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7/6/2011 - STAFF REPORTS - 2T
o�ppLMsA� .� v in .1° w 0fAORaTEV I c�1-FQR CITY COUNCIL STAFF REPORT DATE: July 6, 2011 CONSENT CALENDAR SUBJECT: POLICE CLOSED CIRCUIT TELEVISION CAMERA SYSTEM REPAIRS, UPGRADES, AND MAINTENANCE SERVICES FROM: David H. Ready, City Manager BY: Police Department SUMMARY Since 2002, closed circuit television cameras (CCTV) in downtown Palm Springs have become an important tool of the Police Department for detection of crime, crime deterrence, and enhanced public and officer safety. The nine-year-old camera system has exceeded its useful life. Technology has progressed significantly over the last decade, so this is an opportunity to provide local law enforcement with a greatly improved and advanced CCTV system. The Police Department is not only interested in modernizing its technological capabilities, but also in expanding the system farther north to include more of the "Uptown" area in its protective sphere. RECOMMENDATION: 1) Award a contract, in a form acceptable to the City Attorney, to Systems Integration Corporation of Boulder, CO for the grant funded repairs, upgrades, expansion and ongoing maintenance of the Police Department's existing closed circuit television (CCTV) system in the amount of $169,632 for the initial project and $49,167 for five years of post-warranty maintenance and support, for a combined total of$218,799. 2) Authorize the City Manager to execute all necessary documents. STAFF ANALYSIS: Police agencies in the United States have experimented with the use of closed circuit television cameras to deter crime, detect crime, and gather evidence for criminal prosecution in their jurisdictional area for more than forty years. Their efforts have proven to be successful in the reduction of criminal activity and in prosecution of criminals committing crimes ranging from vandalism to homicide. ITEM NO. �- City Council Staff Report July 6, 2011 -- Page 2 Police Closed Circuit Television Camera System Repairs, Upgrades, and Maintenance Services At the recommendation of the Police Department, the City of Palm Springs installed a 16-camera wireless closed-circuit system in 2002. Since that time, it has proven its value many times over. The cameras have assisted in criminal apprehensions and enhanced safety. Additionally, the cameras have assisted in reducing the City's liability exposure by accurately recording events leading to complaints and threats of litigation. When our CCTV system was first introduced, it was a new concept for the City of Palm Springs. Although similar systems had been in place in other parts of the world, there were concerns about privacy issues here. The legal issues have since been settled in the courts. At the same time, the public has not only become accustomed to cameras in public places; they have come to expect them and welcome them as an added measure of protection. It is impossible to measure the deterrent factor in having visible CCTV cameras in our downtown area. We don't know the number of crimes that might have been prevented in the past decade due to the presence of the cameras, but there is no doubt that residents and visitors have an enhanced feeling of security while dining and shopping in our downtown district. This is vitally important in an area dependent upon tourism for its survival. In 2002, City Council approved the purchase of sixteen CCTV cameras and ancillary equipment utilizing grant funds. The system was installed and proved to be an invaluable law enforcement tool. Via the Police Department, the City of Palm Springs was the recipient of a Department of Justice Edward Byrne federal grant that may be used for this project. The project includes the replacement and upgrade of 16 existing CCTV cameras, new network system, recording equipment, new control consoles, the addition of six new cameras, programming, training and 5 years of post-warranty maintenance. The Procurement Division and Police Department staff worked closely together to develop the formal Request for Proposals (RFP) 06-11 for this complex project, which was issued on January 6, 2011. Twenty prospective firms attended the first mandatory pre-proposal conference on January 13th. Due to the large vendor turnout and complexity, a second mandatory meeting was held January 19th, of which nine firms participated. Five firms submitted proposals by the February 9th deadline: Cel Plan Technologies, Cam-Sec Inc., Personalized Security Inc., Systems Integration and West Beach Systems. While this was an RFP process and not a "low-bid" scenario, the cost proposals for the solutions offered ranged from $179,788 to $401,980. An Evaluation Committee consisting of Police Management and Information Technology staff carefully evaluated the proposals and agreed to short-list Systems Integration and Com-Sec Inc. to participate in an onsite in depth presentation and interview, which was held April 5th. After taking into consideration the qualifications, experience, project schedule, quality of proposed equipment and system offered, and their $224,319 proposed cost, the Evaluation Committee unanimously selected Systems Integration as 02 City Council Staff Report July 6, 2011 -- Page 3 Police Closed Circuit Television Camera System Repairs, Upgrades, and Maintenance Services the highest ranked firm. Through contract negotiations and reducing the number of Jail cameras that require recording at this time due to current limited operation, the Committee was able to bring the total cost down to $218,799. All current camera positions will be retained and all non-functioning cameras will be replaced (including both at City Hall). Six new camera locations will be added including the Skate Park as well as the "Uptown" area of the City at the North Palm Canyon Drive intersections of Via Lola, El Alameda, Via Las Palmas, Vista Chino, and Tramway. Because of major advances in technology, the image quality of the digital CCTV cameras is a vast improvement over the cameras they would be replacing. In addition, the new system will allow the digital video to be relayed wirelessly and securely to the mobile data computers (MDC) in the police officers' patrol cars. Officers will be able to view live video feed of reported crimes in progress as well as review archived video as an investigative tool. The CCTV cameras in the public areas do not record audio. Also, it is the intention of the Police Department that CCTV will continue to be used as a passive, event-driven system rather than having active surveillance of public locations. The proposed CCTV system is intended to assist public safety in providing quicker response to the needs of our citizens, merchants, and visitors so that our business district continues to thrive. FISCAL IMPACT: This project will not impact the General Fund as it will be paid for by grant funds and asset forfeiture funds. Of the $169,632 cost of the initial project, $153,735 would be paid for by the 2009 Department of Justice Edward Byrne grant (account 3201-52086). The remaining $15,897 will be funded by Asset Forfeiture account 3012-43929. It is estimated that some additional funds (approximately $20,000) may be needed for outside contracted or City Facilities services for the six new camera locations in the event repairs are required by either CalTrans or Edison for the existing mounting poles. This amount would also be paid from the aforementioned Asset Forfeiture account. The maintenance of the system would be covered under warranty for the first year of the project. The annual maintenance cost, including equipment and labor, for the following five (5) years after expiration of the warranty is broken down as follows: Year 1: $8,790 Year 2: $9,229 Year 3: $9,783 Year 4: $10,272 Year 5: $11,093 TOTAL: $49,167 03 City Council Staff Report July 6, 2011 -- Page 4 Police Closed Circuit Television Camera System Repairs, Upgrades, and Maintenance Services The future annual maintenance costs will be included in the Police Department annual fiscal year budget process under Contractual Services. As part of the contract, Systems Integration will assume responsibility for maintenance of any existing equipment absorbed into the new project. �crt7j7- Alberto FV III, C of of Police r David H. Ready, City M Attachment: 1) Contract Services Agreement o� CONTRACT SERVICES AGREEMENT Police Video Surveillance Camera System Repairs, Upgrades,Expansion and Maintenance Services THIS CONTRACT SERVICES AGREEMENT ("Agreement") is entered into, and effective on 201, between the CITY OF PALM SPRINGS, a California charter city and municipal corporation, ("City") and Systems Integration Corporation, ("Contractor"). City and Contractor are individually referred to as "Party" and are collectively referred to as the"Parties". RECITALS A. City has determined that there is a need for repairs,upgrades, expansion and maintenance services for the Police Department security camera surveillance system network("Project"). B. Contractor has submitted to City a proposal to provide repairs, upgrades, expansion and maintenance services to City for the Project under the terms of this Agreement. C. Contractor is qualified by virtue of its experience, training, education, reputation, and expertise to provide these services and has agreed to provide such services as provided in this Agreement. D. City desires to retain Contractor to provide such services. In consideration of these promises and mutual obligations,covenants,and conditions,the Parties agree as follows: AGREEMENT 1. SERVICES OF CONTRACTOR 1.1 Scope of Services. In compliance with all terms and conditions of this Agreement, Contractor agrees to perform the services set forth in the Scope of Services described in Exhibit"A" (the"Services"or"Work") ,which is attached and incorporated by reference. As a material inducement to the City entering into this Agreement, Contractor represents and warrants that Contractor is a provider of first class work and services and that Contractor is experienced in performing the Work and Services contemplated and, in light of such status and experience, Contractor covenants that it shall follow the highest standards in performing the Work and Services required in this Agreement. For purposes of this Agreement, the phrase "highest standards" shall mean those standards of practice recognized as high quality among well- qualified and experienced contractors performing similar work under similar circumstances. 1.2 Contract Documents. The Agreement between the Parties shall consist of the following: (1) this Agreement; (2)the Scope of Services; (3) the City's Request for Proposals; and, (4) the Contractor's signed, original proposal submitted to the City("Contractor's Proposal'), (collectively referred to as the"Contract Documents"). The City's Request for Proposals and the Contractor's Proposal, which are both attached as Exhibits "B" and "C", respectively, are incorporated by reference and are made a part of this Agreement. The Scope of Services shall include the Contractor's Proposal. All provisions of the Scope of Services, the City's Request for Proposals and the Contractor's Proposal shall be binding on the Parties. Should any conflict or inconsistency exist in the Contract Documents,the conflict or inconsistency shall be resolved by applying the provisions in the highest priority document, which shall be determined in the following order of priority: (la)the provisions of the Scope of Services(Exhibit "A"); (2°a)the provisions of the City's Request for Proposal(Exhibit "B"); (YJ) the terms of this Agreement; and, (4a') the provisions of the Contractor's Proposal (Exhibit "C„). 1.3 Compliance with Law. Contractor warrants that all Services rendered shall be performed in accordance with all applicable federal,state,and local laws, statutes,ordinances lawful orders,rules,and regulations. 1.4 Licenses,Permits.Fees,and Assessments. Contractor represents and warrants to City that it has obtained all licenses,permits, qualifications, and approvals of whatever nature that are legally required to practice its profession and perform the Work and Services required by this Agreement. Contractor represents and warrants to City that Contractor shall, at its sole cost and expense,keep in effect at all times during the term of this Agreement, any license,permit,qualification,or approval that is legally required for Contractor to perform the Work and Services under this Agreement. Contractor shall have the sole obligation to pay for any fees, assessments, and taxes, plus applicable penalties and interest, which may be imposed by law and arise from or are necessary for the Contractor's performance of the Work and Services required by this 1 05 Agreement. Contractor shall indemnify, defend, and hold harmless City against any such fees, assessments, taxes penalties, or interest levied,assessed,or imposed against City to the fullest extent permitted by law. 1.5 Familiarity with Work. By executing this Agreement, Contractor warrants that Contractor (a) has thoroughly investigated and considered the Scope of Services to be performed, (b)has carefully considered how the Services should be performed, and (c) fully understands the facilities, difficulties, and restrictions attending performance of the Services under this Agreement. If the Services involve work upon any site, Contractor warrants that Contractor has or will investigate the site and is or will be fully acquainted with the conditions there existing, prior to commencement of any Services. Should the Contractor discover any latent or unknown conditions that will materially affect the performance of the Services, Contractor shall immediately inform the City of such fact and shall not proceed except at Contractor's risk until written instructions are received from the City. 1.6 Care of Work. Contractor shall adopt reasonable methods during the term of the Agreement to furnish continuous protection to the Work and the equipment,materials,papers,documents,plans, studies, and/or other components to prevent losses or damages. Contractor shall be responsible for all such damages, to persons or property,until acceptance of the Work by the City,except such losses or damages as may be caused by City's oven negligence. 1.7 Further Responsibilities of Parties. Parties agree to use reasonable care and diligence to perform their respective obligations under this Agreement. Parties agree to act in good faith to execute all instruments, prepare all documents,and take all actions as may be reasonably necessary to carry out the purposes of this Agreement. 1.8 Additional Services. City shall have the right at any time during the performance of the Services, without invalidating this Agreement, to order extra work beyond that specified in the Scope of Services or make changes by altering, adding to, or deducting from such Work. No such extra work may be undertaken unless a written order is first given by the City to the Contractor, incorporating any adjustment in(i) the Maximum Contract Amount, as defined below, and/or(ii) the time to perform this Agreement. Any adjustments must also be approved in writing by the Contractor. Any increase in compensation of up to twenty-five percent(25%) of the Maximum Contract Amount or$25,000, whichever is less, or in the time to perform of up to thirty (30) days, may be approved by the City Manager, or his designee, as may be needed to perform any extra work. Any greater increases, occurring either separately or cumulatively, must be approved by the Palm Springs City Council. It is expressly understood by Contractor that the provisions of this section shall not apply to the services specifically set forth or reasonably contemplated within the Scope of Services. 2. COMPENSATION 2.1 Maximum Contract Amount. For the Services rendered under this Agreement, Contractor shall be compensated by City in accordance with the Schedule of Compensation,which is attached as Exhibit"D"and incorporated in this Agreement by reference. Compensation shall not exceed the maximum contract amount of Two Hundred Eighteen Thousand Seven Hundred Ninety Nine Dollars, ($218,799) ("Maximum Contract Amount"), except as may be provided under Section 1.8. The method of compensation shall be as set forth in Exhibit "D." Compensation for necessary expenditures for reproduction costs, telephone expenses, and transportation expenses must be approved in advance by the Contract Officer designated under Section 4.2 and will only be approved if such expenses are also specified in the Schedule of Compensation. The Maximum Contract Amount shall include the attendance of Contractor at all Project meetings reasonably deemed necessary by the City. Contractor shall not be entitled to any increase in the Maximum Contract Amount for attending these meetings. Contractor accepts the risk that the services identified in the Scope of Services may be more costly and/or time-consuming than Contractor anticipates, that Contractor shall not be entitled to additional compensation, and that the provisions of Section 1.8 shall not be applicable to the services identified in the Scope of Services. The maximum amount of city's payment obligation under this section is the amount specified in this Agreement. If the City's maximum payment obligation is reached before the Contractor's Services under this Agreement are completed, Contractor shall complete the Work and City shall not be liable for payment beyond the Maximum Contract Amount. 