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DATE: June 1, 2011 CONSENT AGENDA
SUBJECT: AMENDMENT NO. 3 TO AGREEMENT 5348 WITH RS&H CALIFORNIA,
INC. FOR AVIATION CONSULTING SERVICES
FROM: David H. Ready, City Manager
BY: AIRPORT DEPARTMENT
SUMMARY
This action will provide an amendment to the scope of design work for the airport
perimeter security fence project and integrate several additional enhanced security
features into the project.
RECOMMENDATION:
1. Approve Amendment No. 3 to Agreement 5348 with RS&H California, Inc. for
Aviation Consulting Services in the amount of$47,503.
2. Authorize the City Manger to execute all necessary documents
STAFF ANALYSIS
The Airport's consulting engineer firm RS&H California, Inc. was awarded a contract by
City Council last September 2010 for the design of a perimeter security fencing
enhancement project at Palm Springs International Airport. Since the commencement
of this design phase, schematics have undergone an extensive review by Airport, FAA
and the TSA personnel and this process subsequently identified additional elements
that need to be incorporated into the project to accomplish the security objectives.
These elements are:
1. An additional SIDA Control Gate
2. A state of the art Perimeter Intrusion Detection System
3. Additional CCTV Security Cameras
4. VGSI Survey of certain airfield locations
ITEM i;iO-��.
City Council Staff Report
June 1, 2011 -- Page 2
RSH California, Amendment 3 to A5348
Because these components were not part of the original contract with the design firm
RS&H, it will require a contract amendment to integrate these components in the scope
and project. The scope of work for these items has been negotiated with very specific
tasks and hours and the amount totals $47,503.
Item number 2 requires majority of the design effort ($27,320) because it involves the
integration of a new, technologically advanced Perimeter Intrusion Detection System.
This system will provide the Airport with significantly enhanced monitoring and control of
its approximate seven miles of perimeter fence line.
Amendment No. 3 was recommended for approval by the Airport Commission at their
May 18, 2011 meeting.
FISCAL IMPACT
The current contract amount for design services is $233,560 and an FAA Airport
Improvement Project grant is funding $202,001 (95%). The additional design services
will bring the total design for the security fence project to $249,504 and will remain 95%
funded by the FAA. The additional non-reimbursable expense from the airport fund for
Amendment No. 3 is $2,375.
The estimated total construction cost of the security fencing project is about $2 million
and the new state of the art PIDS system represents about 20% of the project.
Because of the expense of the system, it will intentionally be submitted as an alternate
item in the bid to allow for affordability considerations in case the actual bid figures
deviate significantly more than projected.
Thamas a an
Executive Director, Airport
David H. Ready, anager
Attachment
(1) Amendment No. 3 to Agreement 5348
2
AMENDMENT NO. 3
AGREEMENT NO. 5348 —AVIATION CONSULTING SERVICES
THIS THIRD AMENDMENT to Agreement No. 5348 for Aviation Consulting
Services, (herein "Amendment") made and entered into this day of
, 2011, by and between the CITY OF PALM SPRINGS (herein "City")
and RS&H California, Inc., (herein "Consultant") is hereby amended effective
as follows:
RECITALS
WHEREAS, City and Consultant entered into that certain Consulting Services
Agreement No. 5348 for Aviation Consulting Services ("Agreement"), as duly
amended from time to time; and
WHEREAS, the parties wish to amend the Agreement to increase work
assignments.
NOW, THEREFORE, for good and sufficient consideration, the parties agree as
follows:
1. Exhibit "A-1" is hereby amended to add the following sub-tasks
related to the Perimeter Fence Improvements:
a. Perimeter Fence sub-tasks:
1. New SIDA Gate
2. Perimeter Intrusion Detection System
3. Additional Security Cameras
4. VGSI Survey Data
2. Exhibit "C Schedule of Compensation is hereby amended as
follows and as detailed on the attached Exhibit "C-1 b:
a. New SIDA Gate $12,622
b. Perimeter Intrusion Detection System $27,320
c. Additional Security Cameras $ 5,218
d. VGSI Survey Data $ 2,343
Total = $47,503
3. Exhibit "D" Schedule of Performance will not change with the
addition of these sub-tasks.
