HomeMy WebLinkAbout9/7/2005 - STAFF REPORTS (27) U N
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Oq<�FORN�P City Council Staff Report
DATE: September 7, 2005 CONSENT CALENDAR
SUBJECT: AMENDMENT NO. 3 TO AGREEMENT NO. A3514 WITH STANDARD
PARKING FOR AN ADDITIONAL THREE (3) MONTH PERIOD DUE FOR
PARKING LOT MANAGEMENT SERVICES AT THE PALM SPRINGS
INTERNATIONAL AIRPORT
FROM: David H. Ready, City Manager
BY: Department of Aviation
SUMMARY
Amendment No. 2 to Agreement No. A3514 with Standard Parking authorized a six (6)
month extension to the current agreement which expired on April 30, 2005 for parking
lot management services for the City of Palm Springs. Amendment No. 2 extended the
contract until October 30, 2005. Request for Proposals (RFP 01-06) for Parking Lot
Management Services were originally due on August 26, 2005, however, the proposal
deadline has been extended to September 27, 2005 to give prospective contractors
more time to submit their RFP's. Amendment No. 3 will also provide additional time
under the current contract so that staff has time to address all RFP questions and
concerns.
RECOMMENDATION:
1. Approve Minute Order No. , authorizing Amendment No. 3 to Agreement No.
A3514 with Standard Parking for the purpose of operating the parking lot under
the same management structure for an additional three (3) month period due to
the extension of the submission deadline for Request for Proposal (RFP 01-06)
seeking qualified operators for parking lot management services at the Palm
Springs International Airport.
2. Authorize City Manager to execute Amendment No. 3.
City Council Staff Report
(September 7, 2005) -- Page 2
Standard Parking—Amendment No. 3
STAFF ANALYSIS:
This action will allow for a three (3) month extension to Agreement No. 3514 which is
scheduled to expire on October 30, 2005. Standard Parking is participating in RFP 01-
06 for parking lot management services at the Airport. Due to operational requirements
for shuttle bus services for the Thanksgiving and Christmas holiday periods, and the
transition time needed if a new operator is selected, staff believes that a February 1,
2006 start date will provide the most flexibility in ensuring a successful transition under
a new agreement.
FISCAL IMPACT:
None
Richard S. Walsh, A.A.E., Director of Aviation David H. Ready, Ci# lanager
Attachments:
Amendment No. 3
Minute Order No.
MINUTE ORDER NO.
APPROVE MINUTE ORDER NO.
AUTHORIZING AMENDMENT NO. 3 TO
AGREEMENT NO. A3514 WITH STANDARD
PARKING FOR THE PURPOSE OF OPERATING
THE PARKING LOT UNDER THE SAME
MANAGEMENT STRUCTURE FOR AN ADDITIONAL
THREE (3) MONTH PERIOD DUE TO THE
EXTENSION OF THE SUBMISSION DEADLINE FOR
REQUEST FOR PROPOSALS (RFP 01-06)
SEEKING QUALIFIED OPERATORS FOR PARKING
LOT MANAGEMENT SERVICES AT THE PALM
SPRINGS INTERNATIONAL AIRPORT.
I HEREBY CERTIFY that this Minute Order, authorizing the City
Manager to execute Amendment No. 3 to Agreement No. A3514
with Standard Parking for the purpose of operating the parking lot
under the same management structure for an additional three (3)
month period due to the extension of the submission deadline for
Request For Proposals (RFP 01-06) seeking qualified operators for
parking lot management services at the Palm Springs International
Airport, was adopted by the City Council of the City of Palm
Springs, California, in a meeting thereof held on the 7�h day of
September, 2005.
JAMES THOMPSON
City Clerk
THIRD AMENDMENT
TO
PARKING LOT MANAGEMENT AGREEMENT NO. 3514
This THIRD AMENDMENT to Agreement No. 3514 for parking lot management services (herein
"Agreement") is made and entered into this_day of , 2005, by and between
the CITY OF PALM SPRINGS, a California municipal corporation (herein "City") and Standard
Parking Corporation (herein "Contractor").
RECITALS
WHEREAS,on May 1, 1995,Cityand Contractor entered into that certain Parking Lot Management
Agreement, for the exclusive operation of the parking lot at Palm Springs International Airport
("Airport");
WHEREAS, on September 2, 1998, City and Contractor entered into a First Amendment to Parking
Lot Management Agreement No. 3514 for the purpose of clarifying definitions, redefining facilities,
modifying payment/fee structures, and extending the original agreement until April 30, 2005; and
WHEREAS, on July 22, 2005, City and Contractor entered into a Second Amendment to Parking
Lot Management Agreement No. 3514 to provide an extension of six (6) months for the purpose
of operating the parking lot under the same management structure until such a time as Request
for Proposal (RFP) could be developed to seek additional qualified operators; and
WHEREAS, the parties wish to amend the Agreement pursuant to the terms of this Amendment
to provide an extension of three (3) months for the purpose of operating the parking lot under the
same management structure due to a necessary extension for submission deadlines for Request
for Proposals (RFP 01-06) which is seeking qualified operators for parking lot management
services at the Palm Springs International Airport
AGREEMENT
NOW, THEREFORE, in consideration of the mutual promises of the parties hereto and for other
good and valuable consideration,the receipt and sufficiency of which is hereby acknowledged, City
and Contractor agree as follows:
1. Article VI. Term of this Agreement. Is hereby amended to extend the Agreement for a
period of three (3) months to January 30, 2006.