2.2. Method of Payment. Unless another method of payment is specified in the Schedule of Compensation (Exhibit "D"), in any month in which Contractor wishes to receive payment, Contractor shall submit to the City an invoice for services rendered prior to the date of the invoice. The invoice shall be in a form approved by the City's Finance Director and must be submitted no later than the tenth(10)working day of such month. Such requests shall be based upon the amount and value of the services performed by Contractor and accompanied by such reporting data including an itemized breakdown of all costs incurred and tasks performed during the period covered by the invoice, as may be required by the City. City shall use reasonable efforts to make payments to Contractor within forty-five(45)days after receipt of the invoice or as soon as is reasonably practical. There shall be a maximum of one payment per month. 2 0C 2.3 Changes in Scone. In the event any change or changes in the Scope of Services is requested by City, Parties shall execute a written amendment to this Agreement, specifying all proposed amendments,including,but not limited to,any additional fees. An amendment may be entered into: A. To provide for revisions or modifications to documents,work product, or work, when required by the enactment or revision of any subsequent law;or B. To provide for additional services not included in this Agreement or not customarily furnished in accordance with generally accepted practice in Contractor's profession. 2.4 Appropriations. This Agreement is subject to and contingent upon funds being appropriated by the City Council for each fiscal year covered by the Agreement. If such appropriations are not made, this Agreement shall automatically terminate without penalty to the City. 3. SCHEDULE OF PERFORMANCE 3.1 Time of Essence. Time is of the essence in the performance of this Agreement. The time for completion of the services to be performed by Contractor is an essential condition of this Agreement. Contractor shall prosecute regularly and diligently the Work of this Agreement according to the agreed upon attached Schedule of Performance(Exhibit "E"),incorporated by reference, 3.2 Schedule of Performance. Contractor shall commence the Services under this Agreement upon receipt of a written notice to proceed and shall perform all Services within the time period(s) established in the Schedule of Performance. When requested by Contractor,extensions to the time period(s)specified in the Schedule of Performance may be approved in writing by the Contract Officer, but such extensions shall not exceed one hundred eighty (180) days cumulatively;however,the City shall not be obligated to grant such an extension. 3.3 Eorce_Maieure. The time period(s) specified in the Schedule of Performance for performance of the Services rendered under this Agreement shall be extended because of any delays due to unforeseeable causes beyond the control and without the fault or negligence of the Contractor(financial inability excepted)if Contractor,within ten(10)days of the commencement of such delay,notifies the Contract Officer in writing of the causes of the delay. Unforeseeable causes include, but are not limited to, acts of God or of the public enemy, unusually severe weather, fires, earthquakes, floods, epidemics, quarantine restrictions, riots, strikes, freight embargoes, wars, and/or acts of any governmental agency, including the City. The City Manager shall ascertain the facts and the extent of delay, and extend the time for performing the Services for the period of the enforced delay when and if in the judgment of the City Manager such delay is justified. The City Manager's determination shall be final and conclusive upon the Parties to this Agreement. In no event shall Contractor be entitled to recover damages against the City for any delay in the performance of this Agreement, however caused, Contractor's sole remedy being extension of the Agreement under this section. 3.4 Term. Unless earlier terminated under this Agreement, this Agreement shall commence upon the effective date of this Agreement and continue in full force and effect until completion of the Services. However, the term shall not exceed one(I)year from the commencement date,except as otherwise provided in the Schedule of Performance described in Section 3.2 above. Any extension must be through mutual written agreement of the Parties. 3.5 Termination Prior to Expiration of Term. City may terminate this Agreement for its convenience at any time, without cause, in whole or in part,upon giving Contractor thirty(30) days written notice. Where termination is due to the fault of Contractor and constitutes an immediate danger to health,safety,and general welfare, the period of notice shall be such shorter time as may be determined by the City. Upon such notice, City shall pay Contractor for Services performed through the date of termination. Upon receipt of such notice, Contractor shall immediately cease all work under this Agreement, unless stated otherwise in the notice or by written authorization of the Contract Officer. After such notice, Contractor shall have no further claims against the City under this Agreement. Upon termination of the Agreement under this section, Contractor shall submit to the City an invoice for work and services performed prior to the date of termination. Contractor may terminate this Agreement, with or without cause, upon sixty(60) days written notice to the City,except that where termination is due to material default by the City, the period of notice may be such shorter time as the Contractor may determine. 3 07 4. COORDINATION OF«'ORK 4.1. Representative of Contractor. The following principal of Contractor is designated as being the principal and representative of Contractor authorized to act in its behalf and make all decisions with respect to the Services to be performed under this Agreement.Rob Howard, General Manager. It is expressly understood that the experience,knowledge, education, capability, expertise, and reputation of the foregoing principal is a substantial inducement for City to enter into this Agreement. Therefore, the foregoing principal shall be responsible during the term of this Agreement for directing all activities of Contractor and devoting sufficient time to personally supervise the services performed hereunder. The foregoing principal may not be changed by Contractor without prior written approval of the Contract Officer. 4.2 Contract Officer. The Contract Officer shall be the City Manager or his/her designee ("Contract Officer"). Contractor shall be responsible for keeping the Contract Officer fully informed of the progress of the performance of the services. Contractor shall refer any decisions that must be trade by City to the Contract Officer. Unless otherwise specified,any approval of City shall mean the approval of the Contract Officer. 4.3 Prohibition Against Subcontracting or Assignments. The experience, knowledge, capability, expertise, and reputation of Contractor, its principals and employees, were a substantial inducement for City to enter into this Agreement. Therefore, Contractor shall not assign full or partial performance of this Agreement, nor any monies due, voluntarily or by operation of law, without the prior written consent of City. Contractor shall not contract with any other entity to perform the Services required under this Agreement without the prior written consent of City. If Contractor is permitted to subcontract any part of this Agreement by City, Contractor shall be responsible to City for the acts and omissions of its subcontractor(s) in the same manner as it is for persons directly employed. Nothing contained in this Agreement shall create any contractual relationships between any subcontractor and City. All persons engaged in the Work will be considered employees of Contractor. City will deal directly with and will make all payments to Contractor. In addition,neither this Agreement nor any interest in this Agreement may be transferred,assigned,conveyed,hypothecated,or encumbered voluntarily or by operation of law, whether for the benefit of creditors or otherwise, without the prior written consent of City. Transfers restricted in this Agreement shall include the transfer to any person or group of persons acting in concert of more than twenty five percent(25%)of the present ownership and/or control of Contractor, taking all transfers into account on a cumulative basis. In the event of any such unapproved transfer, including any bankruptcy proceeding, this Agreement shall be void. No approved transfer shall release Contractor or any surety of Contractor from any liability under this Agreement without the express written consent of City. 4.4 Independent Contractor. The legal relationship between the Parties is that of an independent contractor, and nothing shall be deemed to make Contractor a City employee. A. During the performance of this Agreement, Contractor and its officers, employees, and agents shall act in an independent capacity and shall not act or represent themselves as City officers or employees. The personnel performing the Services under this Agreement on behalf of Contractor shall at all times be under Contractor's exclusive direction and control. Neither City nor any of its officers, employees, or agents shall have control over the conduct of Contractor or any of its officers, employees, or agents, except as set forth in this Agreement. Contractor, its officers, employees, or agents shall not maintain an office or any other type of fixed business location at City's offices. City shall have no voice in the selection, discharge, supervision, or control of Contractor's employees, servants, representatives, or agents, or in fixing their number, compensation, or hours of service. Contractor shall pay all wages, salaries, and other amounts due its employees in connection with this Agreement and shall be responsible for all reports and obligations respecting them, including but not limited to social security income tax withholding, unemployment compensation, workers' compensation, and other similar matters. City shall not in any way or for any purpose be deemed to be a partner of Contractor in its business or otherwise a joint venturer or a member of any joint enterprise with Contractor. B. Contractor shall not have any authority to bind City in any manner. This includes the power to incur any debt,obligation,or liability against City. C. No City benefits shall be available to Contractor, its officers, employees, or agents in connection with any performance under this Agreement. Except for fees paid to Contractor as provided for in this Agreement, City shall not pay salaries, wages, or other compensation to Contractor for the performance of Services under this Agreement. City shall not be liable for compensation or indemnification to Contractor, its officers,employees,or agents, for injury or sickness arising out of performing Services. If for any reason any court or governmental agency determines that the City has financial obligations, other than under Section 2 and Subsection 1.8 in this Agreement, of any nature relating to salary, taxes, or benefits of Contractor's officers, employees, servants, representatives, subcontractors, or agents, Contractor shall indemnify 4 �!� i City for all such financial obligations. 5. INSURANCE 5.1 Types of Insurance. Contractor shall procure and maintain, at its sole cost and expense, the insurance described below_ The insurance shall be for the duration of this Agreement and includes any extensions, unless otherwise specked in this Agreement. The insurance shall be procured in a form and content satisfactory to City. The insurance shall apply against claims which may arise from the Contractor's performance of Work under this Agreenent, including Contractor's agents,representatives,or employees. In the event the City Manager determines that the Work or Services to be performed under this Agreement creates an increased or decreased risk of loss to the City, the Contractor agrees that the minimum limits of the insurance policies may be changed accordingly upon receipt of written notice from the City Manager or his designee. Contractor shall immediately substitute any insurer whose A.M.Best rating drops below the levels specified in this Agreement. Except as otherwise authorized below for professional liability (errors and omissions) insurance, all insurance provided under this Agreement shall be on an occurrence basis. The minimum amount of insurance required shall be as follows: A. Errors ano Omissions Insurance. (*waived) GeRtraeter shall obtain and maiwain in fun fat-7ee . liability instw-w an eadememew pro-Ading that the feqtEired limits ef the pehey shall apply sepamtely to elairas arising fre faff fer-ee wW effieet at all times dm-*the twm ef this AgFeement, ead for-a period ef three (3) yeam &am the " of eemplefien of the Senioes Pro-Aded hereunder-. In the event of teffninWen of the poliey during this petied, Gentmetor-shall .� , basis,er-by ebudning separate emended (3) In the event the pahey ef insurame is written en an "oeeamnee" the pehey SWI be Agfeemen� whieheiw is later-. In the event ef tefminatien ef:the pehey durfiT this period, new-ee e-slb—all immedia4ely S. Workers' Compensation Insurance. Contractor shall obtain and maintain, in full force and effect throughout the term of this Agreement, workers' compensation insurance in at least the minimum statutory amounts, and in compliance with all other statutory requirements, as required by the State of California. Contractor agrees to waive and obtain endorsements from its workers' compensation insurer waiving subrogation rights under its workers' compensation insurance policy against the City and to require each of its subcontractors, if any, to do likewise under their workers' compensation insurance policies. If Contractor has no employees, Contractor shall complete the City's Request for Waiver of Workers'Compensation Insurance Requirement form. C. Commercial General Liability Insurance. Contractor shall obtain and maintain, in full force and effect throughout the term of this Agreement, a policy of commercial general liability insurance written on a per occurrence basis with a combined single limit of at least one million dollars ($1,000,000.00) and two million dollars ($2,000,000.00) general aggregate for bodily injury and property damage including coverages for contractual liability, personal injury, independent contractors,broad form property damage,products and completed operations. D. Business Automobile Insurance. Contractor shall obtain and maintain, in full force and effect throughout the term of this Agreement, a policy of business automobile liability insurance written on a per occurrence basis with a single limit liability in the amount of one million dollars ($1,000,000.00) bodily injury and property damage. The policy shall include coverage for owned,non-owned,leased, and hired cars. 5 09 E. Employer Liability Insurance. Contractor shall obtain and maintain, in full force and effect throughout the term of this Agreement, a policy of employer liability insurance written on a per occurrence basis with a policy limit of at least one million dollars($1,000,000.00)for bodily injury or disease. 5.2 Deductibles and Self-Insured Retentions. Any deductibles or self-insured retentions must be declared to and approved by the City Manager or his/her designee prior to commencing any work or services under this Agreement. Contractor guarantees payment of all deductibles and self-insured retentions. City reserves the right to reject deductibles or self-insured retentions in excess of$10,000, and the City Manager or his/her designee may require evidence of pending claims and claims history as well as evidence of Contractor's ability to pay claims for all deductible amounts and self-insured retentions proposed in excess of$10,000. 5.3 Other Insurance Requirements.The following provisions shall apply to the insurance policies required of Contractor under this Agreement: 5.3.1 For any claims related to this Agreement, Contractor's coverage shall be primary insurance with respect to the City and its officers, council members,officials,employees, agents,and volunteers. Any insurance or self-insurance maintained by the City and its officers, council members, officials, employees, agents, and volunteers shall be in excess of Contractor's insurance and shall not contribute with it. 5.3.2 Any failure to comply with reporting or other provisions of the policies, including breaches of warranties, shall not affect coverage provided to City and its officers, council members, officials, employees,agents,and volunteers. 5.3.3 All insurance coverage and limits provided by Contractor and available or applicable to this Agreement are intended to apply to each insured, including additional insureds, against whom a claim is made or suit is brought to the full extent of the policies. Nothing contained in this Agreement or any other agreement relating to the City or its operations shall limit the application of such insurance coverage. 5.3.4 No required insurance coverages may include any limiting endorsement which substantially impairs the coverages set forth in this AgreementJe.g., elimination of contractual liability or reduction of discovery period), unless the endorsement has first been submitted to the City Manager and approved in writing. 