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N City Council Staff Report
DATE: December 14, 2005 CONSENT AGENDA
CONSTRUCTION AND REHABILITATION OF THE COMMUTER
TERMINAL APRON - CHANGE ORDER NO. 2 TO AGREEMENT NO.
5094 - DEMOLITION OF THE EASTERN COMMUTER HOLDROOM,
WALKWAYS AND PAVEMENTS, CP 2005-11 (AIP 3-06-0181-39)
FROM: David H. Ready, City Manager
BY: Department of Aviation
SUMMARY
Change Order No.2 provides for demolition of the existing eastern commuter holdroom,
walkways and pavements in preparation for the rehabilitation of the commuter apron
and the construction of the new regional jet terminal. This demolition is required before
construction of the new terminal and apron can begin. This change order falls within the
work covered under AIP Grant No. 39. However, the change order amount of$277,974
required to effect this change is beyond the value of the grant. The City is authorized to
overspend the value of AIP 39 up to 15% of the grant amount after having first funded
the changes. Therefore, a budget amendment of $277,974 representing the total
amount of this change order is requested to be transferred from the Airport Fund's
Retained Earnings Account to Airport account No. 56-062 to allow the grant overspend
to occur. AIP Grant No. 39 is a 95% grant, requiring a 5% local match, or $13,898.70.
When FAA reimburses 95% of this change order ($264,075.30) those funds will then be
transferred back into the Airport Fund's Retained Earnings Account.
RECOMMENDATION:
1. Approve Minute Order No. , authorizing Change Order No. 2 to Agreement
No. 5094 with AMD Construction Inc. to Provide Demolition Work on The
Construction and Rehabilitation of The Commuter Terminal Apron project in the
amount of$277,974.
2. Approve Resolution No. "A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF PALM SPRINGS, CALIFORNIA, AMENDING THE BUDGET FOR
FISCAL YEAR 2005-2006."
ITEM NO. 2. E.
City Council Staff Report
(December 14, 2005)-- Page 2
Construction of Commuter Apron —Change Order
STAFF ANALYSIS:
'This action will allow for the execution of Change Order No. 2 which will demolish and
emove the existing eastern commuter holdroom, walkways and pavements in
preparation for the construction of the new regional jet terminal and apron. This work
was originally a portion of the building construction package for the new regional jet
terminal. However, scheduling and funding source changes have allowed this portion of
the work to be accomplished under AIP grant No. 39.
AIP Grant No. 39 amount is $2,259,100. This total amount has been encumbered for
the existing contractor to complete the scope of work in the original contract. Change
Order No. 2 in the amount of $277,974 represents an overrun to the grant, requiring the
Airport to overspend AIP No. 39 by 12.3%. The FAA requires that the Sponsor first fund
the overspent portion of the grant and then request the 95% reimbursement through a
final pay request. At that point in time, the FAA will evaluate the request and then
allocate funding when available. FAA advised this may take three to six months.
Therefore, a budget adjustment is required to transfer $277,974 into the Airport's AIP-39
Development account from the Airport's Retained Earnings Account to fund this change
order. The Airport will receive a 95% reimbursement from the FAA, funding only 5%
with local matching funds or $13,898.70. Upon receiving the 95% reimbursement from
the FAA, the entire amount will be transferred back into the Airport's Retained Earnings
Account. The FAA Western Region has historically funded grant overruns where in the
sponsor has demonstrated a need. Working with our Regional FAA representatives, the
Airport has made a convincing argument and upon presentation of the appropriate
documentation, our funding request should be approved.
The Airport Commission has previously approved this city project and has been
continuously updated on its progress. However, the Airport Commission does not
typically recommend to approve change orders related to capital improvement projects.
FISCAL IMPACT:
There are sufficient funds in the Airport Fund's Retain Earnings Account 29302 to cover
this transfer.
