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City Council Staff Report
Date: JANUARY 4, 2006 NEW BUSINESS
Subject: MESQUITE AVENUE IMPROVEMENT PROJECT, CITY PROJECT 94-17
From: David H. Ready, City Manager
Initiated by: Public Works and Engineering Department
SUMMARY
Street, storm drain, and landscaping improvement plans for the Mesquite Avenue
Improvement Project (City Project 94-17) have been processed by City staff through an
exhaustive process with Riverside County Flood Control District (RCFC). While the
street and landscaping improvement plans are fairly straight forward, the storm drain
improvement plans have been a challenge to prepare, having to avoid the numerous
sewer lines that end at the Wastewater Treatment Plant, as well as circumnavigate the
Wastewater Treatment Plant itself. The construction documents (Plans, Specifications
and Estimate) were completed and on October 5, 2005, City Council adopted the
construction documents and authorized bidding for the project.
Despite a 6 week bid period, upon close of the bid period, on December 2, 2005, the
City received one bid from Yeager Skanska, Inc., from Riverside, California. The most
recent project estimate from the City's consultant was $1,700,000 based on current
public contract unit costs available at the time from Caltrans. The bid received from
Yeager Skanska, Inc., was $3,958,975.00, well beyond the City's budget for this project.
COMMUNITY REDEVELOPMENT AGENCY RECOMMENDATION:
1) Direct the Executive Director to prepare the necessary documents for Agency
Board Approval for a Community Redevelopment Agency/City Loan Agreement
for use of Teeter Funds for the Mesquite Avenue Improvement Project, for
consideration at the January 18, 2006, meeting.
CITY COUNCIL RECOMMENDATION:
1) Adopt Resolution No. , "A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF PALM SPRINGS, CALIFORNIA, CANCELING CURRENTLY FUNDED
Item No. RA. 1 .
City Council Staff Report
January 4, 2006- Page 2
Mesquite Avenue Widening (CP 94-17)
CAPITAL IMPROVEMENT PROJECTS FROM THE 2005/2006 FISCAL YEAR
BUDGET, AND ALLOCATING THOSE FUNDS FOR THE MESQUITE AVENUE
IMPROVEMENT PROJECT, CITY PROJECT 94-17;" and
2) Adopt Resolution No. , "A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF PALM SPRINGS, CALIFORNIA, AMENDING THE 2005/2006
FISCAL YEAR BUDGET FOR THE MESQUITE AVENUE IMPROVEMENT
PROJECT, CITY PROJECT 94-17;" and
3) Adopt Minute Order No. , awarding a construction contract to Yeager
Skanska, Inc., in the amount of $3,958,975.00, for the Mesquite Avenue
Improvement Project, City Project 94-17; and
4) Adopt Minute Order No. , approving Contract Change Order No. 1, for a
decrease of $269,870.00 to Agreement No. with Yeager Skanska, Inc., for
a revised contract amount of $3,689,105.00; and authorizing the City Manager to
approve additional Contract Change Orders up to a maximum amount of
$185,000.00, for the Mesquite Avenue Improvement Project, City Project 94-17;
and
5) Authorize the City Manager to execute all necessary documents.
STAFF ANALYSIS:
An overview of the history and background of the conceptual design of the Mesquite
Avenue Improvement Project (City Project 94-17) was provided in the staff report to City
Council at its October 5, 2005, meeting, (see Attachment No. 1).
On October 5, 2005, City Council authorized staff to proceed with "Phase 1" of this
project, which will construct all of the Mesquite Avenue improvements, including all of
the portion of Storm Drain Line 21 which will collect and convey stormwater runoff
through underground storm drain pipe into Demuth Park (rather than by surface
drainage through the parking lot). Ultimately, in the future, the storm drain pipe will be
extended to connect with Storm Drain Line 22, and periodic flooding of the recreation
areas within Demuth Park will not occur. "Phase 1" will also construct a portion of
Storm Drain Line 22, ending at a point just inside the Wastewater Treatment Plant,
where currently stormwater runoff drains into an unused percolation pond.