5.3.5 Contractor agrees to require its insurer to modify insurance endorsements to delete any exculpatory wording stating that failure of the insurer to mail written notice of cancellation imposes no obligation,or that any party will "endeavor" (as opposed to being required)to comply with the requirements of the endorsements. Certificates of insurance will not be accepted in lieu of required endorsements, and submittal of certificates without required endorsements may delay commencement of the Project. It is Contractor's obligation to ensure timely compliance with all insurance submittal requirements as provided in this Agreement. 5.3.6 Contractor agrees to ensure that subcontractors, and any other parties involved with the Project who are brought onto or involved in the Project by Contractor, provide the same minimum insurance coverage required of Contractor. Contractor agrees to monitor and review all such coverage and assumes all responsibility for ensuring that such coverage is provided in conformity with the requirements of this section. Contractor agrees that upon request, all agreements with subcontractors and others engaged in the Project will be submitted to the City for review. 5.3.7 Contractor acknowledges and agrees that any actual or alleged failure on the part of the City to inform Contractor of non-compliance with any insurance requirement in no way imposes any additional obligations on the City nor does it waive any rights in this or any other.regard. 5.3.8 Contractor shall provide proof that policies of insurance required in this Agreement, expiring during the term of this Agreement, have been renewed or replaced with other policies providing at least the same coverage. Proof that such coverage has been ordered shall be submitted prior to 6 10 expiration. Endorsements as required in this Agreement applicable to the renewing or new coverage shall be provided to City no later than ten (10) days prior to expiration of the lapsing coverage. 5.3.9 Requirements of specific insurance coverage features or limits contained in this section are not intended as limitations on coverage, limits, or other requirements,or as a waiver of any coverage normally provided by any given policy. Specific reference to a given coverage feature is for purposes of clarification only as it pertains to a given issue, and is not intended by any party or insured to be limiting or all-inclusive. 5.3.10 The requirements in this section supersede all other sections and provisions of this Agreement to the extent that any other section or provision conflicts with or impair the provisions of this section. 5.3.11 Contractor agrees to provide immediate notice to City of any claim or loss against Contractor arising out of the Work performed under this Agreement and for any other claim or loss which may reduce the insurance available to pay claims arising out of this Agreement. City assumes no obligation or liability by such notice,but has the right(but not the duty)to monitor the handling of any such claim or claims if they are likely to involve City, or to reduce or dilute insurance available for payment of potential claims. 5.3.12 Contractor agrees that the provisions of this section shall not be construed as limiting in any way the extent to which the Contractor may be held responsible for the payment of damages resulting from the Contractor's activities or the activities of any person or person for which the Contractor is otherwise responsible. 5.4 Sufficiency of Insurers. Insurance required in this Agreement shall be provided by authorized insurers in good standing with the State of California. Coverage shall be provided by insurers admitted in the State of California with an AM.Best's Key Rating of B++,Class VII,or better,unless such requirements are waived in writing by the City Manager or his designee due to unique circumstances. 5.5 Verification of Coverage. Contractor shall furnish City with both certificates of insurance and endorsements, including additional insured endorsements, affecting all of the coverages required by this Agreement. The certificates and endorsements are to be signed by a person authorized by that insurer to bind coverage on its behalf. All proof of insurance is to be received and approved by the City before work commences. City reserves the right to require Contractor's insurers to provide complete, certified copies of all required insurance policies at any time. Additional insured endorsements are not required for Errors and Omissions and Workers' Compensation policies. Verification of Insurance coverage may be provided by: (1)an approved General and/or Auto Liability Endorsement Form for the City of Palm Springs or (2) an acceptable Certificate of Liability Insurance Coverage with an approved Additional Insured Endorsement with the following endorsements stated on the certificate: 1. "The City of Palm Springs, its officials, employees, and agents are named as an additional insured..."("as respects City of Palm Springs Contract No. or 'for any and all work performed with the City"may be included in this statement). 2. This insurance is primary and non-contributory over any insurance or self-insurance the City may have... ("as respects City of Palm Springs Contract No. or 'for any and all work performed with the City" may be included in this statement). 3. "Should any of the above described policies be canceled before the expiration date thereof, the issuing company will mail 30 days written notice to the Certificate Holder named." Language such as, "endeavor to" mail and "but failure to mail such notice shall impose no obligation or liability of any kind upon the company, its agents or representative" is not acceptable and must be crossed out. 4. Both the Workers' Compensation and Employers' Liability policies shall contain the insurer's waiver of subrogation in favor of City,its elected officials,officers,employees,agents,and volunteers. 7 � 1 In addition to the endorsements listed above, the City of Palm Springs shall be named the certificate holder on the policies. All certificates of insurance and endorsements are to be received and approved by the City before work commences. All certificates of insurance must be authorized by a person with authority to bind coverage, whether that is the authorized agent/broker or insurance underwriter. Failure to obtain the required documents prior to the commencement of work shall not waive the Contractor's obligation to provide them. 6. INDEMNIFICATION 6.1 Indemnification and Reimbursement. To the fullest extent permitted by law, Contractor shall defend (at Contractor's sole cost and expense),indemnify,protect, and hold harmless City, its elected officials, officers,employees, agents, and volunteers(collectively the"Indemnified Parties"), from and against any and all liabilities, actions,suits, claims, demands, losses, costs, judgments, arbitration awards, settlements, damages, demands, orders, penalties, and expenses including legal costs and attorney fees(collectively"Claims"), including but not limited to Claims arising from injuries to or death of persons (Contractor's employees included), for damage to property, including property owned by City, from any violation of any federal,state,or local law or ordinance,and from errors and omissions committed by Contractor,its officers, employees, representatives, and agents, that arise out of or relate to Contractor's performance under this Agreement. This indemnification clause excludes Claims arising from the sole negligence or willful misconduct of the City, its elected officials,officers, employees,agents,and volunteers. Under no circumstances shall the insurance requirements and limits set forth in this Agreement be construed to limit Contractor's indemnification obligation or other liability under this Agreement. Contractor's indemnification obligation shall survive the expiration or earlier termination of this Agreement until all actions against the Indemnified Parties for such matters indemnified are fully and finally barred by the applicable statute of limitations or, if an action is timely filed, until such action is final. This provision is intended for the benefit of third party Indemnified Parties not otherwise a party to this Agreement. 6.2 Design Professional Services Indemnification and Reimbursement. (*waived) Code Seefien 2192.8,thew A. To the fulleat extent pefmitted by law, Geatmeter- shall indenugfy, defmd (at detennined to be a"design professional 9 Lent" and GentEmeter-is a"design prefessional" tmder-Galifenlia Givil > empleyees, agents and velw#eem and «IndeFaWfied " lademni Parties") against any and all liabilities, elsims, judgments, arbiusfien awaF&, settlemen4s, eests, demands, efdefs a8d penalties (eelleatively"Claims"), . > its agents, employees, eF subeenbwtefs, r Agreement "Indenwified " , B. 41w Gei#meter- s1W1 require all non design professional sub eentmetors, used or- sub eentmete adopting the indemnity pro�visiens in sub seetien 6.1 in fm,er-ef the IndenwAfied Par-ties. In addifiell,Go.— r-equim 7. REPORTS AND RECORDS 7.1 Accounting Records. Contractor shall keep complete, accurate, and detailed accounts of all time, costs, expenses, and expenditures pertaining in any way to this Agreement. Contractor shall keep such books and records as shall be necessary to properly perform the Services required by this Agreement and to enable the Contract Officer to evaluate the performance of such Services. The Contract Officer shall have full and free access to such books and records at all reasonable times,including the right to inspect,copy,audit,and make records and transcripts from such records. 7.2 Reports. Contractor shall periodically prepare and submit to the Contract Officer such reports concerning the performance of the Services required by this Agreement, or as the Contract Officer shall require. Contractor acknowledges that the City is greatly concerned about the cost of the Work and Services to be performed under this 8 12 Agreement. For this reason, Contractor agrees that Contractor shall promptly notify the Contract Officer the estimated increased or decreased cost if Contractor becomes aware of any facts, circumstances, techniques, or events that may or will materially increase or decrease the cost of the contemplated Work or Services. If Contractor is providing design services, Contractor shall promptly notify the Contract Officer the estimated increased or decreased cost for the project being designed if Contractor becomes aware of any facts, circumstances, techniques, or events that may or will materially increase or decrease the cost of the design services. 7.3 Ownership of Documents. All drawings, specifications, reports, records, documents, memoranda, correspondence, computations, and other materials prepared by Contractor, its employees, subcontractors, and agents in the performance of this Agreement shall be the property of City and shall be promptly delivered to City upon request of the Contract Officer or upon the termination of this Agreement. Contractor shall have no claim for further employment or additional compensation as a result of the exercise by City of its full rights of ownership of the documents and materials. Any use of such completed documents for other projects and/or use of incomplete documents without specific written authorization by the Contractor will be at the City's sole risk and without liability to Contractor,and the City shall indemnify the Contractor for all resulting damages. Contractor may retain copies of such documents for their own use. Contractor shall have an unrestricted right to use the concepts embodied tin this Agreement. Contractor shall ensure that all its subcontractors shall provide for assignment to City of any documents or materials prepared by them. In the event Contractor fails to secure such assignment,Contractor shall indemnify City for all resulting damages. 7.4 Release of Documents. All drawings, specifications, reports, records, documents, and other materials prepared by Contractor in the performance of services under this Agreement shall not be released publicly without the prior written approval of the Contract Officer. All information gained by Contractor in the performance of this Agreement shall be considered confidential and shall not be released by Contractor without City's prior written authorization. 7.5 Audit and Inspection of Records.. After receipt of reasonable notice and during the regular business hours of City,Contractor shall provide City,or other agents of City,such access to Contractor's books,records,payroll documents, and facilities as City deems necessary to examine, copy, audit, and inspect all accounting books, records, work data, documents, and activities directly related to Contractor's performance under this Agreement. Contractor shall maintain such books, records, data, mid documents in accordance with generally accepted accounting principles and shall clearly identify and make such items readily accessible to such parties during the term of this Agreement and for a period of three(3)years from the date of final payment by City hereunder. S. ENFORCEMENT OF AGREEMENT 8.1 California Law and Venue. This Agreement shall be construed and interpreted both as to validity and as to performance of the Parties in accordance with the laws of the State of California. Legal actions concerning any dispute, claim, or matter arising out of or in relation to this Agreement shall be instituted in the Superior Court of the County of Riverside, State of California, or any other appropriate court in such County, and Contractor covenants and agrees to submit to the personal jurisdiction of such court in the event of such action. 8.2 Interpretation. This Agreement shall be construed as a whole according to its fair language and common meaning to achieve the objectives and purposes of the Parties. The terms of this Agreement are contractual and the result of negotiation between the Parties. Accordingly, any rule of construction of contracts (including, without limitation, California Civil Code Section 1654) that ambiguities are to be construed against the drafting party, shall not be employed in the interpretation of this Agreement. The caption headings of the various sections and paragraphs of this Agreement are for convenience and identification purposes only and shall not be deemed to limit, expand, or define the contents of the respective sections or paragraphs. 8.3 Default of Contractor. Contractor's failure to comply with any provision of this Agreement shall constitute a default. A. If the City Manager,or his designee,determines that Contractor is in default in the performance of any of the terms or conditions of this Agreement,he/she shall notify Contractor in writing of such default. Contractor shall have ten(10)days,or such longer period as City may designate,to cure the default by rendering satisfactory performance. In the event Contractor fails to cure its default within such period of time, City shall have the right, notwithstanding any other provision of this Agreement, to terminate this Agreement without further notice and without prejudice of any remedy to which City may be entitled at laws, in equity, or under this Agreement. Contractor shall be liable for all reasonable costs incurred by City as a result of such default. Compliance with the provisions of this section shall not constitute a waiver of 9 {� 3 any City right to take legal action in the event that the dispute is not cured, provided that nothing shall limit City's right to terminate this Agreement without cause under Section 3.5. B. If termination is due to the failure of the Contractor to fulfill its obligations under this Agreement, City may, after compliance with the provisions of Section 8.3A,take over the work and prosecute the same to completion by contract or otherwise. The Contractor shall be liable to the extent that the total cost for completion of the Services required hereunder exceeds the Maximum Contract Amount (provided that the City shall use reasonable efforts to mitigate such damages). The City may withhold any payments to the Contractor for the purpose of set-off or partial payment of the amounts owed the City as previously stated. The withholding or failure to withhold payments to Contractor shall not limit Contractor's liability for completion of the Services as provided in this Agreement. 8.4 Waiver. No waiver of any provision of this Agreement shall be effective unless in writing and signed by a duly authorized representative of the Party against whom enforcement of a waiver is sought. Any waiver by the Parties of any default or breach of any covenant, condition, or term contained in this Agreement, shall not be construed to be a waiver of any subsequent or other default or breach, nor shall failure by the Parties to require exact, full, and complete compliance with any of the covenants, conditions, or terms contained in this Agreement be construed as changing the terms of this Agreement in any manner or preventing the Parties from enforcing the full provisions. 