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Home My WebLink About2/16/2011 - STAFF REPORTS - 2G A L M s''P iy u u+ qORATk cA�,F°R��P City Council Staff Re ort Date: February 16, 2011 CONSENT CALENDAR Subject: APPROVAL OF AMENDMENT NO. 2 TO CONTRACT SERVICES AGREEMENT NO. 4780 WITH DOKKEN ENGINEERING FOR THE BELARDO ROAD BRIDGE & ROADWAY WIDENING, CITY PROJECT NO. 87-49 From: David H. Ready, City Manager Initiated by: Public Works and Engineering Department SUMMARY A further amendment to increase the budget for bridge aesthetic design is necessary to accommodate additional process reviews by the Agua Caliente Band of Cahuilla Indians staff and Indian Planning Commission. RECOMMENDATION: 1) Approve Amendment No. 3 to Agreement No. 4780 with Dokken Engineering, in the amount of $10,000 for a total revised contract amount of $458,640 for the Belardo Road Bridge and Roadway Widening, City Project No. 87-49; and 2) Authorize the City Manager to execute all necessary documents. STAFF ANALYSIS: On October 1, 2003, the City Council approved Agreement No. 4780 with Dokken Engineering for the design phase of the Belardo Road Bridge and Roadway Widening, City Project No. 87-49. This project will extend Belardo Road across Tahquitz Creek with a new bridge, and complete missing segments of Belardo Road between Sunny Dunes Road and South Palm Canyon Drive. The project is a joint cooperative effort between the City and the Agua Caliente Band of Cahuilla Indians ("Tribe"). City and Tribal staff have been working for many years to deliver this project. Most recently, the environmental phase was completed and the Council adopted the Mitigated Negative Declaration on May 27, 2009. All required rights-of-way have been acquired, and the final design is completed. ITEM NO.�_ City Council Staff Report February 16, 2011 - Page 2 Amendment No. 3 to Agreement No. 4780 On May 19, 2010, the City Council approved Amendment No. 2 to the agreement to allow for an aesthetic design to be prepared for the new Belardo Road bridge. A conceptual design has been completed, however, additional process reviews were required which were not included in the artist's original scope. It is recommended that an additional budget of $10,000 be added to the aesthetic design to accommodate the additional reviews by Tribal staff and the Indian Planning Commission that were required to ensure the aesthetic design adequately portrayed the unique local historical significance of the Cahuilla Tribe. FISCAL IMPACT- Sufficient funding is available in account 134-4498-50159. This project has been funded entirely with federal funds and Local Measure A funds; no miscellaneous General Fund revenue has been used for this project. SUBMITTED- Prepared by: Recommended by: Marcus L. Fuller David J. Barakian Assistant Director of Public Works Director of Public Works/City Engineer Approved by: ell Thomas J. ftilson, Asst. City Manager David H. Ready, Cit ger Attachments: 1. Amendment No. 3 to Agreement No. 4780 AMENDMENT NO. 3 TO CONTRACT SERVICES AGREEMENT NO. 4780 WITH DOKKEN ENGINEERING BELARDO ROAD BRIDGE & ROADWAY WIDENING, CP #87-49 The following articles of Agreement No. 4780 are hereby amended to read as follows: SECTION 2.1 Maximum contract amount is amended to Four Hundred Fifty-Eight Thousand Six Hundred Forty Dollars ($458,640.00). SCHEDULE OF COMPENSATION (Exhibit°C")— Exhibit"C° is amended as follows: See the attached revised Exhibit"C. Purchase Order Number(s): 416389 Agreement Number: 4780 Original City Council Approval: October 1, 2003 Original Minute Order: 7382 Original Contract Amount: $ 325,000 Amount of Previous Increase(s) $ 123,640 Amount of This Increase $ 10,000 Amended Total: $ 458,640 Account Number(s): 134-4498-50169 $10,000 SIGNATURES ON LAST PAGE 3 Except as specifically amended by this Amendment No. 3, all terms and provisions of Agreement No. 4780 remain in full force and effect. ATTEST: CITY OF PALM SPRINGS, a California charter city By: City Clerk By: City Manager APPROVED AS TO FORM: By: City Attorney CONTRACTOR: DOKKEN ENGINEERING Check one:_Individual_Partnership X Corporation Corporations require two notarized signatures: One signature must be from the Chairman of Board,President,or any Vice President.The second signature must be from the Secretary,Assistant Secretary,Treasurer,Assistant Treasurer,or Chief Financial Officer). By: By: Notarized Signature of Chairman of Board, Notarized Signature Secretary,Asst Secretary, President or any Vice President Treasurer,Asst treasurer or Chief Financial Officer Name: Name: Title: Title: State of �ll State of f County of Jss County of 1S5 On before me, On before me, personally appeared personally appeared who proved to me on the basis of satisfactory evidence)to be who proved to me on the basis of satisfactory evidence)to be the person(s) whose name(s) is/are subscribed to the within the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) person(s), or the entity upon behalf of which the person(s) acted,executed the instrument. acted,executed the instrument. I certify under PENALTY OF PERJURY under the laws of the I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and State of California that the foregoing paragraph is true and correct. correct. WITNESS my hand and official seal. WITNESS my hand and official seal. Notary Signature. Notary Signature: Notary Seal: Notary Seal: EXHIBIT "C" SCHEDULE OF COMPENSATION Tasks listed below are identical to tasks identified in Exhibit A of this Agreement. Payments to Contractor shall be made no more frequently than monthly, and shall be based on lump sum costs per task item of work as indicated herein. Lump sum payments shall be made to Contractor based upon completion of tasks, or pro-rata portions thereof noted below, to a maximum of 75% of the lump sum task item fee until completion of such task item as determined by the Contract Officer. Each request for payment shall contain Contractor's statement of the work or tasks completed or portion performed, with supporting documentation. The determination of payment due shall be made based upon the reasonable judgment of the Contract Officer. Task Total Lump Sum PHASE 1 - PRELIMINARY ENGINEERING AND STUDIES Task 1.0, Project Management _ 1_7_,300.00 Task 2.0, Design Survey Mapping $44,900.00 Task 3.0, Geotechnical _Reports 18,300.00 Task 4.0, Preliminary Engineering Report Task 4.1, Draft Preliminary Engineering Report $ 59,100.00 Task 4.2, Final Preliminary,Engineering Report $ 13,600.00 Task 8.0, Utility Coordination $_1,900.00 Phase 1 Subtotal $ 155,100.00 PHASE 2 - FINAL ENGINEERING DESIGN (PS&E) Task 1.0 Project Management $ 17,300.00 Task 5.0, Roadway PS&E Task 5.1, Roadway PS&E (70%) $40,200.00 Task 5.2, Roadway PS&E (100%) $ 14,400.00 Task 5.3, Roadway PS&E (Final) $4,500.00 Task 6.0, Structures PS&E Task 6.1, Structures PS&E (70%) $ 50,400.00 Task 6.2, Structures PS&E (Final) $ 28,200.00 Task 6.3,Bridge Aesthetic Desi gn $ 30,000.00 Task 7.0, Design Support During Construction _ _$ 13,000.00 Task 8.0, Utility Coordination $1,900.00 Phase 2 Subtotal $ 199,900.00 PHASE 3—ENVIRONMENTAL MITIGATION AND MONITORING SERVICES Task 1.0 Environmental Permitting 32 160.00 Task 2.0, Environmental Specification Review $ 9,970.00 Task 3.0, Mitigation Monitoring Plan $ 61,510.00 Phase 3 Subtotal $ 103,640.00 Grand Total $458,640.00 END OF EXHIBIT "C" J