On October 11 and 18, 2005, the project was advertised for bids; and on December 2,
2005, one bid was received from Yeager Skanska, Inc., from Riverside, California, in
the amount of $3,958,975.00. The most recent project estimate from the City's design
consultant was $1,700,000. Upon receipt of the bid, staff consulted with the design
consultant and with other public agencies, including Caltrans, to determine current
trends with publicly bid capital projects. Staff learned that in the last 3 months, contract
prices on asphalt, concrete, pipe, and other materials have spiked, causing public
City Council Staff Report
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January 4, 2006- Page 3
Mesquite Avenue Widening (CP 94-17)
agency project estimates to be exceeded by 200% to 300%. The bid received is
approximately 235% over the project estimate and greatly exceeds funds budgeted
specifically for this project.
In accordance with Municipal Code Chapter 7.03.040 (2)(g) "Award", in the event the
low responsive and responsible bid for a construction project exceeds available funds
as determined by the engineer's estimate, the city manager or his designee is
authorized, when time or economic considerations preclude re-solicitation of work of a
reduced scope, to negotiate an adjustment of the bid price with the low responsive and
responsible bidder, in order to bring the bid within the amount of available funds.
Accordingly, staff met with representatives from Yeager Skanska, Inc., on December 9,
2005, to determine a method by which the City could reduce costs, revise project
sequencing, and other factors that would reduce the total project cost to a level that the
City could fund.
As a result of the meeting, the contractor recommended that project costs would be
reduced if the project phasing were revised to allow for concurrent construction of storm
drain improvements and street improvements along major segments of Mesquite
Avenue, consisting of 3 to 4 phases. This phasing of work would require the complete
closure of significant segments of Mesquite Avenue to through traffic, leaving access
limited to residents living only along those segments of Mesquite Avenue under
construction. Access to Demuth Park would be limited to the rear parking lot (adjacent
to Tahquitz Creek) during those phases involving reconstruction of Mesquite Avenue
near the central parking lot.
The allowance to close larger segments of Mesquite Avenue to through traffic reduces
the costs involved with traffic control, and also eliminated the need to stage removals
and construction into multiple phases. The original project phasing required the
maintenance of through traffic within the construction zone, as is typical with any City
project. This phasing assumed separately phased construction of storm drain
improvements first, followed by street improvements. The contractor's recommendation
is to combine all work occurring along Mesquite Avenue into 3 to 4 segments, with all
improvements constructed within those segments during their closure.
Staff had established a budget of $2,071,912 for this project from gas tax funds, local
Measure A funds, and drainage funds. As a result of staff's meeting with the low bidder,
and in accordance with Chapter 7.03.040 (2)(g) "Award" of the Municipal Code, Yeager
Skanska, Inc., submitted a negotiated Bid Proposal with a reduced contract amount of
$3,689,105 (a $269,870 or 6.8% decrease), which is a result of the contractor's ability to
revise the project phasing, and to implement complete road closures along segments of
Mesquite Avenue. In order to award this reduced contract bid price will require an
additional $1,671,193 in funding. However, the contract includes a maximum $100,000
early completion incentive, and it is recommended that a 5% ($185,000) contingency
fund be established for a project of this magnitude (for unexpected project costs),
requiring a total of$1,956,193 in additional funds.
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City Council Staff Report
January 4, 2006 -Page 4
Mesquite Avenue Widening (CP 94-17)
An additional $500,000 in funding is necessary for the increased storm drain
construction costs, and is available from the drainage fund balance. The proposed
landscaping improvements for this project will be irrigated with reclaimed water from the
Wastewater Treatment Plant, with an installation cost of $225,000. Additionally, the
entrance to the Wastewater Treatment Plant at Mesquite Avenue and Vella Road will be
completely renovated and improved. The Bid cost of these improvements is
approximately another $225,000. It is recommended that the combined project costs of
$450,000 related to the Wastewater Treatment Plant be paid from the Wastewater
Treatment Plant fund balance.
