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Home My WebLink About9/7/2005 - STAFF REPORTS (22) OF PALM S P� U N r q` q City Council Staff Report C <I FO R�\P DATE: September 7, 2005 CONSENT CALENDAR SUBJECT: 2004/2005 ANNUAL SLURRY SEAL, CONSTRUCTION CHANGE ORDER NO. TWO (2) FROM: David H. Ready, City Manager BY: Public Works & Engineering Department SUMMARY This is the final balancing change order for the 2004/2005 Annual Slurry Seal Project, City Project No. 05-02. Total quantities for Schedules A and B were under contract estimate which resulted in a credit to the contract amount. Total quantities for Schedules C, D, E, G, H and I were more than the contract estimate which resulted in an increase to the contract amount. Overall total for all increased and decreased quantities resulted in an increase to the contract amount. RECOMMENDATION: 1) Adopt Minute Order No. "APPROVING CONSTRUCTION j CHANGE ORDER NO. TWO (2) TO AGREEMENT NO. 5053 WITH BOND BLACKTOP, INC., IN THE AMOUNT OF $26,280.20 FOR A TOTAL REVISED CONTRACT AMOUNT OF $766,454.77 FOR THE 2004/2005 ANNUAL SLURRY SEAL PROJECT, CITY PROJECT NO. 05-02." 2) Authorize the City Manager to execute all necessary documents. i STAFF ANALYSIS: i The Public Works Department oversees the maintenance of the City's street system. Each year, the Department assembles a capital project to continue its slurry seal program on various city streets. This year's slurry seal program, was scheduled to include streets within Section 1 (Bid Schedule A), streets within Section 6 (Bid Schedule B), streets within Section 7 (Bid Schedule C), Alejo Road and Avenida Caballeros within Section 14 (Bid Schedule D), streets within Section 27 (Bid Schedule E), streets within Section 34 (Bid Schedule F), streets within Section 35 (Bid Schedule G), Sunrise Way from San Rafael Road to Vista Chino and Ramon Road to East Palm Canyon Drive and from Sunrise Way to El Cielo Road (Bid Schedule H), Ramon Road from Belardo Road to Indian Canyon Drive FTEM NO. L1 Y City Council Staff Report September 7, 2005 - Page 2 CCO#2 for 2004/2005 Annual Slurry Seal and from Sunrise Way to El Cielo Road (Bid Schedule 1), and new traffic striping and markings on several major city streets (Bid Schedule J). Provided slurry seal prices did not exceed the engineer's estimate, over 6,7000,000 square feet of city streets were scheduled for a slurry seal this year. The budget, however, did not allow for all of the Bid Schedules to be awarded and Schedule F (Section 34) was not awarded by City Council. City Council awarded the slurry seal contract to Bond Blacktop, Inc, on March 9, 2005. All slurry street quantities were measured by both City Staff and the Contractor. Final as-built quantities were more than the contract estimate. An additional fifteen (15) working days were added to the contract time due to a delay caused by the REAS aggregate supplier. FISCAL IMPACT: This project was budgeted as part of the 2004/2005 Capital Improvement Plan, with $756,782.42 in Local Measure A Funds. The recommended Construction Change Order No. Two (2) amount is $26,280.20. Sufficient funds are available in Local Measure A account 134-4498-50100 (Slurry Seal Program). David J. Barakian David H. Ready v Director of Public Works/City Engineer City Manager Attachments: 1. Minute Order 2. Construction Change Order MINUTE ORDER NO. APPROVING CONSTRUCTION CHANGE ORDER NO. TWO (2) TO AGREEMENT NO. 5053 WITH BOND BLACKTOP, INC., IN THE AMOUNT OF $26,280.20 FOR A TOTAL REVISED CONTRACT AMOUNT OF $766,454.77 FOR THE 2004/2005 ANNUAL I SLURRY SEAL PROJECT, CITY PROJECT NO. 05-02. I I I, James Thompson, City Clerk of the City of Palm Springs, California, hereby certify that this Minute Order approving Construction Change Order No. Two (2) to Agreement No. 5053 with Bond Blacktop, Inc., in the amount of $26,280.20 for a total revised contract amount of$766,454.77 for the 2004/2005 Annual Slurry Seal i Project, City Project No. 05-02, was adopted by the City Council of the City of Palm Springs, California, in a meeting thereof held on the day of 2005. i James Thompson, City Clerk CITY OF PALM SPRINGS I CONTRACT CHANGE ORDER I To: Bond Blacktop, Inc. Date: Auqust 29, 2005 P.O. Box 616 Project No.: C.P. 05-02 Union City, CA 94587 Project Name: 2004/2005 Annual Slurry Seal Change Order No.: Two (2) Attn: Ed Dillon, President/Secretary Contract Purchase No.: 516353 Account Number(s): 134 - 4498 - 50100 Agr.#5053 M.O. #7343 Res. # I A. CHANGES IN WORK: Increases and decreases to Contract quantity for the following Bid Schedules: I Schedule A- Bid Items 2 and 3 Schedule B - Bid Item 1 Schedule C - Bid Item 1 Schedule D - Bid Item 1 Schedule E - Bid Item 2 Schedule G - Bid Item 1 Schedule H - Bid Item 1 Schedule I - Bid Item 2 B. CHANGES IN CONTRACT COST: Increases and decreases to Contract quantity for the following Bid Schedules Schedule A- Section 1 No. Description 2 Construction of Type II Slurry Seal, including mobilization,traffic control, removal and replacement of reflectorized raised pavement markers and pavement markings, and all appurtenant work on various City streets (as listed in the Appendix) within Section 1 (44,971) SF @ $0.09 $ (4,047.39) 3 Construction of Rubberized-Emulsion Aggregate Slurry seal, REAS (or FLEX SEAL) including