The URL can be used to link to this page

Home My WebLink About12/7/2005 - STAFF REPORTS (27) OF PALM SA u City Council Staff Report cq4 FO R��P CITY COUNCIL DECEMBER 7, 2005 NEW BUSINESS Subject: 2005/2006 ANNUAL SLURRY SEAL From: City Manager Initiated by: Director of Public Works/City Engineer SUMMARY ,Award of this contract will continue the City's annual slurry seal program, providing slurry ;seal of City streets including: streets within Sections 25, 30, and 34; refer to Attachment 1 for Section Maps. Additionally, we are scheduling a slurry seal of Sunrise Way from 'Vista Chino to Alejo Road. RECOMMENDATION: 1) Approve Minute Order No. "APPROVING AGREEMENT NO. WITH BOND BLACKTOP, INC FOR BID SCHEDULES A THROUGH D (INCLUSIVE), FOR THE 2005/2006 ANNUAL SLURRY SEAL, CITY PROJECT #05-19." 2) Authorize the City Manager to execute all necessary documents. STAFF ANALYSIS: 'The Department of Public Works & Engineering oversees the maintenance of the City's street system. Each year, the Department assembles a capital project to continue its Slurry Seal Program on various City streets. This year's slurry seal program was scheduled to include streets within Section 25 (Bid Schedule A), streets within Section 30 (Bid Schedule B), streets within Section 34 (Bid Schedule C), Sunrise Way from Vista Chino to Alejo Road (Bid Schedule D) and Sunrise Way from Alejo Road to Ramon Road QBid Schedule E). The budget, however, does not allow for all of the Bid Schedules to be awarded. Staff is recommending that Schedule E (Sunrise Way from Alejo Road to Ramon Road) be eliminated from the award. This area will be re-scheduled for next year. Last year Section 34 was eliminated from the project due to the bid exceeding the budget, so it is being included this year. Item No. 5. 6. City Council Staff Report December 7, 2005- Page 2 2005/2006 Annual Slurry Seal, CP#05-19 'The specifications were prepared by Department staff, and on October 19, 2005, the City Council approved the specifications and authorized construction bidding. On October 25 and November 1, 2005, the project was advertised forbids, and at 2:00 p.m. on November 18, 2005, the Procurement and Contracting Manger received construction bids, (refer to Attachment 2). The Engineer's Estimate was$50,456 for Bid Schedule A; $71,729 for Bid Scheduled B; $107,781 for Bid Schedule C; $85,375 for Bid Schedule D; and $88,546 for Bid Schedule E, for a total estimate of $403,887. The low bid was submitted by Bond Blacktop, Inc. The company is a California corporation, and its principal officer is Edward Dillon, President/Secretary. FISCAL IMPACT: Finance Director Revi This project was budgeted as part of the 2005/2006 Capi�W Improvement Plan, with $400,000 in local Mesaure A funds budgeted for the project. The recommended award include those Bid Schedules with a total sum less than the allowable project budget. Sufficient funds are available in account 134-4498-50100 (Slurry Seal Program). David J. Barakian Thomas J. Wilson Director of Public Works/City Engineer Assistant City Manager-Development Services David H. Ready City Manager