The remaining $1,006,193 would have to come from other funding sources. Other
funding is available from other currently budgeted street improvement projects that are
no longer necessary, or are of lower priority and may be deferred to the future. The
following projects are currently budgeted, but may be cancelled or deferred in order to
make funding available for this project:
1. Upgrade Pedestrian Signals; $12,862
2. Benchmark Replacement; $99,886
3. Signal Loop Repairs; $52,892
.4. Traffic Signal Flow Improvements (Gas Tax); $78,453
5. Ramon Road and Vella Road Widening; $67,837
6. North Indian Canyon Drive Traffic Striping; $35,858
'7. North Indian Side Street Closure; $71,065
8. 2005/2006 SB821 Sidewalk Project; $10,000
9. Traffic Signal Flow Improvements (Measure A); $7,453
'10. Traffic Safety Project; $62,152
Projects 1, 3, 4, 9 and 10 have funds budgeted to make minor improvements to existing
traffic signals, such as converting protected signal phasing to protected/permissive
signal phasing; or repairing individual signal loop detectors and other minor repairs.
Deferral of these improvements will not affect the operation of the traffic signals, and
routine maintenance of the traffic signals will continue to occur through the City's
maintenance service contract with Riverside County.
Project 2 has funds budgeted for the City to have its benchmark system re-surveyed to
establish missing bench marks from the system, and to reconfirm elevations of existing
benchmarks within the system. Deferral of this project will require that funds be
budgeted for this project in the future.
Project 5 has been budgeted for several years, and its preliminary design has been
completed. However, additional funding necessary for construction has been requested,
but not been approved as part of the past several fiscal year budgets.
City Council Staff Report
January 4, 2006- Page 5
Mesquite Avenue Widening (CP 94-17)
Project 6 may be cancelled due to the fact that the City has received federal funds for
pavement maintenance and repairs, and is scheduling an asphalt rubber hot mix
(ARMH) overlay of North Indian Canyon Drive, which will include re-striping.
Project 7 may be cancelled due to the fact that construction of the Movie Colony Traffic
Calming Program has been required as part of the City Council's approval of the
"Spanish Inn" project.
Project 8 may be cancelled due to the fact that the City was unsuccessful this year in
securing an SB821 sidewalk grant.
Canceling or deferring these ten projects would provide approximately $498,458 for this
project, leaving a remaining $507,735 in funding necessary for this project.
This year, however, we received $56,702 through AB2928 "traffic congestion relief'
funds. It is recommended that these funds be allocated to the street repair work along
Mesquite Avenue, included as part of this project.
Also, this year the Community Redevelopment Agency received tax increment revenue
from Riverside County, made available through the Teeter Fund reconciliation. This
project has direct proximity to Community Redevelopment Agency Merged Project Area
1, and it is recommended that the $289,013 in Teeter Funds received for Merged
Project Area 1 be used for this project. This will require consideration of a loan
agreement between the Community Redevelopment Agency and the City for use of the
Teeter Funds for the City's capital project, at the January 18, 2006, meeting.
It is recommended that the remaining $162,020 in required funding for this project come
from a contingency fund established for the Gene Autry Trail Widening project (through
the Whitewater River). This project is funded through Regional Measure A funds, and it
is expected that the Reimbursement Agreement between the City and CVAG will
require amendment to address the escalating cost of construction, and to increase the
total amount of Regional Measure A funding for this project.
FISCAL IMPACT: Finance Director Review:
Approving the various budget amendments will transfe funding available for this
project, making funding available from the following pr Ject accounts: Central Zone
Drainage fund account 135-4371-55008 (Storm Drain Line 22), Gas Tax accounts 133-
4298-50177 (Mesquite/Desert Way) and 133-4298-50194 (Mesquite Ave Widen/South),
and Local Measure A accounts 134-4498-50177 (Mesquite/Desert Way) and 134-4498-
50194 (Mesquite Ave Widen/South).
City Council Staff Report
January 4, 2006- Page 6
Mesquite Avenue Widening (CP 94-17)
Submitted:
David J. Barakian Thomas J. Wils 1?