/ r j Graves, Finance Director
C
City Council Staff Report
(December 14, 2005) -- Page 3
Construction of Commuter Apron—Change Order
Richard S. Walsh, A.A.F;-•D[ ector of Aviation Tr,( Butzlaff As a is ant City Manager
III
David H. Ready, Cit ager
Attachment:
Change Order No. 2
MINUTE ORDER NO.
AUTHORIZING CHANGE ORDER NO. 2 TO AGREEMENT NO. A-5094 WITH
AMD CONSTRUCTION, INC. TO PROVIDE DEMOLITION WORK THE ON THE
CONSTRUCTION AND REHABILITATION OF THE COMMUTER TERMINAL
APRON PROJECT IN THE AMOUNT OF $277,974.
I HEREBY CERTIFY that this Minute Order, authorizing Change Order No. 2 to
Agreement No. A-5094 with AMD Construction, Inc. to Provide Demolition Work
on the Construction and Rehabilitation of The Commuter Terminal Apron Project
in the amount of$277,974 was approved by the City Council of the City of Palm
Springs, California, in a meeting thereof held on the 14th day of December, 2005.
JAMES THOMPSON
City Clerk
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF PALM SPRINGS, CALIFORNIA,
AMENDING THE BUDGET FOR FISCAL YEAR
2005-2006
WHEREAS, Resolution 21283 approving the budget for the fiscal year 2005-06
was adopted on June 8, 2005; and
WHEREAS the City Manager has recommended, and the City Council desires to
approve, certain amendments to said budget.
THE CITY COUNCIL OF THE CITY OF PALM SPRINGS DOES HEREBY
RESOLVE AS FOLLOWS:
SECTION 1. ADDITIONS
Fund Activity Account Amount
415 Airport 6400 Airport 56-XXX AIP 39 $277'974
Development
Purpose: To amend FY 2005-06 budget
SECTION 2. SOURCE
Fund Activit Account Amount
415 Airport Retained Earnings 29302 $277,974
ADOPTED THIS 14th day of December 2005.
David H. Ready, City Manager
ATTEST:
James Thompson, City Clerk
Resolution No.
Page 2
CERTIFICATION
STATE OF CALIFORNIA )
COUNTY OF RIVERSIDE ) ss.
CITY OF PALM SPRINGS )
I, JAMES THOMPSON, City Clerk of the City of Palm Springs, hereby certify that
Resolution No. is a full, true and correct copy, and was duly adopted at a
regular meeting of the City Council of the City of Palm Springs on December 14,
2005, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
James Thompson, City Clerk
City of Palm Springs, California
CITY OF PALM SPRINGS
SECURITY CHECKPOINT PHASE III
CHANGE ORDER
To: AMD Construction Group, Inc. Date: 14 December 2005
1403 N. Batavia, Suite 101 Project No. CP05-01
Orange, CA 92867 Project Name: Expansion/Holdroom-Security Checkpoint
Phase III-Construction
Change Order No. 2
Contract Purchase No. A-5094
Attn: Mr. Ali F. Navi, President Account No.
Description of Change: This change order confirms the additional construction work needed for demolition existing hold
room and surrounding asphalt and courtyard.
(See attached'Exhibit A'for specific additional scope of work description and Exhibit 8 for unit cost breakout):
Summary of Cost/Time
Original Contract Price $2,780,000.00
Total of all Previous Change Orders $ 7,109.70
Total of this Change Order $ 277,794.00
Total Contract Price $3,064,903.70
This Change Order(increases) (decreases) (unchanged)the contract time by a5 working days.
I have received a copy of this Change Order Construction Manager:
and the above AGREED PRICES are acceptable
to the contractor Approval: Date:
Parsons
Aviation Department Approval:
By: _ Reviewed By: Date
Assistant Aviation Director
Title: .
