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City Council Staff Report
Date: July 6, 2011 CONSENT CALENDAR
Subject: APPROVAL OF AMENDMENT NO. 3 TO CONTRACT SERVICES
AGREEMENT NO. 4461 WITH DOKKEN ENGINEERING FOR THE
INDIAN CANYON DRIVE STREET & BRIDGE WIDENING, CITY
PROJECT NO. 01-11
From: David H. Ready, City Manager
Initiated by: Public Works and Engineering Department
SUMMARY
An amendment to the contract services agreement with Dokken Engineering is required
to include additional services related to a change in scope of the Indian Canyon Drive
Street & Bridge Widening, City Project 01-11.
RECOMMENDATION:
1) Approve Amendment No. 3 to Agreement No. 4461 with Dokken Engineering, in
the amount of $713,800 for a total revised contract amount of $1,213,700 for the
Indian Canyon Drive Street & Bridge Widening, City Project 01-11; and
2) Authorize the City Manager to execute all necessary documents.
STAFF ANALYSIS:
On March 27, 2002, the City Council approved Agreement No. 4461 with Dokken
Engineering to provide environmental and civil engineering design services for the
Indian Canyon Drive Street & Bridge Widening, City Project 01-11. This project will
widen Indian Canyon Drive between the Union Pacific Railroad (UPRR) and Garnet
Avenue. It is one of three projects on Indian Canyon Drive planned or under
construction to widen Indian Canyon Drive from Palm Springs to 1-10.
This project is federally funded, and as such requires coordination with the California
Department of Transportation (Caltrans). Caltrans, as the lead federal agency, has
responsibility to review the project for conformance with federal environmental laws and
to ensure compliance with state and federal regulations and design standards.
Although the project commenced in 2002, a lengthy environmental review process was
ITETV.1 NO.1-
City Council Staff Report
July 6, 2011 - Page 2
Amendment No. 3 to Agreement No. 4461
required, with Caltrans issuing final environmental approvals in 2009. Federal rules
prevent the City from proceeding with final engineering design until after the
environmental clearance is obtained. Thus, Dokken Engineering initiated final design in
late 2009.
The original scope of this project assumed widening of the existing UPRR bridge. This
assumption was based on all prior projects in the Coachella Valley involving widening of
existing railroad bridges, including the Gene Autry Trail UPRR bridge which is currently
under construction. However, recent UPRR policy implemented statewide dictates that
if existing railroad bridges do not allow for future expansion of railroad operations,
including construction of new tracks, widening the existing bridge will not be allowed by
UPRR. Essentially, this new UPRR policy communicated to the City in January 2010
requires the City to demolish the existing UPRR bridge and construct an entirely new
bridge to provide clearance for future UPRR tracks.
Despite our best efforts to prevail with UPRR on this policy, without UPRR's approval of
our bridge widening plans this project cannot proceed to construction. Therefore, a
complete change of scope to this project has been dictated by the UPRR requiring
demolition of the existing bridge and replacement with a new bridge structure. The
existing bridge is a 4-span bridge, the UPRR is allowing the City to construct a new
bridge with one pier in the UPRR right-of-way. The new 2-span bridge design impacts
the entire project, increasing the project footprint and requiring re-validation of the
environmental approval.
Dokken Engineering has requested City approval of a contract amendment to
accommodate the change in scope. Following is the summary of the new scope of work
required:
• Demolish existing 4-span bridge and construct new 2-span bridge structure.
• Construct new bridge approaches with an increased vertical profile to accommodate
the new 2-span bridge structure.
• Install a new traffic signal at the Indian Canyon Drive / Palm Springs Station Road
intersection.
• Construct a temporary construction detour for Palm Springs Station Road, and
realign the Palm Springs Station Road approximately 50 feet west of its current
alignment, and relocate its intersection with Indian Canyon Drive 60 feet south of its
current location.
• Facilitate relocation and adjustment of existing Southern California Edison (SCE)
overhead utilities and power poles located along the east side of Indian Canyon
Drive.
• Remove the existing Granite Construction Co.'s driveway to the Garnet Aggregate
Facility and other on-site improvements, and reconstruct a new driveway and
associated on-site improvements as necessary to reconstruct a new intersection
aligned with the Palm Springs Station Road at Indian Canyon Drive.