Director of Public Works/City Engineer Assistant City Manager
David H. Ready, Cif ager
ATTACHMENTS:
1. October 5, 2005, staff report
2. Resolutions (2), Minute Orders (3), Contract Change Order No. 1
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C'4�lFORO City Council Staff Report
CITY COUNCIL OCTOBER 5, 2005
CONSENT CALENDAR
Subject: APPROVAL OF AMENDMENT NO. 4 TO THE CONTRACT SERVICES
AGREEMENT WITH DMC DESIGN GROUP, INC.; AND APPROVAL OF
PLANS, SPECIFICATIONS AND ESTIMATE (PS&E) AND
AUTHORIZATION TO BID FOR "PHASE 1" OF THE MESQUITE
AVENUE WIDENING PROJECT, CITY PROJECT 94-17
From: David H. Ready, City Manager
Initiated by: Public Works and Engineering Department
SUMMARY
Street, storm drain, and landscaping improvement plans for the Mesquite Avenue
Widening Project (City Project 94-17) have been processed by City staff through an
exhaustive process with Riverside County Flood Control District (RCFC). While the
street and landscaping improvement plans are fairly straight forward, the storm drain
improvement plans have been a challenge to prepare, having to avoid the numerous
sewer lines that end at the Wastewater Treatment Plant, as well as circumnavigate the
Wastewater Treatment Plant itself. The construction documents (Plans, Specifications
and Estimate) are completed and, in accordance with 7.03.040 of the Procurement and
Contracting Code the Council is required to approve and adopt plans, specifications and
working details, and authorize the bid request for all public projects in excess of
$'100,000. Approval of this project will allow staff to proceed with this public project, with
an estimated cost of approximately $1,700,000.
Staff, in consultation with RCFC and the City's design consultant, DMC Design Group,
Inc., have agreed that the storm drain improvement plans for Storm Drain Line 22
(through the Wastewater Treatment Plant) should be phased, such that Line 22 can be
extended to locate the outlet at a different point in the Tahquitz Creek than originally
planned, and to ecr..ommodate other concerns that RCFC has had with its original
design. Therefore, it Is also necessary for City Council to consider approval of a fourth
amendment to the contract services agreement with DMC Design Group, Inc., for
services required to phase the design of Line 22 and to resolve remaining issues with
the storm drain improvement plans in order to receive final RCFC approval of "Phase 2"
of Storm Drain Line 22, In this way, staff can proceed and build "Phase 1" of the
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City Council Staff Report
i October 5, 2005 - Page 2
Mesquite Avenue Widening (CP 94-17)
Mesquite Avenue Widening Project now, and complete the "Phase 2" design during the
construction of "Phase 1".
RECOMMENDATION:
1) Adopt Minute Order No. approving Amendment No. 4 to Agreement No.
4724 with DMC Design Group, Inc., for an additional amount of $30,750.00, for a
total contract price of $174,625.00; and
2) Adopt Minute Order No. , approving the plans, specifications and working
details for "Phase 1" of the Mesquite Avenue Widening Project, CP 94-17, and
authorizing staff to advertise and solicit bids.
3) Authorize the City Manager to execute all necessary documents.
STAFF ANALYSIS:
The Mesquite Avenue Widening Project (City Project 94-17) has been a project the
Engineering Division has been working on for many years. Originally, it was
Engineering staff's intent to prepare street improvement plans for widening of Mesquite
Avenue within the Demuth Park area (Mountain View Drive to Vella Road) in
accordance with the General Plan as a Secondary Thoroughfare (64 feet travel way
with 2 lanes in each direction and a parking lane on each side). Funds were originally
budgeted for this project in the 2000/2001 fiscal budget. It has been staffs goal to
address the poor pavement condition of. Mesquite Avenue at the same time as the
widening of the roadway occurred, to avoid misspent funds for permanent repairs that
might conflict with the overall widening and pavement overlay of the roadway.
,Another goal has been to remove the "dips" that exist along Mesquite Avenue, which
are due to the numerous cross-gutters that convey stormwater runoff through the
streets in the adjacent neighborhood, which eventually drains into Demuth Park
(through the parking lot), or down Vella Road into the Wastewater Treatment Plant. It is
the constant nuisance water that drains onto Mesquite Avenue from the entire area up
to Ramon Road that has caused the pavement condition on Mesquite Avenue to
deteriorate; and it was determined that any widening, repair or improvement to Mesquite
Avenue could only occur with associated storm drain improvements that would collect
and convey the constant nuisance water from the adjacent neighborhood such that
continued deterioration of the pavement would not occur.
