HomeMy WebLinkAbout2/2/2011 - STAFF REPORTS - 2.I. FQALMS
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141 F0all,` City Council Staff Reloort
Date: February 2, 2011 CONSENT CALENDAR
Subject: APPROVE CHANGE ORDER TO CONSTRUCTION SERVICES
AGREEMENT WITH G&M CONSTRUCTION FOR THE
INSTALLATION OF LANDSCAPING AND LIGHTING, IN THE
AMOUNT OF $2,982, FOR THE SCULPTURE "RED ECHO" ON
PRIVATE PROPERTY LOCATED AT THE NORTHEAST CORNER
OF GENE AUTRY TRAIL AND RAMON ROAD AT THE SPRINGS
SHOPPING CENTER.
From: David H. Ready, City Manager
BY: Community & Economic Development
SUMMARY
Approval of this item will provide for the City to pay the additional $2,982 in costs
for approved changes to the original contract terms as outlined in the
Construction Services Agreement with G&M Construction and as indicated in
"Exhibit A" to said agreement accordingly.
RECOMMENDATION:
1) Approve Contract Change Order No. 1, in the amount of $2,982 to the
Construction Services Agreement with G&M Construction,
2) Authorize the City Manager to execute the appropriate documents.
STAFF ANALYSIS:
On February 17, 2010 City Council approved the conceptual placement of "Red
Echo" at the Springs Shopping Center and directed staff to return with detailed
placement, landscape and lighting plans for the sculpture. Staff procured the
services of TKD Associates to develop a landscape and lighting plan for the site
and provide a complete set of construction drawings.
On July 7, 2010 City Council approved the proposed landscaping and lighting
elements designed by TKD Associates. Based on the estimated cost of the
project an informal bidding process was conducted. On October 19, 2010 three
bids were submitted to Engineering and Public Works, G&M Construction was
the winning bidder providing a bid amount of $24,500. While the City attempted
to keep the scope of work consistent with the contract, during the course of
ITEM NO. � y
City Council Staff Report
February 2, 2011 -- Page 2
Approve Change Order No. 1 for the Installation of the Public Art Sculpture"Red Echo" on Private
Property at The Springs Shopping Center
construction conditions at the site required that certain changes be made in order
to accommodate actual site conditions.
Installation of the artwork, landscaping and lighting elements were completed on
December 23. As outlined in the Agreement for Placement of Artwork and Grant
of Easement with the The Springs, Owner agrees to maintain the access paths,
lighting, landscaping, irrigation and all other improvements to the Site.
Ownership and maintenance of the artwork will remain with the City of Palm
Springs.
In accordance with the Public Arts Ordinance No. 1479 Chapter 3.37 the site
installation meets the criteria under Section 3.37080 (a) Art Site Acceptability.
FISCAL IMPACT:
There is no impact to the General Fund. The cost of installation and
maintenance shall be made from the Public Arts Account #150-30-4408-50015.
cv/ z
Jennifer He in ohn Ra m n , Director Community
Arts and Special Projects Coor � r d E nom evelopment
Thomas J. Wil on David H. Ready, h.D.
Assistant City Manager City Manager
Attachments:
Change Order No. 1
"Exhibit A"
Images of Completed Installation
CONTRACT CHANGE ORDER
To: G&M Construction Co. Date: January 10,2011
211 Mesquite Avenue Project: Red Echo Installation
Palm Springs,Ca 92264 Change Order No.: One(1)
Contract Purchase No.: 11-0454
Account Numbers: 150-4408-50015
CHANGES IN WORK/COST
A. Removal and Replacement of Concrete for Electrical Trenching $931.50
B. Additional Grading $460.00 -
C. Additional Concrete Form Placement $181.13
D. Saw-cut and Remove of Portions of the Sculpture Base $747.50
E. Alternate Rock Materials $501.40
F. Alternate Plant Materials $161.00
Total Contract Increase Amount $2,982.53
REASONS FOR CHANGES:
Item A As originally bid the point of connection for the lighting system was to be in the adjacent
landscape/planter area. After construction began it was discovered that the available electrical
pull box was located within a concrete patio area. This item compensates the contractor for
saw-cutting, removal and replacement of portions of the patio for the placement of electrical
conduits.
Item B After the site had been graded changes were made to the elevations of the concrete walkways
that surround the sculpture in order to conform to ADA requirements.
Item C Following the changes to the walkway grades indicated in item B,portions of concrete forms
that had been previously placed required removal and replacement.
