HomeMy WebLinkAbout4/6/2011 - STAFF REPORTS - 2M iy
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DATE: April 6, 2011 CONSENT CALENDAR
SUBJECT: Authorize Additional Miscellaneous FY 10-11 Maintenance and Repair
Expenditures for the Co-Generation Plants
FROM: David H. Ready, City Manager
BY: David Barakian, Director of Public Works/City Engineer
SUMMARY
Each year a variety of purchases are made by City staff to carry out routine day-to-day
maintenance and repair operations. City staff is seeking authorization from City Council
to amend the current Fiscal Year 2010-11 budget and authorization to acquire additional
miscellaneous maintenance and repair parts and services for the City's two Co-
Generation Plants on an as-needed basis.
RECOMMENDATION:
1. Approve additional funds to Johnson Power Systems Purchase Order No. 11-
0193 for the as-needed purchase of Caterpillar repair parts in an amount not-to-
exceed $60,000.
2. Adopt Resolution No. "A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF PALM SPRINGS AMENDING THE BUDGET FOR FISCAL YEAR
2010-11."
STAFF ANALYSIS:
On July 7, 2010 Council approved $100,000 in the current fiscal year budget for
Johnson Power Systems co-gen repairs. The $100,000 has been exhausted and staff
is now seeking authorization for the City Council to amend the current FY 10-11 budget
to appropriate an additional $60,000 in funds for as-needed purchases from Johnson
Power Systems for Caterpillar repair parts for the Cogen facilities via Purchase Order
#11-0193 by the Facilities Maintenance Division.
rTEM NO.
City Council Staff Report
April 6, 2011 -- Page 2
FY 10-11 Miscellaneous maintenance and repair Expenditures
These additional funds are needed to cover replacement of a heat exchange and two
cam units for the cogen plants that was not budgeted for or anticipated during the
current fiscal year, but is necessary now to keep the cogen plants operating. The
balance will be used to purchase plugs, filters and other miscellaneous small parts to do
the maintenance through this fiscal year 2010-2011.
FISCAL IMPACT:
The $60,000 in funds are currently budgeted in Facilities fund balance account 520-
29301, and upon approval of this budget amendment will be transferred to account
520-5641-48700, CoGen Repair Parts and Supplies and then encumbered to existing
PO 11-0193 with Johnson Power Systems.
V�'L �-r
David Barakian David H. Ready
Director of Public Works/City Engineer City Manager
Attachments:
Proposed Resolution
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
PALM SPRINGS, CALIFORNIA, AMENDING THE BUDGET
FOR FISCAL YEAR 2010-11.
WHEREAS, Resolution No. 22714 approving the Budget for the Fiscal Year
2010-11 was adopted on June 2, 2010; and
WHEREAS the City Manager has recommended, and the City Council desires to
approve, certain amendments to the budget for Fiscal Year 2010-11.
NOW THEREFORE THE CITY COUNCIL DETERMINES, RESOLVES AND
APPROVES AS FOLLOWS:
SECTION 1. The Director of Finance is authorized to record inter-fund cash
transfers as required in accordance with this Resolution, and Resolution No. 22714,
adopting the Budget for Fiscal Year 2010-11 is hereby amended as follows:
SOURCE(S) / FROM:
Fund -Activity Account _ Amount
520 29301 $60,000
Facilities Fund Balance
ADDITION(S) /TO:
Fund Activity Account Amount
520 5641 48700 $60,000
Facilities Maintenance Co-Gen Repairs,
Parts and Supplies
PURPOSE: Additional Funds for Co-Gen Repairs, Parts and Supplies to Fund
Purchase Order No. 11-0193.
ADOPTED THIS 6t' DAY OF APRIL, 2011.
David H. Ready, City Manager
ATTEST:
James Thompson, City Clerk
Resolution No.
Page 2
CERTIFICATION
STATE OF CALIFORNIA )
COUNTY OF RIVERSIDE ) ss.
CITY OF PALM SPRINGS )
I, JAMES THOMPSON, City Clerk of the City of Palm Springs, hereby certify that
Resolution No. is a full, true and correct copy, and was duly adopted at a regular
meeting of the City Council of the City of Palm Springs on the 16t" day of March, 2011,
by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
James Thompson, City Clerk
City of Palm Springs, California
2.M. ADDITIONAL MISCELLANEOUS FISCAL YEAR 2010-11
MAINTENANCE AND REPAIR EXPENDITURES FOR THE CO-
GENERATION PLANTS:
RECOMMENDATION: Approve additional funds to Johnson Power
Systems Purchase Order No. 11-0193 for the as-needed purchase of
Caterpillar repair parts in an amount not-to-exceed $60,000.
MATERIALS TO FOLLOW
Item No. 2 * Mo