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Home My WebLink About7/6/2005 - STAFF REPORTS (20) V N c E IIO R.iEO♦4E M City Council Staff Report DATE: July 6, 2005 CONSENT CALENDAR SUBJECT: AMENDMENT NO. 2 TO AGREEMENT NO. A4998 WITH PARSONS TRANSPORTATION GROUP, INC. FOR A PRELIMINARY PLANNING/PRE-ENGINEERING/DESIGN FOR FEDERAL INSPECTION SERVICES (FIS) FACILITY, TERMINAL/TICKETING EXPANSION, AND FULLY-AUTOMATED EXPLOSIVE DETECTION SYSTEM (EDS) REMOTE FACILITY STUDY FROM: David H. Ready, City Manager BY: Department of Aviation SUMMARY Amendment No. 2 to Agreement No. A4998 with Parsons Transportation Group, Inc. for a preliminary planning/pre-engineering/design for Federal Inspection Services (FIS) facility, terminal/ticketing expansion, and fully-automated Explosive Detection System (EDS) remote facility study: RECOMMENDATION: 1. Approve Minute Order No. authorizing Amendment No. 2 to Construction Management Services Agreement No. 4998 with Parsons Transportation Group, Inc. to provide a preliminary planning/pre- engineering/design for Federal Inspection Services (FIS) facility, terminal/ticketing expansion, and fully-automated Explosive Detection System (EDS) remote facility study at a do not to exceed cost of$100,000.00. 2. Authorize the City Manager to execute all necessary documents. STAFF ANALYSIS: In November of 2004, the City Council awarded Parsons with a construction management services contract for specific improvement projects at the Palm Springs International Airport. As part of that agreement, when and if services listed in the agreement are required, an amendment to the agreement would be submitted to the City Council for approval. Item No. 2 . 1 . City Council Staff Report (July 6, 2005) --Page 2 (Construction Management Services) The attached amendment will allow Parsons to proceed with developing the preliminary planning/engineering/design preparation and cost documentation related to Federal Inspection Services (FIS) facility, terminal/ticketing expansion, and fully-automated remote EDS facility modifications at the Airport. This work falls within the scope of the existing contract under "Program Guidance", and was envisioned to be financially supplemented as projects are identified. This preliminary work is essential to position the identified projects for future federal funding. Parsons has the necessary resources and expertise to perform the work as indicated. FISCAL IMPACT: Preliminary planning/pre-engineering/design for Federal Inspection Services (FIS) facility, terminal/ticketing expansion, and fully-automated Explosive Detection System (EDS) remote facility studies are estimated not to exceed a cost of $100,000.00. The work referenced within the amendment will be funded from the Airport's general revenues. kichard S. Walsh, A.A.E, Director of Aviation David H. Ready, City r Attachments: Minute Order Amendment No. 2 to Construction Management Services Agreement No. 4998 with Parsons Transportation Group, Inc. MINUTE ORDER NO. AUTHORIZING AMENDMENT NO. 2 TO CONSTRUCTION MANAGEMENT SERVICES AGREEMENT NO. 4998 WITH PARSONS TRANSPORTATION GROUP, INC. TO PROVIDE A PRELIMINARY PLANNING/PRE- ENGINEERING/DESIGN FOR FEDERAL INSPECTION SERVICES (FIS) FACILITY, TERMINAL/TICKETING EXPANSION AND FULLY-AUTOMATED EXPLOSIVE DETECTION SYSTEM (EDS) REMOTE FACILITY STUDY. THE TOTAL AMOUNT AMENDMENT AMOUNT IS NOT TO EXCEED $100,000.00. I HEREBY CERTIFY that this Minute Order, authorizing Amendment No. 2 to Construction Management Services Agreement No. 4998 with Parsons Transportation Group, Inc. to provide a preliminary planning/pre-engineering/design for Federal Inspection Services (FIS) Facility, terminal/ticketing expansion, and fully- automated Explosive Detection System (EDS) remote facility study in a total amendment amount not to exceed $100,00.00 was adopted by the City Council of the City of Palm Springs, California, in a meeting thereof held on the 6th day of July, i 2005. i I I I JAMES THOMPSON City Clerk I AMENDMENT NO. 2 AGREEMENT NO 4998—CONSTRUCTION MANAGEMENT SERVICES THIS SECOND AMENDMENT to Agreement No. 4998 for contract services, (herein "Amendment") made and entered into on the day of , 200, by and between the CITY OF PALM SPRINGS (herein"City") and PARSONS TRANSPORTATION GROUP, INC. (herein"CONSTRUCTION MANAGER") is hereby amended effective , as follows: RECITALS The City and Construction Manager entered into that certain Contract Services Agreement No 4998 for Construction Management Services ("Agreement"), as duly amended from time to time. The parties wish to amend the Agreement pursuant to the terms of this Amendment to add additional services to be performed by the Construction Manager and increase the Contract Sum to authorize payment for such additional services. NOW, THEREFORE,the parties hereto agree as follows: Section II Basic Services: Exhibit"A" Scope of Services, is hereby amended to add additional tasks to Project#5 and to include finding for Project 45 for the following Task and associated sub-task items: Task 5 —Preliminary Planning/Engineering/Design and Cost Documentation for Federal Inspection Services (FIS) Facility, Terminal/Ticketing Expansion, and Fully-Automated Remote EDS. Task: Federal Inspection Services (FIS) Facility - Consistent with FAA AC 150/5360-13, Plant-ring and Design Guidelines for Airport