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Home My WebLink About11/2/2005 - STAFF REPORTS (9) O�ppLM SA? y �2 V ,A c % ApOq AM1 k q}EO C'4<�FOVt City Council Staff Report DATE: November 2, 2005 CONSENT CALENDAR SUBJECT: Convention Center— Chiller Replacement FROM: David H. Ready, City Manager BY: City Manager— Convention Center SUMMARY Staff requests that City Council approve the purchase and installation of a replacement chiller for the convention center. RECOMMENDATION: 1. Adopt Minute Order No. approving the purchase and installation of a replacement 250 ton absorption chiller for the convention center from York International Corporation in the amount of $ 288,671. STAFF ANALYSIS: One of the priorities established by City Council for the use of remaining contingency dollars from the convention center project was to replace an old absorption chiller. With the expansion of the convention center a new absorption chiller was added; the manufacturer was York. The convention center's central plant now contains a new York centrifugal chiller, a new York absorption chiller, and an old absorption chiller. The Procurement Ordinance, section 7.05.040(3), allows for purchase of similar make equipment to permit standardization to save on maintenance costs and to eliminate the need to store repair/replacement parts for multiple make machines. Staff sought a quote from York International, the convention center's current maintenance contractor, for a 250 ton absorption chiller including removal of the old chiller and installation of the new; the quote was $288,671. York will quote this type of work to owners only if they have a current maintenance contract with the facility; as is this case. To provide a double check of the process the mechanical contractor from the convention center project was asked to provide a quote; the quote was $532,072,Item No. 2 , E , City Council Staff Report November 2, 2005-- Page 2 Convention Center- Chiller A minute order is attached for City Council consideration. FISCAL IMPACT: IFinance Director Review:e:r---, F �, There will be no impact to the General Fund as the dollprsIremaining in the convention center accounts are bond proceeds and their use hasrpreviously been approved for a chiller replacement by City Council. 9m - (it W" -- Allen F. Smoot, Project Administrator Bruce . Jo nson Procuremen Contracting Manager David H. Ready, City Man g6 � z Attachments: Minute Order York Quote K & S Quote Convention Center Letter City Council Staff Report November 2, 2005-- Page 3 Convention Center- Chiller MINUTE ORDER NO. APPROVING PURCHASE AND INSTALLATION OF A REPLACEMENT 250 TON ABSORPTION CHILLER FOR THE CONVENTION CENTER FROM YORK INTERNATIONAL CORPORATION IN THE AMOUNT OF $288,671. I, James Thompson, City Clerk of the City of Palm Springs, hereby certify that this Minute Order approving purchase and installation of a replacement 250 ton absorption chiller for the convention center from York International Corporation in the amount of $288,671 was adopted by the City Council of the City of Palm Springs, California, in a meeting thereof held on the 2"d day of November, 2005. James Thompson, City Clerk October 19, 2005 Palm Springs Convention Center 277 N. Avenida Cabrelleros Palm Springs CA. 92262 Attention: John Miller Project: York Absorber Installation York International Corporation proposes to provide the following services: Equipment: 1. Furnish one (1) 250 ton York Direct Fired Two Stage Absorption Chiller 2. Model Number YPC-FN-14SC ✓ Weishaupt Burner-20 ppm low NOX burner ✓ Power Flame Natural Gas Burner Model CR3-G-25 ✓ Gas Train Pipe Size 1.5" ✓ High Pressure Lock-Up Regulator Size 1.5" 3 ✓ Lithium Bromide Solution Scope of Work: 1. Furnish necessary materials to remove existing louvers and prep for project installation. 2. Furnish necessary materials to form and pore new concrete pedestals as required 3. to accommodate new chiller. 4. Furnish necessary materials to rig, reassemble and set new chiller and pump on modified/existing foundation 5. Furnish necessary piping, fittings, hangers and miscellaneous welding materials to pipe new chiller and pump into existing system. 6. Furnish necessary sheet metal fitting for flu venting 7. Furnish necessary insulation to piping 8. Furnish Require Lithium Bromide to charge system 9. Furnish York Factory start up of new chiller 10.Furnish labor to perform the above listed scope of work. Notes & Assumptions: 1. All work will be performed during normal working hours. 