Jurisdictions to assist the City in setting Fees that not only recoup costs associated with the provision of the service,but also are competitive with fees set by neighboring or snnilar Jurisdictions. Table 1.4b Police Department— Comparison of Fees Summary City of Palm Springs-Police City of Cathedral City- City of Indio-Police City of Coachella-Police Department Maximum Riverside County Sheriffs police Department Department Cut rent Department Cur rent SenvicelApplication Allowahle Fees l Department Cur rent Fees Current Fees Fees Fees '' POLlrEFEES .. _ Fingerpdet Fees Non Criminal $ 6400 $ 1000 fol-Counly Employed, $ 1600 alyresldencor $ 1500 plus Dept of $ 1500 Out of CounrylNon- business owners castes Fees resident,Public,School Employees,State Fingerprint Expedue Charge NonStale Mandated 64,00 1000 for Counts Employee, 3200 shatters 1500 plus Deptof 1500 Out of CounlylNon- Justice Fees resident,Public,School Employees,State Fingerprint Expedite Charge 51100 per day rile 16800 Riverade County nla 18000 Jail Housing Fee Jail 5300 Cathedral Qty Site Backgi ound Check 1700 panndri 800 clearance letter local1100 '1500 4200 Irve scan(includes$32 Dept of Justice Fee) Bicycle License Fees(applicable until State Law andlor local ordinance mandate othowse) Issuance or replacement of license 1000 perlicense nla its Ne not character Reference Letters 1700 per letter 860 2600 1500 1500 Statistical Data Reports 4000 correct nla nla rile nla Impound Storage Fees Police Admmisil Fee(ono lime,per vehicle) 6800 500 plus 5800 release 16000 6000 fee Class A Vehicle b,10,000 GVVtr) 6600 Class B Vehicle(10,000-30 000GVW) 6600 Class C Vehicle(30,000-50,000 GVW) 6600 I Class D Vehmle(>50 011 GVVV) 1111 Operators Fee(per hour)s its Na us nla Class A Vehicle(<10000 GVW) 5600 Class B Vehicle N0.000-30,000 GVW) 6600 Class C Vehicle(30,000-50.000 GVW) 6600 Class D Vehicle(>50,000 GVW) 66 00 Operator's Storage Rate(per day)2 nla its ea Na Motorcycles 66.00 Class A Vehicle(<10,000 GVW)Auto)Pickup moo Truck Class B Vehicld(10.000-30,000 GVW)Trucks,1 66.00 Class C Vendo(30000-50,000 GVW)Trucks> 6600 20' Class D Vehicle(>60,000 GVW) 6600 Impounded Stored Vehicle Fees 6600 6800 500 pius5800release 16000 6000 fee 21 Table 1.4b Police Deps rtnv7t— Comparison of Fees Sunmry(Continued) City of Palm Springs.Police City of Cathedral City. City of Indio•Police City of Coachella.Police Department Maximum River side County Sheriffs Police Department Department Current DepalturentCurrent Serviceli Adopt Allowable Fees r Department Current Fees Curreht Fees Fees Fees Concealed Corry Weapon Permit Initial Applicant Fees 500 per review Two-year Standard 9500 plus$IOU Dept of Justice 10000 p1us$1000ept of 10000 Flat nla Fee Justice Fee Three year Judge 9600 plus$122 Dept,of Justice 100.06 plus$122 Dept of 10000 Fla he Fee Juslice Fee Four-year Reserve Police Officer 9600 plus$144 Dept ofJusnce, 10000 plus$144 Dept of 100%Still dozed by City Ne his Fee Juslice Fee Renewal Fees Two-year Standard 7200 plus$52 Dept of Jushce 5000 plus$52 Dept of 2500 she We Fee Justice Fee Three year Judge 7200 plus$74 Dept of Juslice 5000 plus$74 Dept of Justice 2500 Fla nip Fee Fee Faro-year Reserve Police Officer 7200 plus$96 Dept of Justice 5000 plus$96 Dept of Justice Fla nla Fla Fee Fee,or only$96 for County ornsovees ModlhcffiiomAmendment Fee h e,change of name, 1600 1000 We Fla use guns,address) Annual Range QuahFlcit ion Fees' Indmdual Fee loca lly employee) 3200 Na Fla nla Non PSPD City employee' 3200 one Na No We PSPD Employee/Personnel' 3200 into Fla Na Fla Stale Mandated Trammg nla nla nla Initial applicant(16 hrs) 151200 75004 hour training No Fla Fla Ronewale(4 hrs,) 504 00 7500 4 hourrogning-renewal me No Fla every 2 years Range Use Outside Law Enforcement Agencies per hour 6300 per hour No Actual Costs which shell not Fla 6000 (Including Tribal Police) exceed 500 00 per incident Other City Department Training per hour' 6300 per hour w/o amumtion Fla No trip Na New Officer Range On entail on per hour' 6300 per hour Refired PSPD Concealed Weapons(Annual 3200 flat fee Fla Fla as No Qualification)' Paint Spnngs City Employee Use per hour(Non- 6300 perhour We nla We nla Police Officer)' Alcoholic Beverage Control Letters 2700 per letter Fla Fla No Fla Repossessed Vehicle Fee Report Racer at&Filing Fee(for Redemption on 2600 per vehicie 1500 pervehicie 1500 calvaries 1500 pervehide nle Repossessed Vehicle) c Mayimum Allowable Fees Flom Table 1.3h. 'No other JunsJiclion surveyed chmnea a Fee for this samo li 22 Summary This study of the Police Department Fee Schedule identifies the Maximum Allowable Fees to existing and potential Police Fee Services. Most of the current fees are insufficient to cover the actual cost incurred in service provision. Several Fees were found to be less than half of the Maximum Allowable Fee. These include Jail Housing Fee, Bicycle License Fee, Character Reference Letters, State Mandated Training for Concealed Carry Weapons Permits, and Alcoholic Beverage Control Fees. Other Fees, such as Background Checks, Annual Range Qualification Fees, and Retired PSPD Concealed Weapons Range use Fees, were found to exceed the actual costs of providing the Service. The Impound/Storage Fees also appear to exceed the actual costs of Service, however, the Total Cost stated for Impound/Storage Fees only refers to the staff time involved in storing the vehicle. Therefore, additional impound penalty charges may be applied to these Fees. Generally, we recommend that Police Department Fees be set at 100% cost recovery levels. However, by setting certain Fees at 100% recovery would not be feasible if other Jurisdictions are charging significantly less. 23 CHAPTER 2. FIRE DEPARTMENT Description of Services The primary responsibility of the Fire Department is to protect lives and property by providing an adequate level of fire protection and medical emergency response at a reasonable cost to the residents. Programs and services provided include fire prevention and education, fire suppression, emergency medical response, training, disaster preparedness, airport rescue and firefighting, and administration. While the Fire Department is primarily funded through the use of general fund monies, there are Services provided for which the charging of Fees is appropriate under the Act. Analysis and Recommendations The Fire Department requested that we analyze Fees for the following: • Responses to flooding, hazardous materials, structure fires, refuse fires and vegetation fires;. • Inspections; • Safety Training courses; and • Permits; In addition to these Fees, a number of potentially new Fees are also examined, including specialized fire inspections; underground storage tank installations and removals; accident response, special events; and false alarms. Although false alarm fees can be seen as penalty charges, the false alarm fees in this analysis do not include penalty charges, but rather states the Total Costs of the Fire Department for providing this Service. Should the Fire Department decide to implement this new Fee it should be added to the current false alarm fees that the Police Department charges. The purpose of this analysis is twofold: first, to describe the components involved in determining the Total Cost based on time and materials; and second, to show the maximum Fee the City can charge based on a 100% recovery level. A comparison of Fees is also included in this chapter to give the Department a market overview of how the Maximum Allowable Fees compare to other Jurisdictions. While it is our intent to show a Maximum Allowable Fee based on actual costs, the City administration will ultimately decide which Fees will increase or decrease based on policy and political considerations. 24 FB Hourly Rates Table 2.1 below shows the FB Hourly Rates Summary for Fire Department positions used to perform the services included in the Fee Schedule. Table 2.1. Fire Department- FB Hourly Rate Summary Personnel Costs' $ 8,787,762 Percentage of Cost Cost Allocations Amount Allocation Departmental Indirect Costs Administration-Personnel Costs $ - Contractual Services' 81,500 Materials and Supplies 708,348 Special Charges _ 994,754 Capital Outlay' 44,000 Total Departmental Indirect Costs $ 1,828,602 20.81% $ 1,828,602 Inter-Departmental Support Costs Support to(-1.00%) 0.00% $ - Support from 0.00% - Total Interdepartment Indirect Labor' $ - 0.00% $ - Central Services Overhead Allocation' $ 739,646 8.42% $ 739,646 Total Costs $ 11,356,010 Annual Dept.Indirect Inter-Dept. Central OH Fully Salary& Allocations Support 7 Allocation 8 Burdened Productive FB Hourly Position Benefits' 20.81% 0 00% 8.42% Direct Labor 9 Hours 10 Labor Rates 11 Fire Battalion Chief $ 183,258 $ 38,133 $ - $ 15,424 $ 236,816 1,840 $ 129 Fire Captain 157,349 32,742 - 13,244 203,335 1,840 111 Deputy Fire Marshal 119,254 24,815 - 10,037 154,106 1,840 84 Fire Engineer 12 111,664 23,236 - 9,398 144,298 1,840 78 Firefighter,Paramedic 13 127,891 26,612 - 10,764 165,267 1,840 90 Firefighter 14 98,004 20,393 - 8,249 126,646 1,840 69 Emergency Services Coordinator 86,103 17,917 - 7,247 111,267 1,840 60 Plans Examiner 15 94 r From City of Palm Springs 2004-2005 Annual Budget. E Percentages derived by dividing Cost Allocations totals by Personnel Costs. 'Central Services Overhead allocation from City of Palm Springs Citywide Cast Allocation Study Report prepared by MumFinancial December 2004 4 From City of Palm Springs 04-05 Salary Budget Forecast. °Annual Salary and benefits provided by the City. °Derived by multiplying Billable Hourly Rate by the Departmental Indirect Labor percentage. r Derived by multiplying Billable Hourly Rate by the Inter-Departmental Indirect Labor percentage. °Derived by multiplying the Billable Hourly Rate by the Central Services Overhead Allocation percentage. °Fully Burdened Direct Labor total derived by the following formula Departmental Indirect Costs+Inter-Departmental Indirect Labor+Central Services Overhead Allocation. t0 Productive Hours derived by the following fommla- 2.080 Total Annual Hours-240 Hours of Holidays,Vacation&Sink Leave,and Training. Fully Burdened Hourly Rates derived by the following formula Fully Burdened Direct Labor divided by Productive Hours t2Thls position's salary is based on the average salary for a Fire Engineer This position's salary is based on the average salary for a Firefighter,Paramedic 1q This position's salary is based on the average salary of a Firefighter. 15 Plans Examiner FB Hourly Rate is from MunTmancial's Development User Fees Study in 2003 25 Time/Materials Survey Determining the amount of time each employee spends on assisting in the provision of the Services listed on the Fee Schedule is essential to identify the total cost of providing each Service. Further, in providing these Services, a number of employees may become involved in various aspects of the process, spending anywhere from a few minutes to several hours on the Service. Identification of these time elements relative to a particular Service is most readily determined through the completion of a Time/Materials Survey. The "time" portion of the survey reflects the average estimated time each Department staff position spends on a given Service. And the "materials" portion of this survey refers to the costs of materials spent by the Department and is contained within the Departmental Overhead allocation in the FB Hourly Rates. The result of multiplying the FB Hourly Rates by the time spent by each position reflects the actual costs, or "Total Costs" of time and materials of providing a Service. A Time/Materials Survey provides Department management with an opportunity to assess the time requirements for each Service by position, and record that information onto a spreadsheet that is used to develop the following Table. Table 2.2 below summarizes the amount of time, listed in minutes for each employee used in providing a specific service to the User. The table also shows the Total Cost of providing each Service in the Fee Schedule resulting from multiplying each position's FB Hourly Rate by the time spent on the Service and summing all of those results for each Service. it 26 Table 2.2 Fire Department—Time/Materials Survey Fire Department Staff Emergency Dopuly Flre Battalion Fneh ghter, Rre Flre Plans F rehghtor Services Marehal Chief ParamedIC Captain Engineer Examiner Coortlmaior FIB Hourly Rates $84 $129 $90 $111 $TB $69 $60 $94 Servlc sApplIcation Starf Tlme Spent on Each Service in Minutes Total Cast' File S Emergency Fire Dept responses to funding,hazardous rabolale, Hourly Rate Hourly Rate Hourly Rate Hourly Rate Hourly Rate Hourly Rate FB Hourly Rate structure fires,refuse Tres and vegetation Ores plus Materials h¢perlitu s: Smoke detector lnspecton Fee(Refer to R20754,retrial 30 30 30 30 y 45 13° s amended)(par inspecllon)° Fire Inspoclor Inspeclians(Referred by Engine Company) 30 4200 (per inspection) khey"m Box Insprcren(par inspection) 30 4200 Safety Training Cardiopulmonary Resbscnaron(CPR),&C A R E S Hourly Rate Hourly Rare Hourly Rate Hourly Rate Hourly Rate 76 20 per hour° (Communny Assrslance&Response to Broader, Situations)hall M.dmal Aid During Emergency/Disaster,Cmergency Preparedness/Response 8.Brims of Fee° 3 thin class/minimum class size 6(per student)r Hourly Rate Houtly Rate Hourly Rate HOudy Rate Hourly Rate 38 10 4 Hr class/minimum class size 6(per student)+ Hourly Rate Flourly Rate Hourly Rate Hourly Rate Hourly Rate 50 DO 5 No class/minimum class size 6(per student)' Hourly Rate Hourly Rate Hourly Rate Hourly Rate Hourly Rate 63 50 6 Hr.class/mimmum class ar,6(per student)' Hourly Rate Hourly Rate Hourly Rate Hourly Rate Hourly Rate 7620 6 Hr class/minimum class prone 6(per student)° Hourly Rate Hourly Rate Hourly Rate Hourly Rate Hourly R.I. 101 6D 4 Hr class/minimum Is.size 4(per sIndent)v Hourly Rate Flourly Rate Hourly Rate Houdy Rate Hourly Rate 7620 Permits: Blasting(01001be goer permit 60 84 OR Blaslm9 Q 100 Its (par permit) 60 8400 Certidcale of F Chess for Blasting(per permit issued 60 B4 00 annually) Pyrotechnic Displays(indoop'ouldodr)(Per peimil) For One Deputy Fire Marshal(minimum oR hours) 240 33600 For TWO Deputy Fire Marshals(minimum cap hours for too 672 00 Recontinnlueu Mew Fees �T TT'—� ' File Plnn inspection Fee New single family dwelling 1ED 169 OD New commercial/industrial 240 37600 Residential uld,on os/remodels 60 9400 Cotnmmdel tenant impmybrorts' 12o 1BE 00 Comfort cialnndustnal additions/remodel 120 1BB,BID Hood and duct system 60 94 00 5peciphzed line inspections mawlnled by S(Fto Day care Now,7 or more descriptions) 120 166.00 Day cam(Arnual fire ridaranae) 60 64 BE Day car,(Change in hearse) 6o 64 00 Day Fare(Comphance follow up) 60 04 00 Convalescent and Nursing Homes 210 294 00 wood basement 60 84 00 creature stand-by during potentially hazardous activities a Hourly Rate Hourly Rate Hourly Rate Hourly Rate Hourly Rate Hourly Rate HE Hourly Rate ° Vudagrnnnd Smrage Taut; - Installation 120 1ED 00 Removal 300 42000 Aceidenl posPens6 DUIe udder Thelt(,or hour)• Hourly Rate Hourly Rafe Poorly Rat. Heurly Rate Hourly Ran. FS Hourly Rate plus mri aned.° Engine(par hour)° Hourly Rate Hourly Rare Hourly Rate Hourly Rape Hourly Rate EE Hourly Rate phue Materials° Hazmal Emergency Response° Hourly Rate Hourly Rate Hourly Rate Hourly Rate Hourly Rate Hourly Rare FB Hourly Rate plus Materials e Arson lnvesb9anon Fee(per hour) GO 64.00 Special Event.Standby(Le.,parades.etc.) Engine(per hour) 60 60 60 258 DO Ladder Truck(per hour) 60 60 60 26G 00 Water Tender(per hour) 60 60 14700 Command(par hour) _ 60 12900 False dlanns lFirerBmnke;SpriekleQ First False Alarm° 15 30 so 75 24075 Second Eaton Alarm 15 30 50 75 24075 Third False Alarm 15 30 60 75 24❑75 Fourth Fares Alarm 15 30 60 75 24075 FIRh False Alarm 15 30 60 75 24075 Both or More False Alarms 15 30 GO 75 Bun 75 r rB Hould Rates R,m Table 2.1 °Pmvlded 01lire City. "Derived by multiplying each posltlon's FB-lduriy Rato by the number of minutes counted each servtc. 'This Fee should he based on the FB Hourly Rates clubs p,ellldns ubat are present atu a time tare Iodation, 'Brooke D Waterlres.,dons may be a daubed by.Deputy rr a IA arshal.Fire Captam,Fl re En groper,or F l is Fig hill chat The Total Cost far this F an Rfl.0s It,.average FB He ugly Rates bflbesa posiltdns at 30 minules °Satay?ralnmg Corona.env be crnddded by a Deputy Flue Marshal,Portable,Fire Englrnen Fllalighim Pareput Elre socaln,O1 emergency Servines CrrrNnamr The Tatar Cost for this fee is based fin the average FB HDdrly Rates.Hhese p0¢Ittdns, 'This Fee Is droved bytde average FIE Hourly Rate,f$72 GO mulllplledbY the number of hours and divided by De number of students In the class "This F¢e Shrultl be based on Ill.rB HOrirIY Roles rime pdslllrrg IM1eI al'e preeenl pt IM1e IImE rf IM1e InCldenl °EacM1 False Alarm lakes 16 m1numa,but requlYes the presenee rf(1)BaHallon pNp[(2)FIYa Ogpl,lns,(4)FYe Engn¢ers,end(5)Flrellghteis 27 Maximum Allowable Fee Summary Table 2.3 summarizes the Maximum Allowable Fees based upon the Total Cost of providing each service as illustrated in the Time/Materials Survey summarized in Table 2.2. Table 2.3 also lists the current Fees and provides the percentage of full cost recovery associated with the Maximum Allowable Fee. Certain activities of the Fire Department including responses to Accidents and False Alarms result in costs to the Department. Such activities are not voluntary Services provided to Users and any charges for such events should be considered penalty charges not User Fees. Table 2.3. Fire Department- Maximum Allowable Fee Summary Service/Application Total Cost' Current Fee z Maximum Allowable Fee 3 Fire&Emergency Fire Dept,responses to flooding,hazardous materials, FB Hourly Rate Costs recoverable for all overtime FB Hourly Rate plus Materials 4 structure fires,refuse fires and vegetation fires. plus Materials" expenses,direct cost&fair& reasonable overhead Inspections: Smoke detector Inspection Fee 5 $ 45.13 $ 44.00 per inspection $ 45.00 per inspection s Fire Inspector Inspections(Referred by Engine Company) 42.00 40.00 per inspection 42.00 per inspection Knox'"Box Inspection 42.00 40.00 per inspection 42.00 per inspection Safety Training Safety training to include,but not limited to Cardiopulmonary 76.20 per hour' 76.00 per hour' Resuscitation(CPR),&C.A.R.E.S.(Community Assistance &Response to Emergency Situations)training,Medical Aid During Emergency/Disaster,Emergency Preparedness/Response&Basics of Fire e 3 Hr.class/minimum class size:6(per student) 38.10 25.00 per student 38.00 per student 4 Hr class/minimum class size:6(per student) 50.80 30.00 per student 51.00 per student 5 Hr. class/minimum class size:6(per student) 63.50 37.00 per student 64.00 per student 6 Hr.class/minimum class size:6(per student) 76.20 43.00 per student 76.00 per student 8 Hr.class/minimum class size:6(per student) 101.60 55.00 per student 102.00 per student 4 Hr.class/minimum class size:4(per student) 76.20 42.00 per student 76.00 per student Permits: Blasting(?100 lbs.)(per permit) 84.00 35.00 per permit 84.00 per permit Blasting(>100lbs.)(per permit) 84.00 40.00 per permit 84.00 per permit Certificate of Fitness for Blasting(per permit issued annually) 84.00 20.00 per permit issued 84.00 per permit issued annually annually Pyrotechnic Displays(indoor/outdoor)(per permit) For One Deputy Fire Marshal(minimum of 4 hours) 33&00 121.00 per permit 336.00 per permit For Two Deputy Fire Marshals(minimum of 4 hours for each 672.00 122.00 per permit 672.00 per permit DFM) 28 Table 2.3. Fire Departn=-Max im rnA llamble Fee Sunywry(Continued) Service/Application Total Cost 1 Current Fee 2 Maximum Allowable Fee 3 Recommended New Fees Fire Plan Inspection Fee New single family dwelling 188.00 188.00 New commercial/industrial 376.00 376.00 Residential additions/remodels 94.00 94.00 Commercial tenant improvement 188.00 188.00 Commercial/industrial additions/remodel 188.00 188.00 Hood and duct system 94.00 94.00 per hour Specialized fire inspections mandated by State Day care(New,7 or more occupants) 168.00 168.00 Day care(Annual fire clearance) 84.00 84.00 Day care(Change in license) 84.00 84.00 Day care(Compliance follow-up) 84.00 84.00 Convalescent and Nursing Homes 294.00 294.00 Weed abatement 84.00 84.00 Providing stand-by during potentially hazardous activities FB Hourly Rates FB Hourly Rate a Underground Storage Tanks Installation 168.00 16B.00 Removal 420.00 420.00 Accident Response DUI?'a Ladder Truck(per hour)''a FB Hourly Rate plus Materials T'a Engine(per hour)''B FB Hourly Rate plus Materials"' Hazmat Emergency Response 7'0 FB Hourly Rate plus Materials 7'8 Arson Investigation Fee 84.00 84.00 per hour Special Events Standby(i.e.,parades,etc.) Engine(per hour) 258.00 258.00 per hour Ladder Truck(per hour) 258.00 258.00 per hour Water Tender(per hour) 147.00 147.00 per hour Command(per hour) 129.00 129.00 per hour False Alarms(Fire/Smoke/Sprinkler) First False Alarm 8'9 240.75 241.00 Second False Alarm 240.75 241.00 Third False Alarm 240.75 241.00 Fourth False Alarm 240.75 241.00 Fifth False Alarm 240.75 241.00 Sixth or More False Alarms(each) 240.75 241.00 Total Cast is equal to the Total Cast of Fire Staff time at FB Hourly Rates from Table 2 2 Current Fee provided by the City. Maximum Allowable Fee is based on the Total Cast rounded to the nearest dollar. 'This Fee should be based on the FB Hourly Rates of the positions that are present at the time of the incident e Smoke Dectector Inspections may be conducted by a Deputy Fire Marshal,Fire Captain,Fire Engineer,or Fire Fightfighter. The Total Cost for this Fee reflects the average FB Hourly Rates of these positions divided by half. `Safety Training Courses may be conducted by a Deputy Fre Marshal,Firefighter,Fire Enginner,Firefghter Paramedic,Fire Captain,or Emergency Services Coordinator. The Total Cost for this fee is based on the average FB Hourly Rates of these positions. This Fee should he based on the FB Hourly Rates of the positions that are present at lire time of the incident. `DUI and False Alarm responses are not voluntary Services requested by Users. Charges for such events should be considered penalty charges and not User Fees e Each False Alarm takes 15 minutes,but requires the presence of(1)Battalion Chief,(2)Fire Captains,(4)Fire Engineers,and(5)Firefighters. 