HomeMy WebLinkAbout7/6/2005 - STAFF REPORTS (24) V N
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4<�FOR City Council Staff Report
DATE: JULY 6, 2005 Consent Calendar
SUBJECT: APPROVE PURCHASE OF T-SHIRTS, SWEATSHIRTS, JACKETS,
CAPS AND JERSEYS FROM AMA ENTERPRISES
FROM: David H. Ready, City Manager
BY: Parks & Recreation Dept. and Procurement & Contracting
SUMMARY
The t-shirts, sweatshirts, jackets, caps and jerseys are used primarily by the Recreation
Division in conjunction with softball leagues and tournaments, the summer camp
program, and other activities throughout the year. Some items will be purchased for
resale at City-sponsored events and programs, while other items will be purchased as
awards and marketing giveaways. This action would award the purchase of these items
on a unit price basis for a three year period with two one-year optional renewals.
RECOMMENDATION:
Adopt Minute Order No. approving the purchase of T-Shirts, Sweatshirts,
Jackets, Caps and Jerseys from AMA Enterprises, on a unit price basis, not to exceed
$35,000 per year, for a three year period with two one-year optional renewals.
STAFF ANALYSIS:
RFP 05-05 to furnish and deliver T-Shirts, Sweatshirts, Jackets, Caps and Jersey's was
advertised in The Public Record, posted on the City website, and mailed to sixteen
firms. Proposals were received and evaluated from the following five firms: AMA
Enterprises, Jernigan's Sporting Goods Inc., Chendo's Custom Screen Printing,
Foundation for the Retarded, and H.W. Image Works.
Proposals were evaluated on unit price cost (based on annual quantity estimates),
quality of product (based on samples submitted), response/production turnaround time,
experience and background in the industry, and references. AMA Enterprises was
ranked highest on all criteria by the evaluation committee.
There are no minimum usage requirements for this award, purchases will be made only
for those items required for an event at the awarded unit prices, and as budgeted each
Item No. 2 . M .
City Council Staff Report
(July 6, 2005) -- Page 2
(T-shirts, Sweatshirts, etc.
There are no minimum usage requirements for this award, purchases will be made only
for those items required for an event at the awarded unit prices, and as budgeted each
year by the Recreation Division. Two one-year renewal options would be at the
discretion of the Recreation Division Manager and mutual consent of AMA Enterprises.
FISCAL IMPACT:
Funds are available for these purchases in the following Recreation accounts:
001-2510-44305 — Recreation, Camp
001-2510-44430 — Recreation, Softball
001-2510-44470 — Recreation, Tournaments
/ott'Mikesell, Director, Parks 8 Recreation David H. Ready, City Mager
1 �
Bruce-JhnscYh, nager, Procurement & Contracting
Attachments:
Minute Order
MINUTE ORDER NO.
AWARD THE PURCHASE OF T-SHIRTS,
SWEATSHIRTS, JACKETS, CAPS AND JERSEYS
FROM AMA ENTERPRISES, ON A UNIT PRICE
BASIS, NOT TO EXCEED $35,000 PER YEAR, FOR
A THREE YEAR PERIOD WITH TWO ONE YEAR
OPTIONAL RENEWALS.
I, James Thompson, City Clerk of the City of Palm Springs, hereby certify that
this Minute Order awarding the purchase of T-Shirts, Sweatshirts, Jackets, Caps
and Jerseys from AMA Enterprises, on a unit price basis,, not to exceed $35,000
per year, for a three year period with two one year optional renewals, was
adopted by the City Council of the City of Palm Springs, California, in a meeting
thereof held on the 6th day of July, 2005,
James Thompson, City Clerk