HomeMy WebLinkAbout4/6/2011 - STAFF REPORTS - 2I �Oft
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,9OFORO Citv Council Staff Re Dort
Date: April 6, 2011 CONSENT CALENDAR
Subject: APPROVAL OF PLANS, SPECIFICATIONS AND ESTIMATE (PS&E)
AND AUTHORIZATION TO BID FOR THE INDIAN CANYON DRIVE
WIDENING (TRAMVIEW ROAD TO UPRR), FEDERAL PROJECT NO.
STPLN-5282 (023), CITY PROJECT NO. 01-25
From: David H. Ready, City Manager
Initiated by: Public Works and Engineering Department
SUMMARY
The City received a $2,199,000 federal grant to widen Indian Canyon Drive from 2 to 4
lanes between Tramview Road and the Union Pacific Railroad through the Whitewater
River. The plans and specifications are completed, and in accordance with 7.03.040 of
the Procurement and Contracting Code the Council is required to approve and adopt
plans, specifications and working details, and authorize the bid request for all public
projects in excess of $100,000. Approval of this project allows staff to proceed with this
public project, with an estimated cost of approximately $2,900,000.
RECOMMENDATION:
Approve the plans, specifications, and working details for the Indian Canyon Drive
Widening (Tramview Road to UPRR), Federal Project No. STPLN-5282(023), City
Project No. 01-25, and authorize the bid process.
STAFF ANALYSIS:
The City of Palm Springs submitted a grant application in 2001 to the Riverside County
Transportation Commission (RCTC) for discretionary State Transportation Improvement
Program (STIP) federal funds for the widening of Indian Canyon Drive from 2 to 4 lanes
through the Whitewater River. The grant process was competitive throughout Riverside
County, and the City's application was approved, earmarking $2,199,000 in STIP
federal funds to this project. The STIP funds were later taken by the state as part of its
efforts 10 years ago to balance its budget; however, RCTC replaced the lost STIP funds
with Surface Transportation Program (STP) funds. The local match for this project is
allocated from Regional Measure A funding, made available through a Reimbursement
ITEM NO.�m...�.
City Council Staff Report
April 6, 2011 - Page 2
Indian Canyon Drive Widening (City Project 01-25)
Agreement subsequently approved by the City and the Coachella Valley Association of
Governments (CVAG).
As a federally funded project, this project has oversight by the state through the
California Department of Transportation ("Caltrans"). Caltrans coordinates all federal
funding on local road projects, which requires both state and federal environmental
clearance.
On February 15, 2006, the City Council awarded a contract services agreement to
Dokken Engineering for this project. Subsequently, City staff coordinated environmental
approvals, right-of-way acquisition, and final design with Dokken Engineering and
Caltrans. On March 15, 2011, Caltrans authorized the City to proceed with construction
of this project.
The plans and specifications have been prepared by the City's engineering consultant
(Dokken Engineering), are ready for Council approval and the subsequent
advertisement for construction bids. Section 7.03.040 of the Procurement and
Contracting Code requires that for public projects in excess of $100,000 Council
approve and adopt the plans, specifications and working details, and authorize staff to
advertise for construction bids. The Engineer's Estimate for this project is $2,900,000.
Approval of the recommended action will allow staff to proceed with bidding of this
project.
FISCAL IMPACT:
This project is funded with a $2,199,000 federal STP grant, of which $1,936,000
remains available for construction ($263,000 was used for the design phase). The local
match will be funded by Regional Measure A funds. Sufficient funds for construction will
be available in account 261-4491-50216 and account 134-4497-50216. No City funds
will be required for this project as CVAG has agreed to cover the City's local match.
SUBMITTED:
Prepared by: Recommended by:
Marcus L. Fuller David J. Barakian
Assistant Director of Public Works Director of Public Works/City Engineer
Approved by:
Thomas J. Wils n, Asst. City Manager David H. Ready, City ger