2. Due Execution. The person(s) executing this Third Amendment on behalf of the parties
hereto warrant that (1) such party is duly organized and existing, (ii) they are duly authorized to
execute and deliver this Third Amendment on behalf of said party, (iii) by so executing this Third
Amendment, such party is formally bound to the provisions of this Third Amendment, and (iv) the
entering into this Third Amendment does not violate any provision of any other agreement to which
said party is bound.
3. Full Force and Effect. The parties further agree that, except as specifically provided in this
Amendment No. 3,the terms of the Agreement shall remain unchanged and in full force and effect.
IN WITNESS WHEREOF, the parties have executed and entered into this Amendment as of the
date first written above.
CITY OF PALM SPRINGS
ATTEST: a municipal corporation
By: By:
City Clerk City Manager
APPROVE AS/TO FORM:
City Attorney
CONTRACTOR: Check one:_Individual_Partnership_Corporation
Corporations require two notarized signatures:One from each of the following:A.Chairman of Board,President,or any Vice President:
AND B.Secretary,Assistant Secretary,Treasurer,Assistant Treasurer,or Chief Financial Officer).
By: By:
Signature (notarized) Signature (notarized)
Name: Name:
Title: Title:
State of } State of }
County of )ss County of }ss
On___before me, On before me,
personally appeared personally appeared
personally known to me (or proved to me on the basis of personally known to me (or proved to me on the basis of
satisfactory evidence)to be the person(s)whose name(s)is/are satisfactory evidence)to be the person(s)whose name(s)is/are
subscribed to the within instrument and acknowledged to me subscribed to the within instrument and acknowledged to me
that he/she/they executed the same in his/her/their authorized that he/she/they executed the same in his/her/their authorized
capacity(ies), and that by his/her/their signature(s) on the capacity(ies), and that by his/her/their signature(s) on the
instrument the person(s),or the entity upon behalf of which the instrument the person(s),or the entity upon behalf of which the
person(s)acted,executed the instrument. person(s)acted,executed the instrument.
WITNESS my hand and official seal. WITNESS my hand and official seal.
Notary Notary
Signature: Signature:
Notary Seal: Notary Seal:
SECOND AM TO< NdMEfVT
PARKING LOT MANAGEMENT AGREEMENT NO, 3514
This SECOND AMENDMENT to Agreement No. 3514 for parking lot management services
(herein "Agreement") is made and entered into this day of_�11 2005, by and
between the CITY OF PALM SPRINGS, a California municipal corpormtion (herein "City') and
Standard Parking (herein "Contractor"),
a��drUlzutn�drrV, tl
RECITALS
WHEREAS, on May 1, 1995, City and Contractor entered into that certain Parking Lot
Management Agreement, for the exclusive operation of the parking lot at Palm Springs
International Airport ("Airport");
WHEREAS, on September 2, 1998, City and Contractor entered into a First Amendment to
Parking Lot Management Agreement No. 3614 for the purpose of clarifying definitions,
redefining facilities, modifying payment/fee structures, and extending the original agreement
until April 30, 2005; and
WHEREAS, the parties wish to amend the Agreement pursuant to the terms of this Amendment
to provide an extension of six (6) months for the purpose of operating the parking lot under the
same management structure until such time as a Request for Proposal (RFP) can be
developed to seok additional qualified operators.
AGREEMENT
NOW, THEREFORE, in consideration of the mutual promises of the parties hereto and for other
good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged,
City and Contractor agree as follows:
1. Article VI. Term of this Aq eoment. Is hereby amended to extend the Agreement for a
period of six (6) months to October 30, 2005,
2. Due Execution. The person(s) executing this Second Amendment on behalf of the
parties hereto warrant that (i) such party is duly organized and existing, ()i) they are duly
authorized to execute and deliver this Second Amendment on behalf of said party, (ill) by so
executing this Second Amendment, such party is formally bound to the provisions of this
Second Amendment, and (Iv) the entering into this Second Amendment does not violate any
provision of any other agreement to which said party is bound.
3. Full Force and Effect. The parties further agree that, except as specifically provided in
this Amendment No. 2, the terms of the Agreement shall remain unchanged and in full force
and effect.
i
APCOA, Inc.
