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Home My WebLink About4/20/2011 - STAFF REPORTS - 5.A. i 6Kr „ Fiscal Year 2011-2012 Preliminary Budget OPERATING FUND OVERVIEW n� DWpa ;r MAC rtment of Finawtc�`�rti rya,. Bury A cil 20, 2011 ITEM No. 's'__. ' :--- City of Palm Springs Table of Contents Operating Funds Revenue.................................................................. page 1 Expenditures............................................................page 2 Summary................................................................. page 3 Special Events & Contributions.................................. page 4 Available Cash Balance.............................................. page 5 BUDGET CALENDAR April 20, 2011 City Council Meeting - Preliminary Budget General Fund May 4 & 18, 2011 City Council Study Session - Budget Discussion All Other Funds June 1, 2011 Public Hearing for City Budget 4/14/2011 MAJOR REVENUE FUNDS FY 10-11 FY 10-11 FY 11-12 % Change Cateaory Approved Pro'ected Proposed FY 10-11 Property Taxes 16,680,000 17,043,345 17,043,345 2.18% Transient Occupancy 12,500,000 14,300,000 14,300,000 14.40% Sales and Use Taxes 8,084,000 8,540,000 9,025,000 11.64% Utility Users Tax 6,600,000 6,525,000 6,525,000 0.38% Franchise Fees 3,050,000 3,000,000 3,000,000 -1.64% Vehicle In-Lieu Fees 3,922,568 3,922,568 3,922,568 0.00% Administrative Charges 1,703,735 1,703,735 1,703,735 0.00% Business Licenses 800,000 800,000 800,000 0.00% Building Permits 675,000 675,000 675,000 0.00% All Other Sources 6,127,506 6,874,343 5,806,785 -5.23% Subtotal 60,042,809 63,383,991 62,801,433 4.59% Transfers In 2,400,000 3,239,848 887,500 -63.02% TOTAL $62,442,809 $66,623,839 $63,688,933 2.00% Where the Money Comes From Administrative Business Licenses Building Permits Charges 1% 1% 3% Vehicle In-Lieu Fees Property Taxes 7% 30% Franchise Fees 5% Utility User Tax 12% Sales and Use Taxes 16% Transient Occupancy 25% City of Palm Springs FY 2011-2012 Preliminary Budget Page 1 EXPENDITURES FY 10-11 FY 11-12 % Change Catqqory Aegroved Proposed FY 11-12 General Government 8,324,800 9,379,007 12.66% Planning Services 1,081,966 1,048,681 -3.08% Building & Safety 2,076,003 1,989,678 -4.16% Recreation 5,701,626 2,776,042 -51.31% Library 1,997,281 2,051,174 2.70% Public Safety 27,845,358 29,926,837 7.48% Public Works/Streets/Maint 4,354,645 7,943,184 82.41% Tourism/Convention Center 8,717,190 8,800,227 0.95% Special Events &Contributions 530,430 635,430 19.80% Subtotal 60,629,299 64,550,260 6.47% Transfers Out 2,046,929 2,042,451 -0.22% TOTAL $62,676,228 $66,592,711 6.25% WHERE THE MONEY GOES Special Events& Planning Services Contributions 2% Tourism/Conv.Center General Governmen 14% 1%I 15% Building&Safety 3% r a�� Parks Maint/Recreation Public Works i�+��„ , W�r 9% 7% Library 3% Public Safety 46% City of Palm Springs FY 2017-2072 Preliminary Budget Page 2 SUMMARY OF OPERATIONS FY 10-11 FY 10-11 FY 11-12 Category Approved Projected Proposed Revenue 60,042,809 63,383,991 62,801,433 Transfers In 2,400,000 3,239,848 887,500 Expenditures 60,629,299 61,553,711 64,550,260 Transfers Out 2,046,929 2,546,929 2,042,451 Surplus/(Deficit) ($233,419) 2,523,199 ($2,903,778) Close-Out Carry-Forward 2,523,199 Net Amount ($380,579) Transfers In General Fund (001) From: Gas Tax 600,000 From: Airport 287,500 Total Transfers In (001) 887,500 Transfers Out General Fund (001) TO: Debt Service Police Building 55,584 Traffic Signal Lamps 23,834 Parking Structure 493,000 Capital Project General Capital Projects 0 Measure Y 0 Parking Fund Operations 