29 Comparison of Fees Table 2.4 provides a comparison of Fees charged by neighboring or similar Jurisdictions to assist the City in setting Fees that not only recoup costs associated with the provision of the service, but to be competitive with those same Jurisdictions. Table 2.4. Fire Department— Comparison of Fees Summary City of Palm Springs-Fire Department Maximum City of Cathedral City Fire City of Indio Fire Department City of Rancho Mir age.Fire City of Riverside-Fire ServicelApplication Allowable Fees Department Current Fees Current Fees Department Current Fees Department Current Fees Fire&Emergency Fire Dept responses to flooding,hazardous FB Hourly Rate plus lvlatenals 4 We Na No Based on FB Hourly Rate,Fire materials,stochrre fires,refuse fires and vegetation Safety Inspector II @$85.00 per fires hour,Account Clerk If @$45 00 per hour Inspections: Smoke detector lnspechon Fee $45,00 permspecGon' $ 3000 per detector $ 700 per unit,$4200 for nla Na 1-6 units,$7 00 per unit over Fire Inspector Inspections(Referred by Engine 4200 permspecGon nla We 10000 Na Company) Knox'""Box Inspection 4200 per specGon 3000 per device WE Na Na Safety Training Safety training to include,but not llruined to 7600 perhour' Cardiopulmonary Resusatahon)CPR),& - C A R ES(Community Assistance&Response to Emergency Situations)tralning,Medical Ald Dunng Emergencyl DisasteF,,Emergency PreparodnesslResponse&Basics of Fire 3 3 Hr Class l minlmum class size'6 3800 per student Fla WE Na WE 4 Hr class l minimum class size 6 51.00 per student Na WE WE WE 5 Hr class l mini mum class size'6 64.00 per student We WE Na no 6 Fir class I minimum class size,6 7600 par student nle We We WE 8 Hr,class l minimum class size 6 10200 per student WE Na nla Na 4 Hr class l minimum class size',4 7600 per student WE We WE WE Permits: Blasting(s 100111 8400 per permit 15800 peryear 24700 for startup,plus nla No 148 00 annually Blasting)>100111 8400 per permn 15300 peryear 248.00 for startup,plus No ma 14800 annually Corhf¢ate of Fill ass for Blasting 8400 perpermfiissued WE Na No No annually Pyrotechnic Displays(indoorloutdoor) For One Deputy Fire Marshal(minimum of 4 hours) 33600 perpermh 62300 25000 We 14000 regular display FofTwo Deputy Fire Marshals(minimum of 4 hours 672,00 perpermh 62300 nla nla 53500 largedisplay for each DFM) 30 Table 2.4. Fire Deparmvgt— Comparison of Fees Surntmry(Continued) City of Palm Springs.Fire Department Maximum City of Cathedral City Fire City of Indio Fire Department City of Rancho Mirage.Fire City of Riverslde.Fire ServlcelAppllcation Allowable Fees r Department Current Fees Current Fees Department Current Fees Department Current Fees Recommended New Fees . Fire Plan Inspection Fee' — Newsmalefamilvdwollina^ $18800 nla nla nee nun Newcommerclalfmduenal' 37600 sic Na Na We Residential addhionslremodds^ 9400 Na nfa Na Na Commercial tenant improvement' 18800 No me No me Commercial(ndusUialaddidonslrsmodel° 18800 nla We No No Hood and duct system' 9400 perhour Na nla We Na Specialized fire inspections mandated by State lawlregulation: Day care(New,7 or more occupants) 16800 No 7400 1-6 occupants, No Na annual Day care(Annual fire clearance) 8400 nla 16600 7-49 occupants, nla nla thi al Scott up 11600 7-49 occupants, annual 25700 50+occupants, Initial slot-up 15800 50+occupants, annual Day care(Change In license) 8400 nla rye No ma Day care(Compliance follow-up) 8400 ma me nla me Convalescent and Nursing Homes 20400 nla use n/a nla Weed abatement 8400 me Na No 20000 plus cost of contractor Providing stand-by during potentially hazardous FB Hourly Rate^ Na me list nla actusks Underground Storage Tanks Inslellahon 16800 ilia 16500 plus$11600 annual 15100 Includes plan check, 10000 nspecton Permit Inspection and propane tank, $20 00 for each additional tank Removal 42000 5300 per tank 19400 for first Na 10000 10900 each additional Accident Response But s�s nip Na nla nla Ladder Truck(per hour)s'a ma nla Na We Engine(par hour)'-' me nla No nla Hearst Emergency Response sic rue ma -fa No Arson Investigation Fee 8400 per incur n/a his his Based on FB Hourly Rate Special Events Standby(I.e.,parades,etc,) 6000 includes minimum hours inspection time plus$30 00 each additional hour Engine(per hour) 25800 per hour Actual costs Based on FB Hourly Rate Na life Ladder Track(per hour) 25809 per hour Actual costs Based on FB Hourly Rate nla me Water Tender(per hour) 14700 perhour Actual costs Based on FB Hourly Rate Wit has Command(per hour) 12900 perhour Actual costs Based on FB Hourly Rate No me 31 Table 2.4. Fire Departrr a— Comparison of Fees Summary(Continued) City of Patin Springs.Fire Department Maximum City of Cathedral City Fire City of Indio Fire Department City of Rancho Mirage-Fire City of Riverside-Fire ServicelApplication Allowable Fees Department Current Fees Current Fees Department Current Fees Department Current Fees False Alarms(FirelSmokelSpYlnklel) First False Alan a,7 24100 20000 per hour(excessive 21800 peralan 5000 each nle or malicious) Second False Alarm 24100 20000 per hour(excessive 218,00 per alarm 5000 each rile or malicious) Thud False Alarm 241.00 20000 per hour(excessive 218.00 per alarm 5000 each 35000 3rd false alarm in 12 or malicious) months Fourth False Alarm 24100 20000 per hour(excessive 21800 per alarm 5000 each 40000 sin false elan In 12 or malicious) months Fifth False Alarm 24100 20000 per hour(excessive 21800 per alarm 5000 each 52000 Slh lelse alarm In 12 or malicious) months Snarl or More False Alarms 24100 20000 pal hour(excessive 21800 per alarm 5000 each 87000 did or mot e fals alarm or malicious) 12 months or unless Fin Chief determines that there were mlgga[mg circumstances,than tar fee Is$100 00 I 'Mammum Allowable Fees From Table 2 3 'Smeke Dectecler Inspections may be conducted by a Deputy Fire Marshal,Fire Captain,Fire Engineer,or Fire Fightfighter The Total Cost for mis Fee reflects the average FB Hourly Rates of these positions multiplied by 31]minutes 'Safety Training Courses may be conducted by a Deputy Fire Mai shoo,Freighter Fire Emonner,Flreighter, Paramedic,Fire Captain,or Emergency Semces Coordinator The Total Cost for this fee is based on the average FD Hourly Rates these positions, "Pia other Jurisdiction surveyed charges a Fee for phis same Service 'This Fee varies depending on which positions are present at the rime of the incident a DUI and False Alarm responses are not voluntary Services requested by Users Charges In such events should he considered penally charges and not User Fees Each False Alarm takes 15 minutes,but requires me pi esence of a(1)Passion Chief,(2)Fire Captains,(4)Fire Engineers,and(5)Firefighters Summary This study of the Fire Department identified and assigned costs to inspections, training courses, and permits. All of the current Fees in this analysis are found to be insufficient to cover the actual costs incurrent in Service provision, It is recommended that the Fire 32 Department implement new fees for Services such as specialized fire inspections, undergrotmd storage tank installations and removals, special events, and false alarms. The charges for False Alarms are also recommended to align with those charged by the Police Department. The Police Department currently collects penalty charges for third false alarms or more for permitted alarms and penalty charges for each false alarm that is not permitted. In a recent staff analysis conducted by the Police Department, it was determined that the occurrences of false alarms take a total of 7 hours and 47 minutes each day. Spice false alarms for fire, smoke, and sprinklers require the attention of the Fire Department; we recommend that the City reconsider its current false alarm charges to allot for the Fire Department's time spent. 33 CHAPTER 3. LIBRARY Description of Services The primary responsibility of the Library, which is supported and funded by the City is to provide its citizens with information and resources which broaden educational foundations, inform citizenry and provide for personal growth and enrichment through recreational, cultural and informational exposure to the recorded knowledge of all fields in a variety of formats. Analysis and Recommendations The Library requested that we analyze Fees for the following: • Registration; • Damage and Cleaning Charges; • Research greater than 20 minutes; • Internet printing; • Interlibrary loans; and • Non-Pickup of holds Other Fees that the LibraiT charges are related to late fees and fines as well as rental charges. As mentioned previously in the Report, we believe that there is no requirement to base rental charges or penalty fees on actual costs, since the City is providing no "Service" and no direct or indirect costs are being borne by the City by renting a room that go over and above normal maintenance to City property. We are aware of situations in which cities rent or lease property for special uses and charge what is deemed a competitive market rate for such rent. We believe that the Library can consider that approach for Fees related to the Learning Center. We would expect that reasonableness and market comparables would be a good basis for determining the level of these types of fees. The purpose of this analysis is twofold: first, to describe the components involved in determining the Total Cost based on time and materials; and second, to show the maximum Fee the City can charge based on a 100% recovery level. A comparison of Fees is also included in this chapter to give the Department a market overview of how the Maximum Allowable Fees compare to other Jurisdictions. Given each Maximum Allowable Fee based on actual costs, the Library Board of Trustees can recommend which Fees should increase or decrease. 34 FB Hourly Rates Table 3.1 below shows the FB Hourly Rates Summary for Library positions used to perform the services included in the Fee Schedule. Table 3.1. Library- FB Hourly Rate Summary Personnel Costs' $ 1,741,634 percentar)e of Cost Cost AIN4cations Amount Allocation Llepartrirental lnndirect Costa° Administration-Personnel Costs $ - Contractual Services 1 27,000 Materials and Supplies r 859,241 Special Charges f 111,261 Capital Outlay 1 67,000 Total Depnitinentil Indirect Costs $ 1,054r02 6055% $ 1,054,502 later-Departmental support Costs Support to(-1 00%) 0 OD% $ - Support from 0,00% - ToMI hirterdepartment Indirect Labor $ - mac $ - Central selvices Craerhend Allocation' $ 479,703 27 54% $ 479703 Total Costs $ 3,276,339 r Annual Dept.Indirect Inter-Dept Central On Fully Salary& Allocations sfillT Allocation a Burdened Ptor1ucth.e FD Hourly Positio114 Benefits' 6055% ano% 2754% Direct Labors Homed' Labor Hates" Community Services Coordinator $ 76,730 $ 46,467 $ - $ 21,134 $ 144,321 1.640 $ 78 Librarian III 12 89,754 64,343 - 24,721 168,810 1,040 92 Librarian II 13 00,160 48,539 - 22,081 150757 1,040 82 Librarian 114 61,020 37,430 - 17,027 116,277 1,640 63 Librarian I,II,III(Average)t' 77,241 46,771 - 21,276 145 294 1,BAD 79 Library Assistant(Full-time) 61,893 31,420 - 14,293 97,606 1,940 53 From City of Palm Springs 2004-2005 Annual Budget '-Percentages derived by dividing Cost Allocations totals by Personnel Costs 'Central Services Overhead allocation from Cray a/Palm Springs Citywide Cost A liac Ross Study Report prepared by MuniFinanaal December 2004 'From City of Palm Springs 04-05 Salary Budget Forecast. 'Annual Salary and benefits provided by the Cdy `Derived by mumiplymg Billable Hourly Rate by the Departmental Indirect Labor percentage 'Derived by multiplying Billable Hourly Rate by the Inter-Departmental Indirect Labor percentage. a Derived by multiplying the Billable Hourly Rate by the Central Services Overhead Allocation percentage 'Fully Burdened Direct Labor total derived by the following formula.Departmental Indirect Costs+Inter-Deparlmentel Indirect Labor+Central Services Overhead Allocation. 10Productive Hours derives{by the following formula 2,080 Total Annual Hours-240 Hours of Holldays,Vacation&Slck Leave,and Training. o Fully Burdened Hourly Rates derived by the following formula.Fully Burdened Direct Labor divided by Productive Hours °This posttion`s salary is based on the average salary for a Librarian III °This position's salary is based on the average salary for a Librarian II. "This position's salary Is based on the average salary for a Librarian I "Thls Is the average salary and benefits of a Librarian I,II,and III. This position's salary Is based on the average salary for a Full-Time Library Assistant 35 Time/Materials Survey Determining the amount of time each employee spends on assisting in the provision of the Services listed on the Fee Schedule is essential to identify the total cost of providing each Service. Further, in providing these Services, a number of employees may become involved in various aspects of the process, spending anywhere from a few minutes to several hours on the Service. Identification of these time elements relative to a particular Service is most readily determined through the completion of a Time/Materials Survey. The "time" portion of the survey reflects the average estimated time each Department staff position spends on a given Service. And the "materials" portion of this survey refers to the costs of materials spent by the Department and is contained within the Departmental Overhead allocation in the FB Hourly Rates. The result of multiplying the FB Hourly Rates by the time spent by each position reflects the actual costs, or "Total Costs" of time and materials of providing a Service. A Tune/Materials Survey provides Department management with an opportunity to assess the time requirements for each Service by position, and record that information onto a spreadsheet that is used to develop the following Table. Table 3.2 below summarizes the amount of time, listed in minutes for each employee used in providing a specific service to the User. The table also shows the Total Cost of providing each Service in the Fee Schedule resulting from multiplying each position's FB Hourly Rate by the time spent on the Service and summing all of those results for each Service. 36 Table 3.2 Library—Time/Materials Survey Library Department Staff Community Services Librarian 1,11,III 2 Library Assistant Coordinator FB Hourly Rates 1 $79 $53 $78 Service/Application Staff Time Spent on Each Service in Minutes 3 Total Cost 4 Registration Resident borrowers 10 $ 8.83 Replacement card per card(*For 2 adults at same address) 5 4.42 Damage&cleaning fees for casings(audiocassette, compact discs, recorded books, DVDs,CD ROMs,etc.)to be assessed by the Audiovisual Librarian,not to exceed current list price of casing. Videocassette case , 5 4.42 Squeeze Shell(for videos) 5 4.42 Flap(cover photo) 5 4.42 Description(on back) 5 4,42 Fees and Charges Research>20 minutes a 60 79.00 Copies for research s Varies e Internet printing 5 4.42 Damage charges-All library materials a)Assessment for damaged or defaced library materials are 15 19.75 to be determined by the City Librarian or hislher designate but shall not exceed: Replacement cost+$5.00 processing - fee b)Barcode replacement fee 5 4.42 Charges-Printers/Copiers Microfilm 2 2.63 Microfiche 1 1.32 Non-Pickup of Interlibrary loans 15 13.25 Non-pickup of holds 5 4.42 ' FB Hourly Rates from Table 3.1. This FS Hourly Rate Is based on the average of the Librarian I,II,and III FB Hourly Rates. 'Provided by the City. 'Derived by mulhplyinq each position's FB Hourly Rate by the number of minutes spent on each service. 'The Total Cost of Research>20 minutes is based on the average of the Librarian I,II,and III FB Hourly Rates, 'Copies for Research can vary in time based on the amount of research conducted and number of pages needed to be copied, The Library currently charges a Flat Fee of$5.00 for Copies of Research,but it is recommended that this fee align with other Internet Copy fees and Copy machine fees of$0.15. 37 Maximum Allowable Fee Summary Table 3.3 summarizes the Maximum Allowable Fees based upon the Total Cost of providing each service as illustrated in the Time/Materials Survey summarized in Table 3.2. Table 3.3 also lists the current Fees and provides the percentage of full cost recovery associated with the Maximum Allowable Fee. Table 3.3. Library - Maximum Allowable Fee Summary Service/Application Total Cost' Current Fee 2 Maximum Allowable Fee 3 Registration Resident borrowers $ 8.83 Free $ 9.00 Replacement card per card(*For 2 adults at same address) 4.42 1.00 4.00 Damage&cleaning fees for casings(audiocassette,compact discs, recorded books,DVDs,CD ROMs,etc.)to be assessed by the Audiovisual Librarian,not to exceed current list price of casing. Videocassette case 4.42 1.00 4.00 Squeeze Shell(for videos) 4.42 2.00 4.00 Flap(cover photo) 442 1.00 4,00 Description(on back) 4.42 1.00 4,00 Fees and Charges Research 120 minutes° 79.00 50.00 per hour 79.00 per hour' Copies for research Varies' 5.00 flatfeet 0.15 per page postage' Internet printing" 4.42 0.10 per page 0.15 per paces Damage charges-All library materials a)Assessment For damaged or defaced library materials are to be 1975 Replacement cost+$500 processing fee 20.00 for processing fee,plus cost of determined by the City Librarian or his/her designate but shall not replacement exceed: Replacement cost+$5,00 processing fee b)Barcode replacement fee 4.42 1.00 per barcode 4.00 per barcode Charges-PrinterslCopiers Microfilm 2.63 025 perfectly 300 percapy Microfiche 1.32 0.25 porosity 1.00 percapy Non-Pickup of Interlibrary loans 1325 3.00 13.00 Non-pickup of holds 4.42 1.00 400 Total Cost is equal to the Total Cost of hbrary Staff time at Fe Hourly Fates tram Table 32 'Current Fee provided by the City See/{oprendix Afor C:Vy Cunent Fee Schedula 'I✓,iddri Alowable Fee is based on the Total Cost rounded to the nearest dolls, °The Mawimum Alov able Fee for Research>20 minules is based m the average FB Hourly Bale of Tbradon 1,11,and III. e Copies for Research can vary in Line based on the amount of research conducted and number of pages neared to be copied The bber,wron0y charges a Flat Fee of$500 for Copies of Research,but it is recommended that this fee align will other Internet Copy fees and Copy machine fees of so 15 °Internet priming should be Increases to$0.15 per page to align vvn other libraries'espying fees 38 Comparison of Fees Table 3.4 provides a comparison of Fees charged by neighboring or similar Jurisdictions to assist the City in setting Fees that not only recoup costs associated with the provision of the service, but also are competitive with fees set by neighboring or similar Jurisdictions. Table 3.4. Library— Comparison of Fees Summary City of Palm Springs- Library Department City of Rancho Nlitage- City of Hemet-Library City of Riverside- City of Cathedral Ciry- Maximum Allowable Library Department Department Current Library Department Library Department Current ServicelA plication Fees' Current Fees Fees Current Fees Fees Registration Resident borrowers if 900 Free Free Free Free Replacement card per card 400 $ 200 $ 300 n/a 1 00 Damage&cleaning fees for casings (audiocassette,compact discs,recorded books, DVDs,CD RCMs,eta)to be assessed by the Audiovisual Librarian,not to exceed current Its- price of casing. Videocassette ease 400 4 00 7 00 plus actual Actual costs At plus 10 00 Squeeze Shell(for videos) 400 4 00 7 00 plus actual Actual costs At plus 10 00 Flap(cover photo) 400 me me Actual costs At plus'10 00 Description(on back) 4.00 No nla Actual costs At plus 10 00 Fees and Charges Research>20 minutes x,s 7900 perhour Na n(a Los nla Copies for research' Varies per page 015 perpage No 010 perpage nla postage' Internet renting 015 perpage° Na 0,10 per page No 0.10 perpage,first10 pages free Damage charges-All library materials 2000 for processing 3000 books,plus 700 for adult books Actual costs,plus At Cost plus$1000 foe,plus cost of 1000 plus $1000 processing processing fee a)Assessment for damaged or defaced library replecemen[ processing replacement fee materials are to be determined by the City Librarian charge costs or his/her designate but shall not exceed Replacement cost+$5 00 processing fee 5500 books on tape 500 for children orvldeos,plus books plus 1000 replacement processing costs charge 3500 DVDs,plus 300 for paperback 1000 books and processing magazines, charge plus replacement costs 2000 CDs,plus'1000 700 for processing DVDscideos, charge plus replacement costs 500 magazines,plus 500 for books on 3.00 processing CDs plus charge replacement costs b)Barcoder replacement fee 4.00 per barcode 1 00 per corrode 3.00 on card,no No 0.50 per barcode charge on books Charges.RtinterslCopiers Copiers 015 per copy 015 perpage 010 perpage The nls Microfilm 300 percopy 025 percopy 010 percopy 025 percopy n/a Microfiche 100 percoy 025 percopy 010 scrappy 025 per copy nla Non.Fickup of Interlibrary loans 1300 3.00 200 100 1 00 Non-pickup of holds s 4 00 n!a nla Na n/a Maximum Allowable Fees From Table 2.e 'The Maximum Allowable Fee for Research>20 Lear.is based oa the oaherk F9 Hourly Race of IJbrandn 1,11,and III a Correa for Research car caN Ir hme broad on mho amount of research conduetad and numhor of rapes needed to be copied The Library currently charges a Flat Fee alas OD for Copies of Research,but it is recommended th n Intemet pnntmg should be increased to$016 per page to align with other libraries'copying foes °No Jurlsdrorlon suaeyad charges a Fee for ana same Sonora 39 Summary This study of the Library Fee Schedule identifies the Maximum Allowable Fees for Services not related to fines or rental charges. All of the Library Fees in this analysis were found to be insufficient to cover actual costs incurred in providing a Service. Generally, we recommend that Fees be set at 100% cost recovery levels. However, some Fees, if set at that level would preclude the participation of a number of residents and violate the Library's mission of providing its citizens with information and resources which broaden educational opportunities. Instead, we believe that since the Library is a unique Operating Department, its Fees should be based on a competitive, or market rate that will encourage citizens to use its Services. By determining the Maximum Allowable Fees, this analysis allows management and the Library Board of Trustees to better assess where the recovery levels should be for each Service. One recommendation we can make for the Library is to consolidate its copying/printing fees. The Library is currently charging a flat fee of $5.00 for Copies for Research and $.10 per page for Internet printing. Based on the fee comparisons with other libraries, we recommend that a standard photocopying/printing fee be established at $0.15 per page, since this also coincides with the cost of the public copy machine. 40 CHAPTER 4. PARKS AND RECREATION Description of Services The primary responsibility of the Parks and Recreation Department is to provide the best possible level of customer service through a coordinated team effort that serves the recreational needs of residents, visitors and the business community and its employees in a professional manner. Analysis and Recommendations The Parks and Recreation Department requested that we analyze the following: • Community Facilities (i.e., Palm Springs Stadium, Desert Highland Center, Dr. Frey/Jaycee Building, Leisure Center, and Pavilion) Fees; • Association Fees; • Program and Class Fees; • Park Fees; • Skate Center; • Tennis Courts; • And Swim Fees In addition to these Fees, it was also requested that new Fees for Application Deposit; Special Events; Banner Fees; Street Banners; and Castle Banners also be examined. Parks and Recreation is unlike any other Department within the City because its Services can be set at Total Cost, or can be considered a rental charge, which in this case would need to be set at a competitive, market rate. While it is our intent to determine the Maximum Allowable Fees for the Parks and Recreation Department, it should be understood that these Fees are based on the costs of providing the Service by Department staff and does not include the cost of the room rental. It is the City's decision as to whether it will set its Fees at Total Cost or room rental charges. In doing so, this analysis can serve as a guide for management to determine how much it should charge at minimum to cover staff time. The Total Costs that are included in this analysis only reflect the staff time at FB Hourly Rates, and not the City's recreational fixed assets. Fixed assets are values of buildings and land holdings and cannot be feasibly calculated to determine a room rental charge. Instead we recommend that the City adopt the approach that other Jurisdictions use and set its Fees competitively enough to ensure that at least staff time is covered. 41 The purpose of this analysis is twofold: first, to describe the components involved in determining the Total Cost based on time and materials; and second, to show the maximum Fee the City can charge based on a 100% recovery level. A comparison of Fees is also included in this chapter to give the Department a market overview of how the Maximum Allowable Fees compare to other Jurisdictions. While it is our intent to show a Maximum Allowable Fee based on actual costs, the City administration will ultimately decide which Fees will increase or decrease based on policy and political considerations. 