The additional fees are being requested to adjust the design budget to compensate for:
• Environmental re-validation of project due to change in scope !j
City Council Staff Report
July 6, 2011 - Page 3
Amendment No. 3 to Agreement No. 4461
• Revised / new street plan and profile design (new 2-span bridge increases vertical
profile of Indian Canyon Dr.; original scope planned to widen existing profile)
• New street drainage design (required due to changed roadway profile)
• Utility relocation coordination (SCE poles along east side of street must be relocated
due to changed roadway profile)
• Complicated construction staging plans (widening existing bridge allowed for
simplified staging plans; demolition and replacement of existing bridge requires
complicated construction staging and traffic control plans)
• Traffic signal design at Palm Springs Station Road (original scope did not include
signalized intersection)
• New bridge structure design (plans to include demolition of existing structure and
complete design of new 2-span structure)
• New bridge abutment design (increased vertical profile requires new tall abutments
at UPRR right-of-way)
• New geotechnical report (new bridge structure design requires additional soil borings
and analysis not required with original scope of project)
In addition to the increased fees resulting from the change in scope of the project, new
services are being added to the scope of this contract, which include:
• Right of way appraisal and acquisition services
• Bid support services
Ordinarily, staff is very critical of any requested increase in consultant fees, and limits
contract amendments to only increased or new fees that result from City directed
changes in scope to a project. All of the increased fees included in the proposed
contract amendment are the result of the change in scope to the project dictated by the
UPRR, or are new services being added at the direction of staff. Staff has reviewed the
requested contract amendment with Dokken Engineering, and recommends its approval
by the City Council.
FISCAL IMPACT:
Sufficient funds are available in Regional Measure A account 134-4497-50196 and
Local Measure A account 134-4498-50196. No local miscellaneous general funds are
required for this contract.
Expenditures to encumber the contract amendment will be made as follows:
134-4497-50196: $359,900
134-4498-50196: $359,900
03
City Council Staff Report
July 6, 2011 - Page 4
Amendment No. 3 to Agreement No, 4461
SUBMITTED:
Prepared by: Recommended by:
Marcus L. Fuller David J. Barakian
Assistant Director of Public Works Director of Public Works/City Engineer
Approved by:
Thomas J. Wilsoh sst. City Manager David H. Ready, C ager
Attachments:
1. Amendment No. 3 to Agreement No. 4461
L��
AMENDMENT NO. 3 TO CONTRACT SERVICES AGREEMENT NO. 4461
WITH DOKKEN ENGINEERING
INDIAN CANYON DRIVE STREET & BRIDGE WIDENING, CP#01-11
The following articles of Agreement No. 4461 are hereby amended to read as follows:
Wherever in the Agreement the term "Contractor" is referred to shall be amended to refer to the
term "Consultant".
SECTION 2.1 Maximum contract amount is amended to One Million Two Hundred Thirteen
Thousand Seven Hundred Dollars ($1,213,700.00).
SCOPE OF SERVICES (Exhibit"A")— Exhibit "A" is amended as follows:
See the attached sheets.
SCHEDULE OF COMPENSATION (Exhibit"C")— Exhibit "C" is amended as follows:
See the attached revised Exhibit "C".
SCHEDULE OF PERFORMANCE (Exhibit"D")-- Exhibit"D" is amended as follows:
See the attached revised Exhibit"D".
Purchase Order Number(s): 216363
Agreement Number: 4461
Original City Council Approval: March 27, 2002
Original Contract Amount: $ 421,500
Amount of Previous Increase(s) $ 78,400
Amount of This Increase $ 713,800
Amended Total: $ 1,213,700
Account Number(s): 134-4497-50196
SIGNATURES ON LAST PAGE
Except as specifically amended by this Amendment No. 3, all terms and provisions of
Agreement No. 4461 remain in full force and effect.