Parking Lot Mgmt.
i * Amend #1
AGREEMENT #3514
M06218, 9-2-98
I
FIRST AMENDMENT
TO
PARKING LOT MANAGEMENT AGREEMENT#3514
TIIIS FIRST AMENDMENT to Agreement 43514 for Contract Services,(herein "Agreement")made and
entered into on the day of. Ulm. 1998, by and between the CITY OF PALM
SPRINGS (herein "CITY") and APCOA, IN ., a corporation, (herein "APCOA") is hereby amended
effective October 1, 1998, as follows:
1. "Article I. Definitions" is hereby amended by adding the following definition:
1.5 The term "Downtown" means the area bounded by Tachevah on the north, Sunny
Dunes on the south,Belardo on the west and Calle Eocilia on the east,see Exhibit"C-I
1.6 The term "Metered Lots" means the municipal pay parking lots or privately owned
pay parking lots operated under contract by the City,located in the Downtown as depicted
on Exhibit "C-I" through "C-7" and as may be added to or deleted from time to time.
'1.7 The term "Metered Streets" means a section of public right-of--way specifically
designated by resolution of the City Council upon which an Area Meter is installed.
"l.8 The term "Airport Loop" means the public roadway directly in front of the Airport
Terminal Building depicted on Exhibit "A".
"1.9 The term "Facilities" means the locations defined in Section 1.3 to 1.7 above."
"1.10 The tern "Airport Parking Lot" means the public pay parking lot depicted on
Exhibit "A" and any temporary parking areas designated by CITY."
"1.11 The term "Taxi Starting Services" means the greeting and directing of potential
taxicab passengers at the Airport's taxi stand area."
1,12 The term "Area Meters" means a centralized pay station for patrons of the Metered
Lots and Metered Streets."
2. "Article II. Parking Lot." is hereby deleted in its entirety and replaced with a new "Article II.
FACILITIES MANAGED" as follows:
"II. FACILITIES MANAGED"
2.1 The Facilities to be managed and operated for CITY by APCOA under this
Agreement are: (a)publicly owned properties to be managed and operated are the Airport
Parking Lot, the Metered Lots, Metered Streets, the Airport Loop, and the parking
enforcement in the Downtown,provided that the CITY shalt retain the right to modify the
above named facilities and its parking enforcement program. In case of any such
modification which materially decreases the compensation received by APCOA hereunder
or materially increases its expenses, APCOA shall have a reciprocal right to renegotiate
the payment provisions set forth in Article Ill hereof. CITY to negotiate in good faith,
without any obligation of the parties to reach an agreement. CITY shall have the right
I
I APCOA, Inc.
Airport's Pay Parking Lot
' 5-yr. Mgt Agr
AGREEMENT #3514
! DARLING LOT T MANAGEMENT AGREEMEN M05554, 4-5-95
TI3IS PARKING LOT AGREEMENT ("Agreement") is made and entered
into to be effective as of the 1st day of May, 1995, by and between
the CITY OF PALM SPRINGS, a municipal corporation, hereinafter
referred to as "CIT`I", and APCOA, INC., a corporation, hereinafter
referred to as "APCOA".
I
T H:
WHEREAS, CITY owns and operates a regional airport and
operates a terminal building in the City of Palm Springs,
i California; and
WHEREAS, APCOA is desirous of operating a parking lot at said
terminal for CITY; and
WHEREAS, CITY is agreeable to entering into an agreement with
APCOA for the exclusive operation of the parking lot at the
1 terminal or at any new terminal area to which commercial scheduled
airline operations may be changed during the term of this Agreement
or any extension thereof upon the terms and conditions hereinafter
stated; and
WHEREAS, it is the intention of CITY that APCOA shall operate
the parking lot for and on behalf of CITY and that this agreement
shall not be construed so as to grant APCOA any interest in the
premises designed by CITY as such parking lot other than to operate
such parking lot for compensation for the services rendered CITY as
provided in this Agreement.
NOW, THEREFORE, it is mutually agreed between the parties
hereto as follows:
I. DEFINITIONS
1.1 The term "CITY" whenever used herein means the City of
Palm Springs, which shall include any designated agent, and, where
such Agreement speaks of approval by the City of Palm Springs, this
may also include approval by any designated agent.
1.2 The term "APCOA" whenever used herein means APCOA, Inc.,
and shall also include any agent or successor thereof approved by
CITY in writing.
1.3 The term "Airport" means the Palm Springs Regional
Airport, located at 3400 East Tahquitz Canyon Way, Palm Springs,
California.
1.4 The term "Parking Lot" means the public parking lot
servicing the terminal building at the Airport depicted on Exhibit
"A" attached hereto and incorporated herein by reference.
II. PARKING LOT
2.1 The property to be managed and operated for CITY by
APCOA under this Agreement is the Parking Lot; provided that CITY
shall retain the right to modify the Parking Lot and its parking
enforcement plan. In case of any such modification which
materially decreases the compensation received by APCOA hereunder,
APCOA shall have a reciprocal right to renegotiate the payment
provisions set forth in Article III hereof, ,
2.2 APCOA, its agents, servants, patrons and invitees,
suppliers of service and materials, subject to all ordinances,
rules and regulations having application at the Airport, shall have
the right- of ingress to and egress from the Parking Lot over and
across all public roadways serving the Airport.
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