Before staff could begin to prepare plans for the Mesquite Avenue improvements, staff
was made aware of concerns from the adjacent neighborhood regarding the volume
and speed of "cut-through" traffic along Mesquite Avenue, which has increased after the
construction of the Dinah Shore bridge and the opening of the "Mid Valley Parkway".
Staff did review this concern, and it was determined that an increased volume of traffic
was using Mesquite Avenue as a bypass route to avoid the signalized intersections
City Council Staff Report
October 5, 2005- Page 3
Mesquite Avenue Widening (CP 94-17)
along Ramon Road. In determining the need to address the cut-through traffic,
Engineering and Planning staff began to collaborate together on a plan for Mesquite
Avenue to address the need to complete repairs and make improvements to the street,
as well as mitigate the increased volume of traffic as a result of the opening of the Dinah
Shore bridge and completion of the Mid Valley Parkway. Ultimately, the final conceptual
plan for improving Mesquite Avenue required lengthy review by various parties,
including the Parks & Recreation Commission, Planning Commission, and City Council.
From the very beginning of staff's discussion with the neighborhood, it was consistently
requested that Mesquite Avenue be modified to limit traffic to one lane in each direction.
However, Mesquite Avenue was designated as a Secondary Thoroughfare on the
General Plan, requiring two lanes in each direction. The Engineering Division's initial
concern with changing the classification of Mesquite Avenue was with regard to the
average daily traffic (ADT) of over 10,000 cars that use Mesquite Avenue. A two-lane
facility can sufficiently carry this volume, however, in the future as traffic volumes were
expected to increase, the level of service of Mesquite Avenue, limited to one lane in
each direction, would be expected to decrease.
Staff prepared various alternative conceptual designs with two lanes of traffic (one in
each direction) for Mesquite Avenue adjacent to Demuth Park. These various plans
were presented at numerous public meetings, beginning with a Planning Commission
Study Session on June 6, 2001; and subsequent Planning Commission Study Sessions
on February 6, 2002; May 1, 2002; and July 17, 2002. A presentation was also made to
the Parks & Recreation Commission on September 18, 2002. At each meeting, public
iinput was received and the conceptual plan revised and modified.
The City Council was first presented with alternatives for Mesquite Avenue at its
September 25, 2002, Study Session, followed by one held on November 13, 2002. The
City Council was originally concerned with a classification change of Mesquite Avenue
and a limitation of one lane of traffic in each direction, which required additional
coordination with the neighborhood, as well as further review by the Planning
Commission. Staff reviewed other conceptual plans with the Planning Commission at
its January 15, 2003, Study Session. Despite the City Council's concern, the
neighborhood's overriding criticism of the volume of "cut-through" traffic and traffic
speeding on Mesquite Avenue persuaded the Planning Commission to continue its
support of a two-lane facility and a classification change for Mesquite Avenue. A final
version of the conceptual plan was reviewed and approved by the City Council at its
January 22, 2003, Study Session.
The final conceptual plan approved for Mesquite Avenue in the Demuth Park area will
create one lane for east-bound and west-bound through traffic, with a one-way (east-
bound) lane with parallel parking adjacent to Demuth Park separated from the through
traffic lanes by a 12 feet wide landscaped median. Access to the existing single family
homes along Mesquite Avenue will not be changed or limited by this project, and will
continue to have unrestricted access from their driveways and parking adjacent to curb.
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i City Council Staff Report
October 5, 2005 - Page 4
Mesquite Avenue Widening (CP 94-17)
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The one-way lane with parallel parking will connect the two Demuth Park parking lots,
separating the local park traffic from through traffic on Mesquite Avenue. The
landscaped island will also help provide additional safety for pedestrians and park users
by creating a buffer between the through traffic and Demuth Park. Other improvements
will revise the intersection of the main parking lot entrances with Nueva Vista Drive,
install traffic calming improvements (chokers, decorative cross-walks, etc.), create a
west-bound free-right turn movement at Vella Road, as well as install storm drainage
improvements to remove all the existing cross-gutters and "dip" sections along Mesquite
Avenue. Finally, a 4-way stop will be proposed at Mountain View Drive, Nueva Vista
Drive, with one already having been installed at Vella Road.
