HomeMy WebLinkAbout9/22/2010 - STAFF REPORTS - 2.F. C�P p L IVI SA'P
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OR>oRAEO C,A`14,C)a'o CITY COUNCIL STAFF REPORT
DATE: September 22, 2010 CONSENT CALENDAR
SUBJECT: ANIMAL CARE FACILITY PROJECT — PURCHASE OF SPRAY
CLEANING SYSTEM
FROM: David H. Ready, City Manager
BY: Owner's Representative
SUMMARY
The proposed action would result in the sole source purchase and installation of a
centralized spray cleaning system for the Animal Care Facility.
RECOMMENDATION:
1. Waive the competitive requirements of the Municipal Code pursuant to Section
7.04.020 and award a sole source purchase and installation of a SMT-600-
REY Spray Cleaning System, from Spray Master Technologies, a Division of
Assembled Products Corporation, of Rogers, Arkansas, in the amount of
$71,747.47.
2. Authorize the City Manager to execute all necessary documents.
STAFF ANALYSIS:
One of the most critical issues facing animal shelter operators today is that of the health
of the animals they protect. Cleaning with a combination of hot reclaimed water, and
chemicals within an enclosed environment can be a very complicated process. The use
of reclaimed water was one of the design team's many efforts to incorporate "green"
design elements into the project. Any system installed in the structure must be able to
withstand the corrosive nature of reclaimed water and be able to support chemical
application (including hydrogen peroxide) thru adjustable spray nozzles. In addition, and
more importantly, the system must be able provide thermal limit emergency shut down,
and be permitted by the State Department of Public Health.
The project architect and the owner's representative have conducted thorough research
on the various products on the market. This research included contacting large national
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City Council Staff Report
September 22, 2010- Page 2
Sole Source—Animal Shelter Cleaning System
equipment manufacturers, such as HydroTec Systems, Spray Master Technologies and
Dultmeier, all having some type of experience in central pressure washing at animal
shelters. A search of the California Department of Public Health, Department of
Drinking Water and Environmental Management web site was conducted. This agency
is responsible for issuing permits to operate cleaning systems utilizing reclaimed water
in the state. The only reclaimed water spray cleaning system in an animal shelter
permitted within the State was found to be in Contra Costa County. This shelter is
successfully utilizing the Spray Master Technologies SMT-600-REY Spray Cleaning
System.
Pursuant to Section 7.04.020 of the Municipal Code, a purchase contract may be
awarded by the City Council without competition when the action is made after
conducting a good faith review of available sources and it is determined that there is
only one source for the item or service. The architect and owner's representative have
conducted a comprehensive good faith review, acceptable to the Procurement
Manager, of the available cleaning systems specifically for animal shelters utilizing
reclaimed water for cleaning on the market today and have determined that the
proposed system from Spray Master Technologies is the only suitable system for the
animal shelter as it is the only system that has been successfully permitted by the State
Health Department to operate with reclaimed water in an animal shelter environment.
FISCAL IMPACT:
A centralized spray cleaning system has been carried in the Animal Shelter Project
budget estimate as owner provided/owner installed equipment. A centralized system
has been negotiated with Spray Master Technologies at $71,747.47, proposal attached.
Original offerings from the company began in the range of $110,000. Funds are
available in the project construction account for this equipment; account number 261-
1395-54092.
Allen Smoot, Owner's Nepresentative
, .—
David H. Read y Manager
Attachment: Proposal
Spray Master Technologiesg QUOTE# 10533.0
115 E Linden . Rogers,Arkansas 72756 DRAWING#:
•Toll Free 800-548-3373 PHONE:
Local 479-636-5776 •Fax 479-636 3245
ww w.spraymastertechcom FAX:
DATE: 8/4/2010
A Division of Assembled Products Corp.
