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HomeMy WebLinkAbout11/2/2005 - STAFF REPORTS (14) PALM S:4 LJ � ♦ g�oe�x�o '' C'4C FOR N\ City Council Staff Report DATE: November 2, 2005 CONSENT AGENDA SUI3JECT: AGREEMENT WITH P & D CONSULTANTS FOR FIELD REVIEW AND INSPECTION SERVICES FOR THE DESERT WATER AGENCY'S NEW $4.3 MILLION MAINTENANCE FACILITY AND OPERTIONS CENTER RENOVATION PROJECT AND CITY OF PALM SPRINGS SPECIAL ON-CALL INSPECTION SERVICES. FROM: David H. Ready, City Manager BY: Thomas J. Wilson, Assistant City Manager SUMMARY Staff is requesting that the Council approve an agreement with P & D Consultants for dedicated field) review and inspection services for the Desert Water Agency's (DWA) new $4.3 million maintenance facility and operations center renovation project. The DWA inspection services provided by P & D Consultants would not exceed $24,750 which would be paid to the City by DWA. The agreement would also provide for special on-call City inspection services for other miscellaneous projects in an amount not to exceed $5,000. RECOMMENDATION: 1) Adopt Minute Order No. approving an agreement with P & D Consultants, for field review and inspection services for the Desert Water Agency's (DWA) Project and special City on-call inspection services not to exceed $29,750. 2) Authorize the City Manager to execute all necessary documents in a form acceptable to the City Attorney. STAFF ANALYSIS: The Desert Water Agency(DWA) hasjust begun construction of a new maintenance facility and Item No. 2 o J . initiated a major renovation to its operations center. This $4.3 million project is scheduled for completion by April 30, 2006. In order to maintain its aggressive construction schedule, DWA has requested the expedited field review and inspection of its project and has agreed to pay the City for the full costs of those services. The City has received a proposal from P & D Consultants (copy attached) to provide the full expedited services for the DWA project for an amount not to exceed $24,750 which would be reimbursed by DWA. Due to the increasing volume of inspection calls, staff is recommending that P & D Consultants be additionally retained to provide miscellaneous on-call inspections of other projects, at the discretion of the City's Chief Building Official, in an amount not to exceed $5,000. ; rya FISCAL IMPACT: Finance Director Review,' The maximum fiscal impact to the City of this contract would be $5,000 for miscellaneous, on- call inspection services which would be recovered by normal building inspection fees. omas J. Wil , Ass't City Manager — ter. y✓�� David H. Ready, City Ming�� Attachments: 1. Minute Order 2. P & D Consultants Proposal MINUTE ORDER NO. APPROVING AN AGREEMENT WITH P & D CONSULSTANTS FOR FIELD REVIEW AND INSPECTION SERVICES FOR THE DESERT WATER AGENCY'S NEW $4.3 MILLION MAINTENANCE FACILITY AND OPERTIONS CENTER RENOVATION PROJECT AND CITY OF PALM SPRINGS SPECIAL ON- CALL INSPECTION SERVICES I HEREBY CERTIFY that this Minute Order, approving an agreement with P & D Consultants, for field review and inspection services for the Desert Water Agency's (DWA) Project and special City on-call inspection services not to exceed $29,750 was adopted by the City Council of the City of Palm Springs, California, in a meeting was held on the day of November, 2005. JAMES THOMPSON City Clerk TCB AECOM P&D Consultants 999 Town&Country Road,4th Floor, Orange, California 92868 T 714 835.4447 F 714 285 0740 www tcb.aeconn corn Troy Butzlaff j0� g 2005 Assistant City Mgr. 3200 E. Tahquitz Canyon Way Palm Springs, CA 92262 -PROPOSAL- Mr. Troy Butzlaff, Thank you for getting back with me with regards to the Field Review for the upcoming Desert Water Agency (DWA) Project. We at P &D Consultants understand and appreciate the opportunity to work with the City of Palm Springs and DWA in a partnering effort to provide necessary Inspection Services on this important project. Please review and consider the following scope of services and hourly rate schedules which will be utilized on this project throughout it's duration. Scope of Services (A)Basic Info: • Project anticipated start date is August 301h, 2005. • Project completed date is April 30th, 2006. • Owner is Desert Water Agency. • General Contractor is Penta Construction Inc. • Project description is Operations Center Expansion/Remodel. • Project Valuation is 4.3 Million. • Use of structures are Office and Warehousing. (B) P & D Services to be provided are: 1. All Specialty Inspections (soil, concrete, welding, masonry, etc) necessary for compliance with all applicable codes. 2. All Regular Building Inspections (building, electrical, mechanical, plumbing, arch., structural, energy, ADA, etc.) necessary for compliance with all applicable codes. 3. All Civil Inspections (on site utilities, soils, pavement, elec., irrigation, ADA etc.) necessary for compliance with all applicable codes. 4. Provide accurate record keeping of all inspections, approvals, denials, test results, and daily logs of project activity. 5. All work associated with items B-1, B-2, B-3, and B-4 will typically be performed Mon.-Fri. 7:00 A.M-5:00 P.M. for the anticipated duration of 8 months. 6. Anticipated actual hours on project are from 1-6 hours daily, or as necessary to provide Scope of Service identified above. 7. Provide access to and review of all project documentation to the City of Palm Springs and D.W.A. as they deem necessary. 8. The 3 basic service components (Specialty Iinsp., Regular Insp., Civil Review) are equally divided as to their time and cost. Estimated costs for each separate component is not expected to exceed $24,750. ©P &D Hourly Rates: Regular Hours Overtime Clerical/Admin $50.00 p.h. $65.00 p.h. Senior Level Insp. $80.00 p.h. $95.00 p.h. Project Mgr. $90.00 .h. $105.00 p.h. Principle-in-Charge $150.00 p.h. $180.00 p.h. Specialty Insp. $75.00 .h. $90.00 p.h. On this project, P &D Consultants will not have reimbursables charged to the City of Palm Springs or D.W.A. TCB AECOM I trust this proposal meets with your satisfaction and approval. P &D Consultants will provide you with any and all insurance demands and reporting conditions as you deem necessary. Your approval and acknowledgement indicated by your signature below will suffice as our Notice to Proceed. Thanking you in advance, Stephen L. Patterson Senior V.P. P &D Consultants AP OVED AS WRITTEN Stephen . Patterson David Really Senior Vice President Palm Springs Mga. P &D Consultants City of Palm Springs Date: / /2005 Date: / /2005 TCBAECOM