Engineering staff prepared a Request for Proposals for the necessary design services in
March 2003, and on June 18, 2003, a contract services agreement was awarded to
DMC Design Group, Inc., to prepare the street, storm drain, and landscaping plans to
construct the proposed Mesquite Avenue improvements. Subseqently, on December
17, 2003, City Council approved Case 5.0965, which allowed an amendment to the
General Plan Circulation Element to designate Mesquite Avenue within the Demuth
Park area as a "Special Collector', which formally endorsed the conceptual plan for
Mesquite Avenue.
Since that time, staff has been working diligently with its consultant to prepare the
construction documents for this project. While the street and landscaping improvement
plans are fairly straight forward, the storm drain improvement plans have been a
challenge to prepare, having to avoid the numerous sewer lines that end at the
Wastewater Treatment Plant, as well as circumnavigate the Wastewater Treatment
Plant itself. Further, the storm drain improvement plans have been processed through
Riverside County Flood Control District (RCFC) for review and approval, as RCFC will
ultimately operate and maintain the proposed'storm drain lines.
RCFC has rather strict design guidelines, and their guidelines have represented a
serious challenge for design of the proposed storm drain through the Wastewater
Treatment Plant, and ultimately, outletting into the Tahquitz Creek wash in an area that
does not disrupt the Tahquitz Creek golf course. Despite staff's consistent pressure on
RCFC staff, as well as the design consultant, some design issues have not yet been
resolved, and have ultimately continued to delay staff's delivery of this project.
In a final meeting with RCFC staff and the design consultant, it was determined that the
design and construction of Storm Drain Line 22 (which runs through the Wastewater
Treatment Plant) would be phased into two separate projects, allowing the City to
proceed with the Mesquite Avenue Widening Project and installation of the necessary
storm drain improvements within Mesquite Avenue. The City's design consultant will
continue to coordinate with RCFC on "Phase 2" of the design of Line 22, which will
ultimately be extended south to an outlet located immediately upstream of the Gene
,Autry Trail bridge.
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City Council Staff Report
October 5, 2005 - Page 5
Mesquite Avenue Widening (CP 94-17)
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Therefore, it is staff's intent to move forward with "Phase V of this project, which will
construct all of the Mesquite Avenue improvements, including all of the portion of Storm
Drain Line 21 which will collect and convey stormwater runoff through underground
storm drain pipe into Demuth Park (rather than by surface drainage through the parking
lot). Ultimately, in the future, the storm drain pipe will be extended to connect with
Storm Drain Line 22, and periodic flooding of the recreation areas within Demuth Park
will not occur. "Phase 1" will also construct a portion of Storm Drain Line 22, ending at
a point just inside the Wastewater Treatment Plant, where currently stormwater runoff
drains into an unused percolation pond.
Phasing of the storm drain improvement plans, designing the extension of Line 22, and
continued coordination with RCFC to address remaining issues requires additional
services beyond the scope of the design consultant's original contract. In addition to
approving the "Phase 1" plans, with an authorization to bid, staff is recommending the
proposed amendment to the design consultant's contract.
Approval of the recommended actions will allow staff to proceed with bidding of this
project, with a tentative bid opening date of Friday, November 18, and an award date of
December 7, 2005.
FISCAL IMPACT: IFinance Director Review:
Sufficient funds are available in Central Zone Drainage fund count 135-4371-55008
(Storm Drain Line 22) to fund the proposed contract amen ent increase of $30,750.
'The City Council's approval of the plans, specifications and working details for the
Mesquite Avenue Widening Project, CP 94-17, and authorizing staff to advertise and
solicit bids does not incur significant expense except those costs directly related to
bidding the project. Sufficient funds have been budgeted in the Central Zone Drainage
fund account 135-4371-55008 (Storm Drain Line 22), Gas Tax accounts 133-4298-
150177 (Mesquite/Desert Way) and 133-4298-50194 (Mesquite Ave Widen/South), and
Local Measure A accounts 134-4498-50177 (Mesquite/Desert Way) and 134-4498-
'i0194 (Mesquite Ave Widen/South) to cover the Engineer's estimated cost for "Phase
1'" of this project.