mobilization,traffic control, removal and replacement of reflectorized raised pavement markers and pavement markings, and all appurtenant work on Racquet Club Road from Sunrise Way to Farrell Drive and on Farrell Drive from Racquet Club Road to Vista Chino 2SF@ $0.155 $ .31 Schedule B - Section 6 No. Description 1 Installation of hot asphalt-rubber sealant material in designated pavement cracks, installation of asphalt concrete in designated pavement cracks, and construction of Type II Slurry Seal, including mobilization,traffic control, removal and replacement of reflectorized raised pavement markers and pavement markings, and all appurtenant work on various City streets (as listed in the Appendix) within Section 6 (31,769) SF @ $0.1215 $ (3,859.93) Schedule C - Section 7 No. Description 1 Installation of hot asphalt-rubber sealant material in designated pavement cracks, installation of asphalt concrete in designated pavement cracks, and construction of Type II Slurry Seal, including mobilization,traffic control,removal and replacement of reflectorized raised pavement markers and pavement markings, and all appurtenant work on various City streets (as listed in the Appendix) within Section 7. 16,493 SF @ $0.104 $ 1,715.27 i August 29, 2005 C.P. 05-02 2004 /2005 Annual Slurry Seal Change Order No. Two (2) Page 2 of 3 Continuing, B. CHANGES IN CONTRACT COST: Increases and decreases to Contract quantity for the following Bid Schedules: Schedule D- Section 14 No. Description Schedule D - Section 14 No. Description 1 Installation of hot asphalt-rubber sealant material in designated pavement cracks, installation of asphalt concrete in designated pavement cracks, and construction of Rubberized-Emulsion Aggregate Slurry seal, REAS (or FLEX SEAL) including mobilization, traffic control, removal and replacement of reflectorized raised pavement markers and pavement markings,and all appurtenant work on Alejo Road from Indian Canyon Drive to Sunrise Way and on Avenida Caballeros from Ramon Road to Alejo Road 39,052 SF @ $0.1855 $ 7,244.15 Schedule E- Section 27 No. Description 2 Construction of Type II Slurry Seal, including mobilization,traffic control, removal and replacement of reflectorized raised pavement markers and pavement markings, and all appurtenant work on various City streets (as listed in the Appendix) within Section 27 12,900 SF @ $0.096 $ 1,238.40 Schedule G - Section 35 No. Description 1 Construction of Type II Slurry Seal, including mobilization,traffic control, removal and replacement of reflectorized raised pavement markers and pavement markings, and all appurtenant work on various City streets (as listed in the Appendix) within Section 35 5,473 SF @ $0.086 $ 470.68 ' Schedule H -Various Segments on Sunrise Way No. Description 1 Installation of hot asphalt-rubber sealant material in designated pavement cracks, installation of asphalt concrete in designated pavement cracks, and construction of Rubberized-Emulsion Aggregate Slurry seal, PEAS (or FLEX SEAL) including mobilization, traffic control, removal and replacementof reflectorized raised pavement markers and pavement markings,and all appurtenant work on Sunrise Way from San Rafael Road to Vista Chino and on Sunrise Way from Ramon Road to East Palm Canyon 106,206 SF @ $0.1915 $ 20,338.45 Schedule I -Various Segments on Ramon Road No. Description 2 Construction of Rubberized-Emulsion Aggregate Slurry seal, REAS (or FLEX SEAL) including mobilization,traffic control,removal and replacement of reflectorized raised pavement markers and pavement markings, and all appurtenant work on Ramon Road from Sunrise Way to El Cielo Road and on Ramon Road from Belardo Road to Indian Canyon Drive 18,225 SF @ $0,1745 $ 3,180.26 TOTAL CHANGE ORDER $ 26,280.20 NOTE: No additional markup will be added to any items in this Contract Change Order. All cost per each item are final. August 29, 2005 C.P. 05-02 2004/2005 Annual Slurry Seal Change Order No. Two (2) Page 3 of 3 C. REASON FOR CHANGE: Measurement of square foot quantity was verified by both the City Inspector and the Contractor and the amount represents the increases and decreases for each bid schedule. Additional eighteen(18)working days were approved.2 were weather related, 1 for additional quantities and 15 was for a delay caused by the contractor's aggregate supplier. Liquidated damages will be assessed to the contractor for two (2) working days. All work was completed by July 8, 2005. D. SOURCE OF FUNDS: 134 - 4498 - 50100 = $ 26,280.20 Summary of Costs Contract Time Original Contract Amount: $ 728,174.57 Original Completion Date: June 7, 2005 This Change Order: $ 26,280.20 Days Added for this C.C.O.: 18 Previous Change Order(s): $ 12,000.00 Previous Days Added: 3 Revised Contract Amount: $ 766,454.77 Revised Completion Date: July 6, 2005 I have received a copy of this Change Order and the City Approval: above AGREED PRICES are acceptable to the contractor. Submitted By Date Street Maintenance Manager By Approved Bye Date City Engineer Title Approved by Date Date City Manager Distribution: Original Conformed Copies Conformed-File Copy City Clerk (1) Engineering File (1) Contractor (1) Engineering Field Inspector (1) Engineering Field Supervisor (1) Purchasing Agent (1) Engineering Project Pay File (1) Finance (1)