ATTEST: CITY OF PALM SPRINGS,
a California charter city
By:
City Clerk By:
City Manager
APPROVED AS TO FORM:
By:
City Attorney
CONTRACTOR: DOKKEN ENGINEERING
Check one:_Individual Partnership X Corporation
Corporations require two notarized signatures, One signature must be from the Cha rman of Board,President,or any Vice
President The second signature must be from the Secretary,Assistant Secretary,T asurer,Assistar>�re surer,or Chief
Financial Officer) / i
By C&bBy: ('t�
Notarized Signature of Chairman of Board, Notarized Signaturt Se etary,Asst Secretary,
President or any Vice President Treasurer,Asst treagwrpar&Chief Financial Officer
Name: Richard A.Dokken Name- Cathy Chan
Title: Chairman Title: Secretary
State of f State of
I
County of S County of
On before me�ack
L r+e , On q iW t i before me, l n„r 1
personally appeared YC� personally appeared
who proved to me on the basis of satisfantiTry evidence)to be who proved to me on the-basis of datis'ractory evidence)to be
the person(s)whose name(s) is/are subscribed to the within the person(s)whose name(s) is/are subscribed to the within
instrument and acknowledged to me that he/she/they instrument and acknowledged to me that he/she/they
executed the same in his/her/their authorized capacity(ies), executed the same in his/her/their authorized capacity(ies),
and that by his/her/their signature(s) on the instrument the and that by his/her/their signature(s) on the instrument the
person(s), or the entity upon behalf of which the person(s) person(s), or the entity upon behalf of which the person(s)
acted,executed the instrument acted,executed the instrument.
I certify under PENALTY OF PERJURY under the laws of the I certify under PENALTY OF PERJURY under the laws of the
State of California that the foregoing paragraph is true and State of California that the foregoing paragraph is true and
correct correct.
WITNESS my hand and official seal WITNESS my hand and official seal
Notary Signature: �.� Notary Signature: —
Notary Seal: Notary Seal:
LYNNE M. CASTILLO LYNNE M. CASTILLO
r� Comm.# 1849015 N COMM.# 1849015 rA
W NOTARY PUBLIC-CALIFORNIA .. Uj NOTARY PUBLIC-MIFORNIA V1
SACRWNTO COUNTY • SACRAMENTO COUNTY "r
MY Comm Exp MAY K 2013 Mr COMM.EXP.MAY tl,2013
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EXHIBIT "A"
SCOPE OF SERVICES
This Amendment No. 3 is the result of the imposition of a policy directive from the Union
Pacific Railroad (UPRR) prohibiting widening of the existing 4-span bridge over the
UPRR right-of-way, and requiring replacement of the existing bridge structure with a
new 2-span bridge structure. Following is the summary of the new scope of work
required:
• Demolish existing 4-span bridge and construct new 2-span bridge structure.
• Construct new bridge approaches with an increased vertical profile to
accommodate the new 2-span bridge structure.
• Install a new traffic signal at the Indian Canyon Drive / Palm Springs Station
Road intersection.
• Construct a temporary construction detour for Palm Springs Station Road, and
realign the Palm Springs Station Road approximately 50 feet west of its current
alignment, and relocate its intersection with Indian Canyon Drive 60 feet south of
its current location.
• Facilitate relocation and adjustment of existing Southern California Edison (SCE)
overhead utilities and power poles located along the east side of Indian Canyon
Drive.
• Remove the existing Granite Construction Co.'s driveway to the Garnet
Aggregate Facility and other on-site improvements, and reconstruct a new
driveway and associated on-site improvements as necessary to reconstruct a
new intersection aligned with the Palm Springs Station Road at Indian Canyon
Drive.
ROADWAY SCOPE OF SERVICES
The limits of the "Roadway Scope of Services" are between Stations 124+00 to 126+23,
and between Stations 155+15 to 165+44. The following additional services beyond the
original scope of the agreement shall be provided by the CONSULTANT:
Task 1.0 Project Management
Additional project management services are required for the duration of the delivery
schedule. The original schedule was based on a 30-month project delivery. Due to the
lengthy environmental process and UPRR delays, the revised project delivery will
require an additional 30 months of project management services.
Task 2.0 Survey and Right of Way
Due to the passage of time caused by the lengthy environmental process and UPRR
delays, numerous changes have occurred with the topography and UPRR track
alignments. The original survey and right-of-way work was completed in 2003. Annual
flooding of the Whitewater River has altered the native elevations in the southerly
Exhibit A—Scope of Services
Page 1 of 10 07
section of the project. UPRR has added another mainline track. SCE facilities which
were originally assumed to be protected in place are now being impacted. Additionally,
right-of-way appraisals, document preparation, acquisition, and certification are being
added to the scope of work of this Agreement with this amendment.
In order to complete the right-of-way tasks and preparation of Plans, Specifications and
Estimates (PS&E) reflecting current existing topography and other information, the
following tasks are required:
Task 2.1 Right-of-Way Engineering. CONSULTANT shall prepare land net surveys
and perform research to prepare existing right of way base map.
Task 2.2 Right-of-Way Requirements. Upon completion of preliminary geometrics and
the documentation of existing right-of-way, plats and legal descriptions for each
acquisition (Temporary Construction Easements, Right-of-Way Take, and Slope
Easements) shall be prepared.
Following are the anticipated right of way needs:
• 7 TCE's
• 3 Right of Way Takes (Portion)
• 4 Slope Easements
In addition, the following new tasks will be performed by the CONSULTANT:
Task 2.3 Acquisition Exhibits. CONSULTANT shall prepare Property Owner Right of
Way Acquisition Exhibits. The exhibits shall depict property impacts created by all
permanent Right of Way acquisitions and required temporary and permanent
easements for all affected properties.
Task 2.4 Appraisals. CONSULTANT shall prepare Right of Way Appraisals for all
required parcels.
Task 2.5 Conveyance Documents. CONSULTANT shall prepare legal descriptions,
plats, and ancillary conveyance documents associated with the deeds.
Task 2.6 Right of Way Coordination. CONSULTANT shall perform all work involved in
acquiring property rights necessary for Right of Way Certification purposes.
Task 2.7 Right of Way Certification. CONSULTANT shall prepare Right of Way
Certification documents.
Task 2.8 Surveying. CONSULTANT shall prepare new topographic mapping, right-of-
way mapping, and field surveying. Surveying shall be accomplished as required to
complete the design of the project.
Exhibit A—Scope of Services
Page 2 of 10 C ;,
u
Task 3.0 Preliminary Engineering Studies
Due to the extensive change in scope of the project, the CONSULTANT shall prepare a
new Preliminary Engineering Report (PER). Additional services are required to update
the PER with the final alignment and engineering information.
Task 4.0 Geotechnical Design
No additional work is required.
Task 5.0 Environmental Approval
No additional work is required.
Task 6.0 Roadway Plans, Specifications & Estimate (PS&E)
Task 6.1 30% Submittal.
Due to the extensive change in the scope of the project, the CONSULTANT shall
prepare a 30% submittal resulting from the demolition of the existing bridge and
construction of a new bridge, and all associated roadway improvements related to the
change in scope required by the UPRR.
Task 6.2 65% Submittal.
Due to the extensive change in the scope of the project, the CONSULTANT shall
prepare a 65% submittal resulting from the demolition of the existing bridge and
construction of a new bridge, and all associated roadway improvements related to the
change in scope required by the UPRR.
Task 6.3 90% Submittal.
Due to the extensive change in the scope of the project, the CONSULTANT shall
prepare a 90% submittal resulting from the demolition of the existing bridge and
construction of a new bridge, and all associated roadway improvements related to the
change in scope required by the UPRR.
Task 6.4 100% Submittal.
Due to the extensive change in the scope of the project, the CONSULTANT shall
prepare a 100% submittal resulting from the demolition of the existing bridge and
construction of a new bridge, and all associated roadway improvements related to the
change in scope required by the UPRR.
Exhibit A—Scope of Services
Page 3of10 ng
Task 6.5 Final Approval Submittal.
Due to the extensive change in the scope of the project, the CONSULTANT shall
prepare a final submittal resulting from the demolition of the existing bridge and
construction of a new bridge, and all associated roadway improvements related to the
change in scope required by the UPRR.
Task 7.0 Design Support During Bidding
The following new task shall be performed by the CONSULTANT:
Task 7.1 Bid Support
CONSULTANT shall attend pre-bid meeting. While the Project is being advertised for
bids, all questions concerning the intent will be referred to the City for resolution. In the
event that the items requiring interpretation in the drawings or specifications are
discovered during the bidding period, said items shall be analyzed by CONSULTANT
for,decision by the City as to the proper procedure required. Corrective action taken will
either be in the form of an addendum prepared by CONSULTANT and issued by the
City or by change order after the award of the construction contract.
HIGHWAY BRIDGE PROGRAM (HBP) SCOPE OF SERVICES
The limits of the "HBP Project Scope of Services" are between Stations 126+23 to
155+15. The following additional services beyond the original scope of the agreement
shall be provided by the CONSULTANT:
Task 1.0 Project Management
Additional project management services are required for the duration of the delivery
schedule. The original schedule was based on a 30-month project delivery. Due to the
lengthy environmental process and UPRR delays, the revised project delivery will
require an additional 30 months of project management services.
Task 2.0 Survey and Right of Way
Due to the passage of time caused by the lengthy environmental process and UPRR
delays, numerous changes have occurred with the topography and UPRR track
alignments. The original survey and right-of-way work was completed in 2003. Annual
flooding of the Whitewater River has altered the native elevations in the southerly
section of the project. UPRR has added another mainline track. SCE facilities which
were originally assumed to be protected in place are now being impacted. Additionally,
right-of-way appraisals, document preparation, acquisition, and certification are being
added to the scope of work of this Agreement with this amendment.
Exhibit A—Scope of Services
Page 4 of 10
In order to complete the right-of-way tasks and preparation of Plans, Specifications and
Estimates (PS&E) reflecting current existing topography and other information, the
following tasks are required:
Task 2.1 Right-of-Way Engineering. CONSULTANT shall prepare land net surveys
and perform research to prepare existing right of way base map.
Task 2.2 Right-of-Way Requirements. Upon completion of preliminary geometrics and
the documentation of existing right-of-way, plats and legal descriptions for each
acquisition (Temporary Construction Easements, Right-of-Way Take, and Slope
Easements) shall be prepared.
Following are the anticipated right of way needs.
• 5 TCE's
• 4 Right of Way Takes (Portion)
• 3 Slope Easements
In addition, the following new tasks will be performed by the CONSULTANT:
Task 2.3 Acquisition Exhibits. CONSULTANT shall prepare Property Owner Right of
Way Acquisition Exhibits. The exhibits shall depict property impacts created by all
permanent Right of Way acquisitions and required temporary and permanent
easements for all affected properties.
Task 2.4 Appraisals. CONSULTANT shall prepare Right of Way Appraisals for all
required parcels.
Task 2.5 Conveyance Documents. CONSULTANT shall prepare legal descriptions,
plats, and ancillary conveyance documents associated with the deeds.
Task 2.6 Right of Way Coordination. CONSULTANT shall perform all work involved in
acquiring property rights necessary for Right of Way Certification purposes.
Task 2.7 Right of Way Certification. CONSULTANT shall prepare Right of Way
Certification documents.
Task 2.8 Surveying. CONSULTANT shall prepare new topographic mapping, right-of-
way mapping, and field surveying. Surveying shall be accomplished as required to
complete the design of the project.
Task 3.0 Structure Advance Planning Studies
Due to the extensive change in scope of the project, the CONSULTANT shall prepare a
new Preliminary Engineering Report.
Two bridge layouts shall be proposed to UPRR and to Caltrans and shall include the
following scenarios:
Exhibit A—Scope of Services
Page 5 of 10
• 200 feet UPRR right of way with vertical abutments at the right of way line and
one pier in the right of way (18' clear of existing northerly track)
• 200 feet UPRR right of way with vertical abutments at the right of way line and
one pier in the right of way (18' clear of middle existing track and requires track
relocation)
Task 4.0 Geotechnical Design
Additional services are required to acquire UPRR permits and insurance, perform
additional borings, labwork, prepare a new Structures Foundation Report, and prepare a
new Geotechnical Design Report.
The existing field investigation consisted of drilling four bridge foundation borings to
depths of approximately 40 to 60 feet below original grade, with the deeper borings
being drilled through the existing bridge approach fills. Four additional borings were
drilled to completion depths of 6.5 feet to 24.5 feet below existing grade along the
approaches for existing structural pavement and subgrade soil determination, approach
fill widening, and to collect samples for classification and R-value testing.
Based upon the loading demands of the original bridge widening scope (the existing
bridge has a maximum span length of 50 feet and substructures consisting of multi-piled
solid bent walls and short stub seat type abutments), the completed borings provided
enough design information to support only the bridge widening in kind. Additionally,
since the widening would have kept the approach fills at approximately the same
elevation and profile (1'±) and the limits and lengths of the approaches are essentially
the same as the existing bridge, no further geotechnical work would have been required
to prepare PS&E for widening of the existing bridge.
The change in scope required by the UPRR, to demolish the existing bridge and replace
with a new bridge structure has the following changes which require additional
geotechnical work to complete the design:
The new bridge abutment locations are approximately 100 feet away from the nearest
bridge boring. There is a boring at the new bent location but due to the new span
configuration (the new spans are 150 foot and 175 foot, respectively) the loading
requirements at both the bent and the abutments require borings with depth on the
order of 80 to 90 feet for both the larger axial and lateral demands of the two span
replacement structure.
Two of the four bent foundations have to be constructed within the existing bridge
slopes to maintain existing traffic and will require temporary shoring as well as
foundation design at these locations.
The new bridge has full-height abutments to reduce the overall bridge length and will
require shoring on the order of 25 feet tall (exposed face) to facilitate the staged
construction and maintain traffic on the existing bridge approaches.
Exhibit A—Scope of Services
Page 6 of 10 12
The profile of the new alignment due to the longer spans and a design speed of 55 mph
required a grade difference of as much as 15 feet above the existing profile. Staging of
the project requires temporary fabric-faced mechanically stabilized earth retaining walls
to retain the new approach fills while maintaining the existing bridge open to traffic and
then to support the traffic while the existing bridge is demolished.
Since the profile is raised, the approach fills are now about 500 feet long and will require
about 2000 linear feet of temporary MSE wall to stage the construction while
maintaining traffic.
The existing approach fill will be widened and raised and the limits extended as stated
above.
This new alignment and geometry requires the following new geotechnical work to
adequately complete the bridge design:
Three (3) new bridge borings, one at each foundation location, 80 to 90 feet deep to
obtain soils information for the design of the larger bridge foundations. The bent
foundation will also require a railroad right of entry and project insurance policy.
Seven (7) new approach fill/temporary MSE wall/new and widened approach fill borings
between 20 to 50 feet deep will be required to provide bearing capacity, settlement, and
stability analyses for the aforementioned required project improvements not part of the
original widening footprint.
Task 5.0 Traffic Studies
Due to the passage of time and the new opening day date of 2013, the environmental
revalidation requires 2035 traffic numbers. The CONSULTANT shall extrapolate the
2009 traffic data to support the environmental revalidation.
Task 6.0 Environmental Approval
Due to the extensive change in scope of the project, the CONSULTANT shall prepare
the following new tasks:
Task 6.1 Environmental Revalidation
CONSULTANT shall prepare a NEPA Revalidation and CEQA Addendum. To
accommodate required changes in the project design, additional permanent rights-of-
way, temporary construction easements (TCE's), and elevated roadway profile and
grade to conform to the elevated bridge structure design, CONSULTANT shall prepare
a CEQA Addendum to the Mitigated Negative Declaration and a NEPA revalidation to
the NEPA Categorical Exclusion. The Addendum/Revalidation shall include updates to
the project description, description of the alternative, the environmental resource
Exhibit A—Scope of Services
Page 7 of 10 31
1
updates, and any other environmental sections that would warrant update due to
changes in the project design or changes in local, state, or federal regulations. Pursuant
to CEQA Guidelines Section 15164 an addendum need not be circulated for public
review because it would not cause a change in any of the project's thresholds of
significance for impacts. Subsequent to approval of the Addendum (by the City) and
Revalidation (by Caltrans), CONSULTANT shall prepare a Notice of Determination for
the updated Bridge Replacement Alternative.