Except as previously modified herein, all other provisions of the Agreement shall
remain unmodified in full force and effect.
RS&H Amendment 3 3
IN WITNESS WHEREOF, the parties have executed and entered into this Agreement as of the
date first written above.
ATTEST: CITY OF PALM SPRING
a municipal corporation
By: By:
City Clerk City Manager
APPROVED AS TO F RM:
By:
ity Attorn y
,CONTRACTOR: Check one: Individual Partnership Corporation
Corporations require two notarized signatures: One from each of the following: A. Chairman of Board,
President,or any Vice President:AND B. Secretary,Assistant Secretary,Treasurer,Assistant Treasurer, or
Chief Financial Officer.
By: By:
Signature(notarized) Signature(notarized)
Name: Name:
Title: Title:
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State of State of
County of County of
On before me, On before me,
personally appeared personally appeared
who proved to me on the basis of satisfactory who proved to me on basis of satisfactory
evidence to be the person(s)whose name(s) evidence to be the person(s)whose name(s)
is/are subscribed to the within instrument is/are subscribed to the within instrument
and acknowledged to me that he/she/they and acknowledged to me that he/she/they
executed the same in his/her/their authorized executed the same in his/her/their authorized
capacity(ies),and that by his/her/their capacity(ies),and that by his/her/their
signature(s)on the instrument the person(s), signatures(s)on the instrument the person(s)
or the entity upon behalf of which the or the entity upon behalf of which the
person(s) acted,executed the instrument. person(s)acted,executed the instrument.
I certify under PENALTY OF PERJURY I certify under PENALTY OF PERJURY
under the laws of the State of California that under the laws of the State of California that
the foregoing paragraph is true and correct, the foregoing paragraph is true and correct.
WITNESS my hand and official seal. WITNESS my hand and official seal.
Notary Signature: Notary Signature:
Notary Seal: Notary Seal:
RS&H Amendment 3
Exhibit "C-1 b"
Schedule of Compensation
See Attached
RS&H Amendment 3 5
ExhibitC-1bPage1 of4
PALM SPRINGS INTERNATIONAL AIRPORT
-Aw � ADDITIONAL SERVICES FEE PROPOSAL
IrMPROWN0 YOUR DYOEtW
PERIMETER FENCE IMPROVEMENTS&CAPITAL IMPROVEMENT PROGRAM(CIP)DEVELOPMENT
PROJECT Pita;cT BR,ELECTI CIVIL SR. CIVIL t•DMN
SCOPE/TASK TITLE OFFICER W-MR ELECn UWR ENGMEER III PLANTER ENCINEERI ABET TOTAL
BASIC SERVICES
New SIDA Gate
Task 9.3 60%Design Plans,Specs,Report
1 Fence Installation Plans 1 0.5 1 2 3.5
__L Fence Details 1 0,5 2 1 2 5.5
2 Total Drawings
Technical S fication 0.5 1 2 3.5
Engineers Report 0.5 1 2 3.5
Quantities and Cost Estimate 1 1
Task 10.2 90%Design Plans,Specs,Report
1 Fence Installation Plans(1). 0.5 1 2 3.5
1 Fence Details 1 0.5 2 1 2 5.5
