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tloh City Council Staff Report
Date: September 8, 2010 CONSENT CALENDAR
Subject: APPROVAL OF PLANS, SPECIFICATIONS, AND ESTIMATE (PS&E)
AND AUTHORIZATION TO BID THE PALM SPRINGS MAIN LIBRARY
ROOFING PROJECT, CITY PROJECT NO. 10-04.
From: David H. Ready, City Manager
Initiated by: Public Works and Engineering Department
SUMMARY
This fiscal year, the Library Services Department has budgeted funds to re-roof the
Palm Springs Main Library Building.
The construction documents (Plans, Specifications, and Estimate) are completed and,
in accordance with 7.03.040 of the Procurement and Contracting Code the Council is
required to approve and adopt plans, specifications and working details, and authorize
the bid request for all public projects in excess of $100,000. Approval of this item will
allow staff to proceed with this project which has an estimated cost of$240,000.
RECOMMENDATION:
1) Approve the plans, specifications, and working details for the Palm Springs Main
Library Roofing Project, City Project No. 10-04 and authorize the bid process.
STAFF ANALYSIS:
The Palm Springs Main Library Roofing Project was initiated by the Palm Springs
Library Services, to repair the damaged roof of the existing building.
The project specifications were prepared by the Public Works and Engineering
Department staff, and specified the installation of new ethylene inter-polymer (EIP)
single ply roofing system on both upper and lower roof. This type of roofing was
successfully used on several City facilities, including the Leisure Center, Police
Department Training Center, Pavilion Building and James 0. Jessie Desert Highland
Unity Center. The project also includes replacement of the existing skylight glass panels
with dual pane energy efficient panels, replacement of the exterior lighting system on
ITEM NO.
the lower roof, and drainage improvements at three exterior library doors with historical
drainage problems due to reverse grade.
The Engineer's Estimate for the project is $240,000. Approval of the recommended
action will allow staff to proceed with bidding of this project.
FISCAL IMPACT:
This project is funded from Trust Fund for urgent building work. Sufficient funds are
available in account No. 151-2752-43880.
Submitted:
David J. Barakian Thomas J. Wili&
Director of Public Works/City Engineer Assistant City Manager
David H. Ready, Bar ara Rob s
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City Manager 0'-I,Director of Library Services