198,087 Emergency Response 345,199 Master Lease Fund 374,267 Public Safety CFD 267,430 Golf Course 285,050 Total Transfers Out-General Fund 2,042,451 City of Palm Springs FY 2011-2012 Preliminary Budget Page 3 EXPENDITURE DETAIL (By Department) Adopted Proposed % Change Budget Budget 11 Adopted/ Department FY 10-11 FY 11-12 12 Proposed General Government City Council 490,818 536,033 9.21% City Manager/Admin 570,022 608,848 6.81% Public Affairs/PSCTV 199,907 214,880 7.49% Development Services 260,984 275,078 5.40% Neighborhood Involvement 139,803 154,508 10.52% Information Technology 1,096,739 1,060,554 -3,30% City Clerk 628,890 744,316 18.35% Human Resources 320,324 342,302 6,86% Rent Control 41,098 37,907 -7.76% City Attorney 705,920 705,621 -0.04% Unallocated Appropriations 1,060,000 1,060,000 0.00% Salary Savings-Offsets -364,120 0 N/A Document Management 265,208 185,822 -29.93% Finance 1,939,776 2,417,898 24.65% Training & Prof. Development 0 50,000 N/A Prop. & Liab. Estimate 89,956 50,000 -44.42% Procurement 423,861 446,120 5,25% Special Cont Sery& Prof Devel 0 0 N/A Community/Economic Dev 352,614 386,120 9.50% Homeless Program 103,000 103,000 N/A General Government Total 8,324,800 9,379,007 12.66% Planning Services 1,081,966 1,048,681 -3.08% Building and Safety 2,076,003 1,989,678 -4.16% Recreation 2,719,381 2,776,042 2.08% Library 1,997,281 2,051,174 2.70% Public Safety Police 18,321,985 19,129,190 4.41% Fire/Paramedic 9,523,373 10,797,647 13.38% Public Safety Total 27,845,358 29,926,837 7.48% Public Works Engineering/Street/Maintenance 7,336,890 7,943,184 8 26% Tourism/Convention Center Tourism/Visitors Info Center 1,655,203 1,655,203 0.00% CVA 350,000 300,000 -14.29% Convention Center 6,711,987 6,845,024 1.98% Tourism/Conv. Center Total 8,717,190 8,800,227 0.95% Special Events&Contributions Int'I Film Festival 350,000 350,000 0.00% Special Events/Contributions 180,430 285,430 58.19% Special Events &Contrib. Total 530,430 635,430 19.80% TOTAL 60,629,299 64,550,260 6.47% City of Palm Springs FY 2011-2012 Preliminary Budget Page 4 CASH BALANCES GENERAL OPERATING FUND AVAILABLE CASH BALANCE, 7/01/10 $7,418,477 FISCAL YEAR 2010-2011 Projections Revenue & Transfers-In 66,623,839 Expenditures & Transfers-Out* (64,100,640) Total 2010-2011 Surplus or (Deficit) Projected Available Cash Balance, 6/30/2011 FISCAL YEAR 2011-2012 Projections Revenue & Transfers-in 63,688,933 Expenditures & Transfers-Out (66,592,711) Total 2011-2012 Surplus or (Deficit) Net 2010-2012 Surplus or (Deficit) (380,579) Projected Available Cash Balance - 6/30/2012 $7,037,898 General Fund Reserve Equivalency 11% Note: Does not include any SDF funding (estimated to be $800K to $900K)(June or July 2011) w Excludes prior year encumbrances and carryovers. City of Palm Springs FY 2011-2012 Preliminary Budget Page 5 Proposed For 2011-2012 Preliminary Budget Special Events and Contributions City of Palm Springs 2009-2010 2010-2011 2011-2012 Revised Adopted Preliminary TITLE Budget Budget Budget Contributions: Senior Center Contribution (City Sponsorship) $52,880 $52,880 $52,880 Boys and Girls Clubs (City Sponsorship) 10,000 10,000 10,000 City Events: Black History Month (City held Event) 8,300 8,300 8,300 Community Concerts (City held Event) 16,500 0 0 July 4th Celebration (City held Event) 41,250 0 30,000 Festival of Lights Parade (City held Event) 60,000 25,000 30,000 PSHS Homecoming Parade(City held Event) 3,000 3,000 3,000 Veteran's Day Parade (City held Event) 26,250 15,000 15,000 Event Sponsorship: Bike Weekend (City held Event) 26,250 26,250 