42 FB Hourly Rates Determniation of the FB Hourly Rates is essential in calculating the Fee to be charged for services listed on the Fee Schedule. Table 4.1 below shows the FB Hourly Rates Summary for Parks & Recreation Department positions used to perform the services included in the Fee Schedule. Table 4.1. Parks & Recreation Department - FB Hourly Rate Summary Personnel Costs' $ 2,056,901 Percentage of Cast Cost Allocations Amount Allocation' Departmental Indirect Costs' Administration-Personnel Costs $ - Contraclual Services' 3,125,857 Materials and Supplies' 1,209,962 Special Charges 424,645 Capital Outlay r 38,969 Recreation Programs 345,222 Special Programs' 20,000 Total Departmental Indirect Costs 5,164,655 251 09% $ 5,164,655 Inter-Departmental Support Costs Support to(-100%) 000% $Support from 000% Total Interdepartment Indirect Labor' $ - 0.00% $ - Central Services Overhead Allocation" $ 566,445 27 54% $ 566,445 Total Casts $ 7,788,001 Annual Dept.Indirect Inter-Dept. Central OH Fully Salary& Allocation` Support? Allocation° Burdened Productive FD Hourly Position Benefits' 25109% 0.00% 2754% Direct Labor' Hours t0 Labor Rates" Director of Parks&Recreation $ 147,542 $ 370,461 $ - $ 40,631 $ 558,633 1,840 $ 304 Senior Downtown Maintenance Mechanic 68,093 170,973 - 18,752 257,81E 1,840 140 Parks Maintenance Worker 1'2 42,560 106,864 - 11,721 161,144 1,840 88 Community Center Manager 9D,876 228,179 - 25,026 344,081 1,840 187 Recreation Program Assistant 22,036 57,590 - 6,316 86,842 1,840 47 Parks Maintenance Supervisor 97,808 245,556 - 26,935 370,329 1,840 201 Parks Maintenance Mechanic 1 49,248 123,655 - 13,562 186,465 1,840 101 Parks&Recreation Manager 120,727 303,132 - 33,247 457,106 1,840 248 Special Events Coordinator/Military Llalson 69,754 225,362 - 24,717 339,833 1,840 185 Penalties Administrative Coordinator 73,660 184,951 - 20,285 278,896 1,840 162 Aquatics Supervisor 55,900 140,359 - 15,394 211,653 1,840 115 Recreation Assistant 52,783 132,534 - 14,536 199,853 1,840 109 Recreation Program Aide 44.918 112,784 - 12,370 170,071 1,840 92 Lifeguard Aide 19,935 50,055 - 5.490 75,479 1,840 41 Recreation Attendant 25,917 65,074 - 7,137 98,128 1,840 53 Recreation Aide 20,776 52,166 - 5,721 78,664 1,840 43 Villagefest Coordinator 58,691 147,366 - 16,163 222,220 1,840 121 • 'From Clty of Palm Sptlngs 2004-2005 Annual Budget 'Percentages curved by dividing Cast Allocations locals by Personnel Costs 'Central Services Overhead allocation from City of Palm Springs Cllywlde Cost Allocation Study Report prepared by MuniRmnmal December 2054 From Clty of Palm Springs 04.05 Salary Budget Forecast. s Annual Salary and benefits provided by the City. °Derlved by multiplying Billable Hourly Rate by the Departmental Intllrect Labor percentage 7 Derived by multiplying Billable Hourly Rate by the Inter-Departmental Indirect Labor percentage. °Demod by multiplying the Billable Hourly Rate by the Central Services Overhead Allocation percentage. °Fully Burdened Direct Labor but derived by the fallowing formula:Departmental Indirect Costs+Inter-Departmental Indirect Labor+Central Services Overhead Allocation. j0 Productive Hours derived by the followmg formula. 2,080 Total Annual Hours-240 Hours of Holidays,Vacation&Slck Leave,and Training Fully Burdened Hourly Rates denved by the following formula:Fully Burdened Direct Labor divided by Productive Hours. "This position's salary Is based on the average salary of a Parks Malopmence Worker I 43 Time/Materials Survey Determining the amount of time each employee spends on assisting in the provision of the Services listed on the Fee Schedule is essential to identify the total cost of providing each Service. Further, in providing these Services, a number of employees may become involved in various aspects of the process, spending anywhere from a few minutes to several hours on the Service. Identification of these time elements relative to a particular Service is most readily determined through the completion of a Time/Materials Survey. The "tune" portion of the survey reflects the average estimated time each Department staff position spends on a given Service. And the "materials" portion of this survey refers to the costs of materials spent by the Department and is contained within the Departmental Overhead allocation in the FB Hourly Rates. The result of multiplying the FB Hourly Rates by the time spent by each position reflects the actual costs, or"Total Costs" of time and materials of providing a Service. A Time/Materials Survey provides Department management with an opportunity to assess the time requirements for each Service by position, and record that information onto a spreadsheet that is used to develop the following Table. Table 4.2 below summarizes the amount of time, listed in minutes for each employee used in providing a specific service to the User. The table also shows the Total Cost of providing each Service in the Fee Schedule resulting from multiplying each position's FB Hourly Rate by the time spent on the Service and summing all of those results for each Service. 44 Table 4.2 Parks & Recreation Department—Time/Materials Survey Parks and Recreation Department Staff ca afi $ 5 ca re ° mfi c`m� vat B' ,m °ry' �' > m x a, m � max�° .t`;m` a ti<� uxm m Q. yQ G CS` a in to� $304 2 $47 $.@8 7G $1aac 2\PA�o Q a 90 S$y a1a c40d� $m 0Q1 m CTa u 8 Q a$yl x$c y1F6 2 $24Q8aa 5 u y am 3�em a m4 1FB Hourly Rates Q J ServlcelApplication Staff Time Spent on Each Service in Minutes z Total Cost' Palm Springs stadium Application Deposit 10 10 5 $ 10108 Base rent-day Commercial 50 60 5 60 60 33942 Resident 60 60 5 60 60 33942 Tax-exemptlNon-Profit Go 60 5 50 60 33942 Lights(Minimum$50 00)(per hour) 5 5 35,09 Municipal Alcoholic Beverage Fee 15 4625 Non-resident standard,non-profit& - commercial fees Assoclatlon Fee(peryear) Family 5 5 5 4517 Adult 5 5 5 4517 Youth(age 4-12) 5 _ 5 5 4517 Desert Highland Center Application deposit 5 '10 5 5 8625 Resident Alcoholic beverages 10 31'17 Base rent-Meetings(Daily)(per ship) 10 31 17 Multipurpose Room Base rent(Up to 4 hauls)(per meeting) 10 5 5 3249 Extended use(Per Each hr over 4 hours) 5 3.92 Small facillN Base ran[(Up to 4 hours)(par meeting) 10 5 5 3240 Extended use(Per Each hr over 4 hours) 5 392 Tax�ExemptlNon-Profit Alcoholic beverages 10 31 17 Base rent Meetings(Datly)(permeating) 10 5 2341 Multpurpose Room Base rent(Up to 4 hours)(per meeting) 10 5 5 3249 Extended use(Per Each m over hours) 5 392 Small facility Base rent(up to 4 hours)(per meeting) 10 5 5 3249 Extended use(Per Each In over4 hours) 5 392 Leisure Center Cashier(per transaction) 5 9 08 Commumly Room Application deposit 5 5 5 55 08 Attendant 10 3033 Base Rent Commercial Mucilage(3 hours)(per maxims) 10 10 40 5 154 91 Events(Daily)(per event) 20 20 40 5 177.4'1 Residents Meetings(3 hours)(per meeting) 20 20 5 5408 Events(Daily)lash event) 20 20 10 5 8491 Tax-ExemptlNon Profit Meetings(3 hours)(per meeting) 20 20 10 5 8491 Events(Daily)(par event) 20 20 10 5 84,91 Non-resident standard,non-profit& 20 20 10 5 84.91 commercial fees Municipal Alcoholic Beverage Pees 10 3083 45 Table 4.2 Parks & Recreation.Department- Time/Materials Surrey(Continued) Parks and Recreation Depaftinent staff ca $o tW vy °a c w°'' wo mm ° Q- yQ G is m �@ of me y`m' gem m O CAD Zea u Iem 4. m a'c mm ma v` O`m�m°��mcl`P m �mcF� G �y.�\m�m Qa yo�m``gc�m Qa�m Qa Syfi Qm��m°m Pao �m°c �mo� FBHouriy Rates $304 $92 $43 $186 $47 $187 $121 $201 $140 $101 $88 $152 $248 $115 $109 $53 $41 ServicelApplication Staff Time Spent on Each Service In Minutes Total Cost' Dance Studio Application deposit 5 5 5 $ 5508 Attendant 10 30.83 Base Rent(3 hours) Commercial 5 908 Residents 5 - 908 Tex-ExemptlNon-Proht 5 008 [Ion-resident standard,hon-profit& 5 908 commercial fees Park and Playfield Reservations and Use Non-resident standard,nonprofit& commercial fees Picnic Area Reservation-DeMum Park Application deposit 5 10 5 5 5 10266 Base Rent(3 hom s) commercial 10 5 10 5 30 5 13241 Residents 10 5 10 5 30 5 13241 Tax-ExemptlNon-Profit 10 5 10 5 30 5 13241 Playfields-Soccer(minimum 2 hours) Field Rental Leagues 5 10 5 120 15 5 29558 Tournament(per team) 5 10 5 15 5 5 10025 Lights DeMulh Perk 20 5 0175 Reservations 5 908 Playtields-Softball&Baseball(ml n mum 2 hours) Field Rental Leagues 5 10 5 90 30 5 31358 Residents(per hour) 5 10 5 30 5 5 12225 Tax-ExemptlNon-Profit(per hour) 5 10 5 30 5 5 1222' Tournament(per team) 5 10 5 30 5 5 1222E Lights CoNlum Part< 20 5 917, Pavilion Way(Cerritos Rd)Practice Field 5 10 5 45 10 1558, Reservations 10 5 10 5 5 8341 Recreational Vehicle Parking Fees Multipiaday events(Clry Contracted)(per 5 5 11 2C night,includes Transient Occupancy Tax) (There musics a guaranteed minimum of 25 30 92 5t We in order e park m City facilif es) Special Events-Sunrise,Victoria&Ruth Application deposit 5 5 5 550f Base Rent(50 people or more) - Commercial(per day) 20 30 5 114.71 Residents(per day) 20 30 5 1147, Tax-ExemptlNon-Proflt(per day) 20 30 5 114T Municipal Alcohol Beverage Fee Commercial 10 308. Residents 10 30.8: Tax-ExemptlNon-Profit 10 308 46 Table 4.2 Parks & Recreation Departn mmt— Tim/Materials Surzey(Continued) Parks awl Recreation Department Staff Oa �J 4 am C1 lm c 4� P ya .m� wo` mmv' imm Qm Q" a`O �mm ✓3 �tccm v�� �y m�' p°�'�' m �m �o �m P 0 m� coin may' mm� FBHourly Rates $304 $92 $43 $185 $47 $197 $121 $201 $140 $101 $89 $152 $248 $11S $109 $53 $41 ServlcelApplication Staff Time Spent on Each Service in Minutes'- Total Cost' Pavilion Application deposit 5 It 2533 Events(8 hours) 120 120 10 5 5 330,58 Meetngs(3 hours)(per hour) 120 120 30 5 37158 Attendant 30 9250 Base Rent Commercial Events(8 hours)(per event) 120 120 30 5 371.58 Meefings(3 hours)(per meeting) 120 120 30 5 371.58 Residents Events(8 hours)(per event) 120 120 30 5 37158 Meetings(3hours)(per meaing) 120 120 30 5 37158 Tax-ExemptlNon Profit Events(8 hours)(per event) 120 120 30 5 31158 Meetings(3 hours)(per meeting) 120 120 30 5 37158 Non-resident standard,non profit& 30 9250 commercial fees Kitchen usetes(Resident&Non-Resident) 60 60 30 227.50 Municipal Alcoholic Beverage Fees 30 92 50 Program Aerobics/Soo Bahk Doper month) 10 5 5 6058 Aerobics,Yoga(per person drop in fee) 20 20 5 5408 Camp Performing Arts Camp/Dance Group'(per 10 10 5 5 5 6767 week) Summer Camp"(per week) 10 10 5 120 S 5 "167 Tiny Tot Camp*'(per week) 10 10 5 300 5 5 30267 Dance Pre-balleVBallet I(I dance class)(per month) 10 10 5 5 5 6767 Ballet lllAdult Ballet(2 dance classes)(par 10 10 5 5 5 6767 month) Ballet1111V(3 dance classes)(per month) 10 10 5 5 5 6767 Ballet VIVl(4 dance classes)(per month) 10 10 5 5 5 6767 Lyi ical Jazz 1(5 dance classes)(per month) 10 10 5 5 5 6767 Lyn cal Jazz 11(6 dance classes)(per month) 10 10 5 5 5 6767 Lyrical Jazz III(7 dance classes)(per month) 10 10 5 5 5 6767 (8 dance classes)(per month) 10 10 5 5 5 6767 Surcharge for payment received after the 15M 5 5 5 4517 of the month(per class) DancercizelFolk DancinglSquare 10 5 5 3692 Dancomona,Yoga(per month) 10 5 5 5 5234 For Kids Only(per month) 30 30 5 3000 5 5 2,462.67 Jaz7JJBIInaetiee(per month) 5 1542 Parent&Me Parent&Me(per month) 5 5 5 5 3575 Parent&Me(per person drop-in too) 5 5 5 5 3575 Tiny Tots(per month) 10 10 5 1080 5 5 91367 Softball Leagues`(perteam) 90 20 5 223.75 Softball Tournaments'(perteam) 180 130 5 39708 Table 4.2 Parks P> Recreation Departnm- Tirre/Materiads Suray(Continued) Parks and Recreation Department Staff cw ,°� 4 / cP cP •sa °� /o'' c�' �` a0 as �sd c e es@ o� qa `°a ° 5� me LP a Q a OaJ � A s � w w �� , ° 4 9 � o`�•oa �°r °sa 0°�o�a�a� �°a c` �'� �° � �a'`� a� cP �Sa c@ �Sa� a ,F°' P a ;F Qa�y,� any aca P°Ja eoe e° 1` y F@HourlyRates'' $304 $02 $43 $186 $47 $187 �$121 $201 $140 �$101 $88 $152 $248 $115 $109 $53 $41 SeruicelApplication Staff Time Spent on Each Service in Minutes' Total Cost' Swimming Parent&Mo,SvamlPreschool Beginner 5 30 5 15 $ 9750 Private Swim Lessons/Adult Group(per 5 5 30 5 15 11292 month) Swim Team(per month) 5 2067 Water Polo(per mont)r) 5 5 2975 Surcharge for payments received after[he 10 5 50.41 15th of the month(per class) 'Skate Park Fees Annual ResidentFamily Pass(peryesr) 5 5 5 10 5 5 7168 Resident Membership Fee(peryear) 5 S 5 10 5 5 7168 Non-ResidentMembershlp Fee(peryear) 5 5 5 10 5 5 7168 Annual Non-Resident Family Pass(peryear) 5 5 5 10 5 5 7168 Non JMember Daily Fee(perday) 5 10 5 3801 Three-day Pass5 5 5 2892 Private Parry Rental Half Day(3 hen minimum) 5 30 30 20 20 5 350 531.01 Full Day(per day) 5 30 30 20 20 5 720 84991 Showmolelle Application deposit 5 10 5 5 8858 Rental I st 3 hours 30 30 15 180 180 83675 Each Additional Hour 15 60 60 28725 Towing charges(reflect ac[ual cost toClty) 15 46.25 Transportation/Labor 15 1 4625 Swim Center Adults(13&over)(per visit) 5 5 5 1742 Youth(4 to 12)(per vi sit) 5 5 5 1742 Joint Usage(per hour) 10 5 5 5 5875 Lap swimming InclMdual(per person ivisit) 5 5 5 5 3809 Group Rate(aver 10) 5 5 5 5 3809 Shim Parties Security Deposit 5 908 Base Rental(includes lifeguards) 10 180 5 5 39417 Pool Passes(in lots of 25)(per 25 swims) 5 5 5 5 5 47.17 Non Profit Swim Teams 1.25 Swimmers(per month) 15 5 5 75 00 26-50 Swimmer a(peimonth) 15 5 5 7500 51-75 Swimmers(per moral 15 5 5 75.00 76-100SWmmers(per month) 15 5 5 75,00 Terris Court$ Rental(per hour) - I I I 48 Table 4.2 Parks Recreation Departrr,Brtt- Tirrn/Materials Surzey(Continued� Parks and Recreation Department Staff a a m< ,° m w c � � 5 ,c c .� � S �' c �' o c c ;� c� tis � .y�'°cm` c�mm Q ea .m`g c1 c ., o° m`.° � a 3 a tic ° Q• 5 mop, Qm`�ac Q- a 5 � FBHouily Rates $304 $92 ($43 $185 $47 $187 $121 $201 $140 $101 $88 $152 $248 $115 $100 $53 $'41 Servicehappllcatkon Staff Time Spent on Each Service in Minutes' Total Cast' I -r VillageFest Application Fee(non-Refundable) 7 10 $ 2017 Weekly Space Rental Fee(paid by the night) Nonprofit Vendors(parweelo 5 10 5 5 65.34 Food Vendors(perweelo 5 10 5 5 65 34 Non-Food Vendors(per week) 5 10 5 5 6534 Former(per week) 5 10 5 5 1 6534 Sponsors(per eveelo 5 20 5575 Monthly Perm t Fees(prepaid by'15th of previous month) Nonprofit Vendors(per week) 5 10 5 5 6534 Food Vendors(per week) 5 10 5 5 6534 Non-Food Vendors(perweek) 5 10 5 5 6534 Farmers(perweek) 5 10 5 5 G534 Late Fee(paid after the loth of the 5 10 5 5 65 34 previous month) Recommended New Fees; Special Events-Application Deposit 10 5067 Special Events Review Fee 15 15 10 '15575 BannerFees GO 18500 Street Banners 10 180 180 10 78183 Castle Banners 5 5 5 5 5 5684 11 'FB Hourly Rates frorn Table U 'Provided by the City o Derived by mullipiymq each position's FB Howdy Rels by the number o1 mmutas epeel on each eemn:e 49 Maximum Allowable Fee Summary Table 4.3 summarizes the Maximum Allowable Fees based upon the Total Cost of providing each service as illustrated in the Time/Materials Survey summarized in Table 4.2. Table 4.3 also lists the current Fees and provides the percentage of full cost recovery associated with the Maximum Allowable Fee. 50 Table 4.3. Parks & Recreation Department — Maximum Allowable Fee Summary ServicelApplication Total Cost Current Fee z Maximum Allowable Fee 3 Palm Springs Stadium Application Deposit $ 10108 $1,000.00 $ 10100 Base rent-daily Commercial 339A2 1,50000 33900 Resident 339A2 72500 33900 Tax-exemptlNon-Profit 33942 35000 339 00 Lights 36.09 2500 per hour,minimum$50 00 3600 per hour,minimum$50 Municipal Alcoholic Beverage Fee 4625 12500 46 00 Non-resident standard,non-profit& - 125%of current base rent - commercial fees Association Fee(per year) Family 45.17 3000 peryear 4500 peryear Adult 4517 2000 peryear 4500 peryear Youth(age 4-12) 45.17 10.00 peryear 45.00 peryear Desert Highland Center Application deposit 86,25 2500 8600 Resident Alcoholic beverages 31 17 2500 31 00 Base rent-Meetings(Daily) 31 17 40 00 daily,per meeting 31 00 daily,per meeting Multipurpose Room ` Base rent 3240 6000 up to 4 hours,per meeting 3200 up to 4 hours,per Extended use 3.92 15 00 each hour over 4 hours each hour over hours Small facility Base rent 3249 25,00 up to 4 hours,per meeting 32 00 up to 4 hours,per Extended use 3.92 '15 00 each hour over4 hours 4 00 each hour over 4 hours Tax-ExemptlNo n-Profit Alcoholic beverages 31 17 2500 31 00 Base rent-Meetings 2341 2000 daily,per meeting 2300 daily,per meeting Multipurpose Room Base rent 32A9 30.00 up to 4 hours,per meeting 3200 up to 4 hours,per Extended use 392 8.00 each hour over 4 hours 4 00 each hour over 4 hours Small facility Base rent 3249 1000 up to 4 hours,per meeting 3200 up to 4 hours,per Extended use 392 700 each hour over 4 hours 4 00 each hour over hours Leisure Center Cashier 008 100 per transaction 900 per transaction Community Room Application deposit 55.08 2500 6500 Attendant 30S3 'I5,00 perhour 3100 per hour Base Rent Commercial Meetings 15491 6000 per meeting,3 hours 15500 per meeting,3 hours Events 17741 10000 daily,per event 17400 daily,per event Residents Meetings 5408 6000 per meeting,3 hours 54 00 per meeting,3 hours Events 84.91 10000 daily,per event 8500 daily,per event Tax-ExemptiNon Profit Meetings 84 91 30.00 per meeting,3 hours 85.00 per meeting,3 hours Events 84 91 6000 daily,per event 8500 daily,per event Non-resident standard,non-profit& 8491 125%of current base rent 8500 commercial fees Municipal Alcoholic Beverage Fees 3083 65,00 31 00 51 Table 4.3. Parks & Recreation Departrmu—Max immAllaraable Fee Sun"ry(Continued) 8ervieelApplieation Total Cost 1 Current Fee 2 Maximum Allowable Fee 3 Dance Studio Application deposit $ 5508 $ 2500 $ 5500 Attendant 3083 1500 3100 Base Rent(3 hours) Commercial 908 10000 9.00 Residents 908 6000 900 Tax-ExemptlNon-Profit 9.08 30.00 900 Non-resident standard,non-profit 8; 908 125%of current base rent goo commercial fees Park and Playfield Reservations and Use Non-resident standard.non-profit& - 125%of current base rent - commercial fees Picnic Area Reservation-DeMuth Park Application deposit 10265 5000 10300 Base Rent(3 hours) Commercial 132.41 10000 13200 Residents 13241 7500 13200 Tax-ExefnpliNon-Profit 13241 7500 13200 Playfields-Soccer(minimum 2 hours) Field Rental Leagues 295.58 $30/field+$40perfield per day 206,00 Tournament 10025 3000 perteam 10000 perteam Lights DeMuth Park 91 75 1500 9200 Reservations 9.08 '10 00 900 Playnelds-Softball&Baseball Field Rental(2 hr.minimum) Leagues 31358 $30lfield+$40 per held per day 31400 Residents 12225 10 00 per hour 12200 per hour Tax-ExemptlNon-Profit 12225 10.00 per hour 12200 per hour Tournament 122.25 3000 per team 12200 per team Lights DeMuth Park 91 75 15.00 9200 Field 15583 1500 15600 Reservations 8841 1 e.00 8900 Recreational Vehicle Parking Fees 11 25 1500 11 00 Multiple-day,events(City contracted)(per night,includes Transient Occupancy Tax) (There must be a guaranteed minimum 9250 9300 of 25 RV's in order to park In City facile ies) Ruth Hardy Parks Application deposit 55,08 7500 55 00 Base Rent(50 people or more) Commercial 114.75 200.00 perday 11500 per day Residents 11475 20000 per day 11500 per day Tax-ExemprlNon-Profit 114.75 '100 00 per day 11500 per day Municipal Alcohol Beverage Fee Commercial 3083 12500 3100 Residents 30.83 3500 3100 Tax-Exempt,tNon-Profit 3083 3500 3100 52 Table 4.3. Parks & Recreation Departrrm—Max imtimAllozeable Fee Summary(Cantinwd) ServicelAlalAicatioty Total Cast 1 Current Fee 2 MaXIMI-lin Allowable Fee 3 Pavilion Application deposit $ 2533 $ 2500 Events 33058 50000 8 hours per event 331 00 8 hours per event Meetings 37158 10000 per hour,3 hours 37200 per hour,3 hours Attendant 9250 1500 93 00 Base Rent Commercial Events 371.58 1,00000 8 hours per event 37200 8 hours per event Meetings 371.58 425.00 per hour,3 hours 37200 per hour,3 hours Resident's Events 371 58 850,00 8 hours per event 37200 8 hours per event Meetings 371.58 250,00 per hour,3 hours 372,00 per hour,3 hours Tax-ExemptlNon Profit Events 371 58 42500 8 hours per event 37200 8 hours per event Meetings 371.58 125,00 per hour,3 hours 37200 per hour,3 hours commercial fees 9250 125%of current base rent 93 00 Kitchen use fee(Resident&Non- 227,50 75,00 per meeting 22800 per meeting Resident) Municipal Alcoholic Beverage Fees 9250 17500 9300 Program Aerobics/Soo Bark Do 6058 5500 per month 61 00 per month Aerobics,Yoga 5408 700 per person drop in fee 5400 per person drop in fee Camp Performing Arts CamplDance Group`* 67.67 60 00- per week 6800 per week 7500 Summer Camp** 161,67 60.00- per week 16200 perweek 95.00 Tiny Tot Camp" 30267 33 00 30300 Dance Pre-balletlBallet 1(1 dance class) 6T67 4500 per month 6800 per month Ballet 111Adu1t Ballet(2 dance classes) 57,67 60,00 per month 6800 per month Ballet IIIIV(3 dance classes) 67,67 75.00 per month 6800 per month Ballet VIVI(4 dance classes) 6T67 9000 per month 6800 per month Lyrical Jars 1(5 dance classes) 5757 10500 per month 6800 per month Lyrical Jazz 11(6 dance classes) 6767 12000 per month 6800 per month Lyrical Jazz 111(7 dance classes) 6767 13500 per month 6800 per month (8 dance classes)(per month) 6767 150.00 per month 68.00 per month Surcharge for payment received after the 4517 1000 per class 4500 per class 15th of the month Dancing/Clogging 36.92 500 per person drop in fee 3700 per person drop in fee Dancercize,Yoga 52,34 45.00 per month 52.00 per month For Kids Only 2,462B7 9000 per month 2,46300 per month JaZZIJa7ZnaStIC9 1542 45,00 per month 1500 per month Parent&Me Parent&Me 35.75 23.00 per month 36.00 per month Parent&Me 3575 5,00 per person drop in fee 3600 per person drop in fee TinyTots 91367 78.00 per month 91400 per month Softball Leagues' 223.75 $385.00-7 per team 22400 per team Softball Tournaments* 39708 $300 00-5 per team 39700 per team 53 Table 4.3. Parks & Recreation Departrrmru-Max i=mAllomble Fee Summyy(Continued) ServicelApplication Total Cost t Current Fee? Maximum Allowable Fee 3 Swimming Beginner SwimlBeginnerSwim $ 07.50 $ 3400 permonth $ 08.00 per month Private Swim Lessons/Adult Group 112 92 49.00 per month 11300 per month Swim Team 2067 31.00 per month 2100 per month Water Polo 20.75 3300 per month 3000 per month Surcharge for payments received after the 15th of the month 5041 1000 per class 5000 per class Skate Park Fees Annual Resident Family Pass 71.68 25.00 peryear 7200 peryear Resident Membership Fee 71.68 1000 peryear 72,00 peryear Non-Resident Membership Fee 7168 4000 peryear 7200 peryear Annual Non-Resident FamilyPass 71.68 10000 peryear 72.00 peryear Non-Member Daily Fee 38.01 500 per day 38.00 per day Three-day Pass 28.92 1000 2900 Private Party Rental Half Day 531.91 30000 3 hour minimum 53200 3 hour minimum _ Full Day 84001 60000 per day 85000 per day Showmobile Application deposit 88.58 2500 8000 Rental 1st 3 hours 836.75 55000 83700 Each Additional Hour 28725 55.00 287.00 Towing charges(reflect actual cost to 4625 TBD(to be determined) 4600 city) Transportation/Labor 46.25 TBD 46.00 Swim Center Adults(13&over) 17.42 350 pervisit 1700 pervisit Youth(4to12) 17.42 250 pervisit 17.00 pervisit Joint Usage 58.75 4000 per hour 5900 per hour Lap swimming ndividual 38.09 3 50 per person,per visit 3800 per person,per visit Group Rate(over 10) 3809 50%of per person rate. 3800 Swim Parties Security Deposit 9.08 10000 9.00 Base Rental(includes lifeguards) 394.17 $50 00+ 1 001 adult,+ .501 child 394.00 Pool Passes(in lots of 25)(per 25 47.17 2500 47.00 swims) Non-Profit Swim Teams 1 -25 Swimmers 75.00 15000 per month 7500 per month 26.50 Swimmers 75.00 300.00 per month 75.00 per month 61 -75 Swimmers 75.00 45000 per month 75.00 per month 76- 100 Swimmers 75,00 60000 per month 75,00 per month Tennis Courts Rental 1000 per hour - per hour I 54 Table 4.3. Parks & Recreation Department-Max irnumA llozuuble Fee Sunvrary(Continued) ServicefApplication Total Cast 1 Crlrrent Fee 2 Maxim in Allowable Fee VillageFest Application Fee $ 20.17 $ 25,00 non-refundable $ 20,00 non-refundable Weekly Space Rental Fee Nonprofit Vendors 6534 40,00 perweek 65 00 perweek Food Vendors 65.34 75.00 perweek 6500 perweek Non-Food Vendors 6534 7500 per week 6500 perweek Farmer 65.34 7500 perweek 6500 perweek Sponsors 5575 200.00 perweek 56.00 perweek Monthly Permit Fees(prepaid by 15th of previous month) Nonprofit Vendors 65.34 3000 per week 65.00 perweek Food Vendors 65.34 50.00 perweek 6500 perweek Non-Food Vendors 6534 50.00 perweek 5500 perweek Farmers 6534 5000 per week 8500 per week Late Fee(paid after the 15th of the 6534 2500 65,00 previous month) Recommended New Special Events-Application Deposit 50.67 This fee may be separate from the 51.00 Special EventsReview Fee 155.75 15600 Banner Fees 18500 10000 perweek 18500 Street Banners 78183 '10-50 banners,$15 00 per banner for 78200 first week,$5.00 per banner per week thereafter Castle Banners 5684 50 or more banners,$10.00 per banner 57.00 for first week,$5 per banner per week thPrPaffPr Total Cast is equal to the Total Cost of Parks and Recreation Staff time at FB Hourly Rates from Table 4.2. 1 Current Fee provided by the City 'Maximum Allmmable Fee is based on the Total Cost rounded to the nearest dollar 55 Comparison of Fees Table 4.4 provides a comparison of Fees charged by neighboring or similar Jurisdictions to assist the City in setting Fees that only recoup costs associated with the provision of the service, but are competitive with fees set by neighboring or similar Jurisdictions. 