Attachments: 1. Section Maps 2. Bid Results 3. Minute Order CITY PROJECT 05-19 ANNUAL SLURRY SEAL PROJECT SECTION 25 STREET LISTING SEGMENT ID DESCRIPTION FROM TO FT2 2544020 BARONA RD JACARANDA RD S END 25731 2544025 JACARANDA RD BARONA RD E END 42597 2544030 CONCHO LN JACARANDA RD N END 7956 2544035 ANZA TR 170'E OF BARONA RD ARABY DR 21296 2544040 ARABY CR ARABY DR E END 15516 2544045 MORONGO TR ARABY DR 660'W ARABY DR 23760 2544050 ESCOBA DR EL CIELO RD PALM CANYON DR 85977 2544065 ARABY DR NORTH SIDE OF PALM CANYON WASH S END 50,600 2544070 SMOKEWOOD AV ARABY DR W END 19188 2544075 CHOLLA PL ARABY DR BISNAGA AV 5103 2544080 RIM RD BISNAGA AV 1080'E BISNAGA 14040 2544085 BISNAGAAV N END S END 9720 2544090 E PALM CANYON DR FRONTAGE BARONA RD SMOKETREE LN 43119 2544095 E PALM CANYON DR FRONTAGE SMOKETREE LN 788'W SMOKETREE 22518 2544100 E PALM CANYON DR FRONTAGE 788'W SMOKETREE W END 17100 21544105 E PALM CANYON DR FRONTAGE BARONA RD E END CAROB CR 18207 2544110 CAROB CR E PALM CANYON D E PALM CANYON D 36261 458689 O \" .rrtirrlyll IIIII�IIrr..uunryhllJl�/IPw.nr bQ 7J°gIHl�OS 1-0 ors Al ASVWV A U NI OH�NO� ki CITY PROJECT 05-19 ANNUAL SLURRY SEAL PROJECT SECTION 30 STREET LISTING SEGMENT ID DESCRIPTION FROM TO FT2 3045005 ESCOBA DR EL CIELO RD E END 35352 3045015 GENE AUTRY TR FRONTAGE 20'N EAGLE WY PAR DR 17712 3045025 SEMINOLE RD CHEROKEE WY 220'E CHEROKEE 6777 3045030 LINDEN WY MATTHEW DR E PALM CANYON D 25974 3045035 LINDEN WY E PALM CANYON D SEVEN LAKES DR 43749 3045040 CHEROKEE WY SEVEN LAKES DR E PALM CANYON D 58500 3045045 CHEROKEE WY E PALM CANYON D MATTHEW DR 41427 3045050 MATTHEW DR CHEROKEE WY 915'E LINDEN WY 64998 3045055 MATTHEW DR 915'E LINDEN WY E PALM CANYON D 31023 3045060 SEVEN LAKES DR GENE AUTRY TR CHEROKEE WY 70596 3045065 SEVEN LAKES DR CHEROKEE WY W END 10611 31045070 WAVERLY DR BROADMOOR DR GENE AUTRY TR 27126 3045075 BIRDIE WY WAVERLY DR EAGLE WY 57888 3045080 BIRDIE WY EAGLE WY PAR DR 32130 3045085 PAR DR BIRDIE WY GENE AUTRY TR F 18261 3045090 DIVOT LN PAR DR EAGLE WY 30447 3045095 EAGLE WY BIRDIE WY GENE AUTRY TR 17721 3045100 E PALM CANYON DR FRONTAGE E PALM CANYON D CHEROKEE WY 21150 3045105 E PALM CANYON DR FRONTAGE CHEROKEE WY LINDEN WY 21087 3045110 E PALM CANYON DR FRONTAGE LINDEN WY E END 19557 652086 •OUTRORL SEVEN LAKES PA ry Of COUNTRY CLUB t x t 0 J f P� ) J `ANi:: IW IR..�:E v E C O E� • Y 4 t V t ` Y ' Y •t J V 0[ WESTLINE [tll - ' WESTL ANF TE _P/ PAS E .................. .. '...inj::p:::ii(' 06fP1 _.1NE_ .. ..JN::?:a.::.::.::�.:.�:::c:: c �v:?: o m l WAY LAKES C/1 SEVEN L K ... / DNrvE YIA LA AM TA /J FPI vaiE URIVE I A ■ A K WEST rA rpITE EAST If N E ALM CMCIE w A R�. C - 3 L CANYON F C C S i CANYpy vq HIDALOp 2 M.'EIILY M1V[ ,%M...i HORIZON MOBILE ♦ - serf 1LOL VILLAGE A- VENI.E 1 S • •- JUPITER S z C- SATURN T U 0- RIKEL T M TTN w I / I I R - MECURY D - MAN. �'olq/ III IIIIII1111��in N - PLUTD _ SU � xll\�,t� 11111111411�I� AM-:r K - STAR Y,t / ILp L - N[RTUME Y IId/ w]L%I 11— COVE SAFARI PARK I- SAFARI PARK OR '//11f1111,, S- SANTA ARA- ]- :A TA MARIA 1- SANTA MONICA S- CARMEL OR. •- SAN SINEOI T- CAMARILLO