26,250 International Film Festival (City Sponsorship) 400,000 350,000 350,000 Modernism Week (City Sponsorship) 15,000 15,000 15,000 Opera in the Park (City held Event) 3,750 0 0 Palm Springs Pride Parade(City Sponsorship) 13,500 10,000 10,000 Tour De Palm Springs (City Sponsorship) 18,750 15,000 15,000 Desert Aids Walk (City Sponsorship) 5,250 0 0 Sub-Total 700,680 530,430 565,430 Parks& Recreation Dept. Holiday Lights Replacement 0 0 50,000 Downtown Banner Replacement 0 0 20,000 Holiday Decor Set-up &Take-down (City Activity) 0 25,000 25,000 GRAND TOTAL $700,680 $555,430 $660,430 Unfunded Items: New Special Event $30,000 September 11th Commemoration $7,000 Unsolicited Requests $33,500 City of Palm Springs FY 2011-2012 Preliminary Budget Page 6 2010 — 2011 31d Quarter Financial Review City of Palm Springs 4/20/2011 City of Palm Springs 2010-2011 3rd Quarter 1 2010- 11 Revenues 9-Month Comparison $70s� $8� $60 -- $50 Actuals Proj 40.4 $40 for for $38.8 $30 2009-10 2010-11 $20 59% 61 % $1 0 $0 Full Year 9 Months TOT reflects only 8 months of revenue 2009-2010 ❑ 2010-2011 F 4/20/2011 City of Palm Springs 2010-2011 3rd Quarter 2 Major Revenues 9-Month Comparison 80% —_ ---- 74 ...,_ 70%°/0 o 70% 58% 0 57% ° 50% 40% 30% 20% _ 10% a 0% Property TOT * U UT Sales Taxes Taxes Y * TOT reflects only 8 months of revenue ❑09-10 9 Months as % of Actuals ❑ 10-11 9 Months as % of Projected 4/20/2011 City of Palm Springs 2010-2011 3rd Quarter 3 Hotel Tax (TOT) Chart Fiscal Year Fiscal Year Fiscal Year Fiscal Year 09l10 v. 10l11 Month 2007-08 2008-09 2009-10 2010-11 % Change July $ 6935328 $ 727,810 $ 681,421 $ 8935586 31 .14% August 7995308 790,148 6279625 715,061 13.93% September 8405200 741,931 708,714 835,392 17.87% October 1 ,1429584 957,351 1 ,084,333 150749067 (0.95%) November 153449172 1,1085968 15151,258 15162,232 0.95% December 110109671 800,528 790,820 966,193 22.18% January 153357151 1,092,858 15137,727 153075064 14.88% February 11622,198 112775158 1,377,860 15550,262 12.51% March 25081,218 116225398 1,808,229 April 15670,021 197735237 15952,692 May 15218,972 111185319 11268,493 June 7089657 7405772 7785513 $1454669480 $129751 ,478 $1353675685 $ 85503,857 12.49% 4/20/2011 City of Palm Springs 2010-2011 3rd Quarter 4 Sales Taxes n Comparisons: 09-10 10- 11 3Qs Palm Springs 1 -2.4% T +7.9% Coachella Valley , —10.9% T +5.3% Riverside County , —10.8% T +5.2% Inland Empire —10.9% T +5.2% Southern California 1 -10.9% T +5.4% State of California 1 -11 .0% T +5.8% $10.0 $5.0 9. 9 8.1 8. . 8. $0.0 (in millions) 06-07 Act 07-08 Act 08-09 Act 09-10 Act 10-11 Proj 4/20/2011 City of Palm Springs 2010-2011 3rd Quarter 5 2010- 11 Expenses 9-Month Comparison $80.0 - $70.0 �6s.� • $60.0 Ac $50.0 tuals Proj for for $40.0 2009-10 2010-11 $30.0 76% 73% $20.0 $10.0 _ $0.0 Full Year 9 Months ❑ 2009-2010 11 2010-2011 4/20/2011 City of Palm Springs 2010-2011 3rd Quarter s 2010-2011 Revenues & Expenses 9-Month & Full-Year Comparisons Total Property Sales Revenues Revenues Taxes TOT U UT Taxes 09-10 9 Months $38,790,476 $10,269,044 $7,559,758 $4,341 ,688 $5,022,204 10-11 9 Months $40,433,885 $9,393,210 $8,503,857 $4,811,318 $55430,699 09-10 Actuals $65,791,021 $1758033811 $13,367,685 $6,575,901 $8,221 ,763 10-11 Projected $66,623,839 $17,043,345 $14,300,000 $6,525,000 $8,540,000 * TOT reflects only 8 months of revenue Expenses Full Year 9 Months 2009-2010 $68,835A69 $52sO19,374 2010-2011 $64,1007640 $46,644slO6 4/20/2011 City of Palm Springs 2010-2011 3rd Quarter 7 Sustainability - Fund 138 FY 2012 Proposed 7-1-11 Est. Beginning Cash Balance