HomeMy WebLinkAbout1/19/2011 - STAFF REPORTS - 2.J. �y
v
♦ CP4PORA7e ` Y
NP CITY COUNCIL STAFF REPORT
DATE: January 19, 2011 CONSENT CALENDAR
SUBJECT: IMPROVEMENTS AND UPGRADES TO CITY PARKS AND SWIM
CENTER
FROM: David H. Ready, City Manager
BY: Parks and Recreation
SUMMARY
The City Council approve the improvements and upgrades to City Parks and the Swim
Center with reimbursement from the Parks Bond Act of 2002 — Proposition 40, in the
amount of$338,333.
RECOMMENDATION:
1. That City Council approve the list of proposed improvement and upgrade projects
for the City Parks and the Swim Center.
2. Authorize the City Manager to execute all necessary documents, including all
purchase orders and associated contracts, in accordance with Procurement
procedures, to expedite and acquire the improvements and upgrades in order to
meet the bond deadlines.
STAFF ANALYSIS:
On March 5, 2002, California voters passed Proposition 40 by 56.8 percent, the $2.6
billion "California Clean Water, Clean Air, Safe Neighborhood Parks and Coastal
Protection Act of 2002".
The Parks Bond Act of 2002 provided $2.6 billion for a variety of parks and other
projects at the state and local levels, including $186.7 million in funds to implement the
RZH program and $196,035,000 distributed on a per capita basis. The City received
$118,333 from the RZH grant and $220,000 from the Per-Capita grant.
On October 20, 2004, the City Council adopted a resolution that allowed the State of
California, Department of Parks and Recreation, Office of Grant Services to encumber
the RZH and Per-Capita grant funds as designated in State Proposition 40 on behalf of
the City of Palm Springs for a project(s) to be named at a later date.
ITEM NO. �, �,
City Council Staff Report
(January 19, 2011)-- Page 2
(Improvements and Upgrades to City Parks and Swim Center)
In 2008, due to the State's budget problems, the grant funds were frozen and all
projects or potential projects were put on hold.
In late 2010, the City was notified that the funds were now available and would liquidate
on June 30, 2011. Project completion packets are due to the Office of Grants and
Local Services on or before March 31, 2011, in order to guarantee that payment
requests for reimbursement of projects completed will be processed through the State
Controller's Office.
The following projects have been identified as projects that would meet the criteria of
completion for reimbursement from the State:
Tot Lot ages 2 — 5 years for James O. Jessie Desert Highland Center to service
that age population — estimated project costs: $60,470.
Tot Lot ages 2 — 5 years for Leisure Center to replace existing equipment that is
25+ years old -- estimated project costs: $44,987.
Replacement of rubberized surfacing at Victoria Park playground due to wear
and tear and vandalism — 5,933 s.f. at $8.30 s.f. — estimated project costs:
$49,244.
Replacement of rubberized surfacing at Ruth Hardy Park playground due to wear
and tear and vandalism — 2,236 s.f. at $8.30 s.f. — estimated project costs:
$20,348.
Replacement and repair of rubberized surfacing at Demuth Park playground due
to wear and tear and vandalism — approximately 104 s.f. at $8.30 s.f. — estimated
project costs: $4,424.
Demuth Park Softball Field dugout covers -- estimated project costs: $9,798.
Shade Structure for Swim Center Locker/Showers which will assist in keeping
debris from surrounding trees out of the locker/shower areas and individuals
entering after hours — estimated project costs: $4,576.
Ten-line LED Scoreboard for Swim Center to be utilized for swim meets, which
will enhance the facility for future events — estimated project costs: $18,580.
Competitor lane lines and storage reel and cover for the pool — existing lane lines
are 15+ years old and in need of replacement— estimated project costs: $9,500.
Replacement of existing guard tower (30+ years old) and new tower for pool —
estimated project costs: $4,000.
2
City Council Staff Report
(January 19, 2011) -- Page 3
(Improvements and Upgrades to City Parks and Swim Center)
Starting blocks for pool are 15+ years old and the wear and tear is showing —
replacement parts are not available -- estimated project costs: $17,320.
Locker/shower tiles replaced for safety and general overall maintenance —
estimated project costs: $5,000.
Underwater LED lights — lights at pool are on 24/7 and are constantly burning out
and could create and unsafe condition for swimmers and lifeguards; the LED
lights will be more efficient and cost savings to the City as they will last longer —
estimated project costs: $17,655.
Portable light towers (2) for Swim Center to be utilized for swim meets at night
and special events held at the pool; current underwater lights and deck lighting is
not sufficient enough for swim meets at night; the light towers would be available
for other Parks & Recreation activities and events, as well — estimated project
costs: $18,000.
In order for the City to meet the March 31 deadline, Staff is requesting that Council
authorize the City Manager to execute the necessary purchase orders and associated
contract documents for all of the approved projects, pursuant to all Procurement
procedures.
FISCAL IMPACT:
Funds are available in Account Number and will be reimbursed
with Proposition 40 funds when projects are completed. There are no General Fund
dollars used in these projects.
14
VICKI OLTEAN THOMAS J. SON
Director Assistant City Manager
DAVID H. READY, Es
City Manager