a- SAMTA PAULA a- DEL MAR 10- M[WPORT OR II- LAGUNA M. 1E- aALOOA OR N- CaaTA ME SA q1. , CITY PROJECT 05-19 ANNUAL SLURRY SEAL PROJECT SECTION 34 STREET LISTING SEGMENT ID DESCRIPTION FROM TO FT2 3434005 TRAMVIEW RD GRANADA AV W END 70250 3434010 GRANADA AV TRAMVIEW RD LAS VEGAS RD 45693 3434012 FRONTAGE RD COROZON AV TRAMVIEW RD 19197 3434015 ELDORADO BL LAS VEGAS RD COROZON AV 19359 3434020 ELDORADO BL COROZON AV TRAMVIEW RD 18720 3434025 INDIAN CANYON FIR W TRAMVIEW RD COROZON AV 18720 3434035 COROZON AV INDIAN CANYON D PALM VISTA DR 33120 3434040 PALM VISTA DR COROZON AV GRANADA AV 24867 3434045 PALM VISTA DR GRANADA AV COROZON AV 22725 3434050 BONAIR DR COROZON AV GRANADA AV 23013 3434055 BONAIR DR GRANADAAV COROZON AV 24867 3434060 SUN VIEW AV COROZON AV GRANADA AV 39231 3434065 SUN VIEW AV GRANADA AV COROZON AV 35901 3434070 AVENIDA CERCA COROZON AV GRANADA AV 35874 3434075 AVENIDA CERCA GRANADA AV COROZON AV 39105 3434080 COROZON AV PALM VISTA DR SUN VIEW AV 6849 3434085 LAS VEGAS RD INDIAN CANYON D EASTGATE RD 98307 3434090 LAS VEGAS RD EASTGATE RD VIDEO RD 38880 3434095 JUAN CR GATEWAY DR S END 7965 3434100 JUANITA CR GATEWAY DR S END 8676 3434105 ASHBY CR GATEWAY DR S END 11295 3434110 GLADYS CR GATEWAY DR S END 11907 3434115 EASTGATE RD LAS VEGAS RD S END 28080 3434125 GATEWAY DR 110'E EASTGATE PAMELA DR 63180 3434130 GATEWAY DR PAMELA DR STATE HY 111 24480 3434135 PAMELA DR GATEWAY DR N END 3618 3434140 VIDEO RD GATEWAY DR N END 13086 3434145 LAWRENCE CR LAS VEGAS RD N END 3357 3434150 HOWARD CR LAS VEGAS RD N END 3780 3434155 ALBERTO CR LAS VEGAS RD N END 3492 3434160 JIMINEZ CR LAS VEGAS RD N END 3456 3434170 RADIO RD INDIAN CANYON D 135'W ANZA RD 48258 3434180 RADIO RD 465'W ANZA RD MACCARTHY RD 26217 3434185 MACCARTHY RD RADIO RD SAN RAFAEL RD 40572 3434190 ANZA RD RADIO RD DEL SOL RD 12123 3434195 ANZA RD DEL SOL RD S END 3411 3434200 DEL SOL RD ANZA RD OASIS RD 15093 3434205 DEL SOL RD OASIS RD RADIO RD 7857 3434210 OASIS RD DEL SOL RD INDIAN CANYON D 25245 979826 RAME�. or I CEO ND J4"tit 4..ENCE CIRCLE 104RARD CIRCLE A�IBERTO CIRCLE il INEZ CIRCLE Cq is MACCARTHY CIRCLE m IIAMA AYUM II E II II II II II A' II Ruo MEWS 2005/2006 ANNUAL SLURRY SEAL CONSTRUCTION BID RESULTS CITY PROJECT 05-19 BIDDER: BIDDER: BIDDER: BIDDER: BID SCHEDULE Bond Blacktop, Inc. Pavement Coatings, Inc. American Asphalt South, Inc. Valley Slurry Seal Union City, CA Cypress, CA Fontana, CA Sacramento, CA BID AMOUNT BID AMOUNT BID AMOUNT BID AMOUNT A $ 69,720.72 $ 74,967.40 $ 88,802.19 $ 73,390.24 B $ 93,248.29 $ 103,051.41 $ 113,462.96 $ 104,333.76 C $ 139,135.29 $ 147,953.72 $ 146,973.90 $ 166,570.42 D $ 80,320.20 $ 81,855.87 $ 87,078.32 $ 108,632.56 E $ 89,609.53 $ 89,741.50 $ 95,483.20 $ 119,125.60 TOTAL $ 472,034.03 $ 497,569.90 $ 531,800.57 $ 572,052.58 (Basis of Award) MINUTE ORDER NO. APPROVING AGREEMENT NO. WITH BOND BLACKTOP, INC FOR BID SCHEDULES A THROUGH D (INCLUSIVE), FOR THE 2005/2006 ANNUAL SLURRY SEAL, CITY PROJECT#05-19. I, James Thompson, City Clerk of the City of Palm Springs, California, hereby certify that this Minute Order Approving Agreement