Available $800,000 Revenue- 138 Diversion Facility Fee 354,632 Interest Income 64,500 Total Revenue $419,132 Expenditures- 1270 Personnel Costs 194,834 Materials, Supplies & Services 100,400 Special Charges 26,941 Programs 381,812 Total Expenditures $703,987 Surplus/(Deficit) ($284,855) 6-30-12 Est. Ending Cash Balance Available $515,145 NOTE: AB 811 FUND BALANCE _ $500,000 Recycling - Fund 125 FY 2012 Proposed 7-1-11 Est. Beginning Cash Balance Available $275,000 Revenue- 125 Recycling Surcharge 124,595 Interest Income 15,000 Total Revenue $139,595 Expenditures- 1280 Personnel Costs 0 Materials, Supplies & Services 90,400 Special Charges- Insurance, Admin. Service 8,619 Programs 114,000 Total Expenditures $213,019 Surplus/(Deficit) ($73,424) 6-30-12 Est. Ending Cash Balance Available $201,576 City of Palm Springs FY 2011 Proposed Budget Page 1 J4��PpLMsp� iy ti c r CJ IA A Y �C 9gb F r 0 QATV 1 -10FOR CITY COUNCIL MEMORANDUM DATE: April 20, 2011 SUBJECT: LAWN BUY BACK PROGRAM FUNDING AND GUIDELINES FROM: David H. Ready, City Manager BY: Michele Mician, Manager, Office of Sustainability The proposed Lawn Buy Back Program would provide incentives to homeowner associations, multi-family and single family property owners in the City of Palm Springs to install water efficient landscaping by providing grants for removal of turf and replacement with native and desert friendly landscape. The total program allocation for fiscal year 2011-2012 will be $140,000. For single family properties the total funding available will be $40,000 or enough for 80 home owners to participate in the program. For multi-family and homeowner's associations the total funding available will be $100,000 or enough for 40 multi-family or homeowner association properties to be included. The program provides up to a $500 grant for a single family property. The formula for the reimbursement to applicants.will be at $1 for each square foot of turf removed up to 500 square feet for a maximum of $500 per single family property for the removal of turf. A minimum of 500 square feet of turf is to be removed and a $250 match will be required from the property owner for a minimum total project cost of$750. The program provides up to a $2,500.00 grant for a multi family property or homeowner association. The formula for the reimbursement to applicants will be at $1 for each square foot of turf removed up to 2500 square feet. Homeowner associations may be required to apply for an amendment to the existing landscape plan. A 50% cash match is required of all grant applicants regardless of the requested grant amount. For example, a $2,500.00 grant request would require the applicant to provide a $1,250.00 cash match and would have to replace a minimum of 2500 square feet of turf. Eligible uses of funds include replacing existing grass and turf areas with native plants, desert friendly plants, and rock or other permeable landscape material. Grant funds may only be used for improvements that replace existing turf or grass landscape. Grant funds may not be used for smart irrigation devices. Prior to receiving grant funds applicants will be required to participate in a native plant and water conservation course offered through Desert Water Agency. Applications can be mailed to interested parties and will be available for download at www.yoursustainablecity.com website. Attachments: (1) Lawn Buy Back Application Package (2) Agreement THE CITY OF PALM SPRINGS OFFICE OF SUST-AINABILITY LAWN BUYBACK PROGRAM GRANTS The City of Palm Springs Offices of Sustainability has