Approved by: Date:
Date: Aviation Director
City Approval:
Date:
City Clerk
Date:
City Manager
Distribution:
Original Conformed Copies Conformed - File Copy
City Clerk (1) Aviation Director (1)
Contractor (1) Procurement& Contracting (1)
Finance (1)
Attachments: 1. Exhibit A—Scope of Work Parsons (1)
2. Exhibit B—Cost
EXHIBIT A
Change Order No. 2—Scope of Work
Description of Change: This change order is in conformance with existing contract documents specifically Section 40 of
the Contract documents and confirms the additional construction work needed by the owner. (Additional scope of work):
A. COMMUTER HOLD ROOM DEMOLITION—Demolish and Dispose of Commuter Hold Room Building
(Gates 17A, 17B, 18A, 18B, 19A, 19B) and Adjacent Gate(s) 14, 15A, 15B, 16A, 16B, Areas, Walkways
and Landscape complete as shown on the plan or as directed by the engineer including, but not limited to:
All structures, roofs, canopies, slabs, sidewalks, walls, glass walls, retaining walls, stairs, ramps,
furnishings, systems (HVAC and HVAC controls, water, fire sprinkler, electrical, phones, pay phones,
public address, Flight Information Display, Security Access Control, CCTV, airline data), curb and gutters,
irrigation, landscaping and trees.
Notes:
Salvage Items: box (and/or palletize) and deliver to airport maintenance)—
1. Signs—Interior and Exterior(Gates, Directional, Exits and Clock)
2. Lights and Speakers—Ceiling Cans Lights (w/bulbs) and Ceiling Speakers
3. HVAC Registers
4. Door Panic Hardware complete
5. "Microlite" Light Control System components
6. Fire Sprinkler Valve Assembly/Controls
7. Sliding Doors and Frame
8. Palm Trees (all 10' and taller)— Dig out, haul to storage and plant(irrigation by other)
a) Provide alternative costs assessment to replace instead of haul and store.
Systems: (allowances for system disconnects)—
1. Plumbing (domestic and fire)disconnect and cap, allowance
2. Electrical Power—disconnect and cable, allowance
3. Electrical Low Voltage, Misc. Data, Public Address and Communication—allowance to disconnect
and reprogram
4. HVAC—allowance to disconnect and reprogram Siemens system, use airport vendor
5. Fire Sprinkler System—allowance to disconnect and reprogram Simplex System, use airport
vendor
6. CCTV, Security Access Control and Flight Information Display Systems—allowance to disconnect,
reprogram and salvage equipment, use airport vendor
7. Gate 2 (Remote) Microwave Transmitter—relocate from canopy to Generator Bldg, roof, use
airport vendor
Plans,Specifications and References—The attached plans and specifications and references are a part of this
Change Order.The references (plans and specifications marked reference only) shall be used in pricing and work to
further clarify the demolition scope of work.All conditions, requirements, plans and specifications of the original
contract shall apply.
B. ASPHALT CONCRETE PAVEMENT REMOVAL—Demolish and Dispose of Asphalt Concrete Pavement for
construction of New Regional Jet Terminal.All work shall be accomplished in accordance with the plans and
specifications. P-140 PAVEMENT REMOVAL specification shall apply.
C. SCHEDULE—Provide a schedule of events sufficiently detailed to track progress. Submit the initial schedule with
Exhibit B for review and agreement.The schedule will reflect a start date NLT 3 January 2006 with completion NLT
