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DATE: July 6, 2011 CONSENT
SUBJECT: APPROVE REFURBISHMENT AND LED RETROFIT OF HOLIDAY
LIGHTING
FROM: David H. Ready, City Manager
BY: Office of Sustainability
SUMMARY:
This action is for Council approval to authorize The Jarvis Company to refurbish garland
and string sets and do an LED retrofit of the City's downtown holiday lighting fixtures to
reduce maintenance and energy costs.
RECOMMENDATION:
1) Approve a purchase order contract for the refurbishment and LED retrofit of
the holiday lighting with The Jarvis Company of Brentwood, CA in an amount
not-to-exceed $50,922.
2) Authorize the City Manager to execute all necessary documents.
STAFF ANALYSIS:
Annually, staff procures the services of The Jarvis Company to provide services for
downtown holiday lighting including storage, annual maintenance and installation and
take-down. The lighting string sets and garlands are now in need of repair and
refurbishment. In addition, staff recommends that while this work is being done that the
existing light fixtures also be replaced with energy efficient LED light bulbs to reduce
maintenance costs, reduce light bulb outages, improve the appearance and reduce
energy costs of the holiday lighting.
The Jarvis Company specializes in holiday and event lighting and provides such service
to many cities throughout southern California. They have provided these services to the
City of Palm Springs for many years and have expertise with our lighting fixtures and the
City's annual holiday lighting program. Staff is requesting a sole source award to The
Jarvis Company pursuant to section 7.04.030 of the municipal code to perform the
refurbishment and LED retrofit at their warehouse facility so that this can be accomplished
in a cost effective and efficient manner. This will also ensure that the fixtures will be ready
for the 2011 holiday season.
ITEM NO.
City Council Staff Report
July 6, 2011 -- Page 2
Approve Refurbishment and LED Retrofit of Holiday Lights
FISCAL IMPACT:
The total project cost is $50,922. The retrofit to energy efficient LED light bulbs will be
funded by using the Office of Sustainability's unscheduled capital projects account #
138-1270-50000 in the amount of $21,726. The refurbishment of the garland and string
sets will be funded in the amount of $29,196 using the Special Events account # 001-
2118- 4.
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Michele Mician, Manager, Tom Wilson
Office of Sustainability Assistant Cit Manager
David H. Ready, City M Craig G ers, Manager of
Procurement and Contracting
Attachments:
Project Cost Estimate
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