56 Table 4.4. Parks & Recreation Department— Comparison of Fees Summary City of Palm Springs Parks and City of La Quintal.Parks and City of Coachella Parks and Ctty of Riverside-Parks and Coachella Valley Pal ks Recreation Department Recreation Department Recreation Department Recreation Department and Recreation Dlshict ServicelAppllcation Pro used Fees' current Fees Current Fees Current Fees Current Fees Palm Springs Stadium Application Deposit $ 10100 nee ilia nee n/e Base rent-daily Commeidel 33900 ilia ilia ilia n/e Resident 33900 Pei n/a n/a n/a Tas exampi/ru loflt 33900 ilia ilea n/a nee Lights (per llOnF) 3600 Pei hour,mmlenum We nla nla Na Municipal Alcoholic Beverage Fee 4600 ilia ilea ilia we rooms esiden[standard,non profit&commelciel - ilia ills No nea fees Assocfahon Fee(per year Family° 4500 peryear nAi ilia ilia flea Adult 4500 peryear Na nla nia 1000 peryearforindio and Parm Desert residents 2500 per year for La Cumta and Rancho Mirage residents 12500 per year for Palm Springs residents 2500 per year for City employees Youth(ege 4.12) 4500 peryear nee nla ilia Na Desert Hlghland Center 8500 nee 7500 cleaning deposit 1000 reservahonfee 27500 cleaningdeposi[ Application deposit Resident Alcoholic bevel ages 3100 ilia n/e It/a Not allowed Baserent-[deaings 3100 daily,per meeting 10000 per hour for city 1500 pefhour(forfacdity 4100- for private, 1700 per hour,2 hour residents and use of Oalhe 19000 commercial, mmrmumon 1 DSUSD,plus$200 Rodriguez,Council Political,outof City weekdays, deposit Chambers,Youth groups,4 hour district esidents Center)or$9000 per minimum,fee vanes w/discount card 5000 per hour for youth(18 day,plus cleaning depending on room 2700 per hour,4 hour and under),501 c3 deposit of$7500) and facilily minimum oil recreation weekends, organizations,plus district residents $100 00 deposit w/discount card 15000 perhourforcity 300- foi each half-hour 2200 per hour,2 hour business and profit 625 or fraction thereof, m1111114im on organizations,non city fee vanes weekdays, residents, depending on room spinet residents organizations,and and fatality w/out discount businesses,plus card $200 00 deposit 3200 per hour,4 hour minimum on weekends, district residents w/out discount 52 00 per hour,4 hour minimum,on weekends,for resiclentcard holders for private events 5700 per hour,4 hour minimum,on weekends,for non district resident,non card holder,foi pi vale events 8200 per hour,4 hour minimum,on weekends,for non-dislnct residafl[w/out discoun[card 57 Table 4.4. Parks & Recreation Departmv- Comparison of Fees Sunvmry(Continued) City of Palm Springs-Parke and [City ofl Comte,Parks and City of Coachella.Parks and City of Riverside-Parke and Coachella Valley Parks Recreation Department Recreation Department Recreation Department Recreation Department and Recreation District ServlcelApplication Proposed Peesl Current Fees Cm rent Fees Current Fees Current Fees_ DeLeon Nf9hland Center(Continued) Multipurpose RDOM 2 Base rent $ 3200, up to 4 hours,per nla n/a rile Eyefuluse 400 each Lou rover4 n/a nla rife Small facility' Base rent 3200 up to 4 hours,per Na rile nfa EMended use 400 each hour Over old Iva nfa Tax-ExomptlNorvPro it Alcoholic beverages 3100 Us old Not allowed Base rent Meetings 2300 deny,per meeting 7500 per how for La Quit 1500 per hour(far Mal I ry 2800- for nonmrotits,4 1600 perhour,2hour non-pmht useefCs1u, 12500 hour minimum,fee Minimum on Drarnenot Desert Rodriguez,CDunal varies depending weekdays, Santls Unified School Chambers,Youth on room and facility district esidents District,plus$20000 Center)or$9000 per es'discount card deposit day,plus slivering deposit of$75 00) 5000 per hour far youth(18 300- for each half hour 2800 per hour,4 hour andundep 5016 1625 or fraction[hot oaf, mmimUri recreation fesearies weekentls, organizations,Pius depending on room district residents $10000 deposit and facility wl discount card 2100 per hour,2 hour minimum on weekdays, district residents w/out discount card 3100 per hour,4 hour minimum on weekends, district esidents w/om discount card Multipurpose Room 2 Base rant 3200 up to 4 hours,per We L/a Life ree meeting F,vandod use 400 oachltourovor4 re Led Na W. hoofs Small facility 2 3200 up to 4 hours,per rile rile f We Base rent meeting 4 00 each hour over4 rla nla men nla EMended use hours LBISLIm Center Cashler2 900 pertiansechon n/a L/e ND No Community Room Application deposit 5500 not ncluding cleaning nla rile 1000 resetvaborfee 27500 cleanmgdeposl deposit Akendant 3100 per hour We ne n/a Na Base Rent Commercial Meetings 15500 per meeting,3hours 15000 pei hour for city 1500 poi hour(for facility 4100- for private, 8500 perhour,21f= business and craft rise of Callie 19000 commercial, minimum,on organizations,noncity Rodriguez,Council pollbcel,out of City weekdays residents, Chambers,Youth groups.4 hour organizations,end Center)or$90,00 per minimum,fee varies businesses,plus day,pluscleamng depending on room $20000 deposit deposit of$75.00 and middity Events 17400 daily,per event Ma be 300- for each half-hour 0500 perhour,2hour 625 or fraction thereof minimum,on feevaries weekends depending on room and facility 5200 per hour,4 hour minimum,on weekends,for resident card holders 5700 perhour,4hour minimum,on weekends,for non district resident,non card holder 8200 per hour,4 hour minimum,an weekentls,for non-dlstrlct rdsltlen[Odom discan, card 58 Table 4.4. Parks & Recreation Deoarl7re22t- Comparison of Fees Summary(Continued) City of Palm Springs-Parks and City of La Quinta-Parks and City of Coachella.Parks and City of Riverside.Parksand Coachella Valley Parks Recreation Department Recreation Department Recreation Department Recreation Department and Recreation Disti let ServicelAppllcatlon _Proposed Fees Current Fees Current Fees Current Fees Current Fees Leisure Room(Continued) Residents Meetings :6 5400 permeehng,31-ours $100.00 perhourforcuy $ 1500 per hour(for facility 4100- for private, $ 1700 per hour,2 hour residents and use of Callle 190.00 commercial, minimum an DSUSD,plus$200 Rodnguoz,Council political,outof(bay weekdays, deposit Chambers,Youth groups,4 hour district residents Center)ol$9000 per minimum,measures w/discowrtcald day,plus cleaning depending on mom deposit of$7500 and facility 2700 per hour,4 hour minimum on weekends, district residents wl discount card Events 8500 daily,per event 50,00 per hour for youth(18 nla 300- fol each half hour 2200 per hour,2 hour and under),501 c3 6.25 or fraction[hereof minimum on recreation fee varies weekdays, organizations,plus depending on room district residents $'10000 deposit and facility ceoul discount card 3200 perhour,4hour mmlmumon weekends, district residents wlout discount card Tax ExemotlNon Profit Meetings 8500 per meeting,3 hours 7500 per hour for La Oulnta 1500 per hour(for facility 28.00- for non-proBis,4 1500 per hour,2 hour non-proh[ use of Calls 12500 hour minimum,fee mmlmumon oramzations,Cesar Rodriguez,Council vanes depending weekdays, Sands Unified School Chambers,Youlh on room and facility district residents Distil,plus$20000 Center)or$0000 per w/discount card deposit day,plus cleaning deposit of$75 00 300- for each half-hour 2600 pefhour,4lrour 625 er import thereof, minimum on fee varies weekends, depending on room district residents and facility w/discount card Events 8500 wady,per event 5000 perrnourforyoutri nla 21.00 perhour,2hour and under),501 c3 mmlmum on recreation weekdays, organizations,plus district residents $100 00 deposit wlout discount card 3100 per hour,4 hour minimum on weekends, district residents Mount discount card Non resident standard,non-profit&commercial 85.00 n/a are nla nla fees' Mumclpal Alcoholic Beverage Fees' 3100 No nod Is Not allowed Dance Studl0 2 Application deposit 5500 nla nla nla Win Mordent 3100 IN Iva des Na Base Rent(3 hours) Commercial 900 Fire We nla Na Residents 900 Na Na nia nla Tax-ExempUron-Profit 900 nla No Na Iva Non-resident standard,non profit&commerical 900 Na nla 0l8 Na 59 Table 4.4. Parks & Recreation Departnrnt— CoVan5on of Fees Surtwury(Continued� City of Palm Springs.Parks and City of La Duinta-Parks and City of Coachella-Parks and Cityof Riverside-Parkland Coachella Valley Parks Recreation Department Recreation Department Recreation Department Recreation Department and Recreation District 9ervlca/Application Proposed Fees' Current Fees Current Fees Current Fees Current Fees Party and Hayfield Reservations and Use Non-resident standard,non-profit is commercial - not we n/a n/a fees' thane Area Roservafion-DeMuth Perk Artifacton deposit $ 10300 $50000 deposit has $ 7500 cleaning deposit, nla plus$10 00 reseivaton fee Base Rent(3 hours) Commercial 13200 5000 per hour for stuff,g 8 2500 a day plus cleaning 4400 lesshsor200 We andunder),5016 dopos¢of$10000 couple.4 hour recreatop minimum,plus organizations.plus $11 00 each addCl $100 00 deposit hour Residents 132 n0 5000 per hour foryoum(16 2500 a day plus cleaning 8800 200-400 people.4 nla and under),601 c3 deposit of$10000 hour minimum,plus recreation $22 00 each aft I organizations,plus hour $100 00 deeper Tax-ExempWon-Profit 132,00 5000 per hour for youth(18 2500 a day plus deaning 13200 400 or more we and under).501 c3 deposit of$10000 people.4 hour recreation mlmmant,plus organizations,plus $33 00 each atld[I $1 cc 00 deposit hour Pal-Soccer(minimum 2 hours) metal Rental Leagues 29600 5,00 perhourfornon- It/a 1000 per hour,plus 3000 perhour,2hour profits..it Desert $500 per each minimum,district Sands Untied School door half-hour or residents W/ District potion thereof,for discount card private adult teams or groups 2000 perhourforchy 3500 par hour,2 hour residents and minimum,district DSUSD residents Wear discount card 25,00 per hour for city 5000 per hour,2 hour businesses and profit minimum,Pon - orgarroomn,non dty district residents residents w/outdlswunt card Free foryowh(18 and under),non-profit organaatons Tournament(per team)° 10000 perteam We ma n/a we Lights n/a DeMuth Park 92.00 Free foryoutg 8 antl are 10000 per hour,plus Na under).501 c3 $5 00 per each organizations soon half-hour or fnscuou thereof,for private adult teams or groups 1500 parhomforrion- prefits and Desert Sends Unified School District 2000 perhourforcily residents and DSUSD 2500 perhourforcity businesses and profit organization,non city residents Resetvatons 900 me V. n/e 1000 per hour,2 hour minimum,distinct residents w/ discount card 1500 per hour,2 hour minimum,di dri of offelmfe W/pul discount card 4000 per hour,2 hour minimum,non district esidents w/out discount card Table 4.4. Parks & Recreation Departnm- Ctmpani on of Fee; Summary(Continued) City of Patin Springs-Parks and City of La Quints-Parks and City of Coachella-Parks and City of Riverside.Parksand Coachella Valley Parks Recreation Department Recreation Department Recreation Department Recreation Department and Recreation District ServicelAppllcatlon proposed Fees' Current Fees Current Fees Current Fees Current Fees Park and Playflold Reservations and Use (Cominued) P>oields-Softball&Baseball(minimum 2 hours Field Rental Leagues Residents $ 12200 perhour $ 2400 per hour for diamond old No Na preparation(112 hour minimum) Tax-&emptiNon-Profit 12200 perhour 2400 per hour foldiamond 1118 Na pa preparation(112 hour minimum) Tournament' 12200 per team nla n1a nra n1a Lights DeMuth Park 9200 nla nla 10000 per hour,plus 3000 per hour,2 hour $500 pet such minimum,dish[or adult hah-hour or residentswl fraction thereof,for discount card private adult teams or groups 3500 per hour,2 hour minimum,distrmt residents wlout discount card 6000 per hour,2hour minimum,non- district residents Man discount card Pavilion Way(Cerritos Rd)Practice Fleld 2 15800 n1a 111a Ica n1a Reservations 8900 n1a n1a nla 1000 per hour,2 hour minimum,district residents wl discount card 1500 per hour,2hour minimum,district residents wlout discount card 40,00 per hour,2 hour mnimum,non- district residents velour discount card Recreational Vehicle Parking Fees'- Mutple-day events(City contracted) 1100 nia Trial nla nca (There must be a guaranteed minimum of 25 RV's 9300 We nla Na Na in order to park m City facilities) Special Events - Sunrise, Victoria & Ruth Hardy Parks Application deposit 5500 No 10000 nla nla Base Rent Commercial 11500 per day n1a 2500 parody Na nla Residents 11500 perdav 018 2500 perdav n/a n18 Tax-ExemplNon-Profi1 11500 perday Na 2500 per day nla n1a Municipal Alcohol Beverage Fee' Commercial 3100 old nra p1a Notallowed Residents 3100 Trio n1a he Notallowed Tax-Exempt/Non-Profit 3100 nla rda n1a Not allowed Table 4.4. Parks & Recreation Depanwa— CoffVarison of Fees Sunwwry(Coruinuedd) City of Palm Springs-Parks and City of La Quints.Parks and City of Coachella-Parks and City of Riverside.Parksand Coachella Valley Parks Recreation Department Recreation Department Recreation Department Recreation Department and Recreation District SerVIcelAppllcdtion _ Proposed Fees" Current Fees Current Fees Current Fees Current Fees Pavilion Application deposit $ 2500 n/a We Na $10000 deposn,plus $20 00 administrative fee Events(8 hours) 331.00 8 hours per event nla nla nla 100,00 deposit,plus $20.00 ' admmisludive Pee I Meetings(3 hours)(per hour) 37200 perhour,3hours n/a Na n/a 100,00 deposit,plus $20 00 admmrstrauve fee Attendant' 9300 nla nla nla n/a Base Rent Commercial Events(8 hours)(per event) 37200 8hours per event 15000 per hour for city 1500 per hour(for red lily nla 11000 verday,non- business and profir use of Calle dr5mCt resident of ganrzations,non city Rodnguez,Council wlout discount residents, Chambers,Youth card orgamzatlons,and Center)or$9000 per businesses,plus day,plus cleaning $20000 deposit deposit of$7500 Meetings(3 hours)(permeating) 37200 per hour,3 hours Is nla No n/a Residents Events(8 hours)(per even[) 37200 8hours per event 10000 per hour for city 1500 per hour(for facility n/a 8000 per day,district residents and use of Calle residents w/ DSUSD,plus$'200 Rodriguez,Council discount card deposit Chambers,Youth Center)or$90,00 per day,plus cleaning deposit of$75 00 Meehngs(3 hours)loan meeting) 372.00 per hour,3 hours 5000 per hour foryouur(18 n/a nle 8500 perday,dmtuct and under),5016 resident W/out recreation discount card orgnnizabon5,plus $100 00 deposit Tax-ExemetdJon Profit EVents(8 hours)(per event) 31200 8hours per even[ 7500 per hour for La Quirsa 1500 perhour(forfac[lrry nla 11000 porclizi non-profit use of Collie district resident eranizarons,Desert Rodriguez,Council wloutdiscount Sands Unified School Chambers,Youth card District,plus$20000 Center)or$9000 per deposit day,plus cleaning deposit of$75.00 Meedngs(3 hou 8)(per meeting) 372,00 per hour,3 hours 50.00 per hour foryoulh(18 Na Na n/a and under),5016 recreation organizations,plus $100,00 deposit Non-rssltlom standard,non profit&commercial 9300 nla nla n/a nla fees 2 Kitchen use fee(Resident&NomResldent)(par 22800 permaeung n/a nla 2500 fail nonprofit 1500 perhour,21hr meeting) groups,4 hour mmrmum minimum 3800 for private, commercial,or political groups,4 hour minimum 300 foreachaddt'lhalf- hour Municipal Alcoholic Beverage Reese 9300 n/a nla n/a Not allowed Table 4.4. Parks & Recreation Depar-trrent— Comparison of Fees Summary(Continued) City of Palm Springs-Parks and City of La Dulnta-Parks and City of Coachella Parks and City of Riverside.Parks and Coachella Valley Poi Recreation Department Recreation Department Recreation Department Recreation Department and Recreation District Servlc,1APPlioatl0n Proposed Fees Current Fees Current Fee, Current Fees Current Fees Progralu — Aen icelSoo Bahl(Do(per month) $ 6100 per month We rile n/a Na Aerobics,Yogn(per person drop in fee) 6400 per person drop in fee Na Did n/o ale Camp Performing Arts Camp/Dance Group""(per 6800 perweek old Na n!a Na week)' Summer Camp^(per week) 16200 perweek n/a n/a old 18000 disinctresldis is w/ascent card 18500 dismctresidents w/out discount card 21000 non-district residan[sw/out discount card Tiny Tot Cal(per weal)2 30300 rye red n/a Na Dance Pre-ballel/Ballet 1(1 close)(per month) 6800 per month n/a n/a Na 3500 persesslon Ballet Adult Ballet(2 classes)(per month) 6800 per month Na rye me 3500 per session Ballet IVIV IS classes)(per month) 6800 per month red Na Na 3500 per sesslon Sailer VIVl(4 classes)(per month) 6800 per month his Na No 3500 per session Lyrical Joss 1(5 classes)(per month)° 6800 per month n/a No ad, nla Lyrical Jai If(6 ciasses)(per month) 6800 per month rile IVa n!a Na Lyncal Jai lll(7 classes)(per month)' 6800 per month net n/a n/a no (8 dance classes)(per month) 6800 permonlh n/a n/a rye Na —I Share,go for payment received after the Ion of 4500 per class Na we n/a rile the month(per class)° Dane.eize/Falk Dancing/Square 3700 per person drop in fee We did his n/a DencinglClogging(per person drop-in fee) Bancernze Yopa(per month)° 5200, per montlr red rea Na rile For Ki ds Only(Der month)s 2,46300 per month n/a we rile rile JamJaanastics(per month)° 1500 per month Do ale n/a red Parent&Me Parent&Me(per month)° 3600 per month me Na rile n/a Parent&Me(per person drop-in fee)° 3600 per person drop in fee A/c ale ale Na Tiny TOLD(per month) 91400 per month n/o Na GOOD permsldenr ale participant,non- residents pay addPl 50%of Iles fee Softball Leraf(per teem) 22400 parasol W. n/a n/a 31000 porteammcludes D60,00 reNndeble forfeit deposit r$10,00 per game umpire fee Softball Tournoi(par team)' 39700 Pei team rile file n/a Na Simmigino Parent&Me,SwimlProschool Beginner 9800 per montlr red pla rile ale Swim/Beginner Slam(per month)' Private Swi m LessonelAdult Group(per month) 11306 Per month ne, ale rile 3000 Swim Team(par month) 2100 per month rile rile rile 60,00 per hour,for 1-40 swimmers,at La Quit Bagdoume and Mecca Pools for district esidents Atli a discount card 80 00,per hour,for 1-40 swimmers,at Paisley Pool for district residents whh a dlacount card Water Polo(per month)° 3000 permonlh We nla rile n/a Surcharge for payments received after the 15th of 5D00 careless n/a Na rile rile the month(per class)2 Table 4.4. Parks & Recreation Departwg- Comparison of Fees Su7ronary(Continued) City of Palm Springs.Parks and City of La qulnta-Parks and City of Coachella-Parks and City of Riverside.Parks and Coachella Valley parks Recreation Department Recreation Department Recreation Department Recreation Department and Recreation Blatt let ServIcelAppllcation Proposed Fees Current Fees Current Fees Current Fees Current Fees FAnnual ark Fees Reslden[Famlly Pass(peryear) $ 7200 peryear true trio n!a $ 500 discountcard nt Membership Fee(per year) 7200 peryear Ala n!a rile 500 discoumcard Non Resident Membership Fee(Pei year) 7200 peryear n/a n/a No 500 discount card Annual Non ResidentFamily Pass(par year) 7200 peryear Ala n/a trio 500 dlecoun[card Non Member Daily Foe(per day) 3800 perday, We rile Na 500 discount card Three-day Pass 2900 n/a n/a Ala 500 discount card Private Party Rental Half Day(3 hour minimum)° 53200 3hour minimum his Ala n/a nla EdDai erdavl' 86000 perday n/a We Na n/a Showmobile' Application deposit 69,00 nla Na Na Na Rental 1 st 3 hours 83700 Na we nla n/a Each Adddlonal Hour 28700 n/a n/a Na Na Towing charges(reflectacmal castle City) 4600 Ne rile me rile TransponahonlLabor 4600 Nat Na rile Na Swim Center Adults(13&over)(per visit) '1700 per visit true Iva 225 200 Pei visit 100 student,6-17 yrs old Youth(4 to 12)(perms1l) 1700 pervisit A/c nla 075 5and under 100 pervah 100 student,6-17 yrs old Joint Usage(per hour) 6900 perhour Na rile nla not Lap swimmmg Individual(per person/visit)c 38.00 per person,per visit We n/s rile We Group Rate(eye[10) 3800 n/a Are be No Swim Parties not Security Depose° 900 A/c n/a nun Base Rental(includes lifeguards)' 39400 No rile nla Pool Passes On lots of 25)(per 25 swims)' 4700 No No No Non-Profit SWIm Teams I.25 Spin mmers(per monk) 7500 permomh No A/a 25500 1-100persons,2 6000 perhour,1-40 recluse swimmels, district residents wl discount card at La Omnts Bagdouma and Mecca Pools 8000 per hour,1.40 swammers, dismctresldents w/cliscountcard at Rowley Pools 26-50 Swimmers(per month) 7500 permondr n!a n/a 26500 1-1001pereari 7000 perhour,41-60 houruse swimmers, cilstnc[Iasldents wldiscountcard at i-a QuInd Bagdouma and Mecca Pools 9000 per hour,41-60 swimmers, district residents w/discount card at Pawley Pools 5 1-75 Swlmmers(par month) 7500 permonfh n!a Na 26500 1-100persons,2 8000 perhour,61-80 hcuruse swimmers, dlsctrict residents wl discount card at La Ounto Bagdouma and Mecca Pools 10000 perhour,61-80 swimmers, dlscmctresldents w/discount card atpawley PoalS Table 4.4. Park5 & Recreation Department- Comparison of Fees Sto amry(Continued) City of Palm Springs.Parks and City of La Quints-Parks and City of Coachella.Parks and City of River side.Parks and Coachella Valley Parks Recreation[)apartment Recreation department Recreation department Recreation department and Recreation District ServicelApplicatlon Propsosed Fees Current Fees Current Fees Current Fees Current Fees Swim Center(ConBnuodJ 76-100 Swimmers(per month) $ 75.00 Fermi n/a Fla $ 26500 1-100persons,2 $ 9000 porhour,81-100 houruse swimmers, district residents wl discount card at La Came Bagdouma and Mecca Pools 11000 per hour,81-'100 swimmers, disrictresidents NA discount card or Pei Pools Tennis Courts' Rental - perhour Na No Fla Na Vill at 2 Applicatlon Fee(non-Refundable) 2000 non-refundable Na No Iva Flat Weekly Space Rental Fee(paid by the night) Nonprofit Vandal s(perweek) 6500 perweek Fla Fla nla Na Food Vendors(pel weal) 6500 perweek Fla File Fla nla Non-Food Vendors(Pei Week) 6500 perweek Nu nto not Iva Former(per week) 6500 perweek nla Fla Iva Flat Sponsors(perweel) 55,00 perweek me Fla ni File Monthly Paul Fees(prepaid by 15th of previous month) Nonprofit Vendors(perweek) 85,00 perweek Na nla Fla Ne Food Vendors(perweolo 6500 perweek nla Na Iva Fla Non-Food Vendors(per week) 6500 perweek Na Fla Fla Ne Farmers(per weal) 6500 perweek nla File Fla Flat Late Fee(paid after the 151h of the previous 6500 Fla Na Fla Fla Fri Rwommendad Plew Feast: __ Appllcatlon Deposit J 5100 i� Na File File Fla Special Events Fee 155.00 ma nla roa No banner Fees 18500 life ilia Fla had Street Banners 78200 rva File nla Fla Castle Banners 5700 Is We pie NO Maermum Allowable Foes From ratio 4 5 No alter Jurisd¢Uan surveyed charges a Fee for Its same Smics 65 Summary This study of the Parks & Recreation Department Fee Schedule identifies Fees for Services related to community centers, parks, sport facilities, and recreational activities based on Total Cost of staff time, excluding the costs of rental. This analysis has determined that most of the current fees are insufficient to cover the actual cost incurred in Service provision, much less any rental charges that may be added on to certain Fees. Generally, we recommend that Parks & Recreation Fees be set at 100% cost recovery levels. However, some Fees, if set at that level, would preclude the participation of a number of residents, and possibly lead to the termination of the Service. It is the City administration's responsible to decide based on this reason and other policy considerations what Fees shotdd be changed. We recommend that the City set its Fees at a competitive, market rate that will cover at least the minimum of cost of staff time. 66 CHAPTER 5. FINANCE & TREASURY DEPARTMENT The Finance and Treasury Department manages the fiscal and financial affairs of the City in a prudent and effective manner. It provides accurate, timely and comprehensive financial information to the City Manager, City Coumcil, other City departments, the media and the general public while maintaining the financial health, stability and well being of the City. Description of Services The Finance and Treasury Department is responsible for issuing certain business licenses to new and existing businesses in the City. This is considered a regulatory function for which a fee may be charged to the applicant. The Finance & Treasury Department also processes checks in payment of various City services and may recover the cost of processing NSF checks from the issuer. When the City's property is damaged through negligence of a private citizen, the Finance and Treasury Department bills the citizen for the costs of repairs and replacements. Analysis and Recommendations The Finance and Treasury Department requested that we analyze the following Fees: • Assessment District Bonds requests per parcel; • Returned Checks; • Valet Parking Permits; and • Rent Control The Department also requested that we examine new Fees for Rent Control Reviews. Other Fees that fall under the Finance Department's purview include late charges and are not included in this analysis. As previously discussed in this Report, we believe that there is no requirement to base late charges on actual costs, since the City is providing no "Service" and no direct or indirect costs are being borne by the City that go over and above normal administrative duties. However, we do agree that the City should employ certain penalties to deter people from paying Fees late and therefore, would expect that reasonableness and inarket comparables would be a good basis for determining the level of these types of fees. Valet Parking Permits is a Fee that could be considered a rental charge and would fall under the same circumstances as late charges. The Total Cost of Valet Parking Permits found in this analysis reflects the staff time required to process such a Service and does not include the rental usage of the parking lot itself. It is the City's decision as to whether it will set this Fee at Total Cost or parking lot rental charges. The Maximum Allowable Fee determined 67 for this Service can serve as a guide for management to determine how much it should charge at minimum to cover staff time. In cases such as this, we recommend that the City set it's parking permit Fees at a reasonable and competitive rate. The purpose of this analysis is twofold: first, to describe the components involved in determining the Total Cost based on time and materials; and second, to show the maximum Fee the City can charge based on a 100% recovery level. A comparison of Fees is also included in this chapter to give the Department a market overview of how the Maximum Allowable Fees compare to other Jurisdictions. While it is our intent to show a Maximum Allowable Fee based on actual costs, the City administration will ultimately decide which Fees will increase or decrease based on policy and political considerations. 