31 January 2006.
Z—�XFdBiT—
EXHIBIT B
UNIT PRICE/QUANTITY
CHANGE ORDER NO.2
Central City
Item No Description Quantity UOM Unit Price Amount
1 Mobilization AMD 1 LS 26,962.00 26,962.00
2 Asphalt and PCC Removal(Complete) 4000 SY 12.00
3 Structure(s) Demolition-CHR, Gates and Walkways 1 LS 154,950.00 154,950.00
4 Site Preparation and Earthwork for Structures and Walkways 1000 CY 20.00 20,000.00
5 Dry Well Removal and Sub grade Reconstruction 1 LS 7,500.00 7,500.00
6 Disconnect Fire Sprinkler System Allowance T&M 5,000.00 5,000.00
7 Disconnect Low Voltage, Misc. Data, Public Address and Communication Allowance T&M 5,000.00 5,000.00
8 Disconnect CCTV, SACS and PIDS Allowance T&M 10,000.00 10,000.00
9 Gate 2(Remote) Microwave Transmitter relocation Allowance T&M 8,000.00 8,000.00
10 Relocate Palm Trees 15 Ea 2,500.00 33,000 00
COST $270,412
AMD MARK-UP 15% $40,562
Contengency $0
TOTAL CHANGE ORDER COST with tree relocation $310,974
Tl� TOTAL CHANGE ORDER COST without tree relocation $277,974
D3 Signature:
1
TO
11/28/2005 16:46 9513432010 CENTRAL CITY ENTERPR PAGE 02
TvIXOPO AL 1576
CENTRAL CITY ENTERPRISES raga�orz
C'antrdctOrs License 0661929
5935 Rickenhacker Avenue
RIVERSIDE, CALIFORNIA 92504
(951) 343.2000
FAX (951) 343.2010
pNONE bFlTa '-
-C`: AMD CONSTRUCTION GROUP 714-771-2924 11/28/2005
1403 N.BATAVIA JOB NA i acnTION
SUITE 101 PALM SPRINGS INTERNATIONAL AIRPORT
ORANGE CA 92867 COMPUTER HOLDROOM DEMO
3400 TAHQUITZ CANYON WAY
JOB Nl1MBt5n �, JOB PHONE
a'hereby'sudwllt�p�dihoatmns:an�'eanmAtes,lar
REVISED 11.28-05
ABOVE JOB BID PER PLANS BY GENSLER,DATE"-05,SHEETS A A01.00A,L01.03,SCOPE OF WORK AS FOLLOWS:
(CHANGE ORDER 1):
1.REMOVE EXISTING COMPUTER HOLD ROOM MEASURING APPROXIMATELY 2000 SQ.FT.FOOTINGS UP TO 3'
THICK-
2,REMOVE EXiSTTNG ASPHALT PAVING MEASURING APPROXIMATELY 12,200 SQ.FT,UP TO I'THICK.
3,REMOVE EXITING CANOPY MEASURING APPROXIMATELY 200'X 16%
4,REMOVE EXISTING CONCRETE WALKWAY MEASURING APPROXIMATELY 200'X 16'X UP TO 6"THICK-
5-DEMOLISH EXISTING COURTYARD PAVING.
6.DEMOLISH EXISTING STEEL AND GLASS GUARD RAIL.
MOBILIZATION:$7,500.00INCLUDES(1)MOVE-ON.
ASPHALT AND PCC REMOVAL=$52,950.00
STRUCTURE DEMO AND WALKWAY=$85,000A0
DEMOLISH PALM TREES(17)_$9,500,00
PRICE=$154,950-00
NOW:PRICE IS BASED ON ONE MOVE-ON.
e Propose hereby to furnish material and labor—complete in accardancB with the above specification,(or the sum of:
_ onf'd dollars($ Coned
P ment to be made as fallow$.
VERY 30 DAYS PERCENTAGE COMPLETE- RETENTION TO DE PAID WITHIN 30 DAYS OF COMPLETION OF
EMOLITION,
II material IS guamnWad to be as sedWiad.NI work to be ocrnpleled 1n a p/ofd5aranal
annar E301 rg to Standard practices.Any aNarelion or deviation from above wi ciBoa. AVlhofized
involving extra costs will hU exaculed only upon wrtaen orders,and will become an extra 51goature
alga over and above the es11111a1a.NI agreements ocnbrigent opon slnhea accidents or
Mayo heyond our mnlrot.Oww to carry fire,tornado,and other neo,asoly insurance.Our Note:This proposal may ba
rkory are lull" omcsd by Workers Cddmaneation insurance. withdrawn by us if not accepted within 5 days.
l'.e('.11ance Of P(T POSPal—^The above prices.epeclllcavons arld
Cot Itions am Satisfactory and ark herahy accepted.You Are sulhpdzod to do tntr work Signature
as vt0led.Payment will be made es outlined above.
5ignature
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