8.5 Rights and Remedies Cumulative. Except with respect to rights and remedies expressly declared to be exclusive in this Agreement, the rights and remedies of the Parties are cumulative and the exercise by either Party of one or more of such rights or remedies shall not preclude the exercise by it, at the same or different times, of any other rights or remedies for the same default or any other default by the other Party. 8.6 Legal Action. In addition to any other rights or remedies, either Party may take legal action, in law or in equity, to cure, correct, remedy or recover damages for any default, to compel specific performance of this Agreement, to obtain declaratory or injunctive relief,or to obtain any other remedy consistent with the purposes of this Agreement. 8.7 Attorna Fees. In the event any dispute between the Parties with respect to this Agreement results in litigation or any non judicial proceeding, the prevailing Party shall be entitled, in addition to such other relief as may be granted, to recover from the non-prevailing Party all reasonable costs and expenses. These include but are not limited to reasonable attorney fees, expert contractor fees, court costs and all fees, costs, and expenses incurred in any appeal or in collection of any judgment entered in such proceeding. To the extent authorized by law, in the event of a dismissal by the plaintiff or petitioner of the litigation or non judicial proceeding anti in thirty(30)days of the date set for trial or hearing,the other Party shall be deemed to be the prevailing Party in such litigation or proceeding. 9. CITY OFFICERS AND EMPLOYEES: NON-DISCRIMINATION 9.1 Non-liability of City Officers and Employees. No officer or employee of the City shall be personally liable to the Contractor, or any successor-in-interest, in the event of any default or breach by the City or for any amount which may become due to the Contractor or to its successor,or for breach of any obligation of the terms of this Agreement. 9.2 Conflict of Interest. No officer or employee of the City shall have any direct or indirect financial interest in this Agreement nor shall any such officer or employee participate in any decision relating to the Agreement which effects their financial interest or the financial interest of any corporation,partnership, or association in which he/she is, directly or indirectly,interested in violation of any state statute or regulation. Contractor warrants that Contractor has not paid or given, and will not pay or give,any third party any money or other consideration in exchange for obtaining this Agreement. 9.3 Covenant Against Discrimination. In connection with its performance under this Agreement,Contractor shall not discriminate against any employee or applicant for employment because of race, religion, color, sex, age, marital status, ancestry, or national origin. Contractor shall ensure that applicants are employed, and that employees are treated during their employment, without regard to their race, religion, color, sex, age, marital status, ancestry, or national origin. Such actions shall include,but not be limited to, the following: employment,upgrading, demotion or transfer;recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. 10. MISCELLANEOUS PROVISIONS 10.1 Patent and Copyright Infringement. To the fullest extent permissible under law, and in lieu of any other 10 14 warranty by City or Contractor against patent or copyright infringement,statutory or otherwise: A. It is agreed that Contractor shall defend at its expense any claim or suit against City on account of any allegation that any item furnished under this Agreement, or the normal use or sale arising out of the performance of this Agreement, infringes upon any presently existing U.S. letters patent or copyright and'Contmctor shall pay all costs and damages finally awarded in any such suit or claim, provided that Contractor is promptly notified in writing of the suit or claim and given authority,information and assistance at Contractor's expense for the defbnse of same,and provided such suit or claim arises out of,pertains to,or is related to the negligence,recklessness or willful misconduct of Contractor. However, Contractor will not indemnify City if the suit or claim results from: (1) City's alteration of a deliverable, such that City's alteration of such deliverable created the infringement upon any presently existing U.S.letters Vittent or copyright; or(2)the use of a deliverable in combination with other material not provided by Contractor when it is such use in combination which infringes upon an existing U.S.letters patent or copyright. B. Contractor shall have sole control of the defense of any such claim or suit and all negotiations for settlement in the event City fails to cooperate in the defense of any suit or claim,provided, however,that such defense shall be at Contractor's expense. Contractor shall not be obligated to indemnify City under any settlement that is made without Contractor's consent, which shall not be unreasonably withheld. If the use or sale of such item is enjoined as a result of the suit or claim, Contractor, at no expense to City, shall obtain for City the right to use and sell the item, or shall substitute an equivalent item acceptable to City and extend this patent and copyright indemnity thereto. 10.2 Notie . Any notice, demand, request, consent, approval, or communication that either party desires, or is required to give to the other party or any other person shall be in writing. All notices shall be personally delivered, sent by pre-paid First Class U.S. Mail, registered or certified mail,postage prepaid, return receipt requested, or delivered or sent by facsimile with attached evidence of completed transmission. All notices shall be deemed received upon the earlier of(i)the date of delivery to the address of the person to receive such notice if delivered personally or by messenger or overnight courier; (ii) five (5) business days after the date of posting by the United States Post Office if by mail; or(iii) when sent if given by facsimile. Any notice, request, demand, direction, or other communication sent by facsimile must be confirmed within forty-eight (48) hours by letter mailed or delivered. Other forms of electronic transmission such as e-mails, text messages, and instant messages are not acceptable manners of notice required hereunder. Notices or other communications shall be addressed as follows: To Ci City of Palm springs Attention:City Manager&City Clerk 3200 E.Tahquitz Canyon Way Palm springs,California 92262 Telephone: (760)323-8204 Facsimile: (760)323-8332 To Contractor: Systems Integration Corporation 4699 Nautilus Court,Suite 205 Boulder,CO,80301 Attention:Rob Howard,General Manager Telephone:(303)920-8800 Facsimile: (303)920-8844 10.3 Integrated Agreement. This Agreement constitutes the entire agreement between the Parties and supersedes all prior negotiations, arrangements, agreements, representations, and understandings, if any, made by or among the Parties with respect to the subject matter in this Agreement. 10.4 Amendment. No amendments or other modifications of this Agreement shall be binding unless through written agreement by all Parties. 10.5 Severability. Whenever possible, each provision of this Agreement shall be interpreted in such a manner as to be effective and valid under applicable law_ If any provision of this Agreement shall be determined to be invalid by a final judgment or decree of a court of competent jurisdiction, such provision shall be ineffective only to the extent of such prohibition or invalidity, without invalidating the reminder of that provision, or the remaining provisions of this Agreement unless the invalid provision is so material that its invalidity deprives either Party of the basic benefit of their bargain or renders this Agreement meaningless. 11 � 5 10.5 Successors in Interest. This Agreement shall be binding upon and inure to the benefit of the Parties' successors and assignees. 10.6 Third Party Beneficiary. Except as may be expressly provided for in this Agreement,nothing contained in this Agreement is intended to confer, nor shall this Agreement be construed as conferring, any rights, including, without limitation,any rights as a third-party beneficiary or otherwise,upon any entity or person not a party to this Agreement. 10.7 Recitals. The above-referenced Recitals are hereby incorporated into the Agreement as though fully set forth in this Agreement and each Party acknowledges and agrees that such Party is bound,for purposes of this Agreement,by the same. 10.8. Cornarate Author,. Each of the undersigned represents and warrants that(i) the Party for which he or she is executing this Agreement is duly authorized and existing, (ii) he or she is duly authorized to execute and deliver this Agreement on behalf of the Party for which he or she is signing, (iii)by so executing this Agreement,the Party for which he or she is signing is formally bound to the provisions of this Agreement, and (iv) the entering into this Agreement does not violate any provision of any other Agreement to which the Party for which he or she is signing is bound. 12 16 IN WITNESS WHEREOF,the Parties have executed this Agreement as of the dates stated,below. "CITY" City of Palm Springs Date: By: David H.Ready City Manager APPROVED AS TO FORM: ATTEST By. By- Douglas C.Holland, James Thompson, City Attorney City Clerk APPROVED BY CITY COUNCIL: Date: Agreement No. Corporations require two notarized signatures. One signature must be from Chairman of Board,President,or any Vice President. The second signature must be from the Secretary,Assistant Secretary,Trease rw,Assistant Treasum,or Chief Financial Officer. CONTRACTOR NAME: Check one_Individual—Partnership_Corporation Address By By Signature(Notarized) signature(Notarized) 13 17 CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT State of Callforttla County of on D71Y before me, re Mgat q personally appeared f trqK who pmved to n s on the basis of ssdi6factiory eviden0a to be the perm(s) whose na n*s) islets subscribed to the within instrument and aclaxNW0006d to me tl'tet heJs mAhW eost3 Aed the same in WierAheir aulixHized capadMies),and that by h1~hefr sotature(e)on the Instrument tits pemors(e), or the entity Won b~ of which the persons)acted,eariatxtted the b cement. 1 certify under PENALTY OF PERJURY under the laws of ilia State of California that the brit ft psi*Vvph Is true and correc. WITNESS my hand and official seal. wn WHY SWAMM Signature aumb,"MawrKM OPTIONAL uo r r�r.r fit*rrte Xatarrrtl UM bebw lie norMq~by Am amrayFMW WAAW&W(0P MOW On OW doaaveW and m&pvvwjt ftud d"MmKWaW meWdOmw of N*brm to another tlboaMMW Desedption of Atsohad Document Tide or 7ypst of Document: Document Date: Nunilbar of Pages: Signers)Laser Than Named Abova: C peclty(lesa)Claimed by Signor(p) Sifter's Name: Signer's Name' -- I~I Individual ©Individual © Corporate Offber---TnWs): 0 Wparate Officer—Thle(s): 0 Partner—0 Un fbed ❑Geri" ❑Par bw—©Umifed O General © Attomey in Fact rwwe ©Attorney in Fact henf 11 "1'Fustee ©Trustee ❑ Guardian or Conservator F, ❑Guardian or Conservator ❑ Other. ©Other: Signor Is Representing. Signer Is Representing: oz)u Mio*W Nowgy AmodwlOn+08 0 09 Sob hait-.P.R9=2M vgf rWnr11L OA 6M&4 M1OE+arm kMs MW RROldrrl:d lhf414Eet1�lClt ATlELA87 14 1 �� EXHIBIT "A" SCOPE OF SERVICES Contractor shall provide all engineering, installation, modifications, additions, and other services necessary to repair, replace, upgrade, and install necessary equipment to make fully operational, test, commission and maintain an existing video surveillance network, and; install, make fully operational, test, and maintain new state-of-the-art wireless network video surveillance cameras and monitors linked to existing surveillance camera network. Except for existing materials provided by the City, the contractor shall provide all necessary supplies, materials and equipment necessary to repair and upgrade and install the video surveillance network including: transition existing wired system to wireless where possible; transition existing analog image cameras to digital image where possible, replace existing ,analog image cameras with digital image cameras, and/or install new cameras and monitors. Contractor shall install the wireless network in accordance with the engineered path study, site plans and communications system-commissioning plan submitted by Contractor to City as part of Contractor's final proposal to be filed with the City. Contractor's services hereunder for the repair and modification of an existing video surveillance network and installation of new video surveillance cameras and wireless connectivity to the existing network shall enable the remote monitoring of areas within range of the cameras for criminal activity by the Palm Springs Police Department. The system shall link 14 existing remote cameras and forty-two (42) existing jail cameras, and up to six (6) new remote cameras to the Communications Center at the Palm Springs Police Department located at 200 South Civic Drive Palm Springs, CA; provide live feed from cameras to police patrol cars; provide live feed from cameras to the Patrol Sergeants' Office and the Patrol Lieutenants' Office at the Palm Springs Police Department, and; record all locations (*with the exception of the Jail that is currently not operating at full capacity, where only 19 of the cameras require recording at this time). Locations of the existing surveillance cameras and new cameras to be linked are identified in Attachments D1& D2. Video feed from each camera shall be displayed in the Communications Center, patrol cars, and in the Patrol Sergeants and Patrol Lieutenants Offices. Feeds transmitted to the Communications Center shall be recorded in a form that shall allow playback (through Microsoft media player or Apple Quick time) and archiving. Pan/tilt/zoom controls for each camera shall be operable from the Communication Center, and from the Sergeants and Lieutenants Offices at the Police Department. Camera control commands and video feeds from the cameras shall be transmitted wirelessly. The wireless network video surveillance system must operate continuously 24 hours per day, seven days per week. The system shall have sufficient capacity to transmit video at a minimum rate of 30 frames per second simultaneously from all cameras. The transmission system shall allow real-time pan/tilt/zoom control of all cameras. Prior to acceptance of the wireless network video surveillance system by the City, complete system as- builts must be delivered to the Police Department. Contractor shall also provide a separate as-built showing all equipment installed on the Hyatt Regency Suites Hotel. This separate as-built shall identify all equipment installed on the Hyatt Regency Suites Hotel, shall indicate the hourly power consumption of all such equipment and shall include a calculation of the total hourly power consumption for all installed equipment. is 1 For the Contract Sum as specified in the Agreement and within the times set forth Contractor shall provide all services and equipment set forth below: • Nine (9) cameras shall be replaced in the downtown area and connected via wireless links routed through a communications site located on the roof of the Hyatt Regency Suites Hotel, 285 N. Palm Canyon Drive, Palm Springs, to the Police Department Communications Center, 200 South Civic Drive, Palm Springs. • Contractor shall, at all times in the performance of services under this agreement, abide by the terms and conditions of the right-of-entry agreement between the City and the Hyatt Regency Suites Hotel. « One (1) camera shall be rep/aced at the Palm Springs Public Library and connected to the Police Department Communications Center via a wireless link. • Two (2) cameras shall be rep/aced at Palm Springs City Hall and connected to the Police Department Communications Center via fiber optic multiplexer utilizing existing City-owned fiber. • One (1) camera shall be replaced at the Police Department and connected to the Police Department Communications Center via a direct cable run. • One (1) camera shall be replaced on the Police Department Communications Tower and connected to the Communications Center via a direct cable run. • One (1) new camera shall be installed on an existing pole or structure to be determined at the Palm Springs Skate Park in Sunrise Park and connected to the Police Department Communications Center via a wireless link. The City shall provide power to the existing pole or structure to be utilized for camera mounting. « One (1) new camera shall be installed on an existing pole or structure to be determined at the Intersection of North Palm Canyon Drive and Via Lola and connected via wireless links routed through a communications site located on the roof of the Hyatt Regency Suites Hotel, 285 N. Palm Canyon Drive, Palm Springs, to the Police Department Communications Center, 200 South Civic Drive, Palm Springs. The City shall provide power to the existing pole or structure to be utilized for the camera mounting. • One (1) new camera shall be installed on an existing pole or structure at the Intersection of North Palm Canyon Drive and Vista Chino and connected via wireless links routed through a communications site located on the roof of the Hyatt Regency Suites Hotel, 285 N. Palm Canyon Drive, Palm Springs, to the Police Department Communications Center, 200 South Civic Drive, Palm Springs. The City shall provide power to the existing pole or structure to be utilized for the camera mounting. `Note that