Biological Update
CONSULTANT shall ensure all additional off-site environmental mitigation already
purchased address the additional acres of direct and indirect effects associated with the
changes in project design identified and shall be coordinated with CVAG in accordance
with the CVMSHCP and the USFWS. Pursuant to the U.S. Fish & Wildlife Service's
Programmatic Biological Opinion (FWS-ERIV-3282.4) a total of 332.5 total acres of off-
site environmental mitigation acreage was required to offset direct and indirect effects
for the Indian Avenue (now Indian Canyon Drive) Interchange and the associated
arterial. On Nov. 1, 2007, CVAG had previously completed acquisition of 1,364 acres
(the "Cathton Property") for off-site environmental mitigation associated with five
Interstate 10 Interchanges, of which 240.06 was identified as mitigation for
environmental impacts associated with the Indian Canyon Dr. Interchange and arterial
projects. A balance of 92.44 acres of off-site environmental mitigation remained to be
acquired for the Indian Canyon Dr. arterial projects. On April 23, 2010, CVAG
completed acquisition of 160 acres within the Whitewater Floodplain Reserve (APN
669-460-003 and 669-460-004). A surplus of 67.56 acres of off-site environmental
mitigation acreage located within the Whitewater Floodplain Reserve exists which may
be applied to additional environmental impacts associated with the required changes in
project design identified herein.
Task 7.0 Bridge (Structural) Plans, Specifications & Estimate (PS&E)
Task 7.1 30% Submittal.
Due to the extensive change in the scope of the project, the CONSULTANT shall
prepare a 30% submittal resulting from the demolition of the existing bridge and
construction of a new bridge, and all associated roadway improvements related to the
change in scope required by the UPRR.
Additional services are required to accommodate the following changes to the original
scope:
• Roadway replacement (original project proposed widening roadway at existing
profile, revised scope requires elevated roadway profile)
• Drainage design (elevated roadway profile alters existing drainage patterns)
• Utility relocations (original project assumed utilities were to remain in place)
Exhibit A—Scope of Services
Page 8 of 10 14
• Complicated construction staging plans (original project proposed widening the
existing bridge while traffic is maintained on existing bridge. Revised scope
requires elevated roadway profile complicating construction staging and traffic
control)
• New traffic signal at Palm Spring Station Road is required (original scope did not
include signalized intersection)
• New 2-span structure design (original project proposed widening existing 4-span
structure)
• Tall abutment design (original project proposed extending existing shorter
abutments)
• Three stage construction (original project proposed construction in 1 stage.
Revised scope requires multiple stages to maintain traffic, requiring additional
structure analysis and design)
Task 7.2 65% Submittal.
Due to the extensive change in the scope of the project, the CONSULTANT shall
prepare a 65% submittal resulting from the demolition of the existing bridge and
construction of a new bridge, and all associated roadway improvements related to the
change in scope required by the UPRR.
Task 7.3 90% Submittal.
Due to the extensive change in the scope of the project, the CONSULTANT shall
prepare a 90% submittal resulting from the demolition of the existing bridge and
construction of a new bridge, and all associated roadway improvements related to the
change in scope required by the UPRR.
Task 7.4 100% Submittal.
Due to the extensive change in the scope of the project, the CONSULTANT shall
prepare a 100% submittal resulting from the demolition of the existing bridge and
construction of a new bridge, and all associated roadway improvements related to the
change in scope required by the UPRR.
Task 7.5 Final Approval Submittal.
Due to the extensive change in the scope of the project, the CONSULTANT shall
prepare a final submittal resulting from the demolition of the existing bridge and
construction of a new bridge, and all associated roadway improvements related to the
change in scope required by the UPRR.
Exhibit A—Scope of Services
Page 9 of 10 15
Task 8.0 Railroad Coordination
Due to the extensive change in scope of the project, the CONSULTANT shall closely
coordination with UPRR and obtain UPRR approvals up to and including a Railroad
Agreement for the following:
• Structure Layout
• Pier Location
• Abutment Location
• Track Relocation (if required)
• Vertical Clearance
Task 9.0 Design Support During Bidding
The following new task shall be performed by the CONSULTANT:
Task 9.1 Bid Support
CONSULTANT shall attend pre-bid meeting. While the Project is being advertised for
bids, all questions concerning the intent will be referred to the City for resolution. In the
event that the items requiring interpretation in the drawings or specifications are
discovered during the bidding period, said items shall be analyzed by CONSULTANT
for decision by the City as to the proper procedure required. Corrective action taken will
either be in the form of an addendum prepared by CONSULTANT and issued by the
City or by change order after the award of the construction contract.
