HomeMy WebLinkAbout3/16/2011 - STAFF REPORTS - 2P �oF a a�M sA�
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<.FORW CITY COUNCIL STAFF REPORT
DATE: MARCH 16, 2011 CONSENT CALENDAR
SUBJECT: RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALM
SPRINGS, CALIFORNIA, AMENDING THE BUDGET FOR THE 2010-11
FISCAL YEAR
FROM: David H. Ready, City Manager
BY: Finance Department
SUMMARY
The Library Trust Fund has $2.9 million in funds available for expenditure. Currently,
$1,428,000 has already been appropriated, comprised of $620,000 for the roofing and
lighting project; $380,000 for remodeling; and $427,000 for future library projects. The
Library Board has requested to have $1,400,000 of the remaining funds to be
appropriated and added to the Future Library Projects account to bring the total
available in that account to $1,827,000. None of these funds will be spent without going
through the normal procurement and Council approval process first.
RECOMMENDATION:
1. Adopt Resolution No. , "A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF PALM SPRINGS, CALIFORNIA, AMENDING THE BUDGET FOR THE
2010-11 FISCAL YEAR.
STAFF ANALYSIS:
Currently, the City's Finance system restricts the accounting for the Library Trust Fund.
The proposed transfer merely appropriates the Library Trust Fund as unrestricted funds
available for the Library Board of Trustees to allocate for future projects.
FISCAL IMPACT:
There is no impact on other funds of the City.
Geoff ey Kiehl, Finance Director David H. Ready, City M r
Dougla4 Holland, City Attorney
Attachments:
Budget Amendment; Letter from the Library Board President dated 3-2-2011
ITEM NO.
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
PALM SPRINGS, CALIFORNIA, AMENDING THE BUDGET
FOR FISCAL YEAR 2010-11.
WHEREAS, Resolution No. 22714 approving the Budget for the Fiscal Year
2010-2011 was adopted on June 2, 2010; and
WHEREAS the City Manager has recommended, and the City Council desires to
approve, certain amendments to the budget for Fiscal Year 2010-11.
NOW THEREFORE THE CITY COUNCIL DETERMINES, RESOLVES AND
APPROVES AS FOLLOWS:
SECTION 1. The Director of Finance is authorized to record inter-fund cash
transfers as required in accordance with this Resolution, and Resolution No. 22714,
adopting the Budget for Fiscal Year 2010-11 is hereby amended as follows:
SOURCE(S) / FROM:
Fund Activity Account Amount
151 29301 $1,400,000
Library Endowment Fund Balance
ADDITION(S) /TO:
Fund Activity Account Amount
151 2752 50004 $1,400,000
Library Endowment Library Trust Library Projects
PURPOSE: To appropriate funds to be available for expenditure on yet-to-be-
determined future library projects.
ADOPTED THIS 16th DAY OF MARCH, 2011.
David H. Ready, City Manager
i�'
Resolution No.
Page 2
ATTEST:
James Thompson, City Clerk
CERTIFICATION
STATE OF CALIFORNIA )
COUNTY OF RIVERSIDE ) ss.
CITY OF PALM SPRINGS )
I, JAMES THOMPSON, City Clerk of the City of Palm Springs, hereby certify that
Resolution No. is a full, true and correct copy, and was duly adopted at a regular
meeting of the City Council of the City of Palm Springs on , by the
following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
James Thompson, City Clerk
City of Palm Springs, California
'ALM f Palm Springs
City a
Palm Springs Public Library
300 South Sunrise Way•Palm Springs,California 92262-7699
Tel: (760)323-READ•Fax: (760)320-9834•Web:http://www.palmspringslibrary.org
41FORN`P
March 2, 2011
Board of Library Trustees Mayor Steve Pougnet,
Councilmember Ginny Foat, Councilmember Rick Hutcheson,
David L. Gray Councilmember Chris Mills& Councilmember Lee Weigel
President City of Palm Springs
Donna Chabon 3200 E Tahquitz Canyon Way, Palm Springs, CA 92262
President Pro Tem
Mark Zacovic Dear Mayor Pougnet and City Council members:
Treasurer
Anthony Ellerd Over the past few months, the Board of Library Trustees has been working with
Trustee the City Clerk, City Attorney and the Director of Finance and Treasurer to help
Bruce Mcloud streamline the various accounts within the Library Trust Fund.
Trustee As of this date, the Trust Fund has approximately $2.9 million in funds available
for expenditure. At its most recent regularly-scheduled Board Meeting on Friday,
February 25, 2011,to help ease budgeting and accounting procedures,the Board
of Trustees voted unanimously to request that all remaining Trust Fund accounts
be collapsed and appropriated into a new account called Future Library Projects.
To this end, the Board would appreciate your approval "amending the Budget for
the 2010-11 Fiscal Year," as per the Staff Report of March 16, 2011, as prepared
by the Finance Department.
Sincerely,
David L. Gray
President
Cc: Barbara Roberts
PALM S PRING S PUB L I C L I B R A R Y