Terminal Facilities (as amended), specifically Chapter 6 - Federal Inspection Services (FIS) Facilities, Chapter 4 - Terminal Apron Areas, and U.S. Customs Service publication Airports-USA and Pre-clearance Facilities-guidelines for Federal Inspection Services, provide for the following. Subtask: I Forecast of International Traffic(2007-2027),translated to Peak Demands 2 Determine Airfield Limitations 3 Passenger Flow Sequence 4 Pre-clearance Facilities 5 General Design Considerations and Requirements 6 INS,USCS,PHS,APHIS,Joint FIS Employee space and facility requirements 7 Preliminary Facility Site Plan 8 Apron, Gate, Loading Bridge and Taxiway/lane requirements 9 Landside requirements, i.e., vehicle parking, access 10 Preliminary Project Cost Estimate Task: Terminal Building/Ticketing Lobby Expansion - Consistent with FAA AC 150/5360-13, Planning and design Guidelines for Airport Terminal Facilities (as amended), specifically Chapter 2 - Design Methodologies, Chapter 3 - Functional Relationships and Terminal Concepts, and Chapter 5 - Terminal Building Space and Facility Guidelines, provide the following: Subtask: I Forecast of Domestic Traffic (2007-2027),translated to Peak Demands II 2 Ticketing Lobby, sizing, circulation, and seating requirements 3 Airline Ticket Counter/Offices requirements 4 Outbound baggage facility requirements 5 Preliminary Facility Site Plan 6 Preliminary Project Cost Estimate i Task: Terminal Building/Ticketing Lobby Expansion - Capitalizing on previous work accomplished in 2002 for the purpose of determining existing facility and infrastructure deficiencies, recommended resolution of same and assuming a remote full- automated facility, provide the following: Subtask: I Forecast Peak Baggage Demands (2007-2027) 2 Develop Passenger Behavior(arrival times) 3 Develop Bag per Passenger Ratio 4 Determine/confirm number of originating passengers(assumed to be 100% at PSP due to its role as a spoke airport. 5 Determine/confirm Load Factor(assume 80%) 6 Determine type/amount of EDS/EDT equipment requirements. 7 Determine equipment/personnel/vehicle circulation requirements. 8 Preliminary facility sizing requirements 9 Preliminary Facility Site Plan 10 Preliminary Project Cost Estimate. DELIVERABLES: Preliminary Planning/Engineering/Design and Cost Documentation for Federal Inspection Services (FIS) Facility, Terminal/Ticketing Expansion, and Fully- Automated Remote EDS. I I Exhibit C: Exhibit"C" Schedule of Compensation, is hereby amended to include funding for Project#5 for the following Task and associated sub-task items as revised in line Phase V, Project 5: TABLE C-1 -PROJECT SPECIFIC COMPENSATION PR0J6'CT - PROJECT_ - PHASEl PHASEfl PHASE W PHASE1V - PHASE V ' COMPENSATION. TITLE/DESCRIPTAON PLANNINGIDESLG,- PREBID/BIDDING - CONSTRUCTION. : , ,POST- - PROGRAM, '(LUMP SUM)' CONSTRUCTIONGYIIa,QNCE _ 1 Expansion/reconfiguration $125,377 $141,046 $467,737 $69,126 $136,795 $940,081 of the passenger screening checkpoint. Task Assignments 1, Task Assignments Task Assignments Task Assignments Task 2,4,5,6, 7,8, 9 10, 11, 13-36 37-67 68-75 Assignments 76-79 2 Expansion/reconfiguration Included in 0 $277,652, 0 Included $277,652 of passenger holding Project 1 in Project rooms 1 Task Assignments 1, Task Assignments Task 2,4,5,6,7,8,9 37 67 Assignments 76-79 3 Explosive Detection $0 System (EDS) modifications and improvements. 4 Project $0 Management/Program Guidance for ACIP program. 5 Provide general $100,000 $100,000 -PROJECT' - PROJECT - `PHASE I . - PHASE II PHASE III- PHASE IV ; PHASE VCOMPE PLANNING/DES}G' PREBID/SIDDING-'".CONSTRUCTION POST PROGRAM' :-:fLUMF - - N .. CONSTRUCTION .: GUIDANCE construction management services for smaller projects which may be required by the Airport. Typical projects may include, but are not limited to the following: • Coordination of tenant improvements, • Construct-ability analysis for buildings located at the Airport; • Review of plans and specifications; • Clarification on associated Airport construction issues. TOTAL [SIGNATURE PAGE FOLLOWS] IN WITNESS WHEREOF, the parties have executed and entered into this Agreement as of the date first written above. CITY OF PALM SPRINGS ATTEST: a municipal corporation By: By: City Clerk City Manager APPROVED AS TO FORM: By: City Attorney CONTRACTOR: Check one:_Individual_Partnership_Corporation Corporations require two notarized signatures: One from each of the following. A. Chairman of Board, President, or any Vice President:AND B.Secretary,Assistant Secretary,Treasurer,Assistant Treasurer, or Chief Financial Officer). By: By: Signature(notarized) Signature (notarized) Name: Name. Title: Title: State of State of County of tss County of �ss On _ _ _ before me, On before me, personally appeared personally appeared personally personally known to me (or proved to me on the basis of known to me (or proved to me on the basis of satisfactory evidence) to be the person(s) whose satisfactory evidence) to be the person(s) whose name(s) is/are subscribed to the within instrument and name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s), or the entity upon behalf of which the person(s)acted, executed the instrument. person(s)acted, executed the instrument. WITNESS my hand and official seal. WITNESS my hand and official seal. Notary Signature: Notary Signature: Notary Seal: Notary Seal: