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HomeMy WebLinkAbout7/6/2005 - STAFF REPORTS (16) c u w * k IOMiEO City Council Staff Report DATE: July 6, 2005 CONSENT CALENDAR SUBJECT: AMENDMENT NO. 3 TO AGREEMENT NO. 4605, WITH MOTOROLA COMMUNICATIONS AND ELECTRONICS, INC., EXTENDING THE TERM FOR ONE-YEAR FOR MOTOROLA 800 MHZ RADIO SYSTEM SUPPORT FROM: David H. Ready, City Manager BY: Information Services Division, Office of the City Manager SUMMARY The City's 800 Mhz radio. system provides field communications for the Police and Fire Departments, Airport, and other departments. This system is maintained by Motorola, who is the sole source provider to our area. The proposed amendment will extend the current agreement with Motorola for maintenance and support for an additional one- yearterm. RECOMMENDATION: 1. Approve MO , Amendment # 3 to Agreement 4605 with Motorola, for maintenance support of the Motorola 800 Mhz radio system from Motorola Communications and Electronics, Inc., of Wood Dale, IL, extending the term for an additional one-year period (FY 2005/2006) in the amount of$75,002; and 2. Authorize the City Manager to execute all necessary documents. STAFF ANALYSIS: The City's Information Services Division administers the Motorola 800 Mhz Radio System maintenance and support. The radio system, which was purchased in 1993, included a one-year warranty. At the end of the initial warranty period, the City entered into a five-year maintenance contract with Motorola. In 2002, the City Attorney's Office prepared a new agreement (A4605) for radio system maintenance. This agreement was for a one year term with two (2) additional one-year option terms. The City is currently at the end of the second option term. Item No. 2 . E . City Council Staff Report July 6, 2005 -- Page 2 System Support for Motorola 800 Mhz Radio System Staff recommends approval of the Third Amendment to this agreement to renew for maintenance support from Motorola, the sole source service provider to our area, in order to maintain the system hardware and software of the 800 Mhz radio system. FISCAL IMPACT: Funds have been budgeted for this purpose, and are available using the following accounts: 001-1120-42980 Information Services Radio Maintenance $53,750 415-6225-42980 Airport Radio Maintenance $21,252 OR Randy Cobb Bruoe�jJ nson Telecommunications Coordinator Procurement & Contracting Mgr Tr y Butzlaf s istant City Manager David H. Ready, dtty�Mann Attachments: Minute Order MINUTE ORDER NO. APPROVING AMENDMENT #3 TO AGREEMENT 4605 WITH MOTOROLA, FOR MAINTENANCE SUPPORT OF THE MOTOROLA 800 Mhz RADIO SYSTEM FROM MOTOROLA COMMUNICATIONS AND ELECTRONICS, INC., OF WOOD DALE, IL, EXTENDING THE TERM FOR AN ADDITIONAL ONE- YEAR PERIOD (FY 2005/2006) IN THE AMOUNT OF $75,002. --------------- I HEREBY CERTIFY that this Minute Order approving Amendment#3 to Agreement 4605 with Motorola, for maintenance support of the Motorola 800 Mhz radio system from Motorola Communications and Electronics, Inc., of Wood Dale, IL, extending the term for an additional one-year period (FY 2005/2006) in the amount of$75,002, was adopted by the City Council of the City of Palm Springs, California, in a meeting thereof held on the 6th day of July, 2005. James Thompson, City Clerk THIRD AMENDMENT TO AGREEMENT WITH MOTOROLA FOR MAINTENANCE OF THE 800 Mhz RADIO SYSTEM This Third Amendment to Agreement with Motorola for maintenance of the 800 Mhz Radio System ("Third Amendment" or "Amended Agreement') is made and entered into this day of , 2005, by and between the CITY OF PALM SPRINGS, a municipal corporation ("City") and the MOTOROLA and amends the original Agreement dated December 4, 2002 between the same parties. RECITALS A. On or about December 4, 2002, City and Motorola entered into an Agreement for maintenance of City 800 Mhz Radio System. B. The original term of the Agreement was one (1) year, retroactive from July 1, 2002, and expiring on June 30, 2003. C. The Agreement provides for three (3) additional one-year terms to renew the agreement. D. The Agreement will expire on June 30, 2005. E. City and Motorola desire to amend the Agreement to extend for an additional one- year term from July 1, 2005 and expiring on June 30, 2006, as set forth in this Third Amendment. AGREEMENT The Agreement is hereby amended as follows: 1. Section 3.4 "Terms" is amended to read as follows: "3.4 Term. The service year is from July 1, 2005 to June 30, 2006 ("Service Year"). Unless earlier terminated in accordance with Section 7.8 of this Agreement, this Agreement shall continue in full force and effect until completion of the services but not exceeding one (1) year from the date hereof. 2. Except as expressly provided herein, all other terms and conditions of the Agreement shall remain in full force and effect IN WITNESS WHEREOF, the parties hereto executed this Third Amendment to be effective as of the Date first written above.