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1FOR NP City council Staff Reloort
Date: March 2, 2011 CONSENT CALENDAR
Subject: APPROVAL OF PLANS, SPECIFICATIONS AND ESTIMATE (PS&E)
AND AUTHORIZATION TO BID FOR THE SAFE ROUTES TO SCHOOL
CYCLE 8, STATE FUNDED PROJECT, CITY PROJECT NO. 09-07
From: David H. Ready, City Manager
Initiated by: Public Works and Engineering Department
SUMMARY
The City received a $349,920 state grant for construction of certain infrastructure
improvements designed to increase the safety of students walking and bicycling to
school, as well as education, enforcement and encouragement activities. The plans and
specifications are completed, and in accordance with 7.03.040 of the Procurement and
Contracting Code the Council is required to approve and adopt plans, specifications and
working details, and authorize the bid request for all public projects in excess of
$100,000, Approval of this project allows staff to proceed with this public project, with
an estimated cost of approximately $290,000.
RECOMMENDATION:
Approve the plans, specifications, and working details for the Safe Routes to School
Cycle 8 Project, City Project No. 09-07 and authorize the bid process.
STAFF ANALYSIS:
On April 12, 2009, the Public Works and Engineering Department ("Department"), with
support from the Palm Springs Unified School District, submitted an application to the
state of California through its Department of Transportation ("Caltrans") for state funding
through Cycle 8 of the State Safe Routes to School ("SR2S") program. Specifically, the
Department requested funding for a "Palm Springs Student Safety Project" to construct
certain infrastructure improvements designed to increase the safety of students walking
and bicycling to school, as well as education, enforcement and encouragement
activities. The Department requested $349,920 in state funding for a total project cost
estimated at $388,800 (or 90% funding pursuant to the SR2S program).
Item No.
City Council Staff Report
March 2, 2010 - Page 2
Safe Routes to School Project(City Project 09-07)
Cycle 8 of the SR2S Program provides $24.25 Million in state funding for projects in
Fiscal Year 2009/2010 throughout the entire state. A total of 455 applications were
submitted to Caltrans, and 106 projects were selected based on SR2S program criteria.
The Department's application was one of only six projects in the entire Caltrans District
8 area (Riverside/San Bernardino counties) to be selected for funding; and only one
other local Coachella Valley city (Rancho Mirage) also received funding through this
program.
The project focuses on improvements around Cielo Vista, Cahuilla, Katherine Finchy
and Vista del Monte elementary schools, and will include the following:
• Painting new "zebra stripe" crosswalks at various intersections;
• Painting new bicycle lanes at various locations;
• Installation of new pedestrian and other roadway signs;
• Construction of new sidewalks, curb ramps, and crossing islands;
• Installation of new pedestrian count-down and audio signals at signalized
intersections,
• Installation of LED rapid-flash beacons at pedestrian crossings;
The Department has prepared the plans and specifications for this project. The project
includes construction of new sidewalk and ADA access ramps along the east side of
Calle Santa Cruz from Sunny Dunes to Calle De Ricardo, and on the south side of
Francis Drive from Via Miraleste to Sunnyview Drive; crosswalk striping and stop bar
striping at several intersections; installation of solar powered and push button activated
rapid flash beacons and advance warning signs at six intersections; and installation of
audio and countdown signals at three intersections at the following elementary schools:
Cielo Vista, Cahuilla, Vista Del Monte, and Katherine Finchy. The project will also include
curb and asphalt concrete removal and reconstruction, driveway and barrier curb
construction, sign relocation and installation, water meter adjustments, and all
appurtenant work.
Section 7.03.040 of the Procurement and Contracting Code requires that for public
projects in excess of $100,000 Council approve and adopt the plans, specifications and
working details, and authorize staff to advertise for construction bids. The Engineer's
Estimate for this project is $290,000. Approval of the recommended action will allow
staff to proceed with bidding of this project.
FISCAL IMPACT:
90% of this project is funded from the State Safe Routes to School, Cycle 8 grant. The
required 10% local match will be funded by Measure A funds. Sufficient funds are
available in accounts 261-4491-50284 and 134-4498-50283.
City Council Staff Report
March 2, 2010 - Page 3
Safe Routes to School Project(City Project 09-07)
SUBMITTED:
Prepared by: Recommended by:
Marcus L. Fuller David J. Barakian
Assistant Director of Public Works Director of Public Works/City Engineer
Approved by:
Thomas J. Wilso , Asst. City Manager David H. Ready, nager