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HomeMy WebLinkAbout2/16/2011 - STAFF REPORTS - 2Nc aLM si0� ry u � k �co qqr RIoATe� r�41FOR CITY COUNCIL STAFF REPORT DATE: February 16, 2011 CONSENT CALENDAR SUBJECT: PALM SPRINGS ANIMAL CARE FACILITY PROJECT -- PURCHASE OF KENNELS AND INTAKE CAGES FROM: David H. Ready, City Manager BY: Owner's Representative SUMMARY The proposed action would result in the sole source purchase of kennels and intake cages for the animal care facility. RECOMMENDATION: 1. Waive the competitive requirements of the Municipal Code pursuant to Section 7.04.020 and award a sole source purchase to SHOR-LINE, a Division of Schroer Mfg. Company, of Kansas City, Kansas, in the amount of $117,121.62. 2. Authorize the City Manager to execute all necessary documents. STAFF ANALYSIS: One of the most critical issues facing animal shelter operators today is the ability to access and transfer animals from kennels and cages in a safe and efficient manner. As in the current shelter guillotine door systems are utilized in the newer kennels, but if made of proper materials and properly engineered they can add significantly to the safe and efficient operation of the shelter. The Owner's Representative and the Architect have been researching kennel and cage systems, by contacting some of the operators of the newest shelters from around the country. From that research we have found that the Shor-line cages and kennels are superior to other brands available. Specific information gleaned from the process is as follows: City Council Staff Report February 16, 2011 - Page 2 Sole Source--Animal Shelter Kennels and Intake Cages • Shor-line is the only company that offers a full width counter balanced transfer door that allows staff to move dogs safely and without handling, from one run to another; and • Shor-line has a patented trench drain cover that prevents cross contamination between kennels; and • Shor-line offers a counter balanced guillotine door system that prevents the door from accidentally falling and injuring the animal. • Shor-line is the only company to offer a double-sided frame with a solid sheet of PVC on each side of the frame. The PVC material is non-porous and impervious to bacterial growth; and • Shor-line offers side walls made of single piece of PVC without channels that collect feces and hair; and • Shor-line uses an aluminum transfer door with 3/32 stainless steel cables to prevent the doors and cables from becoming chew toys for the dogs; and Pursuant to Section 7.04.020 of the Municipal Code, a purchase contract may be awarded by the City Council without competition when the action is made after conducting a good faith review of available sources and it is determined that there is only one source for the item or service. The architect and owner's representative have conducted a comprehensive good faith review, acceptable to the Procurement Manager, of the available kennel and intake cage systems specifically for animal shelters on the market today and have determined that the proposed Shor-line kennels/intake cages are the most appropriate for the Palm Springs Animal Shelter Project. FISCAL IMPACT: The kennels and intake cages for the Animal Shelter have been budgeted as Owner Provided Contractor Installed equipment. That is, the construction contractor, W.E. O'Neil Construction has within their contract the cost of installing the Kennels and intake cages that the City provides. The project is currently running two months ahead of schedule and as such, with a ten week lead time for kennel/cage deliveries, the contractor will be looking to do this work in sequence by late April. 2 City Council Staff Report February 16, 2011 - Page 2 Sole Source—Animal Shelter Kennels and Intake Cages The cost of the Kennels and Intake Cages have been negotiated with the vendor and a final price of $117,121,62 has been reached. It is recommended that the purchase come from the project contingency which currently has a balance of $297,000. If for some reason the contingency account runs short before the project is completed, at that time additional funding may be sought from the General Fund. Allen Smoot, Owner's Representative Craig Gla er rocurement & Contracting David H. Ready, City r Attachment: Proposal Shor-Line 511 Osage Ave. Kansas City, Ks. 66105 (951) 372-0335 phone/Fax Timothy Hemings Quote Prlces Good for 90 Days Customer Number: Request Date : Order Date: 2/1/2011 Charge To : 0 Visa 0 MC Customer PO Number: Name Telephone Number., Card No. Fax Number: Ex iration Date e-mail Sold To : Palm Springs Ship To : Order Comment: CaT Before © Delivery © Shipping Truck Item Number Quanti Item Descri tion List Unit Price Ll Total tPrice - Section Total Do Ward 1 301 $0.00 7 48"x 72"Galy. Gate $350.00 $2,450.00 7 56"x 72"Galv. Gate $450.00 $3,160.00 6 72"x 66"Side panel Total isolation -650-001 $3,900,00 7 Guillotine door assembl w/CTW $295.00 1 $2,065.00 1 King Post $30.001 $30.00 $0.00 Dog Ward 2 302 $0.00 $0.00 7 48"x 72"Galy. Gate $350.00 $2,450.00 75 x 72"Galy. Gate $450.00 $3,150.00 . 6 72"x 66"Side panel Total isolation $65000 $3 90.00 7 Guillotine door assembly w/CTW $295.00 $2,065.00 1 Kin Post $30.00 $30.00 $0.00 Dog Ward 3 303 $0.00$000 74 x 72"Galv. Gate $350.00 $2,40.00 7 5B"x 72"Galy. Gate $450.00 1 $3,150.00 6 72'x 66" Side Panel Total isolation $650.00 1 $3,900.00 7 Guillotine door assembly w/CTW $295.001 $2,065.00 1 Kin Post $30.00 1 $30.00 $0.00 $0.00 Dog Ward 6 306 $0.00 7 48"x 72"Galy. Gate $350.00 $2,450.00 7 56"x 72"Galy. Gate $450.00 $3,150.OQ 6 72"x 66"Side anal Total isolation $650.00 $3,900.00 7 Guillotine door assembly w/CTW $295.00 $2,065,00 1 King Post $30.00 $30.00 a. $0.00 $0.00 Doo Ward 7 307 $0.00 7 48"x 72"Galv. Gate $350.00 $2,450,00 7 56"x 72"Galv. Gate $450.00 $3,150.00 6 72"x 66"Side panel Total isolation $650.00 $3,900.00 7 Guillotine door assembly w/CTW $295,00 $2,065.00 1 Kin Post $30.00 $30.00 $0.00 $0.00 Dog Ward 8 308 $0.00 7 48"x 72"Galv. Gate $350.00 $2,450.00 7 56"x 72"Galv. Gate $450.00 $3,150.00 6 72"x 66"Side anel Total isolation $650.00 $3,900.00 7 Guillotine door assembl w/CTW $295.00 $2,065.00 1 Kin Post $30.00 $30.00 $0.00 Intake Cages 202(Night Drop) $0.00 1 2-sin le& 1 4 unit sm.Animal $12,900.00 $12,900.00 $0.00 $0.00 Re Ist 340 (Night Drop) $0.00 1 2-sin le& 1 4 unit sm.Animal $12,900.00 $12,900.00 Iso 346-353 $0.00$0 pp 8 4'6"x 72"Panel w/Guillotine&CTW Track $675.00 $5,400.00 Euth/Holdina 358 $0.00 2 42 x 72"Galv Gate in frame $350.00 $700.00 1 60"x 72' Side eanel $475.00 $475.00 $0.00 $0.00 $0.00 TOP Panels Location TBD $0.00 12 48 or 56"x 72"Top Grill $125.00 $1,500.00 $0.00 $0.00 $0.00 $0.00 SubTotal P . $103,445,00 Discount Ti ( 5,772.25) m Customer Signature Freight : $10,250,00 Est. Tax(8.75%) : $8,598.87 *"Installation/Set-up and off-loading of delivery truck are the Total : $117,121.62 responsibility of the purchaser. Please verify that all of the items required are present in the proposal. Missing items will be provided at additional cost r