this camera is on Cal Trans property and the City is responsible for obtaining their approval. • One (1) new camera shall be installed on an existing pole or structure at the Intersection of State Highway 111 and Tramway Road and connected via wireless links routed through a communications site located on the roof of the Hyatt Regency Suites Hotel, 285 N. Palm Canyon Drive, Palm Springs, to the Police Department Communications Center, 200 South Civic Drive, Palm Springs. The City shall provide power to the existing pole or structure to be utilized for the camera mounting. *Note that this camera is on Cal Trans property and the City is responsible for obtaining their approval. • One new camera shall be installed on existing pole or structure at the intersection of North Palm Canyon Drive and North/South Via Las Palmas and connected via wireless links routed through a communications site located on the roof of the Hyatt Regency Suites Hotel, 285 N. Palm Canyon Drive, Palm Springs, to the Police Department Communications Center, 200 South Civic Drive, Palm Springs. The City shall provide power to the existing pole or structure to be utilized for the camera mounting. • One new camera shall be installed on existing pole or structure at the intersection of North Palm Canyon Drive and El Alameda and connected via wireless links routed through a communications site located on the roof of the Hyatt Regency Suites Hotel, 285 N. Palm 16 Canyon Drive, Palm Springs, to the Police Department Communications Center, 200 South Civic Drive, Palm Springs. The City shall provide power to the existing pole or structure to be utilized for the camera mounting. • Forty-two (42) existing jail cameras shall be repaired/modified at the Police Department and connected to the Police Department Communications Center via a direct cable run. Only 19 of these cameras shall be recorded due to the current reduced jail operations. • All the camera feeds shall be directed to the Communications Center in the Palm Springs Police Department. Incoming feeds shall be displayed on 2 wall-mounted 46" flat panel monitors that shall be split to display individual camera feeds). At each dispatch station (4 in number) an additional 14" monitor and camera controls shall be located. Dispatchers shall be able to capture a feed from any camera and display it on their 14" monitor and shall have pan/tilt/zoom control of each camera. • All the camera feeds shall be directed to the Patrol Sergeants' Office in the Palm Springs Police Department. Incoming feeds shall be displayed on a wall-mounted flat panel monitor that shall be split to display individual camera feeds. Sergeants shall be able to capture a feed from any camera and display it on the monitor and shall have pan/tilt/zoom control of each camera. • All the camera feeds shall be directed to the Patrol Lieutenants' Office in the Palm Springs Police Department. Incoming feeds shall be displayed on a wall-mounted flat panel monitor that shall be split to display individual camera feeds. Sergeants shall be able to capture a feed from any camera and display it on the monitor and shall have pan/tilt/zoom control of each camera. • All the camera feeds shall be directed to Mobile Data Computer terminals mounted in Palm Springs Police Department patrol cars. Incoming feeds shall be displayed on "laptop" style data terminals in sixty(60) patrol cars. • The Contractor represents and warrants that the wireless network video camera system and equipment shall be equipped with video management system software that can be programmed to disable the viewing capacity of the surveillance cameras where the cameras pass a private area, and that such system and equipment can be programmed with assurance to display a blank monitor screen for any such private areas. • All camera feeds shall be recorded as they arrive in the Communications Center on recording devices provided by the Contractor. Two recordings shall be made from each camera feed. The first recording shall be a captured on a digital recording device. The digital recording device shall have sufficient storage capacity to capture 30fps for 365 days of feeds from all cameras(*except the Jail, where only 99 require recording at this time). The second recording device shall be a digital tape device recording all camera feeds onto a RAID type server, with equipment available to copy stored recordings onto permanent storage media (compact disc and/or DVD). • Contractor shall relocate the equipment currently housed in a Police Interview room on the main level to the equipment room adjacent to the Dispatch Center for all incoming camera signals. In addition, the camera signals will then be routed to the server room in the basement, where the new camera servers will be housed. • The equipment to be installed must operate in variable weather conditions from 20' to 130* Fahrenheit with rooftop temperatures reaching 1600 and wind conditions which reach 100 MPH gusts. Rain shall not interfere with the operations of the system. • When needed, traffic control shall be the responsibility of the City. The Contractor shall contact the City's Contract Administrator at least 2 days in advance to arrange such traffic control. • System components must be compliant with applicable FCC guidelines. • Contractor shall further implement an adequate and reliable methodology for testing compliance with the City's performance criteria. All test results must be documented with a copy provided to the City. Independent tests may be conducted by the City to validate the contractor's test information. • Contractor shall not interfere with City's emergency response operations at the City's Police Department in performing the services hereunder. Contractor further agrees to abide by all 17 21 rules of City or requests by authorized City personnel regarding the location and manner where Contractors' vehicles may be parked at the City's facilities. • Contractor shall perform the services herein in a clean and professional manner and shall remove any debris, trash, equipment and other items in and around the job sites at the end of each day when services are performed hereunder. Upon completion of Contractor's services hereunder, Contractor shall restore the City facility to a good and clean condition and repair any damages caused to such facilities by Contractor's employees, agents or representatives. • All installed equipment shall be "Field Hardened" to insure operability and durability. Existing Equipment One (1) Pelco Model CM9760 32x32 control/video matrix installed in the Communications Center; four (4) Pelco Model CM9760 KBD keyboard controllers installed at dispatch stations in the Communications Center; one (1) Pelco CM9760-CDU-T code distribution unit installed in the Communications Center; four (4) Pelco PMCS 14A 14" monitors installed at dispatch stations in the Communications Center; four (4) Pelco cages installed at City designated locations; one (1) Pelco DX9016H digital video recorder installed in the Communications Center; one (1) Pelco DX9221 HDD storage disk array; one (1) Pelco MX4016CD multiplexer, 16 channel, color, duplex; one (1) Pelco TLR2168S time lapse video cassette recorder, S-video; one (1) Pelco RM200 rack mount; four(4) Sony KV27V42Gray 27" monitors for split screen display of video signals in the Communications Center; four (4) Lucasey SDCM2030 monitor mounts for the 27" monitors; miscellaneous mounting devices. Fourteen (14) Pelco #C-SD5BC22HCPE1 Specter Dome wlprotective cages. Brand names are for reference only. Brand names or equal are acceptable, subject to the approval of the City. It is proposed that the above equipment be modified to digital wireless connectivity where applicable or be replaced by new equipment with similar system capabilities. If in the event any existing camera equipment cannot be modified to digital wireless capability then the minimum standard for any new camera equipment installed is that it must be compatible with Sony 360 Pan Tilt Zoom cameras with 36x zoom capability. Existing Camera Locations (Reference Attachment D 1 &2) 1. Palm Springs Public Library(Sunrise Stadium)—one (1) 2. Palm Springs City Hall (Front door&West door)—two (2) 3. Palm Springs Police Department(Front door)—one (1) 4. Palm Springs Police Department Communications Tower-one (1) 5. Palm Springs Police Department-forty-two (42) 6. South Palm Canyon Drive and Baristo Road -one (1) 7. South Palm Canyon Drive &Ramon Road - one (1) 8. South Palm Canyon Drive &Arenas Road - one (1) 9. Indian Canyon Drive and Tahquitz Canyon Way-one (1) 10. Palm Canyon Drive and Tahquitz Canyon Way- one (1) 11. North Indian Canyon Drive and Andreas Road -one (1) 12. North Palm Canyon Drive and Andreas Road -one (1) 13. North Palm Canyon Drive and Alejo Road - one (1) 14. North Palm Canyon Drive and Amado Road - one (1) Locations for 6 New Cameras (Reference Attachment D 1 &21 1. Palm Springs Skate Park—one (1) 2. North Palm Canyon Drive and Vista Chino Road--one(1) 3. North Palm Canyon Drive and Via Lola - one (1) 4. North Palm Canyon Drive and Via Las Palmas —one (1) 18 22 5. North Palm Canyon Drive and El Alameda —one (1) 6. North Highway 111 and Tramview Road - one (1) Training: The Contractor shall provide two training sessions for Police Department communications staff. This training shall include a minimum of six hours of training in the use of the pan/tilt/zoom capabilities of the wireless network video surveillance cameras. The training sessions shall be scheduled with the Department Communications and Records Manager and shall be staggered to accommodate the shift schedules of the Communications Center employees. The scope of the training shall be sufficient to teach the proper operation of the wireless network video surveillance camera system including camera operation, video switching/capture of video signal to individual dispatch stations, and operational procedures related to recording and storage of video data. The cost for all training is to be included in the total Cost Proposal. Contractor shall provide training from time-to-time for new employees in conjunction with wireless network video surveillance system. Warranty: For all equipment provided by Contractor, Contractor warrants all products for a period of not less than one (1) year from the date of acceptance of the project by the City. The warranty shall include all parts and all labor. Any equipment found to be defective shall be replaced by Contractor free of charge including labor and any inbound or outbound shipping costs. Defective equipment is defined as any equipment that requires three (3) or more repairs or service calls within a one (1) year period. Post Warranty On-Site Service: At the end of the warranty period the Contractor shall provide five (5) years of ongoing on-site service and support for the surveillance camera system. The rates for such on-site service and support shall be at the prices and rates set forth in the Schedule of Compensation, Exhibit D, for next business day service; emergency/after-hours service, weekends and holiday service. The post warranty service period shall commence upon the expiration of the first one (1) year original warranty. 19 2 l EXHIBIT "B" CITY'S REQUEST FOR PROPOSALS CITY OF PALM SPRINGS, CA REQUEST FOR PROPOSALS (RFP) #06-11 POLICE VIDEO SURVEILLANCE CAMERA SYSTEM REPAIRS, UPGRADES, EXPANSION AND MAINTENANCE SERVICES Proposals in response to this RFP #06-11 to repair, modify and upgrade an existing video surveillaboe network and furnish and install new video surveiflanoe oamores and wireless connectivity to the existing network that will enable the remote monitoring of ardas within range of the cameras for criminal activity by the Palm Springs Police Department will be &oeived at the Office of Procurement & Contracting, 3200 East Tahquitz Canyon Way, Paint Springs, California, until 3:00 P.M. LOCAL TIME, WEDNESDAY, FEBRUARY 9, 2011. It is the responsibility of the Proposer to see that any proposal sent through the mail, or by any other delivery method, shall have sufficient time to be received by this specified date and time. The receiving time in the Procurement Office will be the governing time for acceptability of RFP proposals. Telegraphic, telephonic, or other electronic transmission of proposals will not be accepted. Late proposals will be returned unopened. Failure to register for this RFP process per the instructions in the Notice Inviting Requests for Proposals (under "Obtaining RFP Documents") may result in not receiving Addenda or other important information pertaining to this process. Failure to acknowledge Addenda may render your proposal as non-responsive. We strongly dv a that interested firms officially register per the instructions. 1. PURPOSE AND SCHEDULE: The City of Palm Springs has received grant funds to upgrade and- expand s 65dsfing_"A- eo--survefllahce cam®�a system in order en ance-publics �iy_— facilitating improved crime prevention observation and response capabilities at certain City locations, Including the central business corridor on North and South Palm Canyon Drive, North and South Indian Canyon Drive, Palm Springs City Hall, Palm Springs Police Department and Sunrise Park. As such, the City is requesting proposals from qualified firms to analyze the locations in order to upgrade or replace existing cameras; installknount now cameras and monitors; upgrade or replace, and integrate all necessary hardware and software; and, upgrade, replace, and install existing or new Ethernet or wired connectivity to the system integrator located at the Palm Springs Police Department Communications Center. The proposed Improvements will provide enhanced video surveillance capabilities and interconnectivity from the field elements to the Communications Center system integrator. The City's goal Is to have a reliable and consistent video surveillance system that uses latest technology that will enhance public safety, including police and Fire Department response, and enhance staff efficiency through remote monitoring. The Project is made possible by funding through a Federal Department of Justice Grant Award (2009- SB-139-2611 ARRA JAG), as well as other sources. NOTE: Due to the nature of this project based on the scope of work defined herein and as approved by the US Department of Justice administering the grant funds, Prevailing Wage, Small Business, Disadvantage Business Enterprise (DBE) and Local Preference requirements are NOT applicable. There is no construction of any kind in the scope of this project. SCHEDULE: Notice Request For Proposals posted and issued .............................Thursday, January 6, 2011 Mandatory Pre-Proposal Conference .......................Thursday, January 13, 2011 at 9:00 am Deadline for receipt of Questions.................................Tuesday, February 1, 2011, 3:00 P.M. Deadline for receipt of Proposals........................... Wednesday, February 9, 2011, 3:00 P.M. Short Lisf/ Interviews (*if desired by City) ..........................................................to be determined 20 24 Contract awarded by City Council...................................................................... to be determined *Dates above are subject to change "KEY" TO RFP ATTACHMENTS: ATTACHMENT "A"- Signature Authorization Form. "Must be completed and included with Technical Proposal envelope. ATTACHMENT "B" — Non Collusion Affidavit Form. *Must be completed and included with Technical Proposal envelope. ATTACHMENT "C" — Cost Proposal Form. *Must be completed and Included in a separately sealed envelope—do NOT include this with your Technical Proposal. ATTACHMENT"D"—Two Site Maps, D-1 and D-2 (for reference only) ATTACHMENT"E"—Sample boilerplate Contract Services Agreement (for reference only) 2. BACKGROUND: The primary goal of the surveillance system is to enhance the Police Department's ability to prevent and reduce crime from occurring in the City of Palm Springs. The existing video surveillance camera network consisting of 14 remote cameras and 42 jail cameras was installed approximately 8 years ago. With wear, tear and advancements in technology, the surveillance camera system network is now in need of repair, modification and upgrade. The Police Department has been awarded a Department of Justice Grant to assist with the funding of the project and has developed the minimum specifications contained herein to meet their requirements. 