HomeMy WebLinkAbout7/6/2005 - STAFF REPORTS (28) w� Ci
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DATE: July 6, 2005 CONSENT CALENDAR
SUBJECT: APPROVE PURCHASE OF BACKHOE / LOADER FOR USE BY THE
PUBLIC WORKS DEPARTMENT
FROM: David H. Ready, City Manager
BY: Fleet Operations
SUMMARY
The current backhoe being used by the Public Works department to clear roads of
drifting sand and other debris is old and due for replacement. This action would award
the purchase of a new backhoe/loader for use by the Public Works Department.
RECOMMENDATION:
Adopt Minute Order No. , approving the purchase of one Model 420D-02
Caterpillar Backhoe from Johnson Machinery in the amount of$85,525.49
STAFF ANALYSIS:
The City's Fleet is examined annually in conjunction with the budget process evaluate
and determine which units should be replaced. The unit recommended for replacement
has been in service for 14 years and exceeds all established criteria for replacement. In
addition, this unit is a primary response unit to the drifting sand conditions that have
developed as a result of the heavy rains this past winter. In keeping with the City's
established commitment to improving air quality in the Coachella Valley, all fleet
replacements are evaluated for their operational suitability to the use of alternative fuels.
This equipment is not operationally suited or available in an alternative fuel
configuration.
The Procurement and Contracting Manager, pursuant to the requirements of Section
3.12.270.6 of the Municipal Code, finds that utilization of the Johnson Machinery CMAS
(California Multiple Award Schedule) Contract #4-02-38-0014A to procure the proposed
equipment at a 24.24% discount is adequate to protect the public interest, and the total
cost of the equipment is likely to be less than could be obtained through and
independent City competitive process.
Item No. 2 . Q.
City Council Staff Report
July 6, 2005 -- Page 2
Backhoe/Loader for Public Works
FISCAL IMPACT:
Funds for this purchase were appropriated through the budget process in account
number 510-5475-50015, Specialized Equipment.
Tr . Butzla, , sistant City Manager David H. Ready, 11., anager
Attac ents:
Minute Order
MINUTE ORDER NO.
APPROVE PURCHASE OF ONE MODEL 420D-02
CATERPILLAR BACKHOE FROM JOHNSON
MACHINERY IN THE AMOUNT OF $85,525.49
I, James Thompson, City Clerk of the City of Palm Springs, hereby certify that
this Minute Order approving the purchase of one Model 420D-02 Caterpillar
Backhoe from Johnson Machinery in the amount of $85,5255.49, was adopted
by the City Council of the City of Palm Springs, California, in a meeting thereof
held on the 6th day of July, 2005.
James Thompson, City Clerk