2 Total Drawings
Technical Specification 0.5 1 2 3.5
Engineers Report 0.5 0.5 1 2
Quantities and Cost Estimate 1 1
Task 11.2 100% Bid Set Design Plans,Specs,Report
1 Fence Installation Plans 1 0.5 1 2 3.5
1 Fence Details 1 0.5 2 1 2 5.5
2 Total Drawings
Technical S ecihcation 0.5 1 2 3.5
Engineers Re ort 0.5 1 0.5 1 2
Quantities and Cost Estimate I 1 1
Task 12.4 Conformed Documents 0.5 1 1 2 3.5
Task 13.1 Construction Administration 1 2 3
Task 13.2 Part Time Resident Project Representative 20 20
10 hrsAveek x 2 weeks
Task 13.3 Record Drawings and Pro ect Closeout 0.5 1 2 3.5
TOTAL HOURS 0 8 6 35 0 29 0 78
RATE $82.00 $65.00 $63.00 $42.00 $62.00 $29.00 1 $20.00 $41.14
TOTAL DIRECT LABOR$ $0 $52.0 $378 1 $1 470 $0 $841 $0 $3 209
OVERHEAD0 182.59% $5 859
PROFIT @ 12.0% $1 088
TOTAL BURDENED LABOR 3.17 $10 157
OTHER DIRECT NON-SALARY COSTS
Plans Specs Reports
REPRODUCTION
$1.00 $0.50 $0.50 #SETS
60%Plans Specs&Reports 2 10 1 3 $23
90%Plans Specs&Reports 2 10 1 4 $30
100%Plans S cs&Rep2rts 2 10 1 11 $83
Conformed Plans&Specs 2 10 9 $63
Construction Phase Plans&Specs 2 10 11 $77
TOTAL REPRODUCTION $135
TRAVEL
Task 13.2 Resident Pro ect Representative 2 trips @$0.50/mile x 50 miles $60
SUBCONSULTANTS
Task 9.1 SURVEY(RBF) $2 Y80
2 280
TOTAL ODC's $2,465
Total Proposed Fee for: New SIDA Gate $12,622
6
1
Exhibit C-1 b Page 2 of 4
R80
PALM SPRINGS INTERNATIONAL AIRPORT
ADDITIONAL SERVICES FEE PROPOSAL
1/1WROWNG rouR wOR1.0
PERIMETER FENCE IMPROVEMENTS&CAPITAL IMPROVEMENT PROGRAM(CIP)DEVELOPMENT
PROJECT w ECT I SR.EIELTI -k SR. CIVIL ACMIN
SCOPE/TASK TITLE OFFICER I.IAn�OER EUGTi EN R EM".MEER IN PVfa{R ENOMIEERI MST TOTAL
Perimeter Intrusion Detection System
Task 9.3 60%Design Plans Specs,Report
Site Visit 8 16 24
1 Location Plan 0.5 4 8 12.5
1 Site Plans 0.5 4 8 12.5
2 Utilit Plans 1 4 8 13
2 Details 1 4 8 13
6 Total Drawin s
Technical Specificetion 1 q 5
Engineers Report 1 4 5
Quantities and Cost Estimate 0.5 1 2. 3.5
Task 9.4 60%Quality Review 2 2
Task 10.2 90%Design Plans,Specs,Report
1 Location Plan 0.5 2 4 6.5
1 Site Plans 0.5 2 4 6.5
2 Utility Plans 0.5 2 4 6.5
2 Details 0.5 2 4 6.5
6 Total Drawings
Technical Specification 0.5 2
2.5
Engineers Report 0,5 2 2 5
Quantities and Cost Estimate 0.5 1 2 3.5
Task 10.3 Quality Review 2 2
Task 11.2 100% Bid Set Design Plans,Specs,Report
1 Location Plan 0.5 2 4 6.5
1 Site Plans 0.5 2 4 6.6
2 Utility Plans 0.5 2 4 6.5
2 Details 0.5 2 4 6.5
6 Total Drawings
Technical Specification 0.5 2
2.5
Quantities and Cost Estimate 0.5 1 2 3.5
Task 11.3 Final Engineers Report 0,5 2 2.5
Task 11.4 Quality Review 2 2
Task 12.4 Conformed Documents 0.5 1 2 3.5
Task 13.1 Construction Administration 1 2 4 7
Task 13.3 Record Drawings and Project Closeout 0.5 1 2 3.5
TOTAL HOURS 6 22.5 55 0 0 94 0 1 178
RATE $82.00 $65.00 1 $63.00 $42.00 $62,00 $29,00 $20.00 $45.89