3. SCOPE OF WORK, SERVICES, OBJECTIVES AND SPECIFICATIONS: Contractor shall provide all engineering, installation, modifications, additions, and other services necessary to repair, upgrade, install necessary equipment to make fully operational, test, commission and maintain an existing video surveillance network, and; install, make fully operational, test, and maintain new state-of-the-art wireless network video surveillance cameras and monitors linked to existing surveillance camera network. Except for existing materials provided by the City, the contractor shall provide all necessary supplies, materials and equipment necessary to repair and upgrade and install the video surveillance network including: transition existing wired system to wireless where possible; transition existing analog image cameras to digital image where possible, replace existing analog image cameras with digital image cameras, and/or install new cameras and monitors. Contractor shall install the wireless network in accordance with the engineered path study, site plans and communications system-commissioning plan submitted by Contractor to City as part of Contractor's final proposal to be filed with the City. Contractor's services hereunder for the repair and modification of an existing video surveillance network and installation of new video surveillance cameras and wireless connectivity to the existing network shall enable the remote monitoring of areas within range of the cameras for criminal activity by the Palm Springs Police Department. The system shall link 14 existing remote cameras and forty-two (42) existing jail cameras, and up to six (6) new remote cameras to the Communications Center at the Palm Springs Police Department located at 200 South Civic Drive Palm Springs, CA; provide live feed from cameras to police patrol cars; provide live feed from cameras to the Patrol Sergeants' Office and the Patrol Lieutenants' Office at the Palm Springs Police Department, and; record all locations (locations of the existing surveillance cameras and new cameras to be linked are identified in Attachments D1& D2). Locations for additional new cameras are proposed but not yet approved or finalized, and are subject to change. Video feed from each camera shall be displayed in the Communications Center, patrol cars, and in the Patrol Sergeants and Patrol Lieutenants Offices. Feeds transmitted to the Communications Center shall be recorded in a form that shall allow playback (through Microsoft media player or Apple Quick time) and archiving. Pan/tilt/zoom controls for each camera shall be operable from the Communication Center, and from the Sergeants and Lieutenants 21 25 Offices at the Police Department. Camera control commands and video feeds from the cameras shall be transmitted wirelessly. The wireless network video surveillance system must operate continuously 24 hours per day, seven days per week. The system shall have sufficient capacity to transmit video at a minimum rate of 30 frames per second simultaneously from all cameras. The transmission system shall allow real-time pan/tilt/zoom control of all cameras. Prior to acceptance of the wireless network video surveillance system by the City, complete system as- builts must be delivered to the Police Department. Contractor shall also provide a separate as-built showing all equipment installed on the Hyatt Regency Suites Hotel. This separate as-built shall identify all equipment installed on the Hyatt Regency Suites Hotel, shall indicate the hourly power consumption of all such equipment and shall include a calculation of the total hourly power consumption for all installed equipment. For the Contract Sum as specified in the Agreement and within the times set forth Contractor shall provide all services and equipment set forth below: • Nine (9) cameras shall be repaired/modified in the downtown area and connected via wireless links routed through a communications site located on the roof of the Hyatt Regency Suites Hotel, 285 N. Palm Canyon Drive, Palm Springs, to the Police Department Communications Center, 200 South Civic Drive, Palm Springs. • Contractor shall, at all times in the performance of services under this agreement, abide by the terms and conditions of the right-of-entry agreement between the City and the Hyatt Regency Suites Hotel. • One (1) camera shall be repaired/modified at the Palm Springs Public Library and connected to the Police Department Communications Center via a wireless link. • Two (2) cameras shall be repaired/modified at Palm Springs City Hall and connected to the Police Department Communications Center via fiber optic multiplexer utilizing existing City- owned fiber. • One (1) camera shall be repaired/modified at the Police Department and connected to the Police Department Communications Center via a direct cable run. • One (1) camera shall be repaired/modified on the Police Department Communications Tower and connected to the Communications Center via a direct cable run. • One (1) new camera shall be installed on an existing pole or structure to be determined at the Palm Springs Skate Park in Sunrise Park and connected to the Police Department Communications Center via a wireless link. The City shall provide power to the existing pole or structure to be utilized for camera mounting. • One (1) new camera shall be installed on an existing pole or structure to be determined at the Intersection of North Palm Canyon Drive and Via Lola and connected via wireless links routed through a communications site located on the roof of the Hyatt Regency Suites Hotel, 285 N. Palm Canyon Drive, Palm Springs, to the Police Department Communications Center, 200 South Civic Drive, Palm Springs. The City shall provide power to the existing pole or structure to be utilized for the camera mounting. • One (1) new camera shall be installed on an existing pole or structure at the Intersection of North Palm Canyon Drive and Vista Chino and connected via wireless links routed through a communications site located on the roof of the Hyatt Regency Suites Hotel, 285 N. Palm Canyon Drive, Palm Springs, to the Police Department Communications Center, 200 South Civic Drive, Palm Springs. The City shall provide power to the existing pole or structure to be utilized for the camera mounting. *Note that this camera is on Cal Trans property and is pending their approval and is subject to change. 22 26 • One (1) new camera shall be installed on an existing pole or structure at the Intersection of State Highway 111 and Tramway Road and connected via wireless links routed through a communications site located on the roof of the Hyatt Regency Suites Hotel, 285 N. Palm Canyon Drive, Palm Springs, to the Police Department Communications Center, 200 South Civic Drive, Palm Springs. The City shall provide power to the existing pole or structure to be utilized for the camera mounting. Note that this camera is on Cal Trans property and is pending their approval and is subject to change. • One new camera shall be installed on existing pole or structure at the intersection of North Palm Canyon Drive and North/South Via Las Palmas and connected via wireless links routed through a communications site located on the roof of the Hyatt Regency Suites Hotel, 285 N. Palm Canyon Drive, Palm Springs, to the Police Department Communications Center, 200 South Civic Drive, Palm Springs. The City shall provide power to the existing pole or structure to be utilized for the camera mounting. • One new camera shall be installed on existing pole or structure at the intersection of North Palm Canyon Drive and El Alameda and connected via wireless links routed through a communications site located on the roof of the Hyatt Regency Suites Hotel, 285 N. Palm Canyon Drive, Palm Springs, to the Police Department Communications Center, 200 South Civic Drive, Palm Springs. The City shall provide power to the existing pole or structure to be utilized for the camera mounting. • Forty-two (42) existing jail cameras shall be repaired/modified at the Police Department and connected to the Police Department Communications Center via a direct cable run. • All the camera feeds shall be directed to the Communications Center in the Palm Springs Police Department. Incoming feeds shall be displayed on 2 wall-mounted 46" flat panel monitors that shall be split to display individual camera feeds). At each dispatch station (4 in number) an additional 14" monitor and camera controls shall be located. Dispatchers shall be able to capture a feed from any camera and display it on their 14" monitor and shall have pan/tilt/zoom control of each camera. • All the camera feeds shall be directed to the Patrol Sergeants' Office in the Palm Springs Police Department. Incoming feeds shall be displayed on a wall-mounted flat panel monitor that shall be split to display individual camera feeds. Sergeants shall be able to capture a feed from any camera and display it on the monitor and shall have pan/tilt/zoom control of each camera. • All the camera feeds shall be directed to the Patrol Lieutenants' Office in the Palm Springs Police Department. Incoming feeds shall be displayed on a wall-mounted flat panel monitor that shall be split to display individual camera feeds. Sergeants shall be able to capture a feed from any camera and display it on the monitor and shall have pan/tilt/zoom control of each camera. • All the camera feeds shall be directed to Mobile Data Computer terminals mounted in Palm Springs Police Department patrol cars. Incoming feeds shall be displayed on "laptop" style data terminals in sixty(60) patrol cars. • The Contractor represents and warrants that the wireless network video camera system and equipment shall be equipped with video management system software that can be programmed to disable the viewing capacity-of the surveillance cameras where the cameras pass a private area, and that such system and equipment can be programmed with assurance to display a blank monitor screen for any such private areas. • All camera feeds shall be recorded as they arrive in the Communications Center on recording devices provided by the Contractor. Two recordings shall be made from each camera feed. The first recording shall be a captured on a digital recording device. The digital recording device shall have sufficient storage capacity to capture 30 days of feeds from 16 cameras. The second recording device shall be a digital tape device recording all camera feeds onto a RAID type server, with equipment available to copy stored recordings onto permanent storage media (compact disc and/or DVD). • The equipment to be installed must operate in variable weather conditions from 200 to 1300 Fahrenheit with rooftop temperatures reaching 1600 and wind conditions which reach 100 MPH 23 27 gusts. Rain shall not interfere with the operations of the system. • When needed, traffic control shall be the responsibility of the City. The Contractor shall contact the City's Contract Administrator at least 2 days in advance to arrange such traffic control. • System components must be compliant with applicable FCC guidelines. • Contractor shall further implement an adequate and reliable methodology for testing compliance with the City's performance criteria. All test results must be documented with a copy provided to the City. Independent tests may be conducted by the City to validate the contractor's test information. • Contractor shall not interfere with City's emergency response operations at the City's Police Department in performing the services hereunder. Contractor further agrees to abide by all rules of City or requests by authorized City personnel regarding the location and manner where Contractors' vehicles may be parked at the City's facilities. • Contractor shall perform the services herein in a clean and professional manner and shall remove any debris, trash, equipment and other items in and around the job sites at the end of each day when services are performed hereunder. Upon completion of Contractor's services hereunder, Contractor shall restore the City, facility to a good and clean condition and repair any damages caused to such facilities by Contractor's employees, agents or representatives. • All installed equipment shall be "Field Hardened" to insure operability and durability. -Existing Eauipmen# One (1) Pelco Model CM9760 32x32 control/video matrix installed in the Communications Center; four (4) Pelco Model CM9760 KBD keyboard controllers installed at dispatch stations in the Communications Center; one (1) Pelco CM9760-CDU-T code distribution unit installed in the Communications Center; four (4) Pelco PMCS 14A 14" monitors installed at dispatch stations in the Communications Center; four (4) Pelco cages installed at City designated locations; one (1) Pelco DX9016H digital video recorder installed in the Communications Center; one (1) Pelco DX9221 HDD storage disk array; one (1) Pelco MX4016CD multiplexer, 16 channel, color, duplex; one (1) Pelco TLR2168S time lapse video cassette recorder, S-video; one (1) Pelco RM200 rack mount; four(4) Sony KV27V42Gray 27" monitors for split screen display of video signals in the Communications Center; four (4) Lucasey SDCM2030 monitor mounts for the 27" monitors; miscellaneous mounting devices. Fourteen (14) Pelco#C-SD5BC22HCPE1 Specter Dome w/protective cages. It is proposed that the above equipment be modified to digital wireless connectivity where applicable or be replaced by new equipment with similar system capabilities. If in the event any existing camera equipment cannot be modified to digital wireless capability then the minimum standard for any new camera equipment installed is that it must be compatible with Sony 360 Pan `Gilt Zoom cameras with 36x zoom capability. Existing Camera Locations (Reference Attachment D 1--&-2) 15. Palm Springs Public Library(Sunrise Stadium)—one (1) 16. Palm Springs City Hall (Front door& West door)— two (2) 17. Palm Springs Police Department (Front door)—one (1) 18. Palm Springs Police Department Communications Tower- one (1) 19. Palm Springs Police Department-forty-two (42) 20. South Palm Canyon Drive and Baristo Road -one (1) 21. South Palm Canyon Drive & Ramon Road - one (1) 22. South Palm Canyon Drive &Arenas Road - one (1) 23. Indian Canyon Drive and Tahquitz Canyon Way- one (1) 24. Palm Canyon Drive and Tahquitz Canyon Way- one (1) 25. North Indian Canyon Drive and Andreas Road - one (1) 24 28 26. North Palm Canyon Drive and Andreas Road -one (1) 27. North Palm Canyon Drive and Alejo Road - one (1) 28. North Palm Canyon Drive and Amado Road -one (1) Proposed Locations for New Cameras (Reference Attachment D 1 &2) *These locations are all pending approval and are subject to change. 1. Palm Springs Skate Park—one (1) 2. North Palm Canyon Drive and Vista Chino Road —one (1) 3. North Palm Canyon Drive and Via Lola - one (1) 4. North Highway 111 and Tramview Road - one (1) 5. Additional camera locations yet to be determined—two (2) Training: The Contractor shall provide two training sessions for Police Department communications staff. This training shall include a minimum of six hours of training in the use of the pan/tilt/zoom capabilities of the wireless network video surveillance cameras. The training sessions shall be scheduled with the Department Communications and Records Manager and shall be staggered to accommodate the shift schedules of the Communications Center employees. The scope of the training shall be sufficient to teach the proper operation of the wireless network video surveillance camera system including camera operation, video switching/capture of video signal to individual dispatch stations, and operational procedures related to recording and storage of video data. The cost for all training is to be included in the total Cost Proposal. Contractor shall provide training from time-to-time for new employees in conjunction with wireless network video surveillance system. Warranty: For all equipment provided by Contractor, Contractor warrants all products for a period of not less than one (1) year from the date of acceptance of the project by the City. The warranty shall include all parts and all labor. Any equipment found to be defective shall be replaced by Contractor free of charge including labor and any inbound or outbound shipping costs. Defective equipment is defined as any equipment that requires three (3) or more repairs or service calls within a one (1) year period. Post Warranty On-Site Service: At the end of the warranty period the Contractor shall provide five (5) years of ongoing on-site service and support for the surveillance camera system. The rates for such on-site service and support shall be at the prices and rates set forth in the Cost Proposal, Exhibit C, for next business day service; emergency/after-hours service, weekends and holiday service. The post warranty service period shall commence upon the expiration of the first one (1) year original warranty. Please note: this RFP cannot identify each specific, individual task required to successfully and completely implement this project. The City of Palm Springs relies on the professionalism and competence of the selected firm to be knowledgeable of the general areas identified in the scope of work and to include in its proposal all materials, equipment, required tasks and subtasks, personnel commitments, man-hours, labor, direct and indirect costs, etc. The City of Palm Springs will not approve addenda to the selected firm's agreement which do not involve a substantial change from the general scope of work identified in this RFP. 25 29 4. SELECTION PROCESS: This solicitation has been developed in the Request for Proposals (RFP) format. Accordingly, proposers should take note that multiple factors as identified in the RFP will be considered by the Evaluation Committee to determine which proposal best meets the requirements set forth in the RFP document. PRICE ALONE WILL NOT BE THE SOLE DETERMINING CRITERIA. The City shall review the proposals submitted in reply to this RFP, and a limited number of firms may be invited to make a formal presentation at a future date if desired by the City. The format, selection criteria and date of the presentation will be established at the time of short listing, if conducted. PRIOR CITY WORK: If your firm has prior experience working with the City DO NOT assume this prior work is known to the evaluation committee. All firms are evaluated solely on the information contained in their proposal, information obtained from references, and presentations if requested. All submittals must be prepared as if the evaluation committee has no knowledge of the firm, their qualifications or past projects. 