68 FB Hourly Rates Table 5.1 below shows the FB Hourly Rates Summary for Finance & Treasury Department positions used to perform the services included in the Fee Schedule. Table 5.1. Finance & Treasury Department — FB Hourly Rate Summary PersonnelCestel $ 1,625273 Pei centafgo of Cast I-ost Allocations Amount Allocation rieparttrrental Indirect Costs' Administration-Personnel Casts $ - Contlactual Services 1 7,000 Ivlaterials and Supplies I 73,300 Special Charges i 147,E_197 Capital Outlay I - Total departmental Inliioct i,osts $ 227.897 14 94% $ 227,697 Inter-Departinental Support Costs Support to (-1 00%) 0.00 $ - Support from 0 00% Total Interdepartmeut Indirect Labor ' '6 - 0 00% $ - Central Services Overhead Allacation3 $ 304,291 19.95% $ 304,291 Total Costs $ 2,057,461 Ammal Dept. Indirect Inter-Dept. Central d7H Fully Salary& Allocation Support Allocation s Btndened Pioiluctive FB Hourly Positiond Benefits$ 1494% 000% 1996% Direct Laboia Hours10 LaboiRates" Director of Finance &Treasurer $ 162,672 $ 24,335 $ - $ 32,493 $ 219,700 1,840 $ '119 Deputy City Treasurer 96,672 14,444 - 19,286 130,402 1,840 71 Revenue Recovery Specialist II 69,366 13,356 - 17,832 120,574 1,040 66 Account Specialist 65,793 9,830 - 13,126 88,748 11840 48 'From City of Palm Springs 2004-2005 Annual Budget. =Percarlages derived by dividing Cost Allocations totals by Personnel Costs 'Central Services Overhead allocation from City oFPaim Spnngs Ci]ovide CostARecabon Study Report prepared by MuniFinancial December 2004. `From City of Palm Springs 04-05 Salary Budget Forecast. 'Annual Salary and benefits provided by the City. "Derived by multiplying Billable Hourly Rate by the Departmental Indirect Labor percentage. 7 Derived by multiplying Billable Hourly Rate by the Inter-Departmental Indirect Labor percentage z Derived by multiplying the Billable Hourly Rate by the Central Services Overhead Allocation percentage. "Fully Burdened Direct Labor total derived by the following formula.Departmental Indirect Costs+IMer-Departmental Indirect Labor+Central Services Overhead Allocation. "Productive Hours derived by the following formula. 2,080 Total Annual Hours-240 Hours of Holidays,Vacation&Sick Leave,and Training i'Fully Burdened Hourly Rates derived by the following formula:Fully Burdened Direct Labor divided by Productive Hours. 69 Time/Materials Survey Determining the amount of time each employee spends on assisting in the provision of the Services listed on the Fee Schedule is essential to identify the total cost of providing each Service. Further, in providing these Services, a number of employees may become involved in various aspects of the process, spending anywhere from a few minutes to several hours on the Service. Identification of these time elements relative to a particular Service is most readily determined through the completion of a Time/Materials Survey. The "time" portion of the survey reflects the average estimated time each Department staff position spends on a given Service. And the "materials" portion of this survey refers to the costs of materials spent by the Department and is contained within the Departmental Overhead allocation in the FB Hourly Rates. The result of multiplying the FB Hourly Rates by the time spent by each position reflects the actual costs, or "Total Costs" of tune and materials of providing a Service. A Time/Materials Survey provides Department management with an opportunity to assess the time requirements for each Service by position, and record that information onto a spreadsheet that is used to develop the following Table. Table 5.2 below summarizes the amount of time, listed in minutes for each employee used in providing a specific service to the User. The table also shows the Total Cost of providing each Service in the Fee Schedule resulting from multiplying each position's FB Hourly Rate by the time spent on the Service and summing all of those results for each Service. Table 5.2 Finance & Treasury Department —Time/Materials Survey Finance Department Staff Director of Deputy City Revenue Account Finance& Treasurer Recovery Specialist Treasurer Specialist FB Hourly Rates' $119 $71 $66 $48 Service/Application Staff Time Spent on Each Service in Minutes 2 Total Cost 3 Assessment District Bonds(per request)(Fee per parcel) 5 15 27.67 Returned Checks(insufficient funds,etc.)" 5 20 30 48.84 Valet Parking Permit Fee Special Event Valet Parking Permit Fee(per year) 5 120 147.84 Temporary Valet Parking Permit(per application) 120 132.00 Rent Control Registration' - Recommendeed New Fees: Rent Control Charges Rent Review Request 500 1,583.34 'FB Handy Rates from Table 5.1 P Pro"ded by the City 'Derived by multiplying each positions FB Hourly Rate by the number of minutes spent on each semce The State of California sets the cost of a glum check at$25 00,regardless of cost to the City s Rent Control Registration is a Fee that covers legal costs to the City and does not involve any staff processing time 70 Maximum Allowable Fee Summary Table 5.3 summarizes the Maximum Allowable Fees based upon the Total Cost of providing each service as illustrated in the Time/Materials Survey surmnarized in Table 5.2. Table 5.3 also lists the current Fees and provides the percentage of full cost recovery associated with the Maximum Allowable Fee. Table 5.3. Finance & Treasury Department — Maximum Allowable Fee Summary Service/Application Total Cost' Current Fee' Maximum Allowable Fee' Assessment District Bonds(per request)(Fee per parcel) 27.67 2500 28.00 Returned Checks(insufficient funds,etc.)" 48.84 3000 per check 2500 per check' Valet Parking Permit Fee Special Event Vale[Parking Permit Fee 14784 75 00 per year 14800 per year Temporary Valet Parking Permit 13200 2500 per application 13200 per application Rent Control Registration - 40.00 per unit - per um[ Recommendeed New Fees: . Rent Control Charges Rent Review Request 1.58334 1,58300 Total Cost is equal to the Total Cost of Finance staff time or Fse Hourly Rates from Table 5 2 'cuir Foe provided by Ibe City 'Maximum Allowable Fee Is based DO the Total Cost rounded to the nearest dollar "Tiro State of Contour sets the cost of a return check or$25 05,regardless of cost to the City Comparison of Fees Table 5.4 provides a comparison of Fees charged by neighboring or similar Jurisdictions to assist the City in setting Fees that not only recoup costs associated with the provision of the service, and are competitive with fees set by neighboring or similar Jurisdictions. Table 5.4. Finance & Treasury Department — Comparison of Fees Summary City of Palm Springs-Finance City of Cathedral City. Department Maximum Finance Department City of India-Finance City of La Counts-Finance City of Riverside.Finance ^uervicelApplicahon Allowable Fee.I _Current Fees Department Current Fees Department Current Fees Department Current Fees Assessment District Bonds 2800 per request,per Ella Ella Ella she parcel Returned Checks(msuflmtent funds,etc) 2500 per check 1600 or actual cost 2500 3000 2500 for nitial check 3600 for each e05equent returned check Valet Parking Permit Fee Special Event Valet Parlcog Permit Fee 14800 peVear Ella 1000 parkusepermit n/a Na Temporary Valet Parking Permit 13200 perapplmation n/a Ella nla Ella Rent Control Registration° - per unit nla 1000 Annual n/a Na Registration Recommendeed New Fees; Rent Control Charges Rent Ravlew Request '158300 nla 5500 Hardship Petition Ella life 5500 Pethonof Interpretation 5500 Respondent 2800 Hearing Fee 82500 Required Deposit r Maximum Allowable Foos From Table 5 3 No other Ju drelma s,.,ad oher9es a Foe for[his some SD,,,O 71 Summary This study of the Finance & Treasury Department Fee Schedule identified the Maximum Allowable Fees for Services related to parcel requests, returned checks, valet parking permits, and rent control. None of the current fees are found to exceed the amount needed to cover the actual cost incurred in service provision. However, one of these Fees, Returned Checks, falls under special state provisions that require it to be set at $25.00, regardless of cost to the City. Other Fees such as Assessment District parcel requests, Valet Parking Permits, and Rent Control are not common Fees that other Jurisdictions charge and therefore was difficult to find comparisons for. Generally, we recommend that Finance & Treasury Department Fees be set at 100% cost recovery levels. However, some Fees, if set at that level, could violate state laws or other provisions, and therefore should be considered carefully by the City administration. 72 CHAPTER 6. CITY CLERK Description of Services The Office of the City Clerk provides not only a central services function to all City departments, but also provides the public with complete and timely information. Additionally, the Office of the City Clerk provides a number of Services directly to the public for which Fees may be levied. These Services include providing the public with copies of public documents including but not limited to the mtmicipal code, the budget, Council agendas, Council minutes, and audio recordings of Council meetings. The City Clerk also certifies documents and processes appeals to the City Council and Notices of Intent to file petitions. Analysis and Recommendations The Office of the City Clerk requested that we analyze Fees for the following: • Administrative Appeals Board; • Certification; • Domestic Partnership Registration and Termination; • Mailing Documents; • Comprehensive Fee Schedule; • Municipal Code; and • Zoning Maps and Ordinance Other Fees that fall under the City Clerk's purview are Rental Rates for Council Chambers and Conference Rooms. As previously discussed in this Report, we believe that there is no requirement to base rental charges on actual costs, since the City is providing no "Service" and no direct or indirect costs are being borne by the City that go over and above normal maintenance to City property. We are aware of situations in which cities rent or lease property for special uses and charge what is deemed a competitive market rate for such rent. We believe that Palm Springs can consider that approach for Fees that are considered rental charges. We would expect that reasonableness and market comparables would be a good basis for determining the level of these types of fees. The purpose of this analysis is twofold: first, to describe the components involved in determining the Total Cost based on time and materials; and second, to show the maxi num Fee the City can charge based on a 100% recovery level. A comparison of Fees is also included in this chapter to give the Department a market overview of how the Maximum 73 Allowable Fees compare to other Jurisdictions. While it is our intent to show a Maximum Allowable Fee based on actual costs, the City administration will ultimately decide which Fees will increase or decrease based on policy and political considerations. FB Hourly Rates Table 6.1 below shows the FB Hourly Rates Summary for City Clerk positions used to perform the services included in the Fee Schedule. Table 6.1. City Clerk— FB Hourly Rate Summary Personnel Casts' $ 290,928 Percentage of Cost Cost Allocations Amount Allocation Departmental Indirect Costst Administration-Personnel Costs $ - Contractual Services' 6,000 Materials and Supplies 28,187 Special Charges' 28,187 Capital Outlay' - Elections' 8,000 Total Departmental Indirect Costs $ 70,374 24,19% $ 70,374 Inter-Departmental Support Costs Support to(-1.00%) 0.00% $ - Support from - Total Interdepartment Indirect Labor' $ - 0.00% $ - Central Services Overhead Allocation' $ 159,991 54.99% $ 159,991 Total Costs $ 521,293 Annual Dept.Indirect Inter-Dept. Central OH Fully Salary& Allocation Support 7 Allocation a Burdened Productive FB Hourly Position Benefits 5 24,19% 0.00% 54.99% Direct Labor s Hours 10 Labor Rates 11 City Clerk $ 121,133 $ 29,301 $ - $ 66,615 $ 217,050 1,840 $ 118 Chief Deputy City Clerk 98,264 23,770 - 54,039 176,073 1,840 96 Deputy City Clerk 71,531 17,303 - 39,337 128,171 1,840 70 'From City or Palm Spnngs 2004-2005 Annual Budget 2 Percentages derived by dividing Cost Allocations totals by Personnel Costs. 'Control Services Overhead allocation from City of Palm Springs Citywide Cost AVlocahon Study Report prepared by MuniFinancial December 2004. 4 From City of Palm Springs 05-06 Salary Budget Forecast. 'Annual Salary and benefits provided by the City. °Derived by multiplying Billable Hourly Rate by the Departmental Indirect Labor percentage r Derived by multiplying Billable Hourly Rate by the Inter-Departmental Indirect Labor percentage 'Derived by multiplying the Btllable Hourly Rate by the Central Sersces Overhead Allocation percentage. 'Fully Burdened Direct Labor total derived by the fallowing formula Departmental Indirect Costs+Inter-Departmental Indirect Labor+Central Services Overhead Allocation. rO Productive Hours carved by the following formula: 2,080 Total Annual Hours-240 Hours of Holidays,Vacation&Sick Leave,and Training Fully Burdened Hourly Rates derived by the following fonnulaa Fully Burdened Direct Labor divided by Productive Hours. 74 Time/Materials Survey Determining the amount of time each employee spends on assisting in the provision of the Services listed on the Fee Schedule is essential to identify the total cost of providing each Service. Further, in providing these Services, a number of employees may become involved in various aspects of the process, spending anywhere from a few minutes to several hours on the Service. Identification of these time elements relative to a particular Service is most readily determined through the completion of a Time/Materials Survey. The "time" portion of the survey reflects the average estimated time each Department staff position spends on a given Service. And the "materials" portion of this survey refers to the costs of materials spent by the Department and is contained within the Departmental Overhead allocation in the FB Hourly Rates. The result of multiplying the FB Hourly Rates by the time spent by each position reflects the actual costs, or "Total Costs" of time and materials of providing a Service. A Time/Materials Survey provides Department management with an opportunity to assess the time requirements for each Service by position, and record that information onto a spreadsheet that is used to develop the following Table. Table 6.2 below summarizes the amount of time, listed in minutes for each employee used in providing a specific service to the User. The table also shows the Total Cost of providing each Service in the Fee Schedule resulting from multiplying each position's FB Hourly Rate by the time spent on the Service and summing all of those results for each Service. 75 Table 6.2 City Clerk— Time/Materials Survey City Clerk Staff Chief Deputy City Clerk City Clerk Deputy Clerk FB Hourly Rates 1 $118 $96 $70 Staff Time Spent on Each Service in Service/Application z 3 Minutes Total Cost Administrative Appeals Board Appeal, minimum deposit for hearing 180 120 150 $ 721.00 Certification 10 11.67 Domestic Partnership Registration 30 35.00 Termination Fee 10 11.67 Mailing Documents(at cost, or minimum) #10 envelopes 5 5.83 Manila envelope 10 11.67 Large Box 30 35.00 Comprehensive Fee Schedule 5 5.83 Municipal Code 5 5.83 plus$85.00 vendor charge Per page 5 5.83 Supplement 12 14.00 plus vendor charge Zoning Maps 5 5.83 plus vendor charge Zoning Ordinance Full Document 5 5.83 plus$10.00 vendor charge Perpage 5 5.83 Supplement 15 17.50 plus vendor charge 'FB Hourly Rates from Table 6.1. 2 Provided by the City 3 Derived by multiplying each position's FB Hourly Rate by the number of minutes spent on each service. 76 Maximum Allowable Fee Summary Table 6.3 summarizes the Maximum Allowable Fees based upon the Total Cost of providing each service as illustrated in the Time/Materials Survey summarized in Table 6.2. Table 6.3 also lists the current Fees and provides the percentage of full cost recovery associated with the Maximum Allowable Fee. Table 6.3. City Clerk- Maximum Allowable Fee Summary Service/Application Total Cost' Current Fee 2 Maldmum Allowable Fee 3 Administrative Appeals Board Appeal,rrinimum deposit for hearing $ 721.00 $ 100.00 deposit $ 721.00 total cost Certification 11.67 7.50 per document 12.00 per document Domestic Partnership Registration 35.00 20.00 forregistration 35.00 for registration Termination Fee 11.67 5.00 fortermination 12.00 for termination Mailing Documents #10 envelopes 5.83 Al cost per mailing 6.00 lvbnila envelope 11.67 At cost per nailing 12.00 Large Box 35.00 Al cost per nailing 35.00 Comprehensive Fee Schedule 4 5.83 5.00 flat fee 0.10 per page' Municipal Codes 5.83 plus$85.00 70.00 85.00 based on the actual cost of vendor charge the vendor 5 Per page' 5.83 0.10 per page 0.10 per page' Supplerrlent 7 14.00 plus vendor 25.00 Based on the acttal cost of the vendor' charge Zoning Maps' 5.83 plus vendor 5.00 per map 2.00 per map(based on actual charge cost of vendor)8 Zoning Ordinance Full Documents 5.83 plus$10.00 30.00 10.00 based on the actual cost of vendor charge the vendor Per page' 5.83 0.10 per page 0.10 per page' Supple rent 7 17.50 plus vendor 15.00 Based on the actual cost of the Vendor' charge 'Toted Cast is equal to the Total Cost of Oty Clerk Staff lime at FB Hourly Rates from Table 6.2 2 current Fee,provided by the aty. 'Nlaxi m A c%abeFee is Used m the Total Cost rourded to the recarest dollar. 'The ConrOrehersive Fee Schedule is a public records docurrent and should be set at$010 per page as per the California Public Records Ad 'The NLricipal Cade is a pubic records document and should be based on$95 00,the actual cost of the vendor,as per the Califorrra Public Records Pot 'The Sennce is a public records docurtrrt and should be set at$010 per page as per the Calirorria Records Ad 'The SeMce is a pubic records document and should be based m the actual cost of the vendor as per the Ca'ifoda Public Records Ad. 'Zw rg Maps are a public records document and shotid be Lased on$2,00,the actual cost of the vendor as per the California Public Records Ast. a The Zmirg Ordinance Full Document is a public records docwrent and shoud be Lased m$2.00,the actual cost of the vendor,as per the Califorria Public Records Act. 77 Comparison of Fees Table 6.4 provides a comparison of Fees charged by neighboring or similar Jurisdictions to assist the City in setting Fees that not only recoup costs associated with the provision of the service, but also are competitive with fees set by neighboring or similar Jurisdictions. Table 6.4. City Clerk— Comparison of Fees Summary City of Palm Springs- City of Cathedral City- City of Rancho Mirage- City of Indio-City City of Indian Wells-City City Clerk Maximum City Clerk Current City Clerk Current Fees Clerk Current Fees Clerk Current Fees ServicelApplication Allowable Fees Fees Administrative Appeals Board Appeal,minimum deposit for hearing $ 721,00 total cost $10000 deposit nla nla $ 20000 plus thud pally 100 00 plus third paily cost,without public hearing Certification 1200 per document 500 per document We nla nla Domestic Partnership Registration 3500 for registl alion n1a Nat nla nla TerminafionFee '1200 for termination nla nla the ma Mailing Documents' #10 envelopes 600 nla ma nla pa Manila envelope 12.00 nla n1a nfa nla Large Box 3500 nee ni li No Comprehensive Fee Schedule 2'1 010 perpage" Waal his nla NO Municipal Code° 8500 based on the actual 15800 partook 8900 per book cost of the vendor` Perpage, 010 perpages 021 perpage nla 010 perpage 10000 forbookwith binder Supplements Based on the actual costofthe nla '10000 per fiscal year Actual Cost per book 7500 for book vendor' without bender Zoning Maps T 2,00 per map(based on 89 00 including 350 nla 200 plus printing actual cost of map cost vendor)` Zoning Ordinance Full Document` 1000 based on the actual 89.00 including nla nla 2500 zoning code cost of the vendors map perpage, 010 perpage, 0.21 pelpage 013 perpage 010 perpage 0'10 per page Supplement 2,1 Based on the actual cost of the nla n1a nla nla vendor? I Maximum Allowable Fees From Tells,6 3 No other Jurisdiction surveyed charges a Fee for this same Service s The Comprehensive Fee Schedule is a public records document and should be set at$010 per page as per Inn California Public Records Act 4 The Municipal Code is a public records document and should be based on$8500,the actual cost of the vendor,as per the California Public Records Act o This Service is a public records docharent and should he set at$0 10 per page as per the California Records Act u This Service is a public records document and should be based on the actual cost of the vendor as per the California Public Records Act r Zoning Maps are a public records document and should he based on$2 00,the actual cool of the vendor as per the California Public Records Act a The Zoning Ordinance Full Document is a public records document and should be based on$2 00,the actual cost of the vendor,as per the California Public Records Act 78 Summary The City Clerk's office generally provides the public with copies of public records including, but not limited to such items as Council agendas which are provided free of charge. Nevertheless, the City Clerk receives occasional request for copying services that are extraordinary in nature for which a Fee is charged to recover the cost of processing the request. Such requests may involve extensive document copying relating to a lawsuit, or a request for audio or video copying of Council meetings. Photocopy fees are governed by the California Public Records Act, (the "CPRA') which limits the fee charged to "the actual direct cost of duplication" (Government Code Section 6256). The CPRA prohibits incorporation of document retrieval costs into the photocopy fee. Actual photocopy costs fluctuate according to the number of copies requested, thus adversely affecting the validity of any cost/revenue comparison. Several neighboring cities have decided to limit their copying charge to a ten cent ($.10) per page fee, which is the limit set by the Political Reform Act of 1963 (581008 (a) of the Califomia Gacernrrm Cale). However, the limit in the Political Reform Act only relates to election materials and not to most public records. Currently, the Office of the City Clerk charges $.10 per page for such material. One neighboring agency has set its copying fee to twenty-one cents ($.21) per page. Certain City Clerk service fees are set at maximum limits by State law. Examples of these fees are Notice of Intent to file petition and Lobbying certification. For all other City Clerk services,we recommend a Fee equal to 100% of the cost to provide the service. 