JJ? 4�-� Gl-
David J. Barakian Thornas J. Wil n
Director of Public Works/City Engineer Assistant City let
David H. Ready, City Man
ATTACHMENTS:
1. Amendment 4 to Contract Services Agreement No. 4724
2. Minute Order (2)
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF PALM SPRINGS, CALIFORNIA,
CANCELING CURRENTLY FUNDED CAPITAL
IMPROVEMENT PROJECTS FROM THE 2005/2006
FISCAL YEAR BUDGET, AND ALLOCATING THOSE
FUNDS FOR THE MESQUITE AVENUE
IMPROVEMENT PROJECT, CITY PROJECT 94-17
WHEREAS, the Mesquite Avenue Improvement Project is identified as a valuable public
capital improvement project, and will improve the Demuth Park neighborhood by
implementing traffic calming and other measures to decrease the volume and speed of
vehicles traveling on Mesquite Avenue between El Cielo Road and Gene Autry Trail;
and
WHEREAS, significant resources have been invested in the review and approval of the
conceptual design of the Mesquite Avenue Improvement Project by the Parks and
Recreation Commission, the Planning Commission, the City Council, and the
neighborhood; and
WHEREAS, the Mesquite Avenue Improvement Project was estimated to cost
approximately $1,700,000 prior to construction bidding, and appropriate funds were
budgeted to cover the projected cost; and
WHEREAS, the Mesquite Avenue Improvement Project was solicited for construction
bids for a period of 6 weeks in October through December 2005, in an effort to solicit as
much interest as available in the project; and
WHEREAS, on December 2, 2005, one responsive bid was received for the Mesquite
Avenue Improvement Project, in an amount of $3,958,975; and
WHEREAS, after considering alternatives, it was determined that the public's health,
safety and welfare would benefit from the construction of the Mesquite Avenue
Improvement Project; and
WHEREAS, it is necessary to cancel and/or postpone currently budgeted capital
improvement projects to provide additional funding for the Mesquite Avenue
Improvement Project.
THE CITY COUNCIL OF THE CITY OF PALM SPRINGS DOES HEREBY RESOLVE
AS FOLLOWS:
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Resolution No.
Page 2
Section 1. The following capital improvement projects listed in the 2005/2006 fiscal
year budget shall be cancelled, and the funds budgeted for the capital improvement
projects shall be transferred into the corresponding accounts for the Mesquite Avenue
Improvement Project, accounts 133-4298-50177 and 134-4498-50194.:
1. Upgrade Pedestrian Signals; account 133-4298-50145
2. Benchmark Replacement; account 133-4298-50183
3. Signal Loop Repairs; account 133-4298-50203
4. Traffic Signal Flow Improvements (Gas Tax); account 133-4298-50204
5. Ramon Road and Vella Road Widening; account 133-4298-50223
6. North Indian Canyon Drive Traffic Striping; account 133-4298-50228
7. Traffic Signal Flow Improvements (Measure A); account 134-4498-50204
8. 2005/2006 SB821 Sidewalk Project; account 134-4498-50220
9. North Indian Side Street Closure; account 134-4498-50226
10. Traffic Safety Project; account 134-4498-50224
Section 2. A reduction of $162,020 of funds from the Gene Autry Trail Widening project,
account 134-4498-50217, shall be approved, and the funds shall be transferred into the
corresponding account for the Mesquite Avenue Improvement Project, account 134-
4498-50194.
,ADOPTED THIS 4th day of January, 2006.
David H. Ready, City Manager
,ATTEST:
James Thompson, City Clerk
i CERTIFICATION
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STATE OF CALIFORNIA )
COUNTY OF RIVERSIDE ) ss.
