HomeMy WebLinkAbout10/6/2010 - STAFF REPORTS - 2.D.C� P p L/H sp�
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DATE: October 6, 2010
Citv Council Staff Report
Consent Calendar
SUBJECT: SIDE LETTER OF AGREEMENT TO THE MEMORANDUM OF
UNDERSTANDING (MOU) BETWEEN THE MUNICIPAL EMPLOYEE
RELATIONS REPRESENTATIVE (MERR) AND THE MANAGEMENT
ASSOCIATION OF PALM SPRINGS (MAPS)
FROM: David H. Ready, City Manager
SUMMARY
Staff is requesting that the City Council approve a Side Letter of Agreement with the
Professional & Management Unit (MAPS) extending the Hybrid Furlough Plan and term
of MOU to June 30, 2012.
RECOMMENDATION:
1. Approve a "SIDE LETTER OF AGREEMENT OF THE JULY 1 2007 TO JUNE
30, 2011 MEMORANDUM OF UNDERSTANDING (MOU) BETWEEN THE
MUNICIPAL EMPLOYEE RELATIONS REPRESENTATIVE (MERR) AND THE
MANAGEMENT ASSOCIATION OF PALM SPRINGS (MAPS) REPRESENTING
THE PROFESSIONAL & MANAGEMENT UNIT.
2. Authorize City Manager to execute Side Letter Agreement.
STAFF ANALYSIS:
The City's representatives and MAP's representatives previously entered into an
agreement entitled Memorandum of Understanding (MOU) for the period of July 1, 2007
through June 30, 2011. The parties has met and conferred in good faith and have
reached agreement as follows:
• Employees will be furloughed for ten percent (10%) of their hours by
continuing the "9/72" hybrid work week that has been in effect since May
2009, As a result, City Hall will remain closed on Fridays; and
ITEM NO. �_.
City Council Staff Report
October 6, 2010 -- Page 2
Memorandum of Understanding — Management and Professional Unit (MAPS)
• Lincoln's Birthday Holiday will be replaced with a floating holiday, as a result,
City Hall will be open one additional day in February, and
• The term of the Agreement will be for the period July 1, 2007, and terminating at
midnight, June 30, 2012.
FISCAL IMPACT:
It is estimated that this agreement will result in an approximate annual savings of
$620,460.00.
Perry adis0�1 Director&'n Resources David H. Ready, Onager
Attachments:
SIDE LETTER OF AGREEMENT BETWEEN THE
CITY OF PALM SPRINGS AND THE
MANAGEMENT ASSOCIATION OF PALM SPRINGS
This Side Letter of Agreement is entered into this 6th day of October, 2010,
between the City of Palm Springs (hereinafter the "CITY") and the Management
Association of Palm Springs (hereinafter "MAPS").
RECITALS
The CITY and MAPS previously entered into an agreement entitled
Memorandum of Understanding (MOU) between the Municipal Employee Relations
Representative (MERR) and the Management Association of Palm Springs (MAPS)
representing the Professional and Management Unit, for the period of July 1, 2007
through June 30, 2011.
The parties have met and conferred in good faith and have jointly prepared this
Side Letter of Agreement, and have reached agreements which are set forth in this Side
Letter of Agreement.
AGREEMENT
MAPS AND MERR agree as follows:
SECTION 1. Not withstanding any provisions of the MOU or the City's Personnel
Rules to the contrary, the parties agree to extend the current agreed to HYBRID
FURLOUGH PLAN through June 30, 2012.
All terms of the HYBRID FURLOUGH PLAN agreed to on May 4, 2009 will continue
during this extended period and at the end of the extended period, schedules will revert
back to the original work schedule in place at the time of the furlough. The voluntary use
of leave program for a non -revocable request to leave City service in coordination with the
furlough plan will also continue during the furlough period.
SECTION 2. Effective January 1, 2011, the parties agree to modify personnel
rule 6.4.2 as applicable to this UNIT which provides the holiday schedule for MAPS
employees by deleting Lincoln's Birthday and modifying the title of Washington's
Birthday to President's Day.
The parties also agree that effective January 1, 2011, all employees in the UNIT
will have one floating holiday each calendar year (January 1 — December 31) which
must be used by December 31 of the calendar year to which it applies. The floating
holiday does not accrue as a leave and cannot be cashed out. If it is not used by an
employee it is lost. Employees may request to use their floating holiday just like a
request to use annual leave. Department Heads have discretion whether to grant or
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deny a request to use the floating holiday, but given that such holiday must be used
within the fiscal year to which it applies, must exercise that discretion carefully to
ensure that employees can use their floating holiday.
SECTION 3. Section 2 of the MOU is hereby amended to read:
"This MOU recommended to the City Council shall be for the period of July 1,
2007, and terminating at midnight, June 30, 2012."
SECTION 4. MAPS AND MERR agree that the terms of the MOU, as amended,
shall remain unchanged and in full force and effect, except as specifically provided in
this Side Letter Agreement.
MUNICIPAL EMPLOYEE RELATIONS
REPRESENTATIVE:
David H. Ready, City Manager
Perry Madison, Human Resources Director
ATTEST:
James Thompson, City Clerk
APPRO AS TO FORM:
Doug6eC. Holland, City Attorney
MANAGEMENT ASSOCIATION OF
PALMSWINGS REPRESENTATIVE:
Dick Mozzillo,Association President
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