HomeMy WebLinkAbout7/21/2010 - STAFF REPORTS - 2.I. ALM sA�
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$ORNNQ CITY COUNCIL STAFF REPORT
DATE: July 21, 2010 Consent Agenda
SUBJECT: PALM SPRINGS ANIMAL CARE FACILITY VALUE ENGINEERING
FROM: David H. Ready, City Manager
BY: City Manager
SUMMARY
This action would authorize the City Manager to approve value engineering cuts, from
the animal care facility, during the months of July and August, 2010 up to an aggregate
total of$700,000.
RECOMMENDATION:
1. Authorize the City Manager to approve Value Engineering cuts during the months
of July and August, 2010, up to an aggregate total of$700,000,
2. Authorize the City Manager to execute all necessary documents.
STAFF ANALYSIS:
On May 19, 2010 the City Council awarded the Palm Springs Animal Care Facility
construction contract to W.E. O'Neil Construction. At that time there was a project
funding shortfall for construction of $1,133,676 which was reduced to $733,676 that
evening by the donation of$400,000 by the Friends of the Palm Springs Animal Shelter.
Staff was directed to work with the contractor to Value Engineer out the remaining
deficit.
In working with the contractor the first effort has been to identify items in the contract
that could be immediately removed and would be of the nature that they would not have
to be put back in at a later date, such as product changes and landscape plant size
reductions. The second effort would be to identify further cost items, preferably in the
area of "shelling-out" the interior that could be pulled from the project at a later date if
the fund raising efforts did not produce the dollars necessary to cover the construction
contract deficit.
J
ITEM NO. ��
City Council Staff Report
July 21, 2010- Page 2
Change Order#1, Animal Care Faciltiy
Draft Change Order No. 1, attached, is the result of the first effort to cut costs from the
project. This Change Order will result in a total deletion of approximately ($60,000), in
cost from the project. The deletions include, reduction in plant sizes, removal of exterior
yard walls, alternate sewer and vent pipe materials and substitution of other
construction materials. No spaces have been eliminated or shelled-out with this first
change order. Final negotiations of the change order were underway at this report
deadline.
For the project to proceed without costly delays, either the Friends of the Animal Shelter
must come forward with additional donations or the City and Contractor must come up
with more drastic cuts before the end of August, 2010. These more drastic cuts will
include the removal of some exterior animal exercise areas, reductions in the air
conditioning controls, alternate lighting fixtures, removal of cabinetry and shelling-out of
more than half of the interior spaces. It should be noted that work deleted can be added
back, however, there is no guarantee that the costs will be the same.
FISCAL IMPACT:
This first change order begins the process of bringing the project within the dollars
allocated for the project.
— N79�a
Allen F. Smoot, Owner's Representative
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David H. Ready, C
Attachment:
Draft Change Order 1
CHANGE.ORDER NO. 1
PROJECT TITLE: PALM SPRINGS ANIMAL CARE FACILITY
CITY PROJECT NO. 07-24
CONTRACT NO. A5976
COMRACTIDATF-- May 19, 2009
CONTRACTOR: W.E. O'Neil Construction Co.
The following changes are hereby made to the Contract Documents:
# Ref.# Item Cost Credit
1. 6 Delete Concrete Sidewalk along Mesquite E/of entry walk ($4,950)
(Approx 350 lin ft)(Add curb cut and ramp @ ADA walk)
See attached sketch CO-1/1.
2. 9 Revise future crematory courtyard (concrete, wall and gates) ($8,500)
Delete 8"slab, south wall &ftgs, gates G23&G24
See attached sketch CO-1/2
3. 12 Reduce brown trunk palm tree height from 216' to 181' ($3,000)
4. 13 Reduce red yucca count from 506 to 451 ($1,000)
5. 14 Reduce landscape in dog exercise area (Tun`, plants) ($6,000)
Delete turf, steel hdrs, cobble, planting, irrigation (Except to trees),
reduce 36" box Palo Verde trees to 24" box, fine grade native.
See attached sketch CO-1/5.
6. 15 Revise landscape in secure parking (plant downsizing) ($3,531)
Reduce all plants to 1 gallon, 25' palm to 12'.
7. 34 Revise fabric canopy to galvanized hardware and 5 panel canopy ($6,032)
See attached sketch CO-1/7.
8. 35a Delete toilet accessories 14A, 15, 15A& 17, Rms. 114&115 ($1,449)
Delete any backing that may be required.
9. 35b Delete toilet accessories 14A, 15A& 16, Rms. 317&317 ($600)
Delete any backing that may be required.
10. 36 Delete SS hand sanitizer shelves throughout the project. ($1,943)
Backing to be installed.
11. 41 a Revise above slab sewer and vent piping from cast iron to ABS ($8,350)
12. 42c Delete acoustical insulation, items 7a-7e Addenda#3 ($5,670)
13. 44c MC Cable in concealed spaces in lieu of conduit and wire ($6,000)
14. 44d Electrical specification modifications ($9,360)
See attached clarification sheet CO-1/14.
SUBTOTAL
15. Add for WEO value engineering expense 3
TOTAL CHANGE
Justification:
Value Engineering to adjust the overall cost of the project.
CHANGE TO CONTRACT PRICE
Original Contract Price: $5,919,000
Current contract price, as adjusted by previous Change Orders: $5,919,000
The Contract Price due to this Change Order will be changed by($65,057) Deductive
Contract Price due to this Change Order will be: $5,853,943
CHANGE TO CONTRACT TIME NY
The Contract Time is not affected by this Change Order.
Approvals Required:
To be effective, this order must be approved by the Owner if it changes the scope of the objective of the
project, or as may otherwise be required under the terms of the Supplementary General Conditions of the
Contract.
Recommended by date
Owner's Representative
Ordered by date
City Manager
Accepted by date
W.E. O'Neil Construction Co.
Contractor acknowledges and agrees, on behalf of Contractor, all Subcontractors and all Suppliers, that,
except as provided above, the stipulated compensation provided for in this Change Order includes
payment for all work contained in this Change Order, plus all payments for interruption of schedules,
incremental extended overhead costs, acceleration costs, delay and all impact, ripple effect or
cumulative impact on all other work under this Contract. In addition, Contractor agrees that this Change
Order comprises the total compensation due Contractor, and all Subcontractors and all Suppliers, for
the work or change defined in this Change Order, including all impact on any unchanged work, except
for the additional time related issues noted above, if required.
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