TOTAL DIRECT LABOR$ $492 $1 463 1 $3 465 $0 $0 $2 726 $0 $8 146
OVERHEAD 182.59% $14 873
PROFIT @ 12.0% $2 762
TOTAL BURDENED LABOR 0 3.17 $25,781
OTHER DIRECT NON-SALARY COSTS
Plans Secs Reports
REPRODUCTION
$1.00 $0.50 $0.50 #SETS
60%Plans Secs&Report 5 10 1 3 $32
90%Plans Specs&Reports 5 10 1 4 $42
100%Plans Specs&Reports 5 10 1 11 $116
Conformed Plans&S ecs 5 10 9 $90
Construction Phase Plans&Secs 5 10 11 $110
TOTAL REPRODUCTION $389
TRAVEL Air Car Hotel @ Meals
#People #Days $400 $150 $150 $75
Task 9.3 Site Visit 1 2 $400 $300 $300 $150 $1 150
$1 150
TOTAL ODC's $1 539
Total Proposed Fee for: Perimeter Intrusion Detection S tem $27,320
2 7
Cdurum%, iurdyeauiv
RSW
PALM SPRINGS INTERNATIONAL AIRPORT
ADDITIONAL SERVICES FEE PROPOSAL
IMPROVING YOUR WORLD
PERIMETER FENCE IMPROVEMENTS&CAPITAL IMPROVEMENT PROGRAM(CIP)DEVELOPMENT
PROJECT PRQrtLr SR E 2 gR p H
. ER ET•E SCOPE/TASK TITLE PtANWA
/SST TOTAL
Additional Security Cameras
Task 9.3 60%Design Plans,Specs,Report
1 Security Camera Site Plan 1 4 4 9
1 Total Drawings
Task 10.2 90%Desi n Plans,Specs,Report
1 Security Camera Site Plan 0.5 4 4 8.5
1 Total Drawings
Task 11.2 100%Design Plans,Specs,Report
1 ISecurity Camera Site Plan 0.5 4 4 8.5
1 Total Drawings
Task 12.4 Conformed Documents
1 Security Camera Site Plan 1 2 3
1 Total Dramas
Task 13.1 Construction Administration 1 2 3
Task 13.3 Record Drawings and Project Closeout 0.5 1 2 3.5
TOTAL HOURS 0 3.5 13 3 0 18 0 36
RATE $82.00 $65.00 $63.00 $42.00 $62,00 $29,00 $20.00 $46,10
TOTAL DIRECT LABOR$ $0 $228 $819 $126 $0 $464 $0 $1,637
OVERHEAD 0 182-59% $2 988
PROFIT @ 12.0% $555
TOTAL BURDENED LABOR a 3-171 $5 180
OTHER DIRECT NON-SALARY COSTS
Plans Soecs Re rts
REPRODUCTION
$1.00 $0.50 $0.50 #SETS
60%Plans Speas&Reports 1 3 $3
90%Plans Specs&Reports 1 4 $4
100%Plans Specs&Repqrts 1 11 $11
Conformed Plans&Specs 1 9 $9
Construction Phase Plans&S ers 1 11 $11
TOTAL REPRODUCTION $38
TOTAL ODC's $38
Total Proposed Fee for: Additional Security Cameras $6 218
3 8
CAIOUR� iuraysNulN
PALM SPRINGS INTERNATIONAL AIRPORT
RSN, AOOITIONAL SERVICES FEE PROPOSAL
!MPROVCAIG YOUR WORLD
PERIMETER FENCE IMPROVEMENTS&CAPITAL IMPROVEMENT PROGRAM(CIP)DEVELOPMENT
PRO.IECT PROJECT S.EUCT/ CWIL GR. CWK IpNN
SCOPE/TASK TITLE ItER NMJ+�e ELECT+ENCR ENGINEER NI PUHNER ENI.REERI J T TOTAL
VLSI Data
VGSI Form and Calculations 2 4 6
TOTAL HOURS 0 2 0 4 0 0 0 6
RATE $82.00 $65.00 $63.00 $42.00 $62.00 $29.00 $20.00 $49.67
TOTAL DIRECT LABOR$ $0 $130 $p $168 $0 $0 $0 $298
OVERHEAD @ 182,59% $544
PROFIT @ 12.0% $101
TOTAL BURDENED LABOR 0 3.17 $943
OTHER DIRECT NON-SALARY COSTS
Plans SDecs Reports
REPRODUCTION
$1,00 $0.50 $0.50 #SETS
$0
0
$0
$0
$0
TOTAL REPRODUCTION $0
SUBCONSULTANTS
Task 9.1 SURVEY RBF 1 400
$1 400
TOTAL ODC's $1,400
Total Proposed Fee for: VGSI Data $2,343
4