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Home My WebLink About7/6/2011 - STAFF REPORTS - 2K \1Z �pALMSA4 v �n A Ica rs r �bRATEO, c�``FO CITY COUNCIL STAFF REPORT DATE: July 6, 2011 CONSENT AGENDA SUBJECT: APPROVAL OF PLANS AND SPECIFICATIONS FOR AIRPORT PERIMETER FENCE IMPROVEMENTS PHASE II PROJECT AIP GRANT No. 48 FROM: David H. Ready, City Manager BY: AIRPORT DEPARTMENT SUMMARY This action will approve the Plans and Specifications and allow the bid to proceed for the Airport's Perimeter Fence Improvement Project. RECOMMENDATION: 1. Approve the plans and specifications for the Airport Perimeter Fence Improvement— Phase II Airport Improvement Project AIP No. 3-06-0181-48. 2. Authorize the City Manager to advertise and solicit bids. STAFF ANALYSIS On July 21, 2010, the City Council approved the FAA Grant No. 3-06-0181-47 for the Design Phase of the Airport's Perimeter Fence Improvement Project. The design is complete and it is ready to bid out for the construction phase of the project. A general description of the project and cost estimate are attached. This airport security project is specifically designed to improve the condition of the airport's perimeter fence, a primary component of the airport's overall security program, by replacing several thousand feet of old and worn fence line with new product. The project also includes reconfiguring the layout of some fencing and gates to accommodate deterrent effectiveness. A solid block wall, with seismic characteristics and impenetrable by vehicles, will be constructed north of the main terminal to replicate a wall that exists on the South side of the terminal. Additional video surveillance equipment and a new technologically advanced perimeter intrusion detection system will be incorporated into the airport's operation's control center. These new components will elevate the entire airport security program to a higher caliber. All of these project ITEM NO. Palm Springs International Airport(PSP) Perimeter Fence Improvement Project Project Scope and Justification Project Scope Palm Springs International Airport(PSP) identified portions of the perimeter fence that are in substandard condition and in need of replacement. Encroachment of private development has made portions of the existing fence line potentially insecure. Some lengths of the existing fence do not meet adequate height requirements as outlined in the TSA Publication Recommended Security Guidelines for Airport Planning, Design, and Construction. In addition, the Airport is required by FAA and TSA policy to engage in a continuous safety and security awareness and improvement process. This project offers the opportunity to achieve this objective by better securing the Airport to deter, delay, detect and respond to intrusions (intentional and unintentional) by people and wildlife. The perimeter fence improvement project will replace up to 12,315 linear feet of fencing, eliminate unused perimeter gates, and install approximately 650 linear feet of solid block perimeter wall that will be impenetrable to vehicle intrusion adjacent to the terminal area. To assure safe, efficient and secure access to the airfield, a new electric security identification display area (SIDA) gate with operator, card reader, signage and all required accessories will also be installed. In addition, as part of this safety and security project, a Perimeter Intrusion Detection System will be installed near the runway ends to protect against intruders. Six wireless security cameras will also be installed to provide additional coverage of the restricted access areas of the airfield. The airport staff will be better able to monitor the airport premises to prevent wildlife and vehicular runway incursions. The proposed technology for Perimeter Intrusion Detection System consists of ground based high- resolution radar that accurately detects personnel and vehicles. The radar unit will be supplemented by a visible light closed circuit television (CCTV) camera and an infrared CCTV camera allowing visibility through a multitude of visibility conditions including smoke, rain, dust fog and lowlight conditions. In operation, the ground based radar units rapidly and continuously scan 360 degrees, detecting movement in virtually any condition, inside or outside the perimeter, 24 hours a day. In an alert situation, the airport's response team will be provided detailed information regarding the precise location of the intrusion, direction of travel and visual identification to determine an appropriate security response The project elements that comprised the design of the perimeter fence improvements include geotechnical investigations and field survey, fence analysis and design, block wall analysis and design, closed circuit television analysis and design, construction phasing, packaging and procurement determination, preparation of plans, contract documents and technical specifications, as well as preparation of cost 03 estimates, engineering reports, and developing project scheduling The project support by the professional engineering firm continues after the award of the bids and includes pre-construction conferences, responding to the contractors Request for Information documents (RFI), preparation of addenda (if necessary), site visits and construction meetings, review of change orders and claims, design clarifications and RFIs, review of payment applications, final inspection, warranties and record drawings, and progress reports. Also during the construction phase, part-time on-site resident project representation will be provided to work with airport staff ensuring the project is properly integrated into the daily airport operations. Project Justification: Federal Regulation 49 CFR 1542 requires the airport operator to maintain a security program which will prevent criminal acts against civil aviation. The principles of deter, delay, detect and respond are the core elements of this program. Every task intended in the PSP fencing program addresses these core elements and will significantly enhance the Airport's continued ability to comply with FAA and TSA security requirements. Moreover, keeping the airfield, taxiways and runways clear of unauthorized people and wildlife is one of the highest safety concerns at any airport given the potential catastrophic effect on life and property of an aircraft strike. Therefore, the elements of this project are of high importance to continue to maintain and enhance the safe operating environment at the Airport. 04 dr0 WU� � � 60. �N •�! � m a � m x 0 1 6 N° �� g Ic l O It !e CC C A tN W • IU IL ill yfdp tit 01 _.+ c 3w U � rN' �1 8 xg 2 € P I � �g3s2 ail pS� 6 �t'� '"eL Ceh� K Is 451 as Evil k Nis lip Palm Springs International Airport Perimeter Fence Impovement Project 226-7196.002 Construction Cost Estimate a'a item Item�tton Unit Quantity Unit Cost tcxt9Hded Cost 1 P-100-1 Mobilization(Not to Exceed 7%) LS 1 $108,000 $108,000 2 P-102.1 Safety and Security(Not to Exceed 2%) LS 1 $30.900 $30,900 3 P-104.1 Project Survey&Stakeout(Not to Exceed 3%) LS 1 $46,300 $46.300 4 P-105-1 Temporary Construction Items(Not to Exceed 1%) LS 1 $15,500 $15,500 5 P-105-2 Temporary Chain Link Fence LS 1 $50.000 $50,000 6 P-151-1 Clearing and Grubbing AC 3 $5,000 $15.000 7 P-151-2 Remove and Dispose Existing Chain Link Fence with Accessories LF 12.540 $9 $112,860 8 P-151-3 Remove and Dispose Existing 14-ft Sliding Manual Gate EA 1 $500 $500 9 P-151-4 Remove and Dispose Existing 16-ft Manual Swing Gate with Privacy Slats EA t $600 $600 10 P-151-5 Remove and Dispose Existing Double Leaf Swing Electric Gate including Operator,Concrete EA 1 $2,500 $2,500 Pad,Bollards and Accessories 11 P-151-6 Remove and Dispose Existing 4-ft Manual Pedestrian Gate EA 1 2 $200 $400 12 P-151.7 Remove and Dispose Existing 4-ft Manual Pedestrian Gate with Access Control EA 1 $300 $300 13 P-151-8 Remove and Dispose Existing Trees(0-2 It Diameter) EA 5 $400 $2,000 14 F-162-1 IFurnish&Install 7-ft Chain Link Fence with 3-Strands of Barbed Wire LF 10,625 $35 $371,875 15 F-162-2 Furnish&Install 13-ft Chain Link Fence with 3-Strands of Barbed Wire LF 1,400 $45 $63,000 16 F-162-3 Furnish&Install 16-ft Chain Link Fence with 3-Strands of Barbed Wire LF 290 $60 $17.400 17 F-162-4 Furnish and Install 7-toot High Privacy Slats LF 875 $10 $8,750 18 F-162-5 Furnish and Install 12-foot Manual Sliding Gates EA 2 $2,500 $5,000 19 F-162-6 Furnish and Install 12-foot Single Leaf Swing Electric Gate with Operator EA 1 $25,000 $25,000 20 F-162-7 Furnish and Install New 20-foot SIDA Gate,with Hydraulic Pump and Control Box,Signage, EA 1 $50,000 $50,000 late 21 04200 I Install New Concrete Masonry Unit Wall with Iron Security Topping LF 650 $400 $260,000 22 13711 JICx STS-1400 Radar Unit with 1-yr Extended Warranty EA 2 $88,500 $177,000 23 13711 IDefend IR 50mm with 1-yr Extended Warranty EA 2 $47,400 $94,800 24 13711 JLCD Monitors/42-Inch Display Units EA 2 $2,000 $4,000 25 13711 Outdoor Pan-Tilt-Zoom Camera-Complete EA 8 $8,500 $68,000 26 13711 Radar Power(Direct Buried) EA 1 2 $20,0001 $40,000 27 13711 Radar Communications(Wireless) EA 2 $5,000 $10,000 28 13711 ICx C2 and Site Survey EA 1 $17,500 $17,500 29 13711 ICx System Integration LS 1 $4,000 $4,0()0 30 13711 ICx Mobilization,Commissioning,Training LS 1 $30,700 $30,700 31 113711 Fiber Optic Cable Installed and Tested LF 4200 $20 $94,000 32 113711 JGate Accesss Controls with Installation,Testing Complete EA 1 $4,200 $4,200 33 113711 1 Power Systems for Camera and Gate I LS 1 1 1 $23,000 $23,000 Sub-total $1,743,100 10%Contingency $174,400 Total Cost $1,917,500 PilePath 2267196 002 PSP fenGng�DOCS'I-Design Data Cost Estimates' 6/272011 13 Constructlon Cast Data L90%Probable Cost Estimate xlsx t 06