HomeMy WebLinkAbout10/12/2005 - STAFF REPORTS (5) CONVENTION CENTER GRAND OPENING
December 31, 2005
Gala Dinner and Community Open House
Reception and Gala Dinner (300 Invited Guests)
Staging/Sound/Lighting/Dance $50,000
Floor
Food and Beverage $45,000
Event Producer/Coordinator $30,000
Decor $25,000
Entertainment(Band) $15,000
Commemorative Gift for Gala $9,000
(600@$15.00/gift)
Printing (Invitations/Prograin) $4,500
Valet Parking $2,000
Temporary Labor $1,500
Signage $1,000
Subtotal $183,000
Community Open House
Entertainment(Dram Jungle) $142,000'
Staging/Sound/Lighting $100,000
Fireworks $30,000
Food&Beverage $10,000
Commemorative Gift Open House $12,500
(2,500@$5.00/gift)
Advertising $5,000
Party Favors $1,500
Temporary Labor $1,500
Subtotal $302,500
Expenses
Reception and Gala Dimmer $183,000
Community Open House $302,500
Contingency(5%) $25,000
TOTAL $510,500
Projected Revenues
SMG Contribution $125,000
Ticket Sales from Gala(200@$100) $20,000
Sponsorships' $30,000
TOTAL $175000
Less Expenses ($510,500)
Budget.Surplus(Shortfall) ($335;50'0)3 .
Performance consists of a 45-minute high-energy drum and percussion show that has been infused with
vocal melodies and cultural dancers. Cost for talent is$132,000. City is responsible for paying
transportation and lodging for 28 member cast. Estimated cost for travel and lodging is$10,000. Total
entertainment cost is$142,000.
2 Assumes a contribution from the Agua Caliente Band of Calu illa Indians.
'Additional revenues could be raised through the sale of general admission tickets to the Drum
Jungle/Fireworks Show(1,000 tickets @$25.00/ticket=$25,000)
MINUTE ORDER NO.
ESTABLISHING A BUDGET OF $ FOR THE
CONVENTION CENTER GRAND OPENING AND
NEW YEAR'S EVE CELEBRATION AND
AUTHORIZING THE CITY MANAGER TO ENTER
INTO INDIVIDUAL CONTRACTS FOR
PRODUCTION AND ENTERTAINMENT SERVICES
I HEREBY CERTIFY that this Minute Order,
establishing a budget of $ for the
Convention Center Grand Opening and New Year's
Eve Celebration and authorizing the City Manager to
enter into individual contracts for production and
entertainment services was adopted by the City
Council of the City of Palm Springs, California, in a
meeting was held on the 12th day of October, 2005.
I ,
JAMES THOMPSON
City Clerk
10-12-05 ADDITIONAL MATERIAL
Item 5.A.
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF PALM SPRINGS, CALIFORNIA,
AMENDING THE BUDGET FOR FISCAL YEAR
2005-2006
WHEREAS, Resolution 21283 approving the budget for the fiscal year 2005-06
was adopted on June 8, 2005; and
WHEREAS, the City Manager has recommended, and the City Council desires to
approve, certain amendments to said budget.
THE CITY COUNCIL OF THE CITY OF PALM SPRINGS DOES HEREBY
RESOLVE AS FOLLOWS:
SECTION 1. ADDITIONS
Fund Activity Account Amount
112 2080 XXXXX $XXXXXXXXX
Community Convention
Promotions Center
Purpose: Convention Center Grand Opening and New Year's Eve Celebration
SECTION 2. SOURCE
Fund Activity Account Amount
112 29301 $XXXXXXXXX
Community Fund Balance
Promotions
ADOPTED THIS 12th day of October 2005.
David H. Ready, City Manager
ATTEST:
James Thompson, City Clerk
Resolution No.
Page 2
CERTIFICATION
STATE OF CALIFORNIA )
COUNTY OF RIVERSIDE ) ss.
CITY OF PALM SPRINGS )
I, JAMES THOMPSON, City Clerk of the City of Palm Springs, hereby certify that
Resolution No. is a full, true and correct copy, and was duly adopted at a
regular meeting of the City Council of the City of Palm Springs on October 12,
2005, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
James Thompson, City Clerk
City of Palm Springs, California