Item D The sculpture arrived with a pre-cast concrete base. When lighting installation began,it was
determined that the portions of the base that were in excess to the sculpture 'footprint' were
obstructing the placement of the proposed lighting. At the direction of the Electrical Engineer,
portions of the base were cut out in order to allow for proper lighting placement.
Item E At the direction of the Landscape Architect alternative rock materials were utilized in the
landscape areas adjacent to the sculpture. This item represents the difference in cost between
materials bid and the actual materials selected.
Item F At the direction of the Landscape Architect alternative plant materials were utilized in
the landscape areas adjacent to the sculpture. This item represents the difference in cost
between the plant materials that were bid and the actual materials selected.
Note: The costs of Items A-D above are based on the actual time and material required to complete the
work. All prices are inclusive of allowable mark ups. All prices indicated above are final.
1
SOURCE OF FUNDS
Funds are available in the following account:
150-4408-50015 Public Art Funds/Specialized Equipment
Summary of Costs
Original Contract Amount: $24,500.00
This Change Order: $2,982.53
Previous Change Order(s): $0.00
Revised Contract Amount: $27482.53
I have received a copy of this Change City ppro 1:
Order and the above AGREED PRICES
are acceptable to the contractor. Submitted by Date `/
Pu .�'
blic Art C o inator
By Approved l
naocto G&M Construction Director of C nity a d Economic Development
D el l Approved by Date
City-Manager
Attested by Date
City Clerk
Distribution:
Original Executed Copies Conformed-File Copy_
Contractor (1) City Clerk (1)
Public Arts Coordinator (1) Economic Development (1)
Finance (1)
2
EXHIBIT "A"
SCOPE OF SERVICES
Contractor shall provide relocation, replacement and installation of landscaping which includes
providing different types of rock groundcover, native plant material, irrigation, lighting and
electrical and hardscape design at the northeast corner of Gene Autry Trail and Ramon Road at
the Springs Shopping Center to improve the site for the installation of public art for the City of
Palm Springs per the specifications detailed in the plans and specifications included herein as
Exhibit "A-1", "Plans and Specifications". Contractor is responsible for the completion of a
ninety (90) day maintenance period.
14
Y� OONSTMCTIDN LEGEND
5YM [?E5cRIPTION
❑ / E] EXISTING SIGEMALK I PLAZA TO REMAIN
�2 EXISTING RANTER TO REMAIN
PRE-CA5T SCULPTLRE BASE e'X'8'XI6'-6Y AIZT15T KOIYTINTIN
DIMOPGLCUS. (5EE R5TRLCTION NOTES BELOW}
J
6 v COLOR CONORETE NALKAAY YLT+1 A BROOM FINISH.COLOR TO MATCH
EMIRS COLOR 5AND5.PER G TY OF PALM 5PRINS5 STANDARDS T K D ASSOOAM INC
9 8 0 I ❑ 24"HT.MALL WITH A STONE VEtiER FINISH TO MATCH EXI5TIN6 p aa�R
✓� BIIILDIN6. PER CITY OF P5 5TANDARD5.5EE DETAIL'A"THI5 5 ET.
l O 12'AIDE COLOR CONCRETE MOA 5TRIP MITH A LIGHT BROOM FINISH.
T f COLOR TO MATCH Ex151TN6 BQVS.SEE D "L W THI5 S+EET. �r
/// i 'I 4'DIA.CRESTA BRGVP4 FRACTURED GRANITE
BY TRI$TAIE MATERIALS OR APPROVED Eg1AL.PROVIDE SAMPLES RED ECHO SCULPTURE
3'-4'ANTIOUE GOLD PEBBLES BY TRI STATE MATERIALS
! 8 OR APPROVED EQUAL.CONTRACTOR TO PROVIDE SAMFLE5,
11 i PNAI S{e1N6 CALPOaIaA
r
HARI'K.�GAPE GENERAL NOTE5:
Z • +1 C 4 TN 5 P AN Is Ikna¢Eo i0 PROJIDE AE5 FEnG pIRECTIOH
1 lI. A+O FITII GY�LY.
W2.See GIVIL @1V 9L5 FLANS FOR ALL GRADING ANo
,• ❑ 3.COMRALrGK TO COORDINATE IRRI6AT 5LE I-BET]�N
■VI y h4Rp5GAPE hVp IR ATICN PLAN5.PROVIDE'iLEEVES TO
'-- 4.'GOIITRAGTGhR TO G?ORDIRATE AM V"S NmHGRImv M
` ' g REFRESBiTArV Rf5s R s nE RED ECHO!CULPNRE.
5 GOGRDI"m WTI+CITYS M� ARTS I S - IAL PRO..ECrS
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DEPAR.YE C.LGRDINATOR-L-4 R N@WY . TeI-TpQ-'1Ta-Sawa 2
CONTRA_ 6 OTO2 TO Cc— r. ur,R N IN65 To OG�:RDINATE TIE S
` E i� y� DEL=VERY OF Tiff RED E 50JLPRIRES FOOTING TO PRO.EOT 5ITE. —
L-I S �� - r< ST M�LKw.Ys.-U.mm ETD ASGCE�m��
❑ - SHALL REPAIR ANY DAMA6ET RRIN6 Ar®AFTER COKTTRIKTON Ar
❑ - coNne ICRS EXPENSE. -
1 T-THE Cc—RTE BASE IS APPRoxI'� LY S'X S'X I'-4'AND 5ITS
' APPR—A—Y S-EBc"6Rq LEVEL.
Q PR TO DELIVERING TIE CONG—BA5-THE eROLND�BE
S PREPARED READY TO RECEIVE IT.DIG AREA FOR THE BASE.AND
1 - DEP@aD ON TiE SOIL COVER INCH A THIN LAYER 65UU5r -
+ SxC S T Lf!a.TIE"TIST ALL F IDE DETAILED SITE
PRE.'PARA—R5nQI1GnON5.
TFE OCM.REIE eA IS LARGER r—THE AREA of r E RODS To
}.—� ENypiE A FIRM FOONN6 TO HOLp TFE R—S STEADY-N 6ALE-FORGE
WNDS.
PLEASE CgNTAOr .BIt.IFBQ 18i11145 FOR MORE INFORMATIOIL
EXISTING POLE PusLIG M s I SPECk4L PROUECTS CODR —OR
TO REMAIN
CCM11W it,ECGYaDI'lID DEVELOPMENT
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RAMON ROAD .TTM
Site Preparation for Red Echo Sculpture-with approximate
a equivalents in inches
a B ua camNxw
If the present substrate is basemuTse or similar hardlill,or generally LAYOUT RM!
g0te hand.than excavate to appmrdmately 40mm(1%inches)below
u Memo a of con crale slab for Red Centre,then place,level,and
uIE ®F,,, se,.� :• compact with a plate compactor a layer of quarry dust or damp sand.
0 ems'*'"°'^ If upon radial excavation the material is mediocre,especially if day,m
you can push a spade into it by more than 1COMM with one foot on it a
S4 Q o d B M(1 W S7 �14� or can push a bar or 12mm(112 inch)rod into it by mare than 50mm
ygy24Lrp [2 inches]with one hand,than you will have to dig out to 100mm(4
a _ cow F, rI inches)below the depth of the under side of the concrete slab and
back fit 80 to 90mm(3-4 inches)deep with an all in base coarse
mix of aggregate(say 25mm-1 inch-to Umm)that would be used
0� _ for patching holes on a main roatl,and fully compact this material. rq vATe Try ry
°` ^�,a - f7,�• Then apply 10 to 20mm(1!2-1 inch)of quarry dust(about 5mm-'/. II-¢m-Io
inch to Omm)on tap of the base coarse and screed this of level as
""'�'�'e"` d•; you would with cerlaete and this will then give you a level base to sit
Few clTir ero. �1 the slab on.
If you cannot gel quarry dust increase the base coarse thickness and
Qi sraLE s/4•-r-0• -�'=" then apply 10mm(1)2 inch)of fine beach or river sand and level as
e show.
Iln-Icr'Notice-lMagound Swke NakNotice-lMagand Swke Nak ;gnu' "a i s,°s";'„ "¢`�"°"""'m'°„--:1d�•sbic"•. 1.4-
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FRACTURED GRANITE PEBBLES 5-PiP
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P.C.G.WALKWAY \\ ' SCULPTURE BY ARTIST � ` \
PEBBLES 1IIIII O
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IS'-74"LGW �y i` ACCENT PLANT
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WITH STONE VENEER 0
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TO MATCH SUELDI '� +
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SCULPTURE-EASE PROVrDE
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A-A SECTION VIEW PEEBBLESEEGIVILENGtNNERDWC�
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SCALE-3116*_1.O' NOTE-CONTRAG*OR TO ARRANGE E
WIT�AND THE ALL PER
PICK UP M WF E CINC TE - ''' ExiStfny to be r chtead -6
ATL7 INSTALL PER ARTIST MOW TRIP '— by Landscape Archliec!
M SPE I TIONS 5TEE EDGE SF'1'Lf'1L
Y-4'DIA.PEBBLES �, "("�f 1 Phoarrx dact IrF-a
• 4'DFA. \ LJ tit Exietrny to be mloc ted
\ FRACTURED ITE \ by Larrdecape Ardvteci
GOId'Y
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bm-24" T-L L
WALL \ antana ew
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PLAN VIEW =-�
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([y�.r'](i 3 .Wmee•ops hwIIH M d-. anaan Fs psln uee Esratr-Gal to be relo Jted
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app w
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3.CpiTRAGTOR TO P viD-IO�i IRRIGdrION GOVEIQACE.
a.CCNTR6CTOR TO SLEEVE d LATERAL$d NAINLIN=W R Hd IBCd
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g.CCNTRAGTOR TO Cq IT NEW IRRIGATION LATERAL LINES TO E%11T SYSTEl
4 6 GDN RAGTOR S L B RESP"I!-E FCR R ARS TO 61 DAIYAGE CF
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IVLL SE DETHrtFIIN®hT THE 6 InSTALL4TGN.MAIILIrE AID LA�tAl5 5X#L gEED A MpMRf 6 IZ DEEP.ALL CQ<HxOL ARE 6alYa INDER
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PREAS ARE FGR DPSKN GLMIPOATION ONLY AND SHALL EE INSTALL®�f GORES II�DCf[)RVENAYS Alro SiRgTS SHALL EE SLHED4LE a PVC. `�?� .
PLANTED Af+FA4 '
T.ALL TRENY,N BPGK FILL SDL PEACE BE CLEAR,FREE 6 Ixpf,KS TRA 1,
2 Rf5TALL ALL fxilPNBIT A5 SICVN IN LEThILS.ALL EGLIFTENT REONR® G�A55,50.VENT CBB[T LONTNIC:a ANp RA55 L'NrnILTOR SHALL
EUT Mi�fE-CIRFD d1 THE DRAYYNS SwLL BE PPOND®BY TIE IRRWhTaf COMaPOT ALL Tf+r;XOES TO A DB61T!f9:AL TG T1E lNDISTIp®SOIL
coNnaAeic Afro SIN.L eE RESPOGBLE Pax Bx,N6Iw AHn SETiL® BACK Tn
FIHIPJf GRADE
6.ALL EyIPNBtr SHALL BE tlfSTALL®IX nUGYmAICE WTII NiG.5 6.^AE DR+P EMITTERS AND iRHc 1Ti�EM Raa sH BE PLACED ON
INSTNI n NS AND 5PE(,F —Na. M\1E VALVES.
4.CONTRACTOR TO PROVIDE A DRIPR FOR EAOe RANI WTIIN—1 ZpC'. 4 CGNTRACTCR a1 INBTNL MPT x FIT MEAD LOK'BELOW 6 E AS -
NF6.BY KING BaDi1'�5 IFD_GR EOII VALEIT LNLBx EAO•EM.�TFR THAT M T
S IRRI6ATON GONNRAOTOR 5H4LL EE RP'!'GfMiIME FOR PROPER YbaCHANEHIP EE nEYE TO HEAD L055 QR VANDALPfe.
Dwlw INsrALunwL _
p.ALL O EE PLAr.ED 6'-12'>=R�f EKH LFNSBx OF P�YIx AIro
AT TIE TOP GF SAPE WfT@ APPLK1LlE.
GENERAL F'L.AN n"
fgNlENS SHALL BE LfG£N�..ED AND�CARRY NE ALL LARGE PLANT5 SHALL BE HIHE D W TH DARE I_BE THE a
NEGE55ARY NARK>8f`5 CgMPENEATION 1 6GNDS NEGEYPRY PROPEK EWIPI6YT. THE CONiRAGTGR WILL HE
REOHIR£D EIY TE STATE. REtNIREp TO REPLACE ALL DAMAGED PLANTS.
3- TT-E GpVTRALTLR SHALL APPLY FOR,PAY FOR—OBTAIN tP.CONJTRACTOR SHALL ADD PLANT TABLETS TO ALL
ALL R£"RED PERMITS.
Pf_ANT MATERIAL PER HtAM.FAGTIRERS SPEGIFIGATIONS
RELA£D DTRA�roR SHALL cc aavlwnTE INS wcRK wsH Au Fora coNr.v N£R sIz£. IRpt(,A7pN pEGpS
V (H.�T N. WCRKMPNSHIP/WD MATERIAL ATZE EXPECTED TO BE OF THE I4.ALL FLAWS SiA.LL IS P T).D IN N'YES AS PER PLANTING
IGHEST STANDARDS AND QIALITY. DETAIL(SEE DETAIL TH15 SIEEA TREE AND SERL'0 RGYJT GROYlLa
�zn � SHALL EfE 5EY FLIlSFI nlTi THE ADJACENT FINISH GRADE.
9.ALL NORK IS SUEIEOT TO THIS REVIBN AND—OF TILE ALL SHq.B9 TO NAVE BELON GRADE HATER RETENTION 6ASIN nITM
OI'PEIR5/WhbRI-D REPREEENTATVE. GRADUAL
6. PRIOR TO 6Esl NS WORK,THE SITE SHALL EE FR♦EE OF ALL TRgS TO HAVEN PLAN GRADE nATHx RETENTION B.ASN WTH A
5 P'GRADUAL S—E IN PLANTER BEDS AND]`IN TARP AREAS.
Ee- ALL DEBR.S,%rg—I CR ROCKS GREATER TiAE 2'DIAMETER WITH HATER BA$IH TO EE LPIx6E HVpA.N 50 THAT T'F®xE 15 NO KT�
NISH6RADIN6 GOMPLET®.LANDSCAPE C.CPSTRACTOR SIiALi EET� -0�.
s i �yaPox ISLE FOR «E RE Orix of A L E%Is Na P ANT MA eeIAL
- V151T 5 OTHERWISE NOTED ON PLANS ILI I APE I EX15 II O STALL 15.ALL HOLD SHALL BE rMOROIASHLY PRE-�PKED W TN WATER
VISIT SITE IN ORDER TO BECOME FAMILIAR WITH ALL EXISTING
61D. qHp ALLOWED TO DRAIN PRIOR TO-ANTIN6-
CpJDITIONS PRIOR i0 SuBMI TTIN6
GRACE AT PLATfTERS SHALL EIE 2`9ELOW FIN—6- 16.ALL SHRLBS AND TREES SMALL BE BAOKFrLLED wTli IpOf6
DF ADIACENT HARDSCAPE LNLEYi OTHERWISE NOTED GN 6RADINLS NATIARAL SOIL.
dx BE"ING RAN.
YEYBO d
D. TREAT PLANT®AREAS,DEGO^4a05®—I-AND T.GOMRA4TOR SHALL PRO•/IDE WATERING BASINS ARQ,ND ALl �R ry
A s cxs wnlc oETrw PLANT M..T,-Rx
GRAVEL AREAS W TIe PVE-ENffRSETr s�EED AG£Nr PRICK TO,
AND AFTER,PLACING L OFFING AND AS PER 18.ALL EQILDERS fYW@rE APPLICABL.EI SHALL BE SET INTO PO'L
AM,FAGTLRER5�EOI£-LAT!pIf.
33%OF BD.LDER SIZE.
4. THE GO%TRAGTOR SHALL PROVIDE ALL PLANTS A5 INDICATED I4.THE CONTRACTOR SHALL REMOVE ALL D�RIS,PLANT BO%E^
ON TE P—s.UNLE56 OTHE"EEFIED. ANY GHANGE5 OR AHD O, ITAINERS,M ERIAL5,✓'. Iss OR E[YIIPMENT, LEAVING
y1g5TIMICNS MUST BE APPROVED BY THE LAND5CAP£ARCHITECT. THE SITE IN A 4 COI 1—UPON COMPLETION OF LA1peCAPE
AT TIE TINE OF DELIVERY THE CONTRACTOR SHALL PROVIDE THE -ON
nELIVC-RY INVOICE TO T'HE ARC.aH T FOR 1IS
REVIEYI m.LPON ACCEPTANCE II IK GOMPLET®PROJECT,THE
CGNTRACTOR PEACE MAINTAIN THE UJSTAL I_FOR A-DAY
IO. ALL PLANT MATERAL SHALL EE M4.L.HEALTHY.SfAPYELY, MAINTEILVJCE PERIOD. THE CONTRACTOR SHALL n®ALL_
STAFIDARO FOR TFE 1WR3ERY IENU!`rRY.ATII]P93 THE RAHTI T"
I—A. —/Wp LIGHTING 9YSTEMP(Wt9aE APR_IGABL�EARANGE:
L£GETfD. ALL PLANTS ARE SLB.ECT TO TIE LA rN A LIKE-NEW CONIDITION;AHD APPLY A UNIFORM FERTILIZER.
ARCHITECTS APPROVAL. APPUCATIpV AT 90 DAYS.60 DAYS.AMID 40 DAYS.
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