CITY OF PALM SPRINGS )
I, JAMES THOMPSON, City Clerk of the City of Palm Springs, hereby certify that
Resolution No. is a full, true and correct copy, and was duly adopted at a regular
i meeting of the City Council of the City of Palm Springs on January 4, 2006, by the
following vote:
AYES:
NOES:
l ABSENT:
ABSTAIN:
James Thompson, City Clerk
City of Palm Springs, California
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RESOLUTION NO.
I
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF PALM SPRINGS, CALIFORNIA,
AMENDING THE BUDGET OF 2005/2006 FISCAL
YEAR FOR THE MESQUITE AVENUE
IMPROVEMENT PROJECT, CITY PROJECT 94-17
WHEREAS Resolution 21283 approving the budget for the fiscal year 2005/2006 was
adopted on June 8, 2005; and
WHEREAS the City Manager has recommended, and the City Council desires to
approve, certain amendments to said budget;
NOW THEREFORE BE IT RESOLVED that the Director of Finance is authorized to
record inter-fund cash transfers as required in accordance with this Resolution, and that
Resolution 21283 adopting the budget for the 2005/2006 budget year is hereby
amended as follows:
SECTION 1. ADDITIONS
Fund Activity Account Amount
135 4371 55008 $500,000
Drainage Central Zone Storm Drain Line 22
Drainage
420 6800 Pending $450,000
Wastewater Wastewater
Treatment Plant Administration
Purpose - To provide additional funds for the Mesquite Avenue Improvement Project, in
accordance with City Council award of the contract.
SECTION 2. SOURCE — Drainage fund reserves are available.
Fund Activity Account Amount
135 29301 $500,000
Drainage Fund Balance
420 29301 $450,000
Wastewater Fund Balance
Treatment Plant
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Resolution No.
Page 2
ADOPTED THIS 4th day of January, 2006.
David H. Ready, City Manager
ATTEST:
James Thompson, City Clerk
CERTIFICATION
STATE OF CALIFORNIA )
COUNTY OF RIVERSIDE ) ss.
CITY OF PALM SPRINGS )
I, JAMES THOMPSON, City Clerk of the City of Palm Springs, hereby certify that
Resolution No. is a full, true and correct copy, and was duly adopted at a regular
meeting of the City Council of the City of Palm Springs on January 4, 2006, by the
following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
James Thompson, City Clerk
City of Palm Springs, California
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MINUTE ORDER NO.
AWARDING A CONSTRUCTION CONTRACT TO
YEAGER SKANSKA, INC., IN THE AMOUNT OF
$3,958,975.00, FOR THE MESQUITE AVENUE
IMPROVEMENT PROJECT, CITY PROJECT 94-17
I, James Thompson, City Clerk of the City of Palm Springs, hereby certify that
this Minute Order, awarding a construction contract to Yeager Skanska, Inc., in
the amount of$3,958,975.00, for the Mesquite Avenue Improvement Project, City
Project 94-17, was adopted by the City Council of the City of Palm Springs,
California, in a meeting thereof held on the 4th day of January, 2006.
James Thompson, City Clerk
MINUTE ORDER NO.
APPROVING CONTRACT CHANGE ORDER NO. 1, FOR A
DECREASE OF $269,870.00 TO AGREEMENT NO.
WITH YEAGER SKANSKA, INC., FOR A REVISED
CONTRACT AMOUNT OF $3,689,105.00; AND
AUTHORIZING THE CITY MANAGER TO APPROVE
ADDITIONAL CONTRACT CHANGE ORDERS UP TO A
MAXIMUM AMOUNT OF $185,000.00, FOR THE
MESQUITE AVENUE IMPROVEMENT PROJECT, CITY
PROJECT 94-17
I, James Thompson, City Clerk of the City of Palm Springs, hereby certify that this
Minute Order, approving Contract Change Order No. 1, for a decrease of $269,870.00
i to Agreement No. with Yeager Skanska, Inc., for a revised contract amount of
$3,689,105.00; and authorizing the City Manager to approve additional Contract
Change Orders up to a maximum amount of $185,000.00, for the Mesquite Avenue
Improvement Project, City Project 94-17, was adopted by the City Council of the City of
Palm Springs, California, in a meeting thereof held on the 4th day of January, 2006.
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James Thompson, City Clerk
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