2. York International Corporation will not assume responsibility for equipment and related components that may need repairs out side this proposed scope of work. 3. If the Palm Springs Convention Center requires permits and mechanically engineered drawings, please add $7,500.00 to the price listed below. 4. Please refer to the attached terms & conditions. Price: $288,671.00 MOTE: Option Delta 2 Way Flow Control Valves (2) installed at time of Chiller Installation. Price: $4,036.00 Proposal accepted: Proposal submitted: York International Corporation York International Corporation is authorized to proceed with the work as proposed. Purchaser By J.R.Canosa By Title Date Date October 19, 2005 ]K & S AIR CONDITIONING STATE LICENSE#483431 143 E.Meats Avenue PHONE: (714)685-0077 ext.212 Orange,CA 92865 FAX: (714)685-1280 CHANGE ORDER #23 MATERIAL BREAKOUT # 23BG-4389 Date: 10-12-05 Project: Palm Spring Convention Center Contractor: City of Palm Springs Description: The following is the cost to remove and replace the existing 250 ton absorption chiller with a new York absorption chiller. Inclusions: Remove and dispose of existing chiller, remove wall louver, remove existing drywall at louver, disconnect and remove all chilled, hot, and condensing water piping in way of removal of chiller, disconnect all electrical, disconnect all plumbing, disconnect all controls, disconnect existing flue vent, remove existing concrete chiller support. Provide and install: new 250 ton York gas absorption chiller, provide a new concrete house keeping pad, reinstall wall louver removed, provide studs, drywall, and paint to replace wall removed, provide all chilled water piping, provide all hot water piping, provide all condensing water piping, provide all control valves required, provide flue venting required, provide and install after burner piping required, reconnect controls to new chiller, reconnect electrical to new chiller, provide and install plumbing to new chiller, provide flushing of system as required, provide all hangers and supports required, provide any sheet metal required, provide all rigging and setting of equipment, provide trash bins and clean-up of areas we work, provide factory start-up, training and one year warranty on new equipment. Contract Price: $532,872.00 Bond Fee: $8,000.00 if required Quote good for 30 days. NOTE: Lead-time on the chiller is approximately 10-12 weeks at this time. York thinks it can get it out in 10 weeks. Qualifications: 1. We assume the system will be down approximately 3 weeks (this may change) 2. We assume Palm Springs will have M.E. Engineers provide design to verify flow 3. We assume most work will be performed during regular working flours i w THIS IS A TURN KEY,PROJECT EXCLUDING THE ENGINEERING! I would like to thank you for the opportunity to quote this project to you. Anything else I can do for you please don't hesitate to call. Sincerely, Bob Gadde Bob Gadde K&S Air Conditioning (714) 685-0077 ext. 212 office# (714) 684-1280 fax# P A L M S P R I N G S C O N V E N T 1 O N C E N T E R October 17, 2005 To: Al Smoot I am writing this letter to ask that consideration be given to continuity in regards to equipment maintenance. We presently have three York chillers; two were just installed with the recent expansion and will be maintained by York under the requirements of the mechanical contractor's scope. The other is presently undergoing replacement planning; it would be of great benefit to the facility to have the replacement unit be a York installed system to maintain maintenance consistency. We are presently and have been for the past few years under contract with York to provide additional preventive maintenance at the manufacture level for our chillers. This familiarity York has with the facility will contribute greatly to the planning in efforts to maintain continuity with all systems ensuring greater reliability and ease of maintenance. It is my hope that these factors will help in making a decision that will best serve the needs of the facility. I look forward to working with you on putting together this project and seeing a finished system that will effectively serve the facility. Sincerely Tim J. Corbett Director of Operations Patin Springs Convention Center 760-322-8401 tcorbeagpalmspringsec.com