HomeMy WebLinkAbout4/6/2011 - STAFF REPORTS - 2L p L M$..
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City Council Staff Re ort
DATE: April 6, 2011 CONSENT AGENDA
SUBJECT: Purchase Notebook Computers for Mobile Data Computing
FROM: David Ready, City Manager
BY: Police Department
SUMMARY
It is recommended that the City Council approve the purchase of thirty-one (31) Dell
Ruggedized notebook computers, including the corresponding Dell mobile docking
stations and multimode combo antennas, in an amount of $4,795.57 each (including
applicable tax, delivery and environmental fees). The total purchase cost is
$148,662.81.
RECOMMENDATION:
1. Approve the purchase of thirty-one (31) Dell Latitude E6400XFR Ruggedized
notebook computers with corresponding Dell Mobile Docking Stations and
Multimode Combo antennas from Dell Corporation via the Western States
Contracting Alliance Cooperative Purchase Agreement WN99ABZ in the amount
of $148,662.81.
2. Authorize the City Manager to execute all necessary documents.
STAFF ANALYSIS:
The Police Department uses notebook computers for officers to write police reports
(paperless system), to access state and local databases, and also to receive
emergency calls for service, as mobile data terminals. Following a planned upgrade of
the Police Department's surveillance camera system, the laptop computers may be
used to monitor the video feed from the cameras, and also as a GPS receiver. The
Police Department has tested Dell Ruggedized Notebook Computers and Dell Mobile
Docking Stations along with external Multimode Combo Antennas. The tests were very
successful. This purchase will be used to replace the slow, obsolete notebook
computers with new modern computers. Ruggedized laptop computers were chosen
for their ability to withstand the unique stresses to which they are subjected in a police
patrol vehicle.
This request is to purchase thirty-one new notebook computers and docking stations
and multimode antennas.
ITENA NO.,
City Council Staff Report
April 6, 2011
Purchase Thirty-one Dell Laptop Computers
Section 7.09.010 of the Municipal Code provides that the City Council may authorize the
acquisition of supplies, equipment or services through a joint powers or other
cooperative purchasing program, with a public entity or association of public agencies.
Dell Corporation holds a competitively bid government contract with the Western States
Contracting Alliance (WSCA), a cooperative government purchasing alliance utilized by
public agencies to acquire supplies and services. Pursuant to the requirements of
Section 7.09.010, the utilization of WSCA cooperative purchase contract #WN99ABZ
with Dell is in compliance and adequately protects the public interest for the acquisition
of the requested computer equipment.
FISCAL IMPACT:
All of the money used for this purchase will come from the State Supplemental Law
Enforcement Services Funding (SLESF) grant. No General Fund money will be used.
Albe o ranz , In m Police Chief David H. Ready anager