79 CHAPTER 7. COMMUNITY TELEVISION Description of Services Palm Springs Community Television (PSCI'V) is the City's municipal government access cable channel and a Service of the City's Information Technology Division. PSCTV provides live televised coverage of the Palm Springs City Council and other public meetings. PSCI'V also produces a large variety of original programming including: Public services announcements, cormnunity forums, special events coverage, and other programs on local issues. Analysis and Recommendations The Community Television Department requested that we analyze Fees for the following: • Post Production Editing; • Copies of programs; and • Shipping of Tapes The purpose of this analysis is twofold: first, to describe the components involved in determining the Total Cost based on time and materials; and second, to show the maximum Fee the City can charge based on a 100% recovery level. A comparison of Fees is also included in this chapter to give the Department a market overview of how the Maximum Allowable Fees compare to other Jurisdictions. While it is our intent to show a Maximum Allowable Fee based on actual costs, the City administration will ultimately decide which Fees will change based on policy and political considerations. ao FB Hourly Rates Table 7.1 below shows the FB Hourly Rates Sulrunary for City Clerk positions used to perform the services included in the Fee Schedule. Table 7.1. Community Television — FB Hourly Rate Summary Personnel Costs $ 94,548 Percentage of Cost Cost Allocations Amount Allocation Departmental Indirect Costs Administration-Personnel Costs $ - Contractual Services' 94,548 Materials and Supplies' 25,000 Special Charges' 27,450 Capital Outlay' 4,179 Total Departmental Indirect Costs $ 151,177 59.89% $ 151,177 Inter-Departmental Support Costs Support to(-1.00%) 0.00% $ - Suppon from - Total Interdepartment Indirect Labor' $ - 0.00% $ - Central Services Overhead Allocation' $ 30,340 32.09% $ 30,340 Total Costs $ 276,065 Annual Dept.Indirect Inter-Dept. Central OH Fully Salary& Allocation Support' Allocation' Burdened Productive FB Hourly Position" Benefiits5 59.89% 0.00% 32.09% Direct Labor' Hours" Labor Rates" Government Broadcast Coordinator $ 85,059 50,946 $ - $ 27,295 $ 163,299 1,840 $ 89 'From City of Palm Springs 2004-2005 Annual Budget Percentages derived by dividing Cost Allocations totals by Personnel Costs 'Central Services Overhead allocation from City of Palm Springs Citywide Cost Allocation Study Report prepared by MurnRnancial December 2004. 4 From Cl by of Palm Springs 04-05 Salary Budget Forecast. °Annual Salary and benefits provided by the City. °Derived by multiplying Billable Hourly Rate by the Departmental Indirect Labor percentage. 7 Derived by multiplying Billable Hourly Rate by the Inter-Departmental Indrtect Labor percentage. °Derived by multiplying the Billable Hourly Rate by the Central Services Overhead Allocation percentage °Fully Burdened Direct Labor total derived by the following farmula:Departmental Indirect Costs+Inter-Departmental Indirect Labor+Central Services Overhead Allocation. 'O Productive Hours derived by the following formula: 2,080 Total Annual Hours-240 Hours of Holidays,Vacation&Sick Leave,and Training. Fully Burdened Hourly Rates derived by the following formula Fully Burdened Direct Labor divided by Productive Hours. 81 Time/Materials Survey Determining the amount of time each employee spends on assisting in the provision of the Services listed on the Fee Schedule is essential to identify the total cost of providing each Service. Further, in providing these Services, a number of employees may become involved in various aspects of the process, spending anywhere from a few minutes to several hours on the Service. Identification of these time elements relative to a particular Service is most readily determined through the completion of a Time/Materials Survey. The "time" portion of the survey reflects the average estimated time each Department staff position spends on a given Service. And the "materials" portion of this survey refers to the costs of materials spent by the Department and is contained within the Departmental Overhead allocation in the FB Hourly Rates. The result of multiplying the FB Hourly Rates by the time spent by each position reflects the actual costs, or "Total Costs" of time and materials of providing a Service. A Time/Materials Survey provides Department management with an opportunity to assess the time requirements for each Service by position, and record that information onto a spreadsheet that is used to develop the following Table. Table 7.2 below summarizes the amount of time, listed in minutes for each employee used in providing a specific service to the User. The table also shows the Total Cost of providing each Service in the Fee Schedule resulting from multiplying each position's FB Hourly Rate by the time spent on the Service and summing all of those results for each Service. Table 7.2 Community Television — Time/Materials Survey Community Television Staff Government Broadcast Coordinator FB Hourly Rates $89 Staff Time Spent on Each Service/Application z s Service in Minutes Total Cost Post Production Editing Trimming for content and/or length to complete a video project 60 $ 89.00 for cablecast Programming Tapes Copies of programs produced by PSCTV per VHS tape 20 29.67 Copies of programs produced by PSCTV per DVD 20 29.67 Shipping of Tapes Tapes shipped by UPS 15 22.25 FB Hourly Rates from Table 7.1. 2 Provided by the City. 'Derived by multiplying each position's FB Hourly Rate by the number of minutes spent on each service 82 Maximum Allowable Fee Summary Table 7.3 summarizes the Maximum Allowable Fees based upon the Total Cost of providing each service as illustrated in the Time/Materials Survey summarized in Table 7.2. Table 7.3 also lists the current Fees and provides the percentage of full cost recovery associated with the Maximum Allowable Fee. Table 7.3. Community Television — Maximum Allowable Fee Summary Service/Application Total Cost' Current Fee 2 Maximum Allowable Fee 3 Post Production Editing Trimming for content and/or length to complete a $ 8900 $ 20.00 per hour minimum $ 89.00 video project for cablecast 2 hours ( per hour(minimum 2 hours) ) Programming Tapes Copies of programs produced by PSCTV per VHS tape 2967 2500 each 30.00 each Copies of programs produced by PSCTV per DVD 29.67 35.00 each 30 00 each Shipping of Tapes Tapes shipped by UPS 22.25 250 each 22 00 each Total Cost is equal to the Total Cost of Television Staff time al FB Hourly Rates from Table 7 2. Current Fee provided by the City. 'Maximum Allowable Fee is based on the Total Cost rounded to the nearest dollar Comparison of Fees Table 7.4 provides a comparison of Fees charged by neighboring or similar Jurisdictions to assist the City in setting Fees that not only recoup costs associated with the provision of the service, but also are competitive with fees set by neighboring or similar Jurisdictions. Table 7.4. Community Television — Comparison of Fees Summary City of Palm Springs- City of Cerritos- City of Rialto- Television Network Maximum Television Network Television Network Service/Application Allowable Fees Current Fees Current Fees Post Production Editing z Trimming for content and/or length to complete a $ 8900 per hour(minimum 2 n/a n/a video project for cablecast 2 hours) Programming Tapes Copies of programs produced by PSCTV per VHS tapE 30.00 each 25.00 each $ 10.00 including tape Copies of programs produced by PSCTV per DVD 30.00 each 25.00 each 5.00 with own tape Shipping of Tapes Tapes shipped by UPS 22.00 each Included in cost of copy Fla 'Maximum Allowable Fees From Table 7.3. 2 No other Jurisdiction surveyed charges a Fee for this same Service. 83 Summary This study of PSCTV Fee Schedule examines the Total Cost of providing post production editing, copies of prograimning tapes, and shipping of tapes. It is determined through this analysis that post production editing and shipping of tapes are insufficient to cover the actual cost incurred in service provision. We recommend that these Fees be set at 100% cost recovery levels. Copies of programs on DVD, however, exceeds the Total Cost of providing that Service and should be considered carefully by City administration. 84 CITY OF PALM SPRINGS USER FEE STUDY Service/Application Total Cost' Current Fee Maximum Allowable Fee 3 Recommended Fee Notes Recommended New Fees _ Fire Plan Inspected Fee(per hour) New single family dwelimc $188al) NIA $188 $188 New commercial/ndustrial $376.00 WA $376 $376 Reader l addNons/remodels $94.00 NIA $94 $94 Commercial lenantimprovemenl $18800 N/A $188 $188 Commercial/ndushial addilmns/remodel $18800 N/A $188 $186 Head and duct system $9400 N/A $94 $94 Speaahsi Ore rnspechons mandated by State ldw*alydhcaa Day care(New,T or more occupants) $16800 NIA $168 $166 Day care(Annual fire clearance) $8400 WA $84 $84 Day care(Changem license) $8400 NIA $84 $B4 Day care(Compliance follow-upl $84.00 N/A $84 S84 Convalescent and Nursing Homes $29400 N/A $294 $294 Weed abatement $8400 N/A $84 $84 providing stand-by during potentially hazardous FB Hourly Rate NIA FB Hourly Rate FB Hourly Rate This Fee should be activities based on the FB Hourly Rates of the posRlons that are present at me cme of Ire mcldenL Underground Storage Tanks _ Installation $16800 N/A $16800 $168 Removal I $420al) NIA $420al) $420 Special Events Standby(l.e.,parades,etc.) Engine(per hour) $25800 NIA $258 $25860 Leadar Truck(par hour) $25800 N/A $256 $258.00 Water Tender(per hour) $14700 N/A $147 $147.00 Command(per hour) $12900 N/A $129 $129.00 False Alarms(Funsenekel5prinkler) First False Alarm $240]5 NIA $241 $241 Each False Alarm takes 15 minutes,butmg,dess the presence of(1) Battalion Chief,(2)Fire Captains,(4)Fire Engineers,and Firefighters. Second False Alarm $240]5 N/A $241 $241 Thin False Alarm $24075 N/A $241 $241 Fourth False Alarm $240]5 N/A $241 $241 Fifth False Alarm $240.75 NIA $241 $241 SA or More False Alarms $240.75 NIA $241 $241 CITY OF PALM SPRINGS USER FEE STUDY Service/Application Total Cost' Current Fee 2 Maximum Allowable Fee' Recommended Fee Notes LIBRARY FEES Registration Resident bmmwers $8.83 Free $9 Free Non-Resident Bonowers - � �� � � "" ""'""' � ���� � � Cr[y asketl ronot 'I cdude Jnsm ad Study. One card for i year $30 N/A '$30 Crkv asked to aot - fro'de lh.in the Study. Tvo cards for t year' $40 N;A $40 Crty asked to not Study Study tMsin the � - - One card for 3 monms - - $20 N/A $20 mrindethtti no( Include fhismlhe Study. Replacement card per card('For 2 brut is at same $4.42 $1 $4 S1 ' address) Damage&cleaning Fees for casings (audiocassette,compact discs,recorded books,DVDs,Co ROMa,etc.) - Videocassette case $442 $1 $4 $1 Squeeze shelf(for videos) $442 $2 $4 $p Flap(cover photo) $442 $1 $4 51 Description(on back) $442 $1 $4 81 Feesand Charges , Research>20 minutes $79.00 $50 $Tg $50 The Maximum Allowable Fee far Research mmutes is based onn pro he average FB Hourly IRole IIL of Lra ibnan 1,11,and III. Copies for research Vanes $5 $015 per Page postage $5 Copies for Research can varym hunt based on Iht amount d research cordiroad of pagesn needed number of pages neetletl be copied. The Library currently charges Copies Flat Fetes a OD For ito of commend but a is fee be 5 that Ihis tee be$0 15 Tesr Monitoring-residents N/A $10 test+postage- $to test+Postage ge f10 test+postage Cftyaskth,s wa shudy. thismthe Study. Test Monioung-non-residents N/A $20 test+postage $20 fact postage $20 test+postage Cap asked to not mc9ude this in the Study, Internet printing $442 $010 per page $015 per page $0.10 per page Internet printing should be increased to$0 15 per page to align with other hbranas'copymg fees CITY OF PALM SPRINGS USER FEE STUDY _Service/Application_ _ Total Cost' Current Fee Maximum Allowable Fee' _ Recommended Fee Notes Damage charges-All library materials a)Assessment for damaged or defaced library $1975 Replacement cast+$500 processing fee $20 for processing fee,plus cost of Replacement cost+$5 processinge fee materials are to be tletenninetl by the Qty replacement Lbranan or his/her tlesgnate b)demote replacemenYfee $4A2 $l per barcde $4 per barcode $1 per barcode Rental Face-Typewriters I - Coimoperated earth.typeeamer N/A $025 per minute $0.25 per minute $0.25 per minute `Nota User Fee Charges-PnnterS/Copiers - Copmrs N/A $0.15 per nosy $015 per copy _ SO-15 Per copy I 'Not a_U_i Fee Miami $263 $025 per copy $3 per copy - $0.25 per copy Mmmnche $1 32 $025 per copy $1 per copy $0.25 per copy CD RomBcompuier printing exceetlmg5 $9.25 per page(tst5 pages free) 50.25 per page(let 5pzges free) $0.25 per page(1s[5 pages free) Not Applmab,'e pages The Learning Center a)Room refusal N/A $150 per hour $150 per hour $150 per hour 'Ncta User Fee $75 per hour $75 per hour $75 per hour 'Nuts User Fee b)Room rental using mdenderfroord, N/A $225perh.urifucluding$75mdeoc.nnec0.n $225 per hour including$75 video connection $225 per hour $75 video connection 'Nola User Fee equipment.,slaw recurred to deal mi fee) fee) fee - c)Room rental win video conference and no N/A $150 per hour $150 par hour $150 per hour `Not.User Fee dialing cut .. I Recommended New Fees ' Non-Pickup of Interlibrary loans $1325 $3 $13 $3 Non-pickup of holds $442 $1 S4 $1 PARKS AND RECREATION FEES Parks and Recreation is unlike any other Department within the City because its Services can be set at Total Cast,or can be considered a rental charge,which in this case would need to be set at a competitive,market rate. While it is our intent to determine the Maximum Allowable Feces for this Department,it should be understood that these Fees are based on the costs of providing the Service by Department staff and does not include the cost of the room rental. It is the City's decision as to whefher it vial set its Fees at Total Cast or room rental charges. In doing so,this analysis can serve as a a guide for management to determine how much it should charge at minimum to cover staff gme.The Total Costs included in this analysis only reflect the staff time at FB Hourly Rates,and not the City's recreational fixed assets. Fixed assets are values of bulding and land holdings and cannot be feasibly calculated to determine a room rental charge. Instead we recommend that the City adapt the approach that other Jurisdictions use and set its Fees competitively enough to ensure that at least staff time is covered. Facility Use Palm Springs Stadmm Applmation Deposit(Refundable) N/A $1,000 N/A $1,000 Rase Rent—Daily(Resederd Commercial N/A $1,500 N/A $1,500 Standard N/A $725 N/A $725 Tax-exempUrecr roht N/A $350 N/A $350 Base Rent—Daily(Non-Resident) Commercial N/A $1,875 N/A $1,875 Standard N/A $906 N/A $906 Taxexempt/Non-Profit WA S438 N/A $438 Field Preparation WA N/A N/A $40 Lights(per hour wdh 2 hour minimum) WA $25 N/A $25 Municipal Alcoholic Beverage Fee $46 25 $25 $46 $31 Desert Highland Center Application Deposit(Refundable) N/A $25 N/A $35 Base Rent—Daily(Resident) Daily(up to 4 hours) N/A $60/$25 all $32 Extended Use(per hour over first 4 hours) N/A $15 N/A $4 Base Rent—Daily(Tax ExprodYNonpries) Daily(up to 4 hours) N/A $30/$10 N/A $32 E,darded Use(per hour over rest 4 hours) N/A $25 N/A $4 Municipal Alcoholic Beverage Fee $4625 $25 $46 $31 CITY OF PALM SPRINGS USER FEE STUDY Service/Application Total Cost' Current Fee' Maximum Allowable Fee' Recommended Fee Frey,Da/Jaycee Bldg. Application Deposit(Refundable) NIA $100 N/A $100 t Base Rent—Daily(Resident) r Commercial WA $60 WA $60 Tax-exempVNon-Profit WA $30 WA $30 Base Rent—Dally(Non-Resrdent) Commerical NIA $150 WA $150 Tax-exempVNon-Profit WA $75 N/A $75 Kitchen use fee(Residents add non-resident) NIA $55 per event $55 per event $55 per event Municipal Alcoholic Beverage Fee $46.25 $25 $46 $31 Leisure Center Application Deposit(Refundable) NIA $25 N/A $50 Attendant NIA $15 NIA $31 Community Room Base Rent—Resident $25 $55 Domrrrercral Meetings(up to 3 hours) NIA $60 N/A $150 Events(daily) N/A $100 N/A $170 Standard Meetings(up to 3 hours) NIA $60 N/A $60 Even ts(daily) NIA $100 N/A $100 Tax-Exempl/Nonprofit Meetings(up to 3 hours) NIA $30 N/A $85 Events(daily) NIA $60 N/A $85 Base Rent—Non-Resrdent Commercial Meetings(up to 3 hours) N/A $75 N/A $187.50 Events(daily) N/A $125 N/A $212.50 Standard Meetings(up to 3 hours) N/A $75 N/A $75 Events(daily) NIA $125 N/A $125 Tax-Exempl/Nonpr0fit Meetings(up to 3 hours) NIA $3750 N/A $106.25 Events(daily) NIA $75 N/A $106.25 Meetings(up 10 3 hours) $55 08 325 $55 Events hasty) $3083 $15 $31 Municipal Alcoholic Beverage Fee $4625 $65 $46 $31 Dance studio Base Rent—Daily(Resider(—3 hours) Commercial N/A $100 N/A $100 Standard N/A $60 N/A $60 Tax-exempVNon-Profit N/A $30 N/A $36 Base Rent—Daily(Non-Resrdent-3 hours) Commercial N/A $125 N/A $125 Standard N/A $75 N/A $75 Tox-exempVNon-FmR N/A $37 50 N/A $37.50 Remlhon Application Deposit(refundable) $102 66 $100 $102 66 $100 Meetings(up to 3 hours) N/A $100 N/A $100 Events(daily) N/A $500 N/A $500 Attendant(per hour) N/A $15 N/A $31 Base Rent(Resslorid Commeraal Meetings(up to 3 hours) N/A $42500 N/A $425 Events(daily) N/A $100000 N/A $1,000 CITY OF PALM SPRINGS USER FEE STUDY Service/Application Total Cost Current Fee 2 Maximum Allowable Fee' Recommended Fee Standard Meetings(up to 3 hours) WA $250 00 N/A $250 Events(early) N/A $850.00 N/A $850 Tax-asnuc/No0prpfit Meetings(up to 3 hours) N/A $125 00 N/A $125 Events(dady) N/A $42500 WA $425 Base Rent—Non-Resident Commercial Meetings(up to 3 hours) N/A $53925 N/A $53125 Events(daily) WA $1,25000 N/A $1,250 Standard Meetngs(up to 3 limas) WA $312.50 N/A $312.50 Events(daily) N/A $1,06250 N/A $1,062.50 Tax-Exempl/Nonprofit Meetings(up to 3 hours) N/A $156.25 N/A $156.25 Events(daily) N/A $531.25 N/A $531.25 Kitchen Use Fee(Resident and Non-Resident) N/A $75.00 N/A $75 Municipal Alcoholic Beverage Fee $4625 $65 $46 $31 Swim Center Adults(13&over) $1742 $3.50 $1742 $3.50 Youth(4 to 12) $1742 $2 50 $17.42 Joint Usage Group Rate(over 10 people) Adults(13&over) N/A $135 N/A $1.75 Youth(4 to 12) N/A $125 N/A $1.25 Swim Par0es Sccunly,Deposit(Refundable) N/A $10000 N/A $100 Base Rate pecludmg ldeguard—per hour) N/A $50 plus$1/adult&$0.50/you if $50 plus$1/adul l&$050/youth $40 plus$1/adult&$0.501youth Pool Pass(25 sessions) N/A $25 00 N/A $45 Nonprofit Stwm Teams(par monitp 1-25 swimmers N/A $15000 N/A $150 26-50 swimmers N/A $30000 N/A $300 51-75 swimmers N/A $450.00 N/A $450 76-100 swimmers N/A $60000 N/A $600 Park/Playfield Reservations and Use DeMuth Park-Picnic Area Reservation Application Deposit(refundable) $10266 $50 $103 $100 Base Rent(Resident—3 hours) Commensal N/A $100 N/A $130 Standard N/A $75 N/A $75 Tax-ExempgNon-Profit N/A $75 N/A $75 Base Rent(Non-Resident—3 hours) Commercial N/A $125 N/A $163 Standard N/A $94 N/A $94 Tax-ErempUNOF-Profit N/A $94 N/A $94 Playing Felds-Soccer(minimum 2 hours) Leagues(per red) N/A $30 plus$40 fieltl preparation N/A $40 plus$40 field preparation Tournament N/A $30 per team N/A $40 plus$40 field preparation Plating Fields-Setball/Baseball Reservations $908 $10 $9 $9 Feld Rental(2 hr minimum) Leagues N/A $30/field+$40 per field per day N/A $40 plus$40 field preparation Residents N/A $10 per hour N/A $20 per hour Tax-E%empl/Nnn-Pmfil N/A $10 par hour WA $20 per hour Tournament(per team) N/A $30 N/A $40 Lights(per hour-2 hour minimum) N/A $15 N/A $25 anal CITY OF PALM SPRINGS USER FEE STUDY Service/Application Total Cost' Current Fee Maximum Allowable Fee 3 Recommended Fee Notes Cemtes Field(Prectice Field) Re korvahons $9.08 $10 $9 $9 Lights(per hour-2 hour minimum) WA $15 N/A $25 Ruth Hardy Park/Demuth Park Terms Courts Rental(par hour) N/A $10 WA $10 Sundse Plaza(Skate Park) Resident Family Pass(per year) N/A $25 NIA $25 Resident Membership Fee(per year) N/A 810 NIA $10 Non-Resident Family Pass(per year) N/A $100 NIA $100 Non-Resident Membership Fee(per year) N/A $40 N/A $40 Non-Member Daily Fee N/A $5 N/A $5 Three-Day Pass N/A $10 N/A $10 Pnvale Party Rental Haiti is hour maximum) N/A $300 N/A $300 Full-Day NIA $600 NIA $600 Parking Let—Reaeaboral Vehmle Parking Multiple-day Events(City commuted) N/A $15 WA $15 There must be a guaranteed mmtmum of 25 RV's to park at City facilities Special Events - Sunnse Plaza,Vmtona&Ruth Hardy Parks Application Deposit(refundable) $55A8 $76 $55 $50 Base Rent(50 people or more) Commercial NIA $200 NIA $200 Resident WA $200 N/A S200 Tax-Exempt/Non-Profit NIA $100 NIA $100 General Appluaton Depos4(refubelft.) $5508 $75 $55 S50 Review Fee N/A N/A N/A $150 Program Assocrabon Fee(peryear) Family N/A $30 N/A $45 Adults(13&over) WA $20 N/A $30 Youth(41.12) NIA $to WA $15 Martial Nts(per month) Akio. NIA $55 NIA $60 Tee Kwon Do Mao Duk Kwon NIA $66 NIA $71 Drop-in Fee(per person/per class) N/A $T WA $10 Camp(per week) Performing Arts Camp/Dance Group" N/A $60-$75 N/A $60475 Summer Camp— N/A $60-$95 N/A $60495 Tiny Tot Camp" NIA $33 N/A $33 Dance(per month) 1 class per week NIA $45 NIA $50 2 classes per week NIA $60 NIA $70 3 classes per week NIA $75 N/A $90 4 classes per week NIA $90 N/A $110 5 classes per week NIA $105 N/A $130 6 classes per week NIA $120 N/A $150 classes per week N/A $135 N/A $170 8 classes per week N/A $150 NIA $190 For Kids Only(per month) NIA $90 NIA $100 Surcharge For payment received after tire 15th of $4517 $10 $45 $10 the monm(per class) Tiny Tots(per month) 3 days per week NIA $75 N/A $83 5 days per week NIA NIA N/A $131 CITY OF PALM SPRINGS USER FEE STUDY Service/Application Total Cost Current Fee' Maximum Allowable Fee 3 Recommended Fee Notes Softball Leagues(per team) N/A $385-$700 N/A $3754500 Softball Tournaments'(per team) N/A $300-$500 N/A $300-$500 Sw'mmmg(p.rmonth) Parent&M.,Swim/Preschool Beginner $97.50 $34 $98 $40 Swinnaeginnen Swim Private Swim Lessons/Adult Group $112.92 $49 $113 $54 5howmobile Apphca0on Deposit(refundable) $8858 $25 $89 $69 Rental lst 3 hours $836.75 $550 $837 $637 Each Additional Hour $28725 $55 $287 $297 Towing charges(reflect actual cost to City; $46.25 Actual Cost $46 $46 Transportation/Labor $46.25 Actual Cost $46 $46 VillageFest - Apphcabon Deposlt(Ne-Refundable) $2017 $25 N/A $25 Weekly Space Rental Fee(per week) Nonprofit Vendors $6534 $40 $65 $40 Food Vendors $6534 $75 $65 $75 Non-Food Vendors $6534 $75 $55 $75 Farmer 565.34 $75 $65 $75 Sponsors $55.75 $20 $56 $20 Monthly Space Rental Fee(per week) Nonprofit Vendors $6534 $30 $65 $30 Food Vendors $6534 $50 $65 $50 Non-Food Vendors $6534 $50 $65 $50 Farmers $6534 $50 $65 Sea Let.Fee(paid agar the 15th of the $6534 $25 $65 $25 previous month) Insurance Processmg Fee N/A N/A $15 $15 Filming Sell Photography App icabon Deposit(Not-Refundable) N/A $75 N/A $75 Location Fee(per do,) N/A $15 N/A $15 Film Application Deposit(Not-Refundable) N/A $150 N/A $150 Location Fee(per day) N/A $40 N/A $40 Banners Street Banner(per banner/per week) $185.00 $100 $185 $185 Castle Banner 10-50 Solutions First Week N/A $15 WA $15 Each Additonal Week N/A $5 N/A $5 51 or more banners Rrst Week N/A $15 N/A $15 Each Additional Week N/A $5 N/A $5 Recommended New Fees: Special Events-Application Deposit $5067 N/A $51 $51 Special Events Review Fee $15575 N/A $156 $156 Spaaal Events Insurance Processing Fee N/A N/A $15 $15 FINANCE FEES Assessment District Bonds $2767 $25 $28 fee per parcel $27 Returned Checks(insufficient funds,etc) $4884 $30 per check $25 per check $25 The State of California sets the cost of a return check at$25.00, regardless of cost to the City Valet Parking Permit Fee Special Event Valet Parking Permit Fee $14784 $75 per year $148 per year $125 Temporary Valet Parking Permit $13200 $25 per appluelm, $132 per application $75 Rent Control Registration $40 per unit $do per unit $40 Recommendeed New Fees: Rent Review Request $1,58334 N/A $1,583 $11500 CITY OF PALM SPRINGS USER FEE STUDY Service/Application Total Cost Current Fee 2 Maximum Allowable Fee a Recommended Fee Notes CITY CLERK FEES Administrative Appeals Board - Appeal,minimum deport for hearing $721 00 $100 deposit — $721 total cost $375 Appeal City Council General Administrative Appeals N/A N/A N/A $375 Cerbfication Per Document $11.67 $6 perdocument $12 Peru...mart $12 Domestic Partnership Regisbabon $351do $20 for registration $35 for registration $35 Termination Fee $11.67 $5 for termination $12 for teimirmilm, $12 Mailing Documents #10 envelopes $5.83 At cost per mailing $6 $6 Manila envelope $1167 At cost per mailing $12 $12 Large Box $3500 At cost per trading $35 $35 Publications - - ComprehensiveFeeSchedule $5.83 $5 flat fee $0 10 per page $0 10 per page The Comprehensive Fee Schedule is a public records document and should be set at$0 10 per page as par the California Public Records AL Municipal Code 583 plus$B5.00 $70 $85 $85 vendor charge Per page $583 $0.10 per page $0.10 per page $0 10 per page This Service is a public records document and should be set at$0.10 per page as per the California Records Act Supplement $14.00 $25 Based on actual ventlor cost Based on actual vendor cost The Service is a public plus actual cost of records document and vendor should be based on the actual cost of the vendor as per the California Public Records Act Zoning Maps $5.83 $5 per map plus actual cost of vendor $2 per map $2 per map Zoning Maps area plus actual cost of public records document vendor and should be based on the actual cost of the ventlor as per the California Public Records AcL Zoning Ordinance Full Document $5 83 $30 $10 $10 The Zoning Ordinance plus actual cost of Full Docurrome a vendor public records document and should be based an $2.00,fine actual cost of the vendor,As per the California Public Records Act Per page $5 83 $0 10 per page $0 10 per page $0 10 per page This Service is a public records document and should be set at$0 10 per page as per he California Records Ad. iannal CITY OF PALM SPRINGS USER FEE STUDY Service/Application Total Cost' Current Fee P Maximum Allowable Fee' Recommended Fee $17.50 Supplement plus actual coslof $15 Based on actual vendor cost Based on actual vendor cost ventlor PSTV FEES Post Production Editing Trimming for content and/or lemni to complete $8900 $20 per hour(minimum 2 hours) $89 per hour(minimum 2 hours) $89 a video protect for cablecaet Programming Tapes Copies ofpmgrams produced by PSCN per $2967 $25 each $30 each $30 VHS tape Copies of programs produced by PSCN per $2967 $35 each $30 each $30 DVD Shipping of Tapes Tapes shipped by UPS $22.25 $25 each $22 each $22 Total C-1 iseq-1 to the To61 Clu of nepaNnanl ruff Lmo I Fa HOWY Raley Rom Table 1 in each Chou, rtenl1 pA"u,by uz clq Maximum All—blo Fae a bamh on re Total C-1 r—d.,Iv the n=aleal tlnllar tannal CITY OF PALM SPRINGS USER FEE STUDY Service/Application Total Cost Current Fee' Maximum Allowable Fee' Recommended Fee ANIMAL CONTROL FEES Administrative Hearing Fee l - Dangerous&Vicious dog heanng $550L0 $100 $550 $100 Animals j Animal Daily Care Charges Large Animals $5325 $35 $53 $35 Small/Medium Animals $1331 $5 $13 $5 Cals $888 $5 $9 $5 Special Handling $13.31 $10 $13 $10 Dogs $13.31 $10 $13 $10 Special Handling $26.63 $20 $27 $20 Animal Impound Fees Animals Large $106 50 $200 plus costs $107 plus any additional impound $200 pereres Small(parakeets Etc)/Medium(rabbits, $7988 $10 plus any additional impound $80 plus any additional impound $10 chickens) penaltes penance Call-brought in only $13 31 $15 plus any additional impound $13 plus any additional impound $15 penalhes penalhes Dogs Dog impounded on Airport property $13313 $250 plus any additional impound $133 plus any additional impound $250 Penalties penalLes Dog impounded on School property $66 56 $75 plus any additional impound $67 plus any additional impound $75 parishes canaries Animal License Fees Dogs(One Year License) Unaltered Dogs' tli $50 $27 $27 Spayed,neutered dogs $26.63 $15 $27 $27 Supplemental Lsonse Fees Guard/Protection Dog Surcharge $53.25 $15 $53 $15 (Dog Act of 1969) Senior Citizen(altered only) $26.63 $5 $27 $5 Replacement fee $2663 $5 per dog tag $27 per dog tag $5 Transfer Fee $2663 $5 $27 S5 Altered dogs 2 yr license $26.63 $25 $27 $25 Altered dogs 3 yr license $2663 $35 $27 $27 Dangerous&Vicious Animals One-year hrance(includes three(3) $10650 $100 $107 $100 property moperNu,for approval) Addi oral property Impactors(each) $7988 $50 $80 $50 ExoliciNomDomestic Animals(including hybrids) One Animal One-year license(includes one property $106.50 $50 $107 $50 inspection)(per animal) Adddmnal propedymsptai $79.68 $15 $80 $15 Premises(More than one animal) One-year License includes one property $106 50 $100 $107 $100 inspection)per premises Additional property Inspections each $7988 $25 $80 $25 lnancial CITY OF PALM SPRINGS USER FEE STUDY Service/Application Total Cost Current Fee' Maximum Allowable Fee a Recommended Fee Notes Animal Placement Fees Dogs,puppies,cats,kittens $26.63 $15 or best $27 ar best $15 or best Dead Animals Fees Delivered Dead Animals By Deliverer(no assistance received) WA no charge+disposal fee no charge+disposal fee no charge+disposal fee With Assistance(from Deliverer) $13.31 $155animals+disposal fee $13 per animal+disposal fee $13 per animal+disposal fee winch t Assistance(from Deliverer) $26.63 $256am ule disposal fee $27 per animal+disposal fee $25 per animal+disposal fee Oisposal Only(of Dead Animals) Small/Medium animal $8.88 $10 per animal+costs $9 per animal+casts $9 per animal+cost Large animal $213 00 $25 plus costs $213 plus costs $25 plus cost Pick-up only(from facilities eclairs of City; $79.88 $50 service call+disposal Fee $60 served call+disposal fee $50 service call+disposal Fee Pmk-up&Disposal Small/Medium animal $6656 $30 $67 $30 Large arms] $26625 $50 plus costs $266 duscosls $50 plus cost Trap Rental Fees Inibal Fee per Week(deposit) $25 deposit NIA $25 `Nota User Fee Extra Day With Permission(per day) $8.88 $5 $9 $5 Without Permission(per day) $25 $25 $25 'Not a User Fee Animal Control to pick up or reclaim $106.50 $100 perattempt $107 perattempt $100 per attempt Late fee per day $25 N/A $25 Wota User Fee Special Services: Ammal ftemoyals Initial call response,door-lo-door $53 25 $200 up to 1 hour $5a per staff,per hour $54 per staff,per hour Each 12 hour after gust hour $2663 $50 per t2 hour $27 per slag,per l2 hour $27 per staff,per 112 hour Billing Surcharge $7988 $25 $80 $25 Relocation of Non,Domestic Animals - From Crty-owned traps Set-up,checking&deanng $106 50 $100 per set-up call $107 per set-up call $100 per set-up call Clearing Only Non-skunk traps $53.25 $25 plus costs $53 plus costs $25 plus cost Skunks from Skunk trap $53.25 $25 plus costs $53 plus casts $25 plus cost From non-skunk traps $5325 $100 plus costs $53 plus costs $53 plus cost Not Contained m City Traps Intel call response $53.25 $200 up to 1 hour,mihal response $53 per staff,per hour $53 per staff,per hour Each 1/2 In $2663 $50 after Is[hour,per l2 hour $27 per staff,per 112 hour $27 per staff,par 1/2 hour Emergency Services Fee-'After must call ours $106.50 $too plus any add N fees that may $107 plus any addtl fees that may $100 plus any additional fees that may apply apply apply Miarochipping Fee Impounded/Rec]almed Animals $13 31 $15 plus impound fee $13 plus impound fee $13 plus impound fee Dangerous or vicious animals $2663 $15 $27 $15 Owners request,reclaimed animals(when $1331 $15 $13 $15 obtaining City dog Idense) Recommended New Fees Dead Animal Cremation Hold-delivered $342 NIA $3 $3 Pick-up/Cremation Hold $25.63 NIA $26 $26 = 2 :.I CITY OF PALM SPRINGS USER FEE STUDY Service/Application Total Cost Current Fee 2 Maximum Allowable Fee a Recommended Fee Notes POLICE FEES Pingerpnnt Fees Nan-Cnminal $6416 1135 $64 $35 NonState Mandated $64.16 $35 $64 $35 Jail Housing Fee ' I - perday $611.25 $125 $611 $125 Background Check ParindNldual N/A S135 N/A $135 Bicycle License Fee - - Issuanceerreplacement0flmense $10.00 $1 f,ncusense $10 per license $1 per license Miscellaneous Fees Alcoholic Beverage Control Letters $2650 $10 per letter $27 par letter $10 per letter Character Reference Letters $16S7 $5 per letter $17 perletter $5 per letter Jewelry Sales Inves0gah0n Fee NIA $135 NIA §135 Not Applicable Sletislical Data Repairs $40.00 $20 per hour $40 per hour $20 per hour Impound Storage Fees(CVC 14602.6,14602.7 3. - - 14602.8) - Police Admmrslretive Fee(one core,per "hid.) Class A Vehicle(<10,000 GVW) $65.91 $75 plus any impound penalty fees $66 plus any Impound pend"as $66 plus any impound penalty fees Class B Vehicle(10,000-30,000 GVW) $6591 $125 plus any impound penalty fees $66 plus any Impound penalty fees $fib plus any impound penalty fees Class C Vehicle(30,000-50,000 GVW) $6591 $125 plus ady,mp.nhd penalty fees $66 plus any Impound penalty fees $66 plus any impound penalty fees Class D Vehicle(>50,000 GVW) $6591 $125 plus anylmpound penal ty fees $66 plus any Impound penalty fees $66 plus any impound penalty fees Operator's Fee Class A Vehicle(<10,000 GVW) $6591 $100 plus any Impound penalty fees $66 plus any Impound penalty fees $66 plus any impound penalty fees Class B Vehicle(10,000-30,000 GVW) 36591 $130 plus any impound penal R fees $66 plus any,mp.ocd penally fees $66 plus any impound penalty fees Class C Vehicle(30,000-50,000 GVW) $6591 $180 plus any impound penal ty fees $66 plus any impound penally fees $66 plus any impound penalty fees Class D Vehicle(>50,000 GVW) $6591 $200 plus any Impound penal ty fees $66 plus any impound penalty fees $66 plus any impound penalty fees Operator's Storage Rafe $66 plus any impound penalty fees Motorcycles $6591 $10 plus any impound penal ty fees $66 plus ahy,mpc..d penalty fees $66 plus any impound penalty fees Class A Vehicle is 10,000 GVW) $6591 $20 plus any Impound penalty fees $66 plus any Impound penalty fees $66 plus any impound penalty fees Auto/Pickup Truck Class B Vehicle(10,00D-30,000 GVW) $5591 $25 plus any Impound penalty fees $66 plus ae,,mp.nnd penalty fees $66 plus any impound penalty fees Trucks,1 ton<20' Class C Vehicle(30,000-50,000 GVW) $6591 $30 plus any impound penalty fees $66 plus any impound penalty fees $66 plus any impound penalty fees Trucks>20' Class D Vehicle(>50,000 GVW) $6591 $35 plus any Impound penalty fees $66 plus any impound penalty fees $66 plus any impound penalty fees ImpoundedlStored Vehicle Fees(for Violations under 12500,14 6 01-14 6 01.2,and 22651) Polce Admm¢hahva Fee(one bme,per $55.91 $37 $66 $37 vehicle) Concealed Carry weapon Parent Imbal Apphosai Fees Two-year Standard $9600 $200(includes$100 Dept of Justice $96 p1us$100Dept of Jusbce Fee $96plus$100Deptof Jusbce Fee Fee) Three year Judge $9600 $222(,noted..$100 Dept of Justice $96 plus$122 Dept 0f Justice Fee $96 plus$122 Dept of Jushce Fee Fee) Four-year Reserve Police Officer $9600 $124(includes$144 Dept of Justice $96 plus$144 Dept of Justice Fee $96 plus$144 Dept of Justice Fee Fee) CITY OF PALM SPRINGS USER FEE STUDY Service/Application Total Cost' Current Fee a Maximum Allowable Fee' Recommended Fee Notes Renewal Fees Two-year Standartl $72.00 $77(includes$52 Dept of Justice $72 plus$52 Dept of Justice Fee $72 plus$52 Dept of Justice Fee Fee) Three year Judge $7200 $99 On.[ use$74 Dept of Justice $72 p1us$74Dept of Justice Fee f72 plus$74 Dept of Justice Fee Fee) Four-year Reserve Police Officer $7200 S96($96 Dept of Justice Fee) $72 plus$96 D.ptof Justice Fee $72 plus$96 Dept of Justice Fee Madification/Amentlment Fee e,change of $1600 $10 $16 $10 name,guns,address) Annual Range Quahfmation Fees Inhimtlual Fee(Neil lty employee) $31.50 $60 $32 $32 Non-PSPD City employee $3150 $45 $32 $32 PSPD Employee/Personnel $31 50 $25 $32 $25 State Mantlaletl Training li l applicant(16 his class time+8 hire $1,512.00 $150 $1,512 $150 range time) Renewals(4 he class time,4 hrs range $504.00 $70 $504 time) $]g Range Use - - OulsitleLawEnforcementAgenciesperhour $63.00 $50 perh.ur $63 per hour $50 (including Tribal Police) Other City Department Training per hour(Fire $6300 $20 per hour,,/.amunins,$40 per $63 par hour $20 Department,Auporl,etc.) hour w/amurAjon New Officer Range Orientation per hour $6300 $50 per hour $83 per hour $56 Retired PSPD Concealed Weapons(Annual $31 50 325 lapse $32 flat fee $25 Qualification) Palm Springs City Employee Use per hour(Non $63.00 $25 per hour $63 per hour $25 Potice Officer) Repossessed Vehicle Fee Report Receipt A riling Fee(for Redemption on $2608 $15 per vehicle $26 per vehicle $15 per vehicle Repossessed Vehicle) 914 Emergency Communications System .. Response Fee Per Smgle Access Line N/A N/A $113 mulei bases line (As earned by Comoro.1659) per m IP $1-03 per month/peraccess line False Alarm Fee Permitted Alarm (#of False Alarms in 365 daypenod) 1st Alarm N/A Free N/A Free 2ntl Alarm N/A Free N/A $100 3rtl Alarm N/A $50 N/A $150 41h Alarm N/A $75 N/A $200 5th Alarm N/A $100 N/A $200 Non-Permitted Alarm (ff of False Alarms rn 365 do,pence) 1st Alarm N/A $100 N/A $100 2ntl Alarm N/A $200 N/A $150 3rtl Alarm N/A $200 N/A $200 40 Alarm N/A $200 N/A $200 5Ih Alarm N/A $200 N/A $200 CITY OF PALM SPRINGS USER FEE STUDY Service/Application Total Cost' Current Fee' Maximum Allowable Fee 3 Recommended Fee Notes FIRE FEES Fire&Emergency Fire Dept responses to fioodmg,hazardous FB Hourly Rate Costs recoverable for all izertme expenses, FB Hourly Rate plus Materials FB Hourly Rate plus Materials This Fee should be ..rats,structure fines,refuse firs,and plus Malerials direct cost&fair&reasonable overhead based on the FB Hourly vegetation fires Rates of the postrons that are present at the time of the incident Inspections: - Ans.Im esi abou Fee(per hour) $84.0n N/A $84 $84 Smoke detector Inspection Fee $4513 $44 $45 E45 Smoke protector may conduInsp.cted maybe Fire Marshal, 1,a Deputy Fire Marshal,Ere or Fire ,Flreghler, Th or Fire Flgho ghler The Total Cost for Nis Fee oed,f average FB Hourly Rates of these s multiplied by 30 minutes 30 minutes Ere Inspector Inspections(Referred by Engine $4200 $4D per inspection $42 per inspection $42 Company) Knaxn"Box Inspection $42.00 $40 per inspection $42 parmspectipn $42 Safety Truman Safety training to include,but not limited to $7620 N/A $76 $76 Safety Training Courses Cardiopulmonary Resuscitalion(CPR),& may be conducted by a C A R E S.(Community Assistance& Deputy Fire Marshal, Response to Emergency Situations)bammg: FreBghter,R. Medical Aid During Emergency/Disaster, Endurer,Firefighter Emergency Preparedness/Response&Basics Paramedic,Fire Captain, of Fire(per hour) or Emergency Services Coordinator The Total Cost for this fee is based on the average FB Hourly Rates of these positions 3 Hr class/minimum class size 6 $38.10 $25 perstutlent $38 par stutlent $36 per student 4 Hr class l minimum class size 6 $50.80 $30 perstutlent $51 perstutlent $51 per student 5 Hn classI Nmum tlass side6 $6350 $37 perstudent $64 per student $64 per student 6 Hr.class/minimum class size 6 $76.20 $43 per student $76 per student $76 per student 8 Hr.class minimum class size:6 $10160 $55 per student $102 per student $102 per student 4 Hr class minimum class size 4 S7620 $42 per student 376 per student $76 per student permits Biasing Blasting(=1001hs.)(per permitp $8400 $35 $84 $84 Blasting(>1001bs.)(par permit) $8400 $40 $84 $B4 Camucate of Fitness for Blasting (per pariah $8400 $20 $84 $84 Issued annually) Pyrofechn¢Dsplays(indeadoutdoaQ For One Deputy Fire Marshal $33600 $121 per permit $336 per permit $336 (minimum of 4 hours) For Two Deputy tire Marshals $67200 $122 per permu $672 perpepml $672 (minimum of 4 hours for each DFM) �annal CITY OF PALM SPRINGS USER FEE STUDY I Service/Application Total Cost' Current Fee' Maximum Allowable Fee' Recommended Fee Notes _ ANIMAL CONTROL FEES AtlmlrlshStive Hearing Fee- -- _ � _- -. _ _ -- - --� -_ - Dangerous&Vocastlog homing $55000 $100 $550 $100 <al Animal Daily Care Charges M,L Large Animals $5325 $35 $53 $35 Small/Medium Animals $1331 $5 $13 $5 cut $8.88 $5 $g $5 Specml Handling $13.31 $10 $13 $10 Dogs $1&31 $10 $13 $10 1® Special Handling $2663 $20 $27 $20 1 '-_Animallmpmmd Fees - - --- - - - - -- - .. Anmals Large $106.50 $200 plus costs $107 plus any additional impound $200 penalties Small(parakeets.Etc.)/Medium(rabbits, $79.88 $10 plus any addrfional impound $80 plus any addiconal impound $10 chickens) penalties nacelles Cats-bmughlm only $1331 $15 plus any additional impound $13 plus any add,6.d.1 Impound $15 Parallel, penalties Dogs Dog impounded on Airport property $13313 $250 plus any additional impound $133 plus any addNonal impound $250 Penalties penalties Dog impounded or Scholl Property $5655 $75 plus any additional impound $67 plus any additional impound $75 penalties parishes Admit License Fees Dogs(One Year License) Unaltered Dogs: $26.63 $50 $27 $27 Spayed,neutered dogs $2663 $15 $27 $27 Supplemental License Fees Guard/Protection Dog Surcharge $5325 $15 $53 $15 (Dog Act of 1969) Senior Queen(altered only) $26.63 $5 $27 $5 Replacement fee $2663 $5 per dog tag $27 per tlog tag $5 Transfer Fee $26.63 $5 $27 $5 Altered dogs 2 yr license $2663 $25 $27 $25 Altered dogs 3 yr license $2663 $35 $27 $27 Dangerous&Vicious Animals - --- G. - - ' `- ;-: ' - •_ - . , _ I I I _ _ _ One-year license(mcluded Far..(3) $10650 $100 $107 $100 mcperty inspeclonsfarapproval) Additional property inspections(each) $7988 $50 $80 $50 'ExoticMon-pmnesticA mmals(ioripludfng' -' - - -- . . - One Animal - - - - -. One-year license(includes one property $10650 $50 $107 $50 mapeolon)(per animal) Additional property inspections $7988 $15 $80 $15 Premises(More than one i mural) One-year License(includes one property $106.50 $100 $107 $100 inspection)per premises Additional property inspections each $79.88 $25 $80 $25 r _ F CITY OF PALM SPRINGS USER FEE STUDY I Service/Application Total Cost' Current Fee Maximum Allowable Fee 3 Recommended Fee Notes Animal Flacrrumn Fees t_. _ _ _ - ._c _ - - -- - :- _-_ . - Dogs,poppies,cats kittens $26 $15 or best $27 or best $15 im best Dead Animals Fees, DeOveretl Deatl Animals By Deliverer(a.assistance received) NIA no charge+disposal fee no charge+tlisposal fee no charge+disposal fee With Assistance them Deliverer) $1331 $155 animals+disposal fee $13 per animal+disposal fee $13 per animal+disposal fee Without Assistance(hom Deliverer) $26.63 $256 animals+disposal fee $27 per animal+disposal fee $25 per animal+disposal fee Disposal Only p'Deatl Animals) Small/Medium animal $8.88 $10 Pan immal+costs $9 per animal+posts §9 per animal+cost Large animal $213.00 $25 plus costs $213 plus costs $25 Was..at Pick-up only(from malines outside of City; $79.88 $50 service call+tlisposal fee $80 service call+dis disposal fee P $50 service call+disposal Fee Rck-up&Disposal Small/Medium animal $66.56 $30 $30 Largeammal $266 25 $50 plus casts $266 plus costts. $50 plus ..at Trap Rental Fees - initial Fee per Week(deposit) $25 deposit NIA $25 'Nora User Fea Extra Day Wllh Pe...I. n(per day) $3.88 $5 $9 $5 without Permission(per day) $25 $25 $25 `Nola User Fee Animal Control to pick up or reclaim $10650 $100 perattempt $107 per attempt $100 per attempt Late fee per day $25 N/A $25 'Note User Fee Special Serv,cesi= �--: .` --' - i . -_ - -.>- - Animal Removals ludel call response,door-to-door $53.25 $200 up to 1 hour $54 per sleff,per hour $54 per staff,per hour Each 12 hour a der first hour $2s.63 $50 par 1/2 hour $27 per staff,per 1/2 hour $27 persist,per 112 hour Billing Surcharge $7988 $25 $80 $25 - Refocahon ofNdn Dcmestic Animals From Cty-cwnetl Uaps Set-up,checking S clean, $10650 $100 parsel-u call u call P $10] perset- p $100 per set-up call Clearing Only Nomskunk traps $53.25 $25 plus casts $53 plus costs $25 plus cost Skunks ham Skunk trap $53.25 $25 plus casts $53 plus costs $25 plus cost mom non-skunk taps $5325 $100 plus is $53 plus costs $53 plus cost Not Contained in City Traps Imbal call response $53.25 $200 up to 1 hour,initial response $53 per staff,per hour $53 per staff,per hour Each 1/2 m $26 63 $50 after list hour,per 112 hour $27 per staff,per 12 hour $27 per staff,per 112 hour Emergency Services Fee-"After hours"call outs $106.50 $100 plus any addrl fees lhalmey $107 plus any mdPl fees that may $1 Da plus any additional fees that may - apply apply apply Micro hiPpin9 Fee, - _ �- - -- _ _ —_ _ Impounded/Reclaimed Animals $13.31 $15 plus Impound fee $13 plus impound fee $13 plus impound fee Dangerous or vicious animals $26.63 $15 $27 $15 Owners request,reclaimed animals(when $13 31 $15 $13 $15 obtaining City dog bcense) ftecomm nQeLNew Fees - .. . - -- - Dead Animal Cremation Hold-delivered $342 NIA $3 $3 Pick-up/Cram.n.r Hold $25.63 NIA $26 $26 CT=C'rs ri rrsIPT""It —IT ITITT, - -��� CITY OF PALM SPRINGS USER FEE STUDY Service/Application Total Cost' Current Fee Maximum Allowable Fee a Recommended Fee Notes POLICE FEES Non-Criminal $6416 $35 $64- - -- $35 Non-Stale Mandated $64.16 $35 $64 $35 Jad f emider9 Fee" - - forday $611 25 $125 t 1 - - $611 $125 Back9rppntl Check .. - � - .. .- -." �_ --_. � - .. _ .. _ _ perindrvitlual N/A 3135 N/A - - - - - $135 - Bkycle Users.Fee Issuan Miscellaneous ce or aneouslFeemenf of license $1000 $1 per license $10 per license $l penc�ense Miscellaneous Fees- - -- _ - _ - - i - _ _ - � -•- - - - _ � Alcoholic Beverage Carter Letters $26.50 1 $10 perletter $27par letter $10 per letter Character Reference Letters $1667 $5 per letter $17 par letter $5 per letter Jewelry Sales lnvestigalion Fee WA $135 N/A $135 Not Applicable Statistical Data Reports $4000 $20 perheur $40 per hour see per hour Impound Storage Fees(CVC 14602.6,1460278 141 Police Admrnfslra0ve Fee(one bme,per - -' vehrcleJ Class A Vehicle I<10,000 GVW) $6591 $75 plus any impound penalty fees $66 plus any impound penalty fees $66 plus any impountl penalty face Class B Vehicle(10,000-30,000 GM) $6591 $125 plus any impound penalty fees $66 plus any impound penalty fees $66 plus any impound penalty fees Class C Vehicle(30,000-50,000 GVW) $6591 $125 plus any impound penalty fees $66 plus anyimpeund penalty fees $66 plus any Impound penalty fees Class D Vehicle(>50,006 GVW) $65.91 $125 plus any impound penalty face $66 plus any impound penalty fees $66 plus any impound penalty fees Opsamar's Fee Class A Vehicle to 10,000 GVw) $65.91 $100 plus any impound penalty fees $86 plus any impound penalty fees $66 plus any impound penalty fees Class B Vehicle(10,000-30.000 GVW) $6591 $130 plus any impound penalty fees $66 plus any impound penalty fees $66 plus any impound penalty fees Class C Vehicle(30,000-50,000 GM) $6591 $180 plus any impound penalty fees $66 plus any impound penalty fees $66 plus any impound penalty tees Class D Vehicle(>50,000 GVW) $6591 $200 plus any impound penalty fees $66 plus any Impound penalty fees $66 plus any Impound penalty fees Operator's Storage Rate Motorcycles $66 plus any impound penalty fees 5fi5.91 $10 plus any impound penalty fees $66 plus any impountl penalty fees $66 plus any impound penalty fees Class A Vehicle(<10,000 GM) $65.91 $20 plus any impound penalty fees $66 plus any impound penalty fees $fit plus any impound penalty fees Auto/Rokup Truck Class B Valhalla(10.000-30,000 GM) $65.91 $25 plus any impound penalty fees $66 plus any impound penalty fees $fit plus any impound penalty fees Trucks,1 ton<20' Class C Vehicle(30,000-50,000 GM) $65.91 $30 plus any impound penalty fees $66 plus anyimpound penally fees $66 plus any impound penalty fees Trucks>20' Class D Vehicle(>50,000 GM) $6591 $35 plus any impound penalty fees $fit plus any impound penalty fees $fit plus any impound penalty fees loop ouhdedlBfoietl Vehicle Fees IN,Viplahons - uptler12500; Police Admiressmord Fee(one bme,Per - --- $65.91 $37 - - - -$66 $37 - - - - vehrcleJ Concealed Carry Weapon Permit - -- -- - _ - - __ - InibalAppbcantFees Two-year Standard $9600 $200(indeed.$100 Dept of Justice $96 plus$100 Dept of Justice Fee P $96 plus$100 Dept of Justice Fee Fee) Three year Judge $9600 $222(include.$100 Dept of Justice $96 plus$122 Dept of Justice Fee $96 plus$122 Dept of Jesus.Fee Fee) Four-year Reserve Police Officer $9600 $124(include.$144 Dept of Justice $96 plus$144 Dept of Justice Fee $96 plus$144 Dept of Justice Fee Fee) CITY OF PALM SPRINGS USER FEE STUDY Service/Application Total Cost' Current Fee 2 Maximum Allowable Fee' Recommended Fee Notes ftenawal Fees Two-year$tmdard $72.00 $77(includes$52 Dept of Justice $72 plus$52Deptaf Justice Fee $72 plus$52 Dept of Justice Fee Fee) Three year Judge $7200 $99 lm.Imes$74 Dept Justice $72 plus$T4 Dept of Justice Fee $72 plus$74 Dept of Justice Fee Fee) Four-year Reserve Police Of ice, $7200 $96($96 Dept of Justice Fee) $72 plus$96 Dept of Justice Fee $72 plus$96 Dept of Justice Fee Modification/Amentlment Fee di change of $1s.60 510 $16 $10 n......no,address) Annual Range Qual'0catior.Fees Individual Fee(Non-Cityemployee) $31.50 $60 J $32 $32 Non-PSPD City employee $31.50 $45 $32 $32 PSPD Employe./Tch onnel $31.50 $25 $32 $25 _-Stale-Mandated TraiNng` - Initial applicant(16 hrs class Lure+8 hrs $1512.00 $150 $1,512 $150 range Lme) Renewals(4 hrs class time+4 hrs range $50400 $TO $504 $70 lime) Range Use... - OutsideLawEnforcementAgenciesperhour $63.00 $50 per hour $63 per hour $50 (ledudmg Tribal Police) Other City Department Training per hour(Fire $6300 $20 per hour w/o amunhon;$40 per $63 per hour $20 Depeftenf,Airport,etc) hourw/summation New Officer Range Orientation par hour $6310 $50 per hour $63 per hour $59 Retired PSPD Concealed Weapons(Annual $31 50 $25 flat fee $32 Flat fee $25 QoaLfcabon) Palm Springs City Employee Use per hour(Non $63.00 $25 per hour $63 per hour $25 Pohce Officer) Rdpossessetl Vehicle Fee Reporl Receipt&Fling Fee(for Redemption on $26.08 $15 per vehicle $26 pervehicle $15 per vehicle Repossessed Vehicle) .911 Eme gFee Cgmmuniwtio li e Fee ris System - _ _ . esPons Per Single Access tine WA N/A $1.13 per m.mhlper see.line $1.13 per month/per access If.. (As defined by Ordinance 1659) ,F.Ia6Alarm Fee _- PermittedAlarm ($of False Alarms in 365 day period) 1st Alarm NIA Free N/A Free 2nd Alarm N/A Free N/A $100 3rd Alarm N/A $50 N/A $150 - 41h Alarm N/A $75 N/A $200 5th Alarm N/A $100 N/A $200 Non-Permitted Alarm (P of False Alarms in 365 dayperap) 1st Alarm N/A $100 NIA $100 and Alarm N/A $200 N/A $150 3rd Alm. N/A $200 N/A $200 41h No. N/A $200 N/A $200 51h Alarm N/A $200 N/A $200 CITY OF PALM SPRINGS USER FEE STUDY Service/Application Total Cost' Current Fees Maximum Allowable Fee' Recommended Fee Notes FIRE FEES Fire&Emergency , Fire Dept-responses to flooding,hazardous FB Hourly Rate Costs recoverable for all overture expenses. FB Hourly Rate plus Motorola FB Hourly Rate plus Materials This Fee chculd be materials,atropine fires,refuse fires and plus Materials direct cact&fair&reasonable overheatl vegetaton fires. based FB Hourly Rates off the powers that are present at the Core of Jr.t incident Arson lnvesOgation Fee(par hour) $8400 NIA $84 184 Smoke detector Inspection Fee $45.13 W $45 $45 Smoke pins,Decteplor m Inspecti ons a,be conducted by a Deputy M Fire Marshal Fire Captain,Fire Engineer, or Fire RghtfCast thter.The Total Cost for this Fee reflects average FB Hourly Rates of these positionsmultiplied by 30minutes 30 minututes Fire Inspector Inspections(Referred by Engine $4200 $40 permspecbon $42 permspectan $42 Company) Knoxr"'Box lnepeabpn $42.00 $40 per inspection $42 per inspection $42 Safety Training- - - I ' - - -.'_. _ . _ ____ Safety training to include,but not limited to $7620 NIA $76 $76 Safety Training Courses Carcimpulmonary Resusataton(CPR),& may be conducted by a C.A R E.S (Community Assistance& Deputy Fire Marshal, Response to Emergency Situations)training, Firefighter,Fire Medical Aid During Emergency/Disaster, Enginneq Firefighter Emergency Preparedness/Response&Basics Paramedic,Fire Captain, of Fire(per hour) ie-Enneyerly,Servaes Coordinator The isbas Cast for Nis fee is based on the average FB Haudy Roles of these positons. 3 Hr.class/minimum class size:6 $38.10 $25 perstudent $38 per.rdsht $30 per student 4 He class minimum class size:6 $50.80 $30 per student $51 per student $51 per student 5 Hr class l minimum class size:6 $6350 $37 par student $64 per student $64 per student 6 Hr class minimum class size:6 $76.20 $43 per student $76 per student $76 per student 8 Hr,class/minimum"ass size:6 $lot 60 $55 perstudent $102 perstudent $102 per student 4 Hr class/mmimum class size:4 $7620 $42 perstudent $76 per student $76 per student - Permits Blasting(-1001bs)(perpermil) $84.00 $35 $84 $84 Blasting(>1001be)(perpennd) $84.00 $40 $84 $84 Certificate ofrtnessfar B1.lmg (per permit $84.00 $20 $84 issued annually) $B4 Pyrotechnic Displays Qntloar/outdoorf Far One Deputy File Marshal $33600 $121 par permit $336 parp.mut $336 (minimum of 4 hours) For Two Deputy Fire Marshals $67200 $122 par permit $672 perpermd $672 (minimum of 4 hours for each DFM) CITY OF PALM SPRINGS USER FEE STUDY Service/Application Total Cost' Current Fee' Maximum Allowable Fee' Recommended Fee Notes Recommended New Fees.' fire Plan Inspec9bn Fee(perhour) New single family dwelling $188.00 N/A $188 $188 New commercialfindusldal $376.00 N/A $376 $376 Residential atldNans/rematlels $94.00 WA $gq $gb Commercial lenantimprovement $18800 N/A $188 $188 Commerciallndusldal additions/remodel $18800 N/A $188 $188 Hood and duct system $9400 xi $94 S94 Speorderi mspec0ons mandated by State law/regntrud, Day care(New,7 or more occupants) $168.00 N/A $168 $168 Day is(Accrual fire clearance) $84.00 N/A $84 $84 Day care(Change m license) $84.00 N/A $84 $84 Day care(Compliance follow-up) $84.00 N/A $84 $84 Convalescent and Nursing Homes $294.00 N/A $294 $294 Weed abatement $8400 N/A $84 $84 providing stand-by during potentially hazardous FB Hourly Rate N/A FB Hourly Rate FB Hourly Rate This Fee should be ac uvitie basedon the FB Hourly Rates of the positions Thal are present at the time of the mndent UntleT9rdund§torSge Tanks .-__ . . -- - $168.0o WA Installation $168.00 $168 Removal $42000 WA _ $420 00 $azo Special Events Standby(16.,pantles,etc) Engine(per hour) $258.00 N/A $258 $258.00 Ladder Truck(per hour) $258.00 N/A $258 $258.00 Water Tender(per hour) $147.00 N/A $147 $147.00 Command(per hour) $129.00 N/A $129 $12900 False Alarms(Fiel9mpkef$pridkte� - First False Alarm - - $240]5 - - - N/A - --- - - - $241 $241 Each False Alarm fakes 15 minutes,but requires the presence of(1) Battalion Chief,(2)Fine Captains,(4)Fire Engineers,and(5) FirefightersSecond False Alarm $240.75 N/A $241 "'§241 Third False Alarm $240.75 N/A $241 E241 Fourth False Alarm $240.75 N/A Ffth False Alarm $241 $241 $240]5 N/A $241 $241 Six or More False Alarms $240.75 N/A $241 $241 CITY OF PALM SPRINGS USER FEE STUDY SeNheelApplication Total Cost'_ Current Fee Maximum Allowable Fee' Recommended Fee Notes LIBRARY FEES _ Re9tstra[.n __, Resld.ntb brow... --$883 Free $9 Free Non-Fesiden,Borrowers - __ ,___ - ;-, -,.._.. ... .. _ - _ ... � ... _- ,.,, _ _ -,.:Q:ryasketl to Trot rdnrur rapt rrt me Study . One card fort year - " VG - - . HIA - $so cilyacaunbitn'tot mGudB this m the - Study F.vo.ada for t year` - . tole this]nth- � `-: - S Study '. _One cad'for 3 mm0+s _ - c$20 NIA $20 -City asked to not -_. - __. . . - �- . found.Ns rn me- - Sfody. Rep_lacement card per card('For 2 adults ai same $4.42 $1 $4 address) Dumage8 Tees foryasmgs _ (aud casadt.,compact iff onpa itlt cs recofdCd - - Videocassette case $4.42 $1 $4 $1 Squeeze Shall(for md.os) $aA2 $2 $4 52 Flap(cover photo) $442 $1 $4 51 Description(on hack) $4.42 $1 $4 $1 Fees and Charges:'. Research>20 minutes $7900 $50 $79 $50 The Maximum Allowable Fee for Research 120 minutes is based on fate average FB Hourly Rate of Libraderan 1,11,and 111. Copies for research Vanes $5 $0.15 per page Postage $5 Copies for Research can vary in hme based on the amount of research conducted and number of pages needed to be copied The�brary humanity charges a Flat Fee of$5.00 for Copies of Research,but itc recommended that this fee be$0.15 Tz3i Moni(o�ng-res tlenfsposlage, ' fig test+postage,". � '-Clryaskee to no! mdudamr.to the - TestMonitoring-nod.escorts _ NIA i 520 test+postage $20 test+ - - 'Citya postage f20 test+postage City busM to rot �rclude Mule ma Internet cambric $442 $0,10 par page - - - - - $015 per a e $0.10 perp -- -- -shell p g age Internetpsed to should be page up $015 P.page tri align vyN other llbranes'copying Fees. CITY OF PALM SPRINGS USER FEE STUDY Serv(ice/Application Total Cost' Current Fee a Maximum Allowable Fee' Recommended Fee Notes damage charge3-Alilbrary materials - - -� '---- ' -- --- - a)Assessment for damaged or defaced library -$19.75 Replacement cost+$5.00 processing fee $20 for processing fee,plus cast of Replacement cost+$5 processinge fee putamuls are I.be determined by the City replacement Dbran id or his/her designate. b)Barcods replacement fee $4.42 $1 per barred. $4 per bureau. $1 perforcotle Rental Fees Typeviraers 'Cro-hpirpred secure lypewrRee _ NIA , $0.25 per minute - _ $02b per minute $026 preandute ^No(a Ds.r Fee Charges-Printers/Copiers- _ - --- _ __ f0 is peck Y' l_' $013 percoPy, __ f0.15 per copy-,} _`No_t a_D "Fee - Copiers .- _ - .. - _ -_-NrA _ - - - M¢mfilm $2 fi3 $0.25 per copy $3 per copy $0.25 per copy Microfiche $132 $025 per copy $l per copy _ _ $015 per copy pa Rem§compute pnntm exceedng 5� r----- - g gs, _ $025 Per page(Tat pages,tree).' .5025 P"r Page(lsf opages tee) :,�§0.25 peipage(1st5 pege4 free) NeautpGraNe. � - The Learned¢Center $)Roomrgnizl,_ - ! _ N/A -$150 arher, - —" P - Ainperhour $150 per hour Note UserFj?a $75par hour - ' $75 perhour, $TS per hour -No Lb Fee '- h)R Room usingvtlecc nference NIA $225 per hourmcludulg$75 video ommadfien $225per hour including it necbbm $225 per hour'+`fY5irk! contractor Nola User Fee - - -,equpment or staff regaled to dial am - - ree) tea(_- - _ - _ fire 's)Room renfalwlih aldinabdohnameands. - "N/A - - $160 on,hour $150 perhour $150 per hoot .YYo(e Dser Fee no cut Recommender)Nevi Fees Non-Pickup of Interlibrary loans $13.25 $3 $13 fi3 Non-pickup of holds $442 $1 $4 51 PARKS AND RECREATION FEES Parks and Recreation is unlike any other Department within the City because its Services can be set at Total Cost,or can be considered a rental charge,which in this case would need to be set at a competitive,market rate. While it is our intent to determine the Maximum Allowable Fee.It this Department,it should be understood that these Fees are based on the costs of providing the Service by Department staff and does not include the cost of the room rental.It is the City's decision as to whether it will set its Fees at Total Cost or room rental charges. In doing so,this analysis can serve as a a guide for management to determine how much it should charge at minimum to cover staff time.The Total Costs included in this analysis only reflect the staff time at FB Hourly Rates,and not the City's recreational fixed assets.Flood assets are values of building and land holdings and cannot be feasibly calculated to determine a roam rental charge.Instead we recommend that the City adopt the approach that other Jurisdictions use and set its Fees competitively enough to ensure that at least shaft time is covered. Fority Use'' Palm Springs Sladmm Application Dep...t(Refundable) N/A $1,000 N/A $1,0 ht Base Rent-Daly(Resident) Commercal NIA $1,500 WA $1,500 Standard N/A $725 MIA $725 Tax-exemptlNon-Profit NIA $350 N/A $350 Base Rent-Daily(Nan-Rosdenf) Commercial N/A $1.875 N/A $1,875 Standard N/A $906 N/A $906 Tax-exempANPn-Profit N/A $438 N/A $438 Field Preparation N/A N/A N/A $40 Lights(per hour with 2 hour minimum) N/A $25 N/A $25 Municipal Aloci Beverage Fee $4625 $25 $46 $31 Desert Highland Center Application Deposit(Refundable) N/A $25 N/A $85 Base Rent-Datly(Resident) Daily(up to 4 hours) N/A $601 NIA $32 Extended Us.(par hour ever met 4 hours) N/A $15 N/A §4 Res.Rent-Daily(Tax arripVNonprei Daily(no to 4 hours) N/A $30/$10 N/A $3P Extended Use(per hour over firs[4 hours) N/A $25 N/A $4 Municipal Alcoholic Beverage Fee $46.25 $25 $46 $31 �RRFT g e+ CITY OF PALM SPRINGS USER FEE STUDY Service/Application Total Cost' _ Current Fee 2 Maximum Allowable Fee Recommended Fee Frey,Dr./Jaycee Bldg. Application Deposit(Refundable) WA $100 N/A $100 l Base Rent—Daily(Resident) Commercial N/A $60 N/A $60 Tax-excumMon-Profit WA $30 WA $30 Base Rent—Daily(Nur-Resrden!) Commercial N/A $150 N/A $150 Tax-exempVNen-Profit NIA $75 WA $75 Kitchen use fee(Residents and non-resident) N/A $55 par event $55 per event $55 per event Municipal Alcoholic Beverage Fee $45.25 $25 $46 $31 Leisure Center Application Deposd(Refundable) N/A $25 N/A $50 Attendant N/A $15 WA $31 Community Room Base Rant—Resident $25 $55 Commercial Meemms(up to 3 hours) N/A $60 N/A $150 Events(daily) NIA $100 WA $170 Standard Meetings(up to 3 hours) WA $60 WA $60 Events(dally) N/A $100 N/A $100 Tax-ExempUNouprofit Meedngs(up to 3 hours) WA $30 NIA $85 Events(daily) NIA $60 NIA $85 Bass Rent--Non-Resident Commerdal Meeengs(up to 3 hours) NIA $75 N/A $187.50 Events(daily) WA $125 N/A $212.50 Standard Meen"g dpto Shours) NIA $75 NIA $75 Events(daily) N/A $125 WA $125 Tax-Exempt/Nonpmfit Meetings(up to 3 hours) WA $3750 N/A $106.25 Seems(lolly) N/A $75 NIA $10625 Meetings(up to 3 hours) $5508 $25 $55 Events(dady) $30.83 $15 $31 Municipal Alcoholic Beverage Fee $46.25 $65 $46 $31 Dance Studio Base Rent—Daily(Resident—3 hours) Commercial N/A $100 NIA $100 Standard NIA $60 NIA $60 Tax-exemptlNon-Profit NIA $30 N/A $30 Base Rent—Daily(Non-Resident-3 hours) Commercial N/A $125 N/A $125 Standard N/A $75 NIA $75 Tax-exemptlNon-Profit N/A $37.50 WA $37.50 pavillion Application Deposit mehinlable) $102 66 $100 $102 66 $100 Meetings(up to 3 hours) N/A $100 N/A $100 Even(s(daily) N/A $500 N/A $500 Amudant(per hour) N/A $15 N/A $31 Base Rent(Jrd ident) Commercial Meetings(up to 3 hours) N/A $42500 N/A $425 Events(dally) N/A $1,000 00 N/A $1,000 - � - - - x. ..t=t_-_FF[€€E`x ifill Hi F-TF-fillip tP.1 "flizE-;€:€`x .:t===x< f .- P r . , -- CITY OF PALM SPRINGS USER FEE STUDY Service/Application Total Cost' Current Fee 2 Maximum Allowable Fee 3 Recommended Fee Note Standard Meetings(up to 3 hours) N/A $250.00 N/A $250 Events(daily) WA $850.00 N/A $850 Tax-ErempUNonprefit Meetings(up to 3 hours) WA $12500 N/A $125 Events(daty) N/A $425 00 N/A $425 Base Rent—Non-R..d.t Commensal Meetings(up Is 3 hours) WA $531 25 WA $53125 Events(daily) N/A $1,250.00 NIA $1,250 Standard Meetings(up to 3 hours) N/A $312.50 N/A $312.50 Everms(dairy) N/A $1,062 50 N/A $1,062.50 Tax-ExempUNerpreft MeeLngs(on to 3 hours) NIA $15625 NIA $15625 Events(daily) N/A $531.25 N/A $53125 Kitchen Use Fee(Resident and Non-Resident) N/A $75.00 N/A $75 _ Municipal Alcoholic Beverage Fee $46.25 $65 $46 $31 Swim Center Anil(13&aver) $1742 $350 $1742 $3.50 Youth(4 to 12) $17.42 $250 $1742 Joint Usage Group Rate(ever 10 people) Adult.(13&ever) WA $1.75 N/A $125 Youth(4 to 12) N/A $1.25 N/A $125 Svnm Parties Security neposl(Retundable) NIA $100 00 WA $100 Base Rate(including lifeguard--per hour) WA $50 plus$1/adult&$050/youth $50 plus$1/adult&$050/youth $40 pipe$1ladult&$0.5ofyouth Pool Pil(25 sessions) WA $2500 N/A $45 Nonprofit Swim Teams(per month) 1-25 swimmers N/A $15000 WA $150 26-50 swimmers N/A $300.00 NIA $300 51-T5 swimmers N/A $450.00 N/A $45D 76-100 swimmers N/A $60000 N/A $600 Park/Playfield Reseivahone and Use, DeMuth Park-Ardle Area Reservation Apptiolne.Deposit h fontlahle) $102.66 $50 $103 $100 Base Rent(Resident-3 hours) Commercial N/A $100 N/A $130 Standartl N/A $75 N/A $75 Tax-Exempt/Non-Profit N/A $75 N/A $75 Base Rent(Nan-Resident—3 hours) Commensal NIA $125 N/A $163 Standard NIA $94 N/A $94 Tax-ExentUNon-Profit N/A $94 N/A $94 Playing Fields-Sooner(mmrmum 2 hours) Leagues(per field) N/A $30 plus$40 fieltl preparation N/A $40 plus$40 field preparation Tournament N/A $30 per team NIA $40 plus$40 fieltl preparation Playing Folds-SoWball/Basehall Reservalicns $9.08 $10 $9 $e Field Rental(2 hr.mmrmum) Leagues N/A $30/field+$40 per field per day N/A $40 plus$40 field preparation Residents N/A $10 per hour NIA $20 per hour Tax-ExempVNon-Pheit NlA $10 perhour N/A $20 Per hour Tcurnadi(per team) WA $30 N/A $49 Lights(per hour-2 hour minimum) N/A $15 N/A $25 mv CITY OF PALM SPRINGS USER FEE STUDY Service/Application Total Cost Current Fee a Maximum Allowable Fee' Recommended Fee Notes Cerritos Field(Practice Field) Reservations $908 $10 $9 $9 Lights(per hour-2 hour minimum) N/A $15 N/A $25 Ruth Hardy P.1k Dersom Park Tanms Courts Rental(per hour) N/A $10 N/A $10 Sunrise Plaza(Skate Park) Resident Family Pass(per year) N/A $25 NIA $25 Resident Membership Fee(peryeau, N/A $10 NIA $10 Non-Resident Family Pass(per year) N/A $100 NIA $100 Non-Resident Membership Fee(per year) N/A $40 N/A $40 Non-Member Daily Fee N/A $5 N/A $5 Three-Day Pass NIA $10 N/A $10 Pnva(e Party Rental Half-Day Pi hour maximum) NIA $300 N/A $300 Full-Day N/A $600 WA $600 Parking Lot—Rea'ea erect Vehicle Parking Multiple-day Events(City contracted) N/A $15 There most be xinranteedmmimum diRV's WA $15 (o park at City fivelibes Special Events.- ' - -_ - - '•e Sunrse Plaza,Victoria 8 Ruth Hardy Parks - AppbcatienDeposit(refundable) $56.06 $75 $55 $50 Base Rent(50 people ormore) Commercial N/A $200 N/A $200 Resident N/A $200 N/A $200 Tax-Exemp/ldnn-Pmflt N/A $100 N/A $100 General Application Deposd(refundable) $5508 $75 $55 $50 Review Fee WA NIA WA $150 Program..- . .. - . -.. 1 _ . -- . - - Association Fee(per year) Family N/A $30 NIA $45 Adults(13&over) N/A $20 NIA $30 Youth(4 to 12) N/A $10 N/A $15 Mahal Arfs(perni Akido N/A $55 N/A $60 Tee Kwon Do Moo Duk Kwon NIA $56 N/A $71 Dual Fee(or,person/per class) NIA $] N/A $10 Camp(per week) Performing Arts Camp/Dance Group'" WA $60-$75 N/A $60.$75 Summer Camp^ N/A $60-$95 NIA $601 Tiny Tot Camp" N/A $33 NIA $33 Dance(per month) l class perweek NIA $45 WA $50 2 classes perweek NIA $60 NIA $70 3 classes per weak NIA $75 NIA $90 4 classes per week NIA $90 N/A $110 5 classes per week WA $105 N/A $130 6 classes par ask NIA $120 N/A $150 T disease per week N/A $135 N/A $170 8 classes per week N/A $150 N/q $190 For Kids Only(per mi N/A $90 N/A $100 Surcharge for payment received after the 15th of $4517 $10 $45 $10 the month(per class) Tiny Tots(per month) 3 days per week NIA $78 NIA $83 5 days par week NIA NIA NIA $131 CITY OF PALM SPRINGS USER FEE STUDY Service/Application Total Cost' Current Fee 2 Maximum Allowable Fee 3 Recommended Fee Notes Softball Leagues(per team) N/A $385$700 N/A $375$500 Softball Tournaments'(perteam) N/A $300-$500 N/A $300-$500 Swlmmmg(permpmh) Parent 3 Me,Swim/Preschool Beginner $9750 $34 $98 $49 SwimlBegmnerSwim Private Swim Lessons/Adult Group $112.92 $49 $113 $54 Showmen[a _. - h Applcamn Deposit(refundable) $8858 $25 $89 $89 Rental lst 3 hours $836.75 $550 $837 $83/ Each Add,lim al Hour $28725 $55 $287 $287 Tovnng charges(reflect actual cost to Gty; $46.25 Actual Cost $46 $46 Tmi-spodamulLabor $4625 Actual Cost $46 $46 Vill.,Fesf. Appicaloon Deposit(Not-Refundable) $2017 $25 N/A $25 Weakly Space Rental Fee(per week) Nonprofit Ventlors $65.34 $40 $65 $40 Food Vendors $65.34 $75 $65 $75 NomFood Vendors $65.34 $75 $65 $75 Farmer $6534 $75 $65 $75 Sponsors $5575 $20 $56 $20 Monthly Space Rental Fee(per week) NonpmfiFVendma $6534 $30 $65 $30 Ford Vendors $65.34 $50 $65 $50 Non-Food Vendors $65.34 $50 $65 $50 Farmers $6534 $50 $65 $50 Late Fee(paid after the 15th of the $65 34 $25 $65 $25 previous month) Insurance Processing Fee NIA N/A $15 $15 'Filming SOPhotography Applmabon Deposit(Not-Refundable) N/A $75 N/A $75 Location Fee(per day) N/A $15 N/A 515 Pa. Application Deposit(Not-Refundable) N/A $150 N/A $150 Location Fee(per day) NIA $40 WA $40 Street Banner(per banner/per week) $18500 $100 $185 $185 Caste Banner 10-50 Banners Dhd Week N/A $15 N/A $15 Each Ammaral Week N/A $5 N/A $5 51 or more banners Frst Week WA "15 N/A $15 - EachAddlOonalWeek WA $5 N/A $5 Recommended New Fees: . - _ _ I I I --- I I 1 11_ " _ - --__ _ I - - Special Evems-Application Deposit $506] N/A $51 $51 Special Events Review Fee $155.]5 N/A $156 $156 Special Events Insurance Pmcessmg Fee N/A N/A $15 $15 FINANCE FEES Assessment District Bands $2]6] $25 $28 fee per parcel $27 Returned Checks Qnselflctentfa,vd ,etc) $46.54 $30 per check $25 per check $25 The Stale of Calif.hum sets the cast ofa return check at$25 00, regardless of cost to the City. Valet Parking Permit Fee - Special EvehL Vale[Parking Permit Fee $14784 $75 per year $148 per year $125 Temporary Valet Parking Permit $132.00 $25 per application $132 per application $75 Rent Contml Registra0on $40 per unit $40 per unit $40 Recommendiad New Fees: - Red[Review Request $1,583.34 N/A $1,583 $1,500 CITY OF PALM SPRINGS USER FEE STUDY Service/Application Total Cost' Current Fee a Maximum Allowable Fee 3 Recommended Fee Notes CITY CLERK FEES AdmimsiraSve Appeals Se-and, Appeal,minimum deposit for hearing $72100 $100 deposit $721 fatal cost Appeal Cdy Council _ - - - - - ---_- _ _-- _- _ - _ 4�\�• J General Administrative Appeals N/A N/A N/A $375 Certification__._ Per Document $11 67 $8 Per tlocument $12 Per document - - - - $12 - - DomestcPartnershipRegistration $3500 $20 forregistration $35 far registralicn $35 Termmabon Fee $1167 $5 forsurdmalion $12 for termination $12 Mailing reschedule - #10envelopes - $5S3 Al cost per mailing $6 _- - -� $fi - -Manila envelope $11.67 At cost per mailing $12 $12 Large Box $35.00 At cost per marling $35 $35 Comprehensive Fee Schedule $5.83 $5flatfee $0.10 per page P P g $gdg per page The dnl.,s hensire Fee Sublic cordsdisa document and .h.cldb eactat$010 should a sepal the 10 per page as per[he C.IfforioRecord is Public Recortls Act Municipal Code 5183 plus$85.00 $70 $85 $85 vendor charge Par page $5.83 $0.10 per page $0 10 per page $040 per page This Service rs a public records document and should be set at$0 10 par page as per the California Records AcL Supplement $1400 $25 Based on actual vendor of Based on actual vendor cost The Service is a public plus actual cost of retards document and vendor should be based on the actual cost of line vendor as per the Centers Public Recortls Act Zoning Maps $5 83 $5 per map plus actual cost of vendor $2 par map $2 per map Zoning Maps are a plus actual cost of public recortls document vendor and should be based on the actual cost of the ventlor as per the California Public Records Act Zoning Ordinance Full Document $5S3 $30 $10 $10 The Zoning Ordinance plus actual cost of Full Document is a vendor public records document and should be based on $2 00,the actual cost of the vendor,as per the California Public Records Act Per page $5 83 $0 10 per page $0 10 per page $0.10 per page This Service is a public caroms document and should be set at$0 10 per page as per me Cahlomia Recortls Act - CITY OF PALM SPRINGS USER FEE STUDY Service/Application Total Cost Current Fees Maximum Allowable Fee' Recommended Fee Notes The Sam.a a public records dcacment and $17 50 should be based on the Supplement plus actual cost of $15 Based on actual vendor cost Based on actual vendor cost actual cost of the vendor vendor as per he Califon. Public Roccrde Act. PSTV FEES Poste Oducfion Editing - Trimmmgforcontent and/or length to complete $89 g0 $20 per hour(minimum 2 hours)" $89 per had,brorroum 2 hours) $89 a vitlep project for cablecasf Programmngtiges Copies of programs produced by PSCTV per $29 6] $25 each $30 each $30 VHS tape Copies of programs produced by PSCTV per $2967 $35 each $30 each $30 DVD Shp gbfTaP st r Tapes shipped by UPS $22.25 $250 each $22 each $22 Total.-iv equal le Ne TOLI Cval elnrP.—anL sun Ilma aL ad..III nal^a Rom Table III aach eaapler urteel Fee prevlaea 1,N-or, waNa,am nlm..aa1=Fe=I.na,�e as mamlzl cam,aaaaaa to me aaa,aal aoua, ►c47L1�S. . .�..! ___ � h.�".s"+.'ri.«t�aa« _ .+r..�r..p���,1,�Y}�'1.�1 it 83��Ai � a.. ---✓`--- - _.._..._ __ _ - _�'1 —i �n� a' 'fit ,�}'(MS 3i�.ee1J�}3's+lli ' Ef b.� . _ ..........__.......,.._...,... .�, _ _..... .... Ci ... ....._......... _ Syr --•-�- -=- AM r_w -- -----------=�:w _ .:...:.:..::.. ... .:. ...... .� . .-----•-------.Y.-_-_-_.., - =.;,,;ate','.-� _.__. .,��...,..._..,_..::�:.�.�...:.:. City of Palm Springs Introduction to MuniFinancial Muni Team: * Jim Seagraves, Principal Consultant Muni Experience: 9 Over 1 professionals Managemen , ;, ; Headquartered Focuson a 'f ' City of Palm Springs Project Overview i — Cost Allocation Plan (fully allocate �161 City central services costs to operating departments) • Completed December 1, 2004 ! • ii.'Iri ! • Comprehensive • Easy to Update — Comprehensive User Fee Study (maximum recovery of allowable costs) Data Completed April 22, 2005 • Comprehensive • Easy to Update Informaugiv; 3 City of Palm Springs Cost Allocation Plan Schematic . 1 Central Services Operating Dep Departments City Manager Fire o Finance Police Ici Cit of p rings 3� Citywide Cost Allocation Study Central Semce Departments: i H 3 i Eki f 1 S�iBir r'�:1 •�...�_..._ j 1 4 City Council — City Manager S — Public Affairs r..:.iInformation • • Procurement— City Clerk — Human Resources — Document Management — Finance & Treasury • Unallocated Appropriation City of Palm Springs Citywide Cost Allocation Study Distribution To Operating Departments: 1 )527)035 - 11 S1 i ���Fr,lil$.2T �S�.ri�},F4UE8.. City of Palm Springs User Fee Components: I � ti}7,5�r.813?_23 515E3.21C+:66 1Vinaeme . L�: __ �I1��������.��4` Personnel Costs (Salary & Benefits) PoliceCity of Palm Springs Comprehensive User Fee Study: • ,� - Control yam-_ 9 Fire Department 9 Library Fees e Parks & Recreation Fees Treasury Fees e Finance • * City Clerk Fees * Community Television Fees City of Palm Springs Comprehensive User Fee Study: r — Fee Level Summary Animal Control Fees: Generally insufficient to cover costs Police Department Fees: Most insufficient to cover costs Fire Department Fees: All insufficient to cover costs . tic x Library Fees: All insufficient to cover costs Parks & Recreation Fees: Most insufficient to cover costs Finance & Treasury Fees: None exceed actual costs D' ' City Clerk Fees: Most limited, several lower than costs Community Television Fees: Most insufficient to cover costs s a Management City of Palm Springs Comparison of Fees Fee Schedules from Selected Comparable R Cities (vary by type of fee) : i +J • Riverside Hemet • La Quinta Cathedral City • Indian Wells Indio • Cerritos Coachella • Rancho Mirage Rialto -14 — Criteria for Selection of Comparable Data Cities • Size/Development potential • Age of infrastructure 10 Swid / kle'td.Y ,.__ lFst�G s puu SUOIlSdn6 ------------------- ------------------------- ✓� I