HomeMy WebLinkAbout7/6/2005 - STAFF REPORTS (21) a y
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DATE: JULY 6, 2005 Consent Calendar
SUBJECT: AWARD OF BID IFB 05-03 FOR PALM TREE TRIMMING AT VARIOUS
LOCATIONS IN THE CITY OF PALM SPRINGS
FROM: David H. Ready, City Manager
BY: Parks & Recreation Dept. and Procurement & Contracting
SUMMARY
The City annually trims seed pods and fronds from City-owned palm trees in order to
maintain the health and appearance of the trees, to reduce the need for clean-up efforts
caused by wind and to maintain the safety of the areas surrounding the trees. This
action would award a bid for the trimming services necessary to carry out the annual
palm tree maintenance program.
RECOMMENDATION:
Adopt Minute Order No. , awarding Bid (IFB) 05-03 for Palm Tree Trimming at
various locations in the City of Palm Springs to Desert View Tree Service on a unit price
basis of$18.50 per tree for a projected total cost of$55,093.
STAFF ANALYSIS:
IFB 05-03 for Palm Tree Trimming was advertised in The Public Record, posted on the
City website, and mailed to thirteen firms. Two bids were received, opened and read
publicly by the Procurement Office at the bid opening time and date of 2:00 P.M., June
7, 2005. Results of this IFB are as follows:
Per Tree Rates
Contractor Pod Removal Pod & Frond Removal Projected Total
Desert View Tree Service $18.50 $18.50 $55,093.00
Tru-Green Landcare $20.85 $29.45 $74,363.50
The palm trees to be trimmed are located at various sites throughout the City, including
the airport, convention center, parks, parkways, downtown, and surrounding city
government buildings. The contractor will remove seed pods only from approximately
1,551 trees, and both seed pods and fronds from approximately 1,427 trees. The
Item No. 2A
(July 6, 2005) -- Page 2
(Palm Tree Trimming)
request to award on the basis of unit price is made to facilitate adjustments, which are
normally required while work is in progress.
In previous years members of the public have observed that they have palm trees
trimmed at home for as little as twelve ($12) per tree, raising the question of why it costs
the City more. Only licensed (D-49) contractors able to meet the City's insurance
requirements are eligible for award. The successful contractor is also required to follow
CalTrans traffic control and CAL/OSHA safety procedures to protect the public, legally
remove and dispose of the green waste, and provide a Bid Bond as required by the
City.
FISCAL IMPACT:
Funds are available for the work to be performed in the following accounts:
001-2451-43065 — Parks Maintenance, Palm Tree Maintenance
001-2451-43500 — Parks Maintenance, Desert Dorado Landscape
001-2451-43510 — Parks Maintenance, Camelot Villas Landscape
001-2451-43530 — Parks Maintenance, Parkway Maint. District 6A
001-2451-43550 — Parks Maintenance, Parkway Maint. District 6C
001-2451-43560 — Parks Maintenance, Lighting Maint. #7
001-2451-43580 — Parks Maintenance, Parkway Maint. District 9
415-6175-43065 —Airport Grounds Maintenance, Palm Trees
001-3520-43060 — Fire Dept., Grounds Maintenance
$Qott Mikesell, Director, Parl(s & Recreation David H. Ready, City NP965er
ruce Jo h so , Ma ager, Procurement & Contracting
Attachments:
Minute Order
MINUTE ORDER NO.
AWARD IFB 05-03 FOR PALM TREE TRIMMING AT
VARIOUS LOCATIONS IN THE CITY OF PALM
SPRINGS TO DESERT VIEW TREE SERVICE ON A
UNIT PRICE BASIS OF $18.50 PER TREE FOR A
PROJECTED TOTAL COST OF $55,093.
I, James Thompson, City Clerk of the City of Palm Springs, hereby certify that
this Minute Order awarding IFB 05-03 for Palm Tree Trimming at various
locations in the City of Palm Springs to Desert View Tree Service on a unit price
basis of $18.50 per tree for a projected total cost of $55,093, was adopted by the
City Council of the City of Palm Springs, California, in a meeting thereof held on
the 6th day of July, 2005.
James Thompson, City Clerk