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Home My WebLink About6/29/2005 - STAFF REPORTS (18) V N + x Eo Pott City Council Staff Report DATE: June 29, 2005 CONSENT CALENDAR SUBJECT: EXERCISE ONE (1) YEAR EXTENSION OPTION IN ACCORDANCE WITH THE LEASE AGREEMENT OF THE WELL IN THE DESERT FOR USE OF MUNICIPALLY-OWNED REAL PROPERTY OF THE DR. R.G. FREY — JAYCEE COMMUNITY BUILDING AT 1911 EAST BARISTO ROAD, A4499. FROM: David H. Ready, City Manager BY: Community & Economic Development Department SUMMARY The City's Lease Agreement for the Dr. R.G. Frey-Jaycees Community Building with The Well in the Desert ("The Well") called for it to commence August 1, 2002 and continue until June 30, 2005 or whenever the Vista Sunrise Human Services' Homeless Drop-In Center was granted Occupancy Permit, or thereafter, as may be allowed by the City. The Lease permits Extension Options, by mutual consent of both parties, which The Well shall have two (2) options to renew for a term of additional one (1) year. RECOMMENDATION: Approve Minute Order No. _, "Authorizing the City Manager to execute a letter of mutual consent with The Well in the Desert to exercise a one-year extension option to June 30, 2006 for Lease Agreement No. A4499 for the use of City owned property at 1911 East Baristo Road." STAFF ANALYSIS: On May 15, 2002, the City Council approved a lease by Resolution No. 20331 with The Well in the Desert for the use of the Dr. R.G. Frey — Jaycee Community Building for a three-day-per-week hot lunch program, as well as programming $86,830 in CDBG funds for the ADA renovations and food prep area upgrades to bring the building up to the City's standards for public facilities and make it more attractive for community-at-large rental use. In addition, the improvements would facilitate the Well In The Desert to more effectively operate their homeless and needy feeding services there, which was completed on February 10, 2004. Subsequent to approval of The Well's lease, the Vista Sunrise Human Services' Homeless Drop-In Center was withdrawn by the Applicant; the parties continue to recognize that to afford the homeless and needy affordable nutrition and substantial hot meals, as well as comprehensive client case management, the Council should dire ct,the , , rMM NO., City Council Staff Report June 29, 2005- Page 2 of 2 The Well Lease Option Directive City Manager to exercise the extension option to renew the Lease Agreement for a term of additional one (1) year until June 30, 2006. At the request of The Well's Board of Directors and the Palm Springs Homeless Task Force, the City Council on October 1, 2003, by Resolution 20747, authorized the City Manager to amend the Lease Agreement allowing for the expansion of the daily feeding services, addition of mail delivery and telephone services, establishment of social services, such as comprehensive client case management (provided by Episcopal Community Services - ECS and Riverside County Department of Mental Health's Adult System of Care), and reduction of the rent. This Amendment began to centralize a fragmented resource referral and created a stronger link between those in our community needing services and the actual assistance to serve those in-need. In the past two years, the City Manager (under his scope of authority per the lease terms) approved a temporary change in The Well's hours and days of operations during the summer months facilitating partnership with the County's Cooling Center operations. With the most recent concerns in Sunrise Park, the City Manager sought City Council guidance on June 1, 2005 to operate a Cooling Center in conjunction with the county- wide Summer Crisis Plan to be hosted by The Well in the Desert and Episcopal Community Services, d.b.a. the Desert Resource Center. The Council unanimously approved the Cooling Center designation for this year. FISCAL IMPACT: On October 1, 2003, by Resolution 20747, the City Council made appropriate findings to lease the building to the provider at no cost to the agency. In turn, the City has contractual commitment from the provider to provide services to the community. Currently, those in-kind services from the provider amount to $170,000 per year. The cost to the City in Fiscal Year 2004-05 was $7,200 in utilities (as of April 27, 2005). The projected cost to the City in Fiscal Year 2005-06 is approximately $8,000 and is appropriated in the Fiscal Year 2005-06 Budget as adopted by the City Council. In essence, the City is spending approximately $8,000 per year and the Community is receiving $170,000 in benefits. This is a great example of a Community/Government partnership, levering City funds to the maximum benefit of the Community. J HN . RA ND DALE E. COOK, JR. D&Rror of Community Development Community & Economic Development Administrator DAVID H. READY City Manager Attachment: Minute Order DaleC/Homelessness/CC StaffReport_TheWellLeaseOption.Jun05 MINUTE ORDER NO. EXERCISE ONE (1) YEAR EXTENSION OPTION IN ACCORDANCE WITH THE LEASE AGREEMENT OF THE WELL IN THE DESERT FOR USE OF MUNICIPALLY-OWNED REAL PROPERTY OF THE DR. R.G. FREY — JAYCEE COMMUNITY BUILDING AT 1911 EAST BARISTO ROAD, A4499. I, James Thompson, City Clerk of the City of Palm Springs, hereby certify that this Minute Order authorizing the City Manager to execute a letter of mutual consent to exercise the extension option to renew the Lease Agreement for a term of additional one (1) year until June 30, 2006, was adopted by the City Council of the City of Palm Springs, California, in a meeting thereof held on the 29th day of June, 2005. James Thompson, City Clerk DaleC/Homeless ness/CC_MinuteOrder_TheW ellLeaseOption.J u n05 Episcopal Community Services Desert Resource Center June 29, 2005 After providing services for fifteen months Episcopal Community Services Resource Center has 650 unduplicated clients. 64% of our clients are 183 women, 147 children and 84 seniors. Of the homeless clients over 85% identify Palm Springs as their home before become homeless. All mentioned clients access case management and resources the DRC has to offer such as mail and phone services. Many clients who are not homeless (at risk) 22% but living in extreme poverty and cannot afford a phone or bus passes and use the Desert Resource Center's services to keep appointments and stay connected with others. Without the meals and sandwiches,which may be taken home marry who are at risk of homelessness, could very easily be on the sheets without these services to enhance their low income. A few of the services offered are information or assistance with: Renter's rebates, reduced rate utility and phone programs, client budgets, food distributions, Desert Health Car for health related transportation, low income housing valley wide, affordable daycare, clothing, Identification such as birth certificates, resumes, employment searches, rental assistance, assistance with securing medical coverage and medicine related programs, emergency and permanent housing placements, placement in long term substance abuse treatment, assistance with social security and state disability applications. To mention a few. Monthly outcomes averages: Client placement into emergencv or transitional housing 2 individuals 7 families ECS received a request from Supervisor Wilson to assume operation on June 1, 2005 of the Palm Springs family Shelter Nightengale Manor,which had been operated by Martha's Village. Based upon this change the Desert Resource Center becomes a central piece to Episcopal Community Services new effort Nightengale Manor located in Palm Springs. To date fifteen families have been served. The Resource Center monthly averages of assistance also include: Rental assistance to enter or retain housing for fifteen households Three seniors placed in housing affordable permanent housing. Five clients secure employment monthly. Episcopal Community Services Desert Resource Center Funding Sources Desert Health Care District The State of California through FESG HUD Riverside County CDBG funds And our Partnership with the City of Palm Springs provide through the use of the Frye building and it improvements. Pending funding also include CVAG/SOS (Services and Overnight Shelter)program,which was fund yesterday by the board of Supervisors to address the needs of the homeless. Collaboration with The Well in the Desert County Mental Health DPSS County Public Health Numerous Provider s of services across the valley Client Story George Amy Senior