developed a Lawn Buy Back Program to encourage property owners to replace turf with low or no water use desert friendly and native landscaping. The exterior improvements will contribute to overall revitalization using sustainable materials/practices. The first year of the pilot program for fiscal year 2011-2012 provides for grants of up to $2,500 to finance all or a portion of a qualifying property owner's landscape improvements. A 50% cash match is required of all applicants regardless of the requested grant am ,nt. Eligible uses of funds may include: • Desert friendly low water use plants x • Native plants • Arid plants as recommended through the Coachella Valley ;Water District Lush and Efficient Landscape guide http://www.cvwd_orq/con,servation/lush_book,/lush3. 2.html • Landscaping materials including rock, stones, decomposed granite and other permeable landscaping mat ftt • Pervious paving • Other approved landscaping wilative plant materials and permeable hardscape Uses Not Eli ible: Funds must be used 1 replace turf. Funds may riot be used for improvements that are not landscape related or do not, irnprove the overall water budget. Improvements that do not decrease gall water use will not be considered. Ineligible uses include; • Traditions '."igation • Non desert i`andly plants Q,rnamentallandscaping Eligible Appldants: Commercial prope owners, Single Family, Multi-family, Homeowner Associations or Condominium Assoations owners located in the City of Palm Springs may apply. The purpose of the grants is to provide an opportunity to fund landscape improvements that reduce water consumption and replace turf. The applicant must show evidence of the right to alter the property, or consent from the property owner. Grant Amounts: 759702.i 1 The program provides up to a $500 grant to finance all or a portion of a single family property owners landscape improvements. The formula for the reimbursement to applicants will be at $1 for each square foot up to 500 square feet for a maximum of $500 per single family property for the removal of turf. The program provides up to a $2,500.00 grant to finance all or a portion of a multi family or homeowner association's landscape improvements. The formula for they reimbursement to applicants will be at $1 for each square foot up to 2500 square feet for a maximum of$2500 per homeowner's association for the removal of turf in common areas. The program provides up to a $2500 grant to finance all or,a perCton of a commercial property owner's landscape improvements. The formulator the reimbursement to applicants will be at $1 for each square foot up to 250A quay'O feet for a maximum of $2500 per commercial property owner for the removal o ;n rf. The maximum grant shall be $2,500. A 50%. cash match is requ,red of all grant applicants regardless of the requested grant amount. For example, a' $2,500 grant request would require the applicant to provide a minimum of$1250 cash ma h. Process: Applications are available inxi" Office of Sustainability or at www.yoursustainablecity.com. The ap is t ust include:a narrative description of q: the project scope and either a cost pro sal o �l" No a contractor licensed to do business within the City of Palm Springs T app6" ill hire any contractors and is responsible for obtaining,design approvals If ecessaryv` . 5.A. PRESENTATION AND DISCUSSION OF THE DRAFT FISCAL YEAR 2011-12 GENERAL FUND BUDGET AND SUSTAINABILITY FUND BUDGET, AND FISCAL YEAR 2010-11 3RD QUARTER UPDATE: RECOMMENDATION: Direct staff as appropriate. MATERIALS TO FOLLOW Item No. 5 * Ao