No. with Bond Blacktop, Inc for Bid Schedules A through D (inclusive), for the 2005/2006 Annual Slurry Seal, City Project #05-19, was adopted by the City Council of the City of Palm Springs, California, in a meeting thereof held on the day of 12005. James Thompson, City Clerk 1 Nancy C. Gutierrez 2667 Concho Lane Palm Springs, California 92264 Phone: 760-325-4668 Fax: 760-325-4558 December 3, 2005 David Ready, City Manager City of Palm Springs 3200 East Tahquitz Canyon Way Palm Springs, California 92262 Dear David: Thank you for responding to my request for a meeting in such a timely fashion. I appreciated the meeting with all the city personnel involved in the street repair issue. While I understand that you all feel the city policies are being followed, I came away not satisfied with the outcome and feel the matter should come to the attention of the city council. It seems as if the city standards are less than the citizens of Palm Springs deserve and expect. My main concern, as you will recall, is the awarding of the 2005-2006 slurry and seal contract to a company that has not done a quality or timely job in fulfilling their 2004 contract. I feel strongly that the inspection and overseeing of the former contact was not properly done. I did some preliminary research on the company in question and found that they are being investigated for work quality and wage issues in several Southern California cities. I provided the City Attorney with a list of cities and the contact persons in those cities that are currently engaged in disputes with this company. A professional inspector that works for several of these cities will substantiate my concerns. The fact that the City of Palm Springs has no policy concerning the consideration of women and minority owned businesses in the awarding of city contracts is also of concern to me. When many of these contracts involve state funds as well as city funds, it seems that a cosmopolitan city like ours should be a leader in inclusion of women and minority owned businesses. Taking the lowest bid is often good for the city and for our budget, but considerations of work quality, work done in a timely manner and inclusion of all should also be strong considerations. It simply is not sound business practice to award contracts to companies that have done sloppy and late work on prior contracts. In my former role as Director of the California Department of Fair Employment and Housing, I did not feel compelled to approve low bid contractors that had 2 performed substandard work. I'm hoping that the city can consider a policy that is fair to the bidding vendors and fair to the citizens of the city. Before awarding the slurry and seal contract for 2005-2006, the city should first examine the proposed awardees policies, practices and quality control procedures. Our expectations and standards need to be elevated. An analysis of contract procedures and the history of vendor selection needs to be performed. Thank you again, for your time and attention to this matter. A s, err Cc: Ron Oden Mike McCulloch Ginny Foat Chris Mills Steve Pougnet