END OF EXHIBIT "A"
Exhibit A—Scope of Services
Page 10 of 10
EXHIBIT "C"
SCHEDULE OF COMPENSATION
Tasks listed below are identical to tasks identified in Exhibit A (as amended) of this Agreement, and
identify the Task Total Lump Sum costs inclusive of the originally agreed fee and any amended fees
approved by the City through this Addendum No. 3. Other provisions included on Exhibit C of the
original Agreement shall remain in full force and effect.
Task Total
Lump Sum
ROADWAY SCOPE OF SERVICES
Task 1.0, Project Management $11,200
Task 2.0, Survey and Right-of-Way
Task 2.1, Right of Way Engineering $2,000
Task 2.2, Right of Way Requirements $1,000
Task 2.3, Acquisition Exhibits $10,000
Task 2.4, Appraisals $24,000
Task 2.5, Conveyance Documents $21,000
Task 2.6, Right of Way Coordination $23,000
Task 2.7, Right of Way Certification $1,000
Task 2.8, Surveying $12,500
Task 3.0, Preliminary Engineering Studies $7,500
Task 4.0, Geotechnical Design $6,300
Task 5.0, Environmental Approval $50,900
Task 6.0, Roadway Plans, Specifications & Estimate (PS&E)
Task 6.1, 30% Submittal $80,460
Task 6.2, 65% Submittal $53,500
Task 6.3, 90% Submittal $47,000
Task 6.4, 100% Submittal $24,000
Task 6.5, Final Approval Submittal $11,240
Task 7, Design Support During Bidding $2,000
Total of all Tasks of Roadway Scope of Services $388,600
Exhibit C—Schedule of Compensation
Page 1 of 2
EXHIBIT "C"
(Continued)
SCHEDULE OF COMPENSATION
Task Total
Lump Sum
BRIDGE SCOPE OF SERVICES
Task 1.0, Project Management $31,800
Task 2.0, Survey and Right-of-Way
Task 2.1, Right of Way Engineering $8,000
Task 2.2, Right of Way Requirements $4,000
Task 2.3,Acquisition Exhibits $8,000
Task 2.4, Appraisals $32,000
Task 2.5, Conveyance Documents $19,500
Task 2.6, Right of Way Coordination $34,000
Task 2.7, Right of Way Certification $4,000
Task 2.8, Surveying $34,500
Task 3.0, Structure Advance Planning Studies $35,000
Task 4.0, Geotechnical Design $110,000
Task 5.0, Traffic Studies $7,500
Task 6.0, Environmental Approval $110,000
Task 7.0, Bridge (Structural) Plans, Specifications & Estimate (PS&E)
Task 7.1, 30% Submittal $150,000
Task 7.2, 65% Submittal $92,400
Task 7.3, 90% Submittal $66,000
Task 7.4, 100% Submittal $26,400
Task 7.5, Final Approval Submittal $9,000
Task 8.0, Railroad Coordination $37,000
Task 9.0, Design Support During Bidding $6,000
Total of all Tasks of Bridge Scope of Services $825,100
Grand Total of Contract $1,213,700
END OF EXHIBIT "C"
Exhibit C—Schedule of Compensation
Page 2 of 2 1
EXHIBIT "D"
SCHEDULE OF PERFORMANCE
Roadway Scope of Services
Task 1 shall be completed within 30 months of City's approval of this Amendment No. 3.
Tasks 2, 3, and 4 shall be completed within 17 months of City's approval of this Amendment No. 3.
Task 5 shall be completed within 6 months of City's approval of this Amendment No. 3.
Task 6 shall be completed within 9 months of completion of Task 5.
Task 7 shall be completed as necessary during bidding.
Bridge Scope of Services
Task 1 shall be completed within 30 months of City's approval of this Amendment No. 3.
Tasks 2, 3, 4, and 8 shall be completed within 17 months of City's approval of this Amendment No. 3.
Tasks 5 and 6 shall be completed within 6 months of receipt of City's approval of this Amendment No. 3.
Task 7 shall be completed within 9 months of completion of Task 6.
Task 9 shall be completed as necessary during bidding.
END OF EXHIBIT "D"
Exhibit D—Schedule of Performance
Page 1 of 1