SMTPRICF QUOTATION
QUOTED
TO: Allen Smoot PROPOSED SHIPPING DATE: 3 Weeks from receipt of order
George Miers SHIPPED VIA: Best wav or as requested
Tim Hotz F.O.B.: FactM-Rogers Arkansas
JOB: Palm Springs Animal Shelter ITEM#:
MODEL DESCRIPTION WT. OTY. List Price Ext.List Price NET
600-REY SMT-600-REY: 2 HP Motor,Chemicals Are Injected by
Two Solenoids at the Unit Before the Pump,Master Control Panel with
24 V Lead,Thermal Limit Switch, Water Level Float Switch Assembly,
Automatic Line Pressure Relief Manifold With SS Bleeder Valve,
Manifold Hose,6'Water Inlet Supply Hose.Maintenance Kit:
Water filter,replacement filter and one hydraulic oil
300-5286 2.2 GPM,@ 1000 PSI,208V 620 4 5,427.00 21,708.00 17,366.40
300-1699 2 Tier Rack,Powder Coated 120 2 299.00 598.00 478.40
300-1916 SS Chemical Tray 18 2 135.00 270.00 216.00
REMOTE STATIONS
300-5213 Ree.remote for Non Masonry,Top Entry,SS tubing supply 253 23 781.00 17,963.00 14,370.40
300-1540 318" SS Tee(tube to tube) 4.75 19 86.00 1,634.00 1,307.20
NOTE: Each remote station requires a 2"PVC conduit chase within the wall from the location of the remote station to the
plenum space.The material and labor for the PVC chase is not supplied by SM.T and will need to be supplied and installed by the
contractor,prior to the installation of the SMT system.
f-0
QUOTE NUMBER: 10533.0 SMT PRICE QUOTATION CONTINUED...
ACCESSORIES
300-5258 SMT-300-HD-R 200'Heavy Duty metal portable hose reel w/gun hanger 192 4 710.00 2,840.00 2,272.00
300-3180 50' Non-Marking,Steel Braided,Hi-Pressure Hose 60 4 226.00 904.00 723.20
300-0392 24" Spray Gun&SS Wand with 1.4❑ari-nozzle 2.2 GPM F-T socket 20 4 162.00 648.00 518.40
INSTALLATION SUPPLIES
300-1525 Installation supplies to include 100'of 3/8"stainless steel tubing, 100'of 24 volt control
wire, 100'Insulation Kit includes(50) 14"ties with foam insulators,50 clamps,3
stainless steel unions,and 3 stainless steel elbows 275 11 1,051.00 11,561.00 9,248.80
TOTAL WT,EXT. LIST,NET: 1562.75 58126.00 46500.80
QUOTE GOOD FOR 90 DAYS**2 year parts warranty, 1 year labor warranty Re-submit therea8er Total Equipment List Price: $ 58,126.00 Discount: 2p,p0%
1.Invoices are subject to all state and local taxes Net Price Does Not Include Installation
Equipment Only Price: $ 46,500.80
2.May be subject to lift charges at delivery site. Sales Tax(8.75%} $ 3,952.57
3.Pricing is good for domestic shipment only. Factory Installation Price: $ 21,294.10
Total Equipment,Factory Installation,Startup&Demo : $ 71,747.47
4. If power and electric are confirmed on site,but not operable at the time of the final phase of installation,
Note:Installed Price is subject to change based on local.requirements and codes. BY: 'f,U (y
Kelly Welch
Special Markets Sales Manager
.9
Level One Factory Installation includes
>Complete Turn Key Project
>Factory Authorized Installation Team
>On-Site Inspection,Demonstration and Instruction by a Factory Technician
>Toll Free Tech Support
Note for Factory Installed"Level One"
Scheduling of the Factory Installation must be coordinated to ensure that the electrical and water
requirements are in place and operational at the main pumping units prior to arrival of installation
crew at the job site. If an additional trip is necessary because electrical and water service is not in
and operating,the owner/main contractor will be billed accordingly to complete and test the SMT central
Demonstration&instruction conducted at the time of completion of installation.
Any Permitting Requirement for the SMT system is solely the responsibility of the purchasing party.SMT►will
provide to the purchasing party the necessary product documentation and technical support to secure the required
permits.
If construction building codes require any part of the SMT system be installed by a licensed trade(electrician,
plumber,etc.)Level 1 Factory Installation cannot be performed.Request a requote for Level 2,Factory Supervised
Installation,using the purchasing party's contracted trades.The labor and contract for such trade shall be the
responsibility of the purchasing party.
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