HomeMy WebLinkAbout7/6/2011 - STAFF REPORTS - 2J �0*P A M Sp4
iy
G�
u u+
* co"
.w r
c�`'F°Ra'P City Council Staff Re Dort
DATE: July 6, 2011 CONSENT CALENDAR
SUBJECT: Authorize Miscellaneous FY 11-12 Cogen Repair Parts
FROM: David H. Ready, City Manager
BY: Public Works, Facilities Maintenance
SUMMARY
Each year the Facilities Maintenance Division purchases various Caterpillar parts to
carry out routine day-to-day maintenance and repair operations on the Cogeneration
plant. City staff is seeking authorization from City Council to acquire the necessary
miscellaneous maintenance parts from our single source Caterpillar supplier that are
anticipated during Fiscal Year 2011-2012 that are included in the recently adopted
budget.
RECOMMENDATION:
1. Authorize issuance of a blanket purchase order for the as-needed purchase of
Caterpillar repair parts from Johnson Power Systems in an amount not-to-exceed
$100,000.
2. Authorize the City Manager to execute the purchase order as needed.
STAFF ANALYSIS:
The Cogeneration plants require routine maintenance each year and the City averages
approximately $100,000 in various Caterpillar parts to keep the engines running. While
we are not able to predict exactly which parts may fail or need replacement at any given
time, due to the importance and time sensitive nature of keeping the engines running
and minimizing plant down time, it is critical that Facilities Maintenance staff have the
ability to quickly acquire the necessary parts at any time without delay. The issuance
of the annual blanket purchase order as approved by Council each year facilitates this
process and allows staff to efficiently and effectively acquire the unique Caterpillar
manufactured parts for the engines as may be needed throughout the year.
ITC,; ^.1O.
City Council Staff Report
July 6, 2011 -- Page 2
FY 11-12 Miscellaneous Cogen repair parts
FISCAL IMPACT:
Funds for these expenditures have been appropriated by City Council in the Fiscal
2011/2012 approved budget in the following account: Facilities Maintenance, Account:
5641-48700 Amount: $100,000
David Barakian David H. Ready
Director of Public Works/ City Engineer City Manager
Ji