5. PROPOSAL EVALUATION CRITERIA: An Evaluation Committee, using the following evaluation criteria for this RFP, will evaluate all responsive proposals to this RFP. Firms are requested to submit their proposals so that they correspond to and are identified with the following specific evaluation criteria (100 total points possible): A. Firm / Staff / Team (including any subcontractors) Qualifications and experience in providing similar services and equipment as defined in the RFP, including References (15 POINTS) B. Proposal Organization, conformance with the RFP instructions, and demonstrated Understanding of the overall project and requested Scope of Work (10 POINTS) C. Work Proposal, including detailed proposed design, methodology and approach, inclusive of all necessary materials, equipment and labor necessary to fully execute and provide a turn-key solution for the requested Scope of Work(30 POINTS) D. Detailed Project Schedule, including equipment lead-time, installation, testing and system commissioning (15 POINTS) E. Cost Proposal (30 POINTS) 6. PROPOSAL CONTENTS: Firms are requested to format their proposals so that responses correspond directly to, and are identified with, the specific evaluation criteria stated in Section 6 above. The proposals must be in an 8 % X 11 format, may be no more than a total of forty(40) s eets of paper(double sided is OKJ, including a cover letter. NOTE: Dividers, Attachments included in this RFP that are to be submitted with the proposal, Addenda acknowledgments and the separately sealed Cost Proposal do NOT count toward the 40 sheets of paper limit. Interested firms shall submit SIX16) copies (one marked "Original" plus five copies) of its proposal by the deadline. All proposals shall be sealed within one package and be clearly marked, "RFP #06-11, REQUESTS FOR PROPOSALS FOR POLICE VIDEO SURVEILLANCE CAMERA SYSTEM REPAIRS, UPGRADES EXPANSION AND MAINTENANCE SERVICES". IMPORTANT NOTE: THE SEALED PACKAGE MUST CONTAIN YOUR COMPLETED ATTACHMENTS "A" AND "B', WITH AN "ORIGINAL" PLUS 5 COPIES (TOTAL OF 6) OF THE TECHNICAL PROPOSAL; AND IN A SEPERATELY SEALED ENVELOPE AN "ORIGINAL" AND 5 COPIES (TOTAL OF 6) OF THE COST PROPOSAL (ATTACHMENT "C"). DO NOT INCLUDE YOUR COST PROPOSAL, OR ANY REFERENCE TO COST, WITHIN YOUR TECHNICAL PROPOSAL. 26 30 Proposals that do not follow the instructions may be found to be non-responsive and may be rejected. At a minimum, firms must provide the information identified' below. All such information shall be presented in a format that directly corresponds to the numbering scheme identified here. TECHNICAL PROPOSAL; The Technical Proposal shall be clearly marked and shall Include the Sections A, B, C, and D below: SECTION A: FIRM, STAFF, TEAM (including any subcontractors) QUALIFICATIONS AND EXPERIENCE, INCLUDING REFERENCES A.1 Follow the instructions and properly complete and execute both Attachment "A" and Attachment "B" that are provided in the RFP and include them here in your proposal. A.2 Describe the firm's background and qualifications in the type of effort that this project will require, specifically identifying experience with relevant projects successfully completed of similar size and scope. A.3 Indicate the name of any sub-contractor firms or contractors that will be utilized to make up your team. Describe each sub-contractor's qualifications, background and specific expertise that they bring to the Project. AA List the name and qualifications of the key staff/team members that will be assigned to the Project. Provide detailed qualifications of the Project Manager that will be assigned to the Project. A.5 Include a minimum of three (3) references of recent customers for who your firm has provided similar design, equipment installation, integration, testing and maintenance services as contemplated herein. You must include the name of a contact person, their title, and a current phone number, fax number, email address and business address along with a brief description of the scope of work and cost for each successfully completed referenced project. SECTION B: PROPOSAL ORGANIZATION, CONFORMANCE WITH RFP INSTRUCTIONS, AND DEMONSTRATED UNDERSTANDING OF THE OVERALL PROJECT AND REQUESTED SCOPE OF WORK B.1 Carefully review and verify that your proposal is well organized and follows ALL OF THE INSTRUCTIONS on proper organization, format, order, and conformance with all requirements, including any and all required signatures, attachments, acknowledgements, or other documents that are required to be submitted. Failure to follow the instructions may result in your proposal being non- responsive and rejected from consideration. B.2 Without reciting the information regarding the Project verbatim as contained in this RFP, convey your overall understanding of the Project and an understanding of the City's expectations upon implementation of the Project. 8.3 Identify any "key' or "critical" issues that you believe may be encountered on the Project based on the firm's prior experiences; and provide steps to be taken to ensure the issues identified do not affect the successful delivery of the Project. SECTION C: 27 3 1 WORK PROPOSAL CA Proposer should refine and/or expand the Scope of Work to reflect their understanding of the project.and include a detailed technical work proposal, including proposed design plan, methodology and technical approach, inclusive of all necessary materials, detailed proposed equipment list, and all labor (work plan) necessary to fully execute and provide a turn-key solution, including on going maintenance, for the requested scope of work. Identify all tasks and sub-tasks required to successfully implement all phases of the project. SECTION D: PROJECT SCHEDULE DA Proposer shall provide a detailed Project Schedule, including all tasks and sub-tasks, as well as . equipment lead-time, installation, testing and system commissioning. D.2 Discuss lines of communication necessary to maintain the project schedule. Discuss the key issues that could impact the schedule and ways to minimize or eliminate them. D.3 Discuss your quality control methods to ensure consistent and accurate final results. COST PROPOSAL; The Cost Proposal shall be clearly marked in a separately sealed envelope and shall include Section E below: SECTION E: COST PROPOSAL (*see instructions in Section 6 above and Attachment "C") E.1 The cost proposal (in a separate sealed envelope) shall be a LUMP SUM amount for providing all materials, equipment, labor and any direct or indirect costs specified in the Scope of Work. The proposer shall also indicate separately on this Cost Proposal form the annual system maintenance support cost for a 5-year horizon, which must be available at a minimum response time of next business day. PROPOSERS MUST USE THE COST PROPOSAL FORM, ATTACHMENT "C", PROVIDED BY THE CITY IN THE RFP DOCUMENTS. Failure to use the Cost Proposal form Attachment"C" provided by the City WILL be cause for rejection of a proposal. 7. GENERAL AND SPECIAL CONDITIONS: DEADLINE FOR SUBMISSION OF PROPOSALS: Proposals will be received in the City of Palm Springs, Office of Procurement and Contracting until 3:00 P.M., LOCAL TIME, WEDNESDAY, FEBRUARY 9, 2011. Proof of receipt before the deadline is a City of Palm Springs, Office of Procurement and Contracting time/date stamp. It is the responsibility of the firms replying to this RFP to see that any proposal sent through the mail, or by any other delivery method, shall have sufficient time to be received by the Procurement Office prior to the proposal due date and time. Late proposals will be returned to the firm unopened. Proposals shall be clearly marked and identified and must be submitted to: City of Palm Springs Division of Procurement and Contracting 3200 E. Tahqultz Canyon Way Palm Springs, CA 92262 Attn: Craig Gladders, C.P.M., Procurement & Contracting Manager 28 32 PLEASE NOTE THAT PALM SPRINGS CITY HALL IS CLOSED EVERY FRIDAY DUE TO THE CURRENT FURLOUGH PROGRAM, AND THEREFORE IS NOT ABLE TO ACCEPT, TIME OR DATE STAMP ANY PROPOSALS ON FRIDAYS (OR WEEKENDS AND HOLIDAYS). PLEASE TAKE THIS INTO CONSIDERATION WHEN DELIVERING A PROPOSAL BY THE DUE DATE AND TIME AS DEFINED IN THIS DOCUMENT. QUESTIONS?: Firms, their representatives, agents or anyone else acting on their behalf are specifically directed NOT to contact ANY city employee, commission member, committee member, council member, or any other agency employee or associate for any purpose related to this RFP` other than as directed below. CONTACT WITH ANYONE OTHER THAN AS DIRECTED BELOW WILL BE CAUSE FOR REJECTION OF A PROPOSAL. Any questions, technical or otherwise, pertaining to this RFP trust be submitted IN WRITING ONLY and directed ONLY to: Craig Giadders, C.P.M. Procurement &Contracting Manager 3200 East Tahquitz Canyon Way Palm Springs, CA 92262 via EMAIL: grain.Gladder @paimsurinasca.aov or via FAX (760) 323-8238 Interpretations or clarifications considered necessary in response to such questions will be resolved by the issuance of formal Addenda to the RFP. The deadline for all questions Is 3:00 P.M., Local Time, TUESDAY, FEBRUARY 1, 2011. Questions received after this date and time may not be answered. Only questions that have been resolved by formal written Addenda via the Division of Procurement and Contracting will be binding. Oral and other interpretations or clarifications will be without legal or contractual effect. FORM OF AGREEMENT: The selected firm will be required to enter into a contractual agreement, inclusive of insurance requirements, with the City of Palm Springs in accordance with the standard Contract Services Agreement (see Attachment "E"). Please note that the Exhibits A through E are intentionally not complete in the attached sample standard document. These exhibits will be negotiated with the selected firm, and will appear in the final Contract Services Agreement executed between the parties. The term of the agreement that is awarded as a result of this RFP shall be in effect for six(6) years; the first year for completion of the repairs, upgrades expansion and initial warranty/service period and; five years for ongoing service and maintenance beyond the initial warranty/service period. Failure or refusal to enter into an Agreement as herein provided or to conform to any of the stipulated requirements in connection therewith shall be just cause for an annulment of the award. If the highest ranked Proposer refuses or fails to execute the Agreement, or negotiations are not successful, or the agreement is terminated, the City may, at its sole discretion, enter negotiations with and award the Contract to the second highest ranked Proposer, and so on. AWARD OF CONTRACT: It is the City's intent to award a contract to the firm that can provide all of the scope of work, equipment and services identified in the RFP document. However, the City reserves the right to award a contract, or to make no award, whichever is in the best interest of the City. It is anticipated that award of the contract will occur at the next regularly scheduled City Council meeting after the evaluation committee has made its final selection of the firm to be recommended for award and a contract has been negotiated and agendized for consideration. The decision of the City Council will be final. 29 33 RIGHT TO ACCEPT OR REJECT PROPOSALS: The City of Palm Springs reserves the right to waive any informality or technical defect in a proposal and to accept or reject, in whole or in part, any or all proposals and to cancel all or part of this RFP and seek new proposals, as best serves the interests of the City. The City furthermore reserves the right to contract separately with others certain tasks if deemed in the best interest of the City. INSURANCE: Insurance provisions are contained in the Standard Contract Services sample agreement included in the RFP. The successful Proposer will be required to comply with these provisions. It is recommended that Proposers have their insurance provider review the insurance provisions BEFORE they submit their proposal. RESPONSIBILITY OF PROPOSER: All firms responding to this RFP shall be responsible. If it is found that a firm is irresponsible (e.g., has not paid taxes, is not a legal entity, submitted an RFP without an authorized signature, falsified any information in the proposal package, etc.), the proposal shall be rejected. PUBLIC RECORDS: All documents submitted in response to this solicitation will become the property of the City of Palm Springs and are subject to the California Code Section 6250 et seq., commonly known as the Public Records Act. Information contained in the documents, or any other materials associated with the solicitation, may be made public after the review process has been completed, negotiations have concluded and a recommendation for award has been officially agendized for City Council consideration, and/or following award of contract to a specific firm, if any, by the City Council. COST RELATED TO PROPOSAL PREPARATION: The City will NOT be responsible for any costs incurred by any firm responding to this RFP in the preparation of their proposal or participation in any presentation if requested, or any other aspects of the entire RFP process. BUSINESS LICENSE: The selected firm will be required to be licensed in accordance with the City of Palm Springs Business License Ordinance, Municipal Code Chapter 3.40 through 3.96, entitled "Business Tax". INVESTIGATIONS: The City reserves the right to make such investigations as it deems necessary to determine the ability of the firms responding to this RFP to perform the Work and the firm shall furnish to the City all such information and data for this purpose as the City may request. The City reserves the right to reject any proposal if the evidence submitted by or investigation of such firm fails to satisfy the City that such firm is properly qualified to carry out the obligations of the Contract and to complete the Worts contemplated therein. NONCOLLUSION: The undersigned, by submission of this Proposal Form, hereby declares that this Proposal is made without collusion with any other business making any other Proposal, or which otherwise would make a Proposal. Proposer must execute an Affidavit of Non-Collusion provided as Attachment "B" in the RFP and include it with their proposal. SIGNED PROPOSAL AND EXCEPTIONS: Submission of a signed proposal (see Attachment "A") will be interpreted to mean that the firm responding to this RFP has hereby agreed to all the terms and conditions set forth in all of the sheets which make up this Request for Proposals, including all Addenda, Exhibits, Attachments and sample agreements. Exceptions to any of the language in either the RFP documents or attached sample agreement, including the insurance requirements, MUST be included in the proposal and clearly defined. Exceptions to the City's RFP document or standard boilerplate language, insurance requirements, terms or conditions may be considered in the evaluation process; however, the City makes no guarantee that any exceptions will be approved. Attachment "D" — 1 image follows on the next page: 30 34 R= _; ,• �� ?Existing Galmpra Locations _ A .i E-. ;t' ltla x Glair a r • ��""•S*."'�`_s•1:••n -..»`+,ddjw{N - ,H+e^'• _= ��•'-'axrcr�-�• .«_t,r 71•• --• - ------• , - -- =i RtitpYcfriy i Gh1 'P" ••: x ` N _{ 'i'f" •- iW _, ,�" Y :" r--•• 't�$'.'���;:Bpi' ��s �-NK ~• y .z.? ».,d. r,'•, q. r' x „i yyyy w r,sw--• A» a iF ,� .�'••j„, i1r. i.„_�l w5•w ..fvt3A� ,i.Sr� YP �'t- •-• j �•' ''�S •.. _ _ •rN`�' • W •'N' z i xx `� s � '• _ t�- �Pt t•�•''c!qq��- ir..i°�.i4 ,asp?<�•. "'•yti:• ti ,t''i. }`�. rS{P �'�- t :+ ✓'� yG'A;."•• �r 4t: -' h• ""?+» _IT— ink'4 Ate. .�� ,•{ « �5� 1r S^ �� v-�e'``� is=' v: i .c. :Z, ,�a j ' �.•. .: •,r l�{7;1Ygfr.E�p i.1 _ 7=-• •',, '�_•:.i+ i• �'•, 2: r jv� .4 ,• - ;yqq - «1>4 i!'lt�i :c.' •at. NI '; " `+` ^• as � �;�� t "� a K` '.� � ., ra`_ rz z-t•`•.�. "° {ter. �.'��'+�', arm"" -. .^_f,.'C°tk'• E. ,•,t :` `' �, :• • _ .t•�., _ ••• �. _ - �~• ••q:;w,5 ^o•• ry.Y: ••;,tvj�'.y° _ n.F�♦ •qA:� r !:_;� •'"� ,.'rr `;'"_•-, � •' t ,'«�t`' �,y ,� Ae.,/�.»fy��r�/.'}y...e�q ,a �y py,,�"• ."v C �- -.S :.4Yiu .'� - :�..__. •t .';• •, • �M: 14�11 Ppli'IICAWOkO i7 S•7 \l f1M _ xry-r..,„,.,,».�•pN,• x. .Y c4:� - t -�� - ,;a ' ° ,•q `=;�s:ry 1 T`-� •A.s n.,.�ww«+�+w..,��.��ems• 3 v4 x q. �P s•_ =ry •t _ �..9.. n, ' 3 1 2)N PRtrit Gang Cx$AndWay Rd :~- 1!j N[r�3>3n, tryun! r>I r�ndlil sf2d �L�E Tah�duilr Canyonw i�, ,; a• _ { Ottl LCnpr lrfit!�Nr;tddaut� za FSIPG �M y�� _aP��ii�181P1��iy�L'N1�}1'b.t'�&�lldl�i[Illybll��!ir �`�N, t � .�r.� •y�` -•m :•+l- a •'��• ���'? _ �t 14)N min G ielyotatk A P_Tlahqudz Ca%yott vvt �'` _j _ ?Y' 441 S)s Palen Canyon Pr a Awwr Rd :,'� •, 1)300 8Suatixe v tvl ,I : �.,' 't«®,« �' ;a �.`-;; ✓lr •; �'sj a' $ .9 aill7(+9A�At1 rj tj.ft7l.gus�er�V� ' .rotie>w.. r»t! �• 4'�.` ! s`•s �' � •� - sa S Patrol Cariy'uri C1r&E Rf("I R; `I! £.' �° : ;=•' " 2 f„• r { • if I Y ;•;,•# .i 'atl(fir Dunes .fir t t t't 0 0-125 0.25 0 5 Miles .At•,�, Oc�.:.�nstA M Yfc'ns#lrpp•.aw - aat rmr.M rM•rir-a r Rkgmred w.+t �aagz.>r::nzr��r3�.w kspaK 9svP..a _ fl8lxtp'sa,a._.�5•:,t-aa;a•/s'aH _t �, 35 ATTACHMENT "D" — 2 L Tram Way Rd J i N 1.Palm Canyon/Tram Way Rd 2.Palm Canyon/Vista Chino Vista Chino 3.Palm CanyonMa Lois 4.Palm Canyon/Alejo Rd 6.Palm Canyon/Amado Rd 6.Palm Canyon/Andreas Rd 7.Palm Canyon✓Tahquitz Canyon &Palm Canyon/Arenes Rd 9,Palm Canyon/Ramon Rd 1Id dnyon 1 .Indian Can�Aneas ilzRd 12.City Mail Entrance#2 13.Chy Hall Entrance#1 Via Low 14.Police Department LOJ 16.LIbrar Sunrise Park 16,Skate Park Alejo Rd L'TJ Arnado Rd 12 Andreas Rd 6 F 1 1 '� Andreas Rd $ . �v � � 13 «q,�► Tehquitz Cyn F71 �"�O Tahquitt Cyn Tahow Cyn _j" 7 Arenas Rd $ Arenas Rd 14 Poke Depa"M Baristo Rd AV Badsto Rd C15 Llrark 0maw 16 Ramon Rd 9 A Ramon Rd 32 36 REQUEST FOR PROPOSAL (RFP 06-11) FOR POLICE VIDEO SURVEILLANCE CAMERA SYSTEM REPAIRS, UPGRADES, EXPANSION AND MAINTENANCE SERVICES ADDENDUM NO. 1 This Addendum is being issued for the following changes and informational items: THE FOLLOWING REVISIONS AND/OR ADDITIONS TO THE RFP DOCUMENT AND INSTRUCTIONS ARE TO BE INCLUDED AND SHALL TAKE PRECEDENCE OVER ANYTHING CONTRARY ON THE PREVIOUSLY ISSUED SPECIFICATIONS AND INSTRUCTIONS AND SHALL BE REFERRED TO HEREINAFTER AS PART OF THE CONTRACT DOCUMENTS. THE CITY WILL CONDUCT A MANDATORY SITE VISIT OF THE CAMERA SYSTEM BACKBONE INSIDE THE CITY POLICE HEADQUARTERS, "SPIDER SHACK", AND THE ROOF OF THE HYATT HOTEL. ATTENDANCE IS REQUIRED AND IS LIMITED TO ONLY THOSE FIRMS THAT ATTENDED AND SUBMITTED A SIGN-IN SHEET FOR THE MANDATORY .PRE-PROPOSAL CONFERENCE HELD ON JANUARY 13. WE WILL CONVENE PROMPTLY AT 10:OOAM ON WEDNESDAY, JANUARY 19, 2011 IN THE POLICE TRAINING CENTER CONFERENCE ROOM 101(C) AND BEGIN THE TOUR FROM THERE. DUE TO THE SECURE AREAS OF THE POLICE HEADQUARTERS FACILITY, LATE ARRIVALS WILL ,N,,,,Qr BE PERMITTED TO JOIN THE TOUR ONCE WE HAVE ENTERED THE SECURE POLICE HEADQUARTERS BUILDING AND WILL NOT K ALLOWED TO SUBMITT A PROPOSAL IN RESPONSE TO THIS.RFP PROCESS. PLEASE ALLOW AT LEAST 2 HOURS FOR THE SITE TOUR. FAILURE OF A PROPOSER TO ATTEND THE BACKBONE SITE VISIT TOUR SHALL RESULT IN REJECTION OF ANY PROPOSAL SUBMITTED AND INELIGIBILITY FOR AWARD OF ANY CONTRACT RESULTING FROM THIS RFP PROCESS. CLARIFICATIONS/REVISIONS OF RFP DOCUMENT: 1) The total page count is 37 pages, not 39. There is no page 38 or 39 in the original RFP document as published. 2) The requirement of a Performance Bond for this project is hereby waived. 3) The contractor shall possess a valid C-7 or C-10 Contractor license at the time of submitting proposals. 4) A list of the firms that attended the mandatory pre-proposal conference is attached hereto. 5) On page 6 of the document, the specification bullet point below shall be stricken: " And shall be replaced with: + "Restore recording capability(365 days) for Forty-two (42) existing jail cameras connected to the Police Department Communications Center via a direct cable run. This may require repair, modification, or replacement of existing recording equipment. The recorded video will need to be in a format that is industry standard and capable of being viewed from Microsoft Media player or Apple QuickTime media players. The recordings will also need to be accessible from the Dispatch, Watch Commander and patrol commanders offices." 33 7 6) On page 7 of the RFP document, in the section titled "Existing Equipment", the last sentence of the second paragraph is revised as follows: "If in the event any existing camera equipment cannot be modified to digital wireless capability then the minimum standard for any new camera equipment installed is that it must be comparable to (brand name or equal) Sony 360 Pan Tilt Zoom cameras with 36x zoom capability." 7) On page 8 of the RFP document, in the section titled "Proposed Locations for new Cameras", item #5 is revised as follows: "Additional camera locations yet to be determined in adjacent to the Las Palmas neighborhood along North Palm Canyon Drive —two (2)" 8) Additional Statement to further clarify Section 3, "Scope of Work, Services, Objectives and Specifications" (starting on page4): "The City of Palm Springs Police Department is essentially looking to replace or convert the existing downtown camera system to a digital solution that allows us the ability to display within dispatch, patrol commanders office, and patrol cars the live or recorded video feeds from any of the cameras on the system. The city will need these cameras to have the abllity to pan, tilt and zoom through controls that are located in dispatch as well as the watch commander's office. The solution needs to archive their video to a server that has the capacity to store 365 days of video for retrieval from any work station granted access. These videos need to be stored in a format that is viewable through the Microsoft Media player, Apple QuickTime or comparable industry standard video viewer. The Jail camera system will require a recording solution that will store and have the ability to retriove 365 days of active video from the 42 cameras that we have located in the jail. This storage server will also need to store the video in an industry standard format that is viewable from the Microsoft Media player, Apple QuickTime or comparable industry standard video viewer." BY ORDER OF THE CITY OF PALM SPRINGS, CALIFORNIA Craig L. Gladders, C.P.M. Procurement&Contracting Manager DATE: January 13, 2011 RFP 06-11 POLICE VIDEO SURVEILLANCE CAMERA SYSTEM REPAIRS,UPGRADES,EXPANSION AND MAINTENANCE SERVICES MANDATORY PRE-PROPOSAL CONFERENCE ATTENDEES *in alphabetical order* Blue Violet Networks Capture Technology,Inc. Cel Plan Technologies,Inc. Com-Sec Incorporated 34 J Desert Alarm,Inc. Ingersoll Rand Security Technologies Intellicom USA,Inc. Leverage Information Systems Loss Prevention Systems,Inc. Metro Video Systems,Inc. Personalized Security Services Premier Security,Inc. SDA Security Simplex Grinnell Sipovac Construction,Inc. Systems Integration Corp. TMCI,Inc. TNT—Telecom Networks Technologies,Inc. W.S.Walton Electric West Beach Systems,Inc. REQUEST FOR PROPOSAL (RFP 06-11) FOR POLICE VIDEO SURVEILLANCE CAMERA SYSTEM REPAIRS, UPGRADES, EXPANSION AND MAINTENANCE SERVICES ADDENDUM NO. 2 This Addendum is being issued for the following changes and informational items: THE FOLLOWING REVISIONS AND/OR ADDITIONS TO THE RFP DOCUMENT AND INSTRUCTIONS ARE TO BE INCLUDED AND SHALL TAKE PRECEDENCE OVER ANYTHING CONTRARY ON THE PREVIOUSLY ISSUED SPECIFICATIONS AND INSTRUCTIONS AND SHALL BE REFERRED TO HEREINAFTER AS PART OF THE CONTRACT DOCUMENTS, CLARIFICATIONS/CORRECTIONS/REVISIONS TO RFP DOCUMENT: 1) On page 3 of the RFP document under 1) "Purpose and Schedule, in the second paragraph the following sentence shall be deleted: NOTE: Due to the Ratwe of this pF�ejeGt based on the GGGPG of WeFk defiRed and a6 39 35 Business �� and replaced with: NOTE: Due to the nature of this project based on the scope of work defined herein and as approved by the US Department of Justice administering the grant funds Prevailing Wage L§ applicable and required (per CA Labor Code 1720 (a)(1), however, Small Business, Disadvantage Business Enterprise (DBE)and Local Preference requirements are NOT applicable. 2) A copy of the "As Builts" document that was distributed at the mandatory backbone site tour is hereby attached for your reference. 3) A list of the firms that attended both the mandatory pre-proposal conference and the mandatory backbone site tour is attached hereto. These are the firms that are authorized to submit proposals in response to this RFP. Pursuant to the RFP documents, the City will not accept proposals from firms that are not on this list. The City has received the following questions and is hereby providing answers thereto: RESPONSES FROM THE CITY TO QUESTIONS RECEIVED IN WRITING TO DATE: Q 1: Do you-currently use wireless router to transmit any of the existing cameras to transmit video to Hyatt hotel roof top? a. if YES, please provide type of transmitter/receiver specifications currently using? b. If YES, do you wish to the bid proposal to use same transmitters?This will optimize video traffic functionality between transmitters/receivers throughout P.S. A 1: No we do not. The cameras are transmitted from their origination point, wirelessly to the rooftop and fed to the PD via fiber/copper combination. We do not have any routers installed in the camera solution. Q 2: Is the camera at Library/State Park transmitted wirelessly? a. If YES, what type of make and model of transmitter and receiver?Again, I'm trying to optimize video traffic functionality between transmitters/receivers throughout P.S. b. If NOT, where does the wire terminate, from the camera poll? A 2: Yes it is transmitted wirelessly. We do not know the transmitter type or model number. Q 3: Are the cameras at City Hall transmitted wirelessly to SPPD? a. If YES, what type of make and model of transmitter and receiver? Again, I'm trying to optimize video traffic functionality between transmitters/receivers throughout P.S. b. If NOT, are the cameras hard wired via coax cable to a Digital Video Recorder? If yes, the recorder need to be replaced to communicate with new system at PSPD system. A 3: No, the cameras are transmitted from City hall to the PD via two strands of phone line from a 25, 50 or 100 pair line pull that was done for city phone services. Q 4: Will Palm Springs provide network connectivity for all viewing and recording locations within the PD to support the jail cameras, and cameras located off site? A 4: Palm Springs will connect its current network to the newly created video network so that Police users listed on the RFP can access the video feeds and archive server. 36 40 i Q 5: If there is an existing network that the video will transverse, does the network support UDP Multi-cast traffic? A 5: There is fiber optic/Ethernet infrastructure from the old video system. The vendor will have to create the network they require to accept the feeds from the existing cameras and if can be configured to accept UDP multicast traffic. It will be separate from the city network and will have to be routed in so as to not overburden the city's data network. Q 6: Does the existing network have the ability to support the additional bandwidth of 42 Jail cameras and up to 14 remote cameras assuming the network traffic will be UDP Multi-cast and each stream require 1Mbps. A 6: The video network will be separate from the city data network. The two will need to be connected via router. Q 7: How is the Fiber terminated at the Hyatt Regency Suites? Is there a Fiber patch panel that presents a connection point? A 7: Via patch panel. This was seen on the walk through. BY ORDER OF THE CITY OF PALM SPRINGS, CALIFORNIA Craig L. Gladders, C.P.M. Procurement&Contracting Manager DATE: January 19, 2011 REQUEST FOR PROPOSAL (RFP 06-11) FOR POLICE VIDEO SURVEILLANCE CAMERA SYSTEM REPAIRS, UPGRADES, EXPANSION AND MAINTENANCE SERVICES ADDENDUM NO. 3 This Addendum is being issued for the following changes and informational items: THE FOLLOWING REVISIONS AND/OR ADDITIONS TO THE RFP DOCUMENT AND INSTRUCTIONS ARE TO BE INCLUDED AND SHALL TAKE PRECEDENCE OVER ANYTHING CONTRARY ON THE PREVIOUSLY ISSUED SPECIFICATIONS AND INSTRUCTIONS AND SHALL BE REFERRED TO HEREINAFTER AS PART OF THE CONTRACT DOCUMENTS. The City has received the following questions and is hereby providing answers thereto: RESPONSES FROM THE CITY TO QUESTIONS RECEIVED IN WRITING TO DATE: Q 1: Are the cameras at City Hall and Library connected to POE switch or DVR with IP address that is linked back to SPFD? A 1: The cameras are connected through two wires taken off of a 25 or 50 pair cable run that goes from City Hall to the Police Department equipment room behind the Dispatch Center.. We do not 37 41 have the specifications on the camera, but doubt that they are IP cameras as IP cameras were not the standard at the time and are not used anywhere else in the installation. Q 2: 1 noticed during our site survey on 1/19/2011, some of the cameras in the Police Department inside lobby, outside bathrooms were in old housing and brackets. a. Are cameras in Police Department inside lobby, outside bathrooms, hallways in your video network now? A.2(a) No b. Are they working? A.2 (b) No c. Will they be replaced? A.2 (c) No d. Do you want to add them to this RFP? A.2 (d)The only cameras at the PD included in this RFP are the ones noted in Bullets 5&6 in the RFP document. Bullet 5 is the camera outside the entrance door to the Police Station Lobby. Bullet 6 is the camera on the Department Communications Tower. Q 3: Will you be using the existing UPS units in the Communication Center server room? A 3: Our recommendation is to replace the UPS units in the server room as the units there are several years old. Q 4: What make and model are the existing UPS units? A 4:APC Smart-UPS 1500 and a Direct UPS Model VESTA PRO 1000 Q 5: Regarding the wall behind the TVs in dispatch, is the wall strong enough to hold the brackets for the large Monitors? a. Will we need to add a back drop panel to support the wall brackets? A 5. The City is still investigating this issue and will provide a response in the next Addenda. Q 6: Are the Spider shack, Police Department and the city hall all on the same network? A 6., Yes. We will connect to the Video server through a second NIC installed for the purpose of viewing the video streams or stored video from the offices listed in the specifications. Video data will not be transmitted across the city network accept when retrieved through the second nic on the video server. Q 7: What are the specifications on the computer running the remote client (software Viewer/command station)? A 7. The exact system to be used has not yet been decided, however the specs will be a Dell Optiplex with 2+GB Ram, 80+GB Hdd, 2.5+GB processor running Windows XP SP3 or Windows 7. Q 8: Can the redundant storage consist of a network storage system instead of an entire 2"d recorder? a. For instance, we can install an inexpensive network PC filled with 10TB of storage and dump the data to that nightly instead of installing a second DVR to record the same images which doubles the cost. A 8: There would not be a problem dumping the data to a 2„d PC nightly, however there must be a removable media to offsite the stored video recordings such as an external USB drive. Q 9: How many users will be logged into the DVRs concurrently? 38 A 9: There will be six (6) concurrent users. 4 in Dispatch, 1 in Sergeant's office, and 1 in Lieutenant's office. Q 10: If some existing equipment were to be reutilized to minimize a vendors cost would it be an expectation to warranty those components that are being reused the same as the warranty on any new system components? A 10: Yes, all components used from the previous installation as well as new equipment must be included in the warranty. Q 11: On the original specification page 5, paragraph 2, it outlines the system's ability to "transmit" video at 30 fps 24 hours a day and 7 days a week. On Addendum #1, item #8 it references "capacity to store 365 days of video". As these are two separate functions of a system is it acceptable to "store" video at a lesser frame rate (example: 7.5, 10, or 15 fps per camera) to minimize storage requirements and help comply with the estimated project budget? A 11: The specification wants the camera to have the ability to capture 30fps and store in 30fps as well. (30fps is recognized by the industry as the lowest frame rate that can be used while still maintaining acceptable video playback quality) Q 12: Are there any abnormal work hour requirements or considerations for this project? A 12: Work performed at the Hyatt Hotel terminal site must be scheduled in advance per agreement with management of the Hyatt Hotel it is possible that some other work such as intersection cameras may have to be scheduled outside normal work hour requirements in order to access areas of high activity. Q 13: If proposing vendors opt to replace wireless devices downtown will there be any special permits required or any expected costs for traffic management? Also if this were something that a vendor is considering are there particular hours that this scope of work would have to be performed in? A 13: The City is still investigating this issue and will provide a response in the next Addenda. BY ORDER OF THE CITY OF PALM SPRINGS, CALIFORNIA Craig L. Gladders, C.P.M. Procurement& Contracting Manager DATE: January 27, 2011 REQUEST FOR PROPOSALS (RFP 06-11) FOR POLICE VIDEO SURVEILLANCE CAMERA SYSTEM REPAIRS, UPGRADES, EXPANSION AND MAINTENANCE SERVICES ADDENDUM NO.4 This Addendum is being issued for the following changes and informational items: THE FOLLOWING REVISIONS AND/OR ADDITIONS TO THE RFP DOCUMENT AND INSTRUCTIONS ARE TO BE INCLUDED AND SHALL TAKE PRECEDENCE OVER ANYTHING CONTRARY ON THE PREVIOUSLY ISSUED SPECIFICATIONS AND INSTRUCTIONS AND SHALL BE REFERRED TO HEREINAFTER AS PART OF THE CONTRACT DOCUMENTS. 39 4 13 The City has received the following questions and is hereby providing answers thereto: Q 1: (Formerly Question #5 from Addendum No. 3) (a) Regarding the wall behind the TV's in dispatch, is the wall strong enough to hold the brackets for the large Monitors? (b)Will we need to add a back drop panel to support the wall brackets? A.1 (a & b) The City shall be responsible for making the existing wall strong enough to support the brackets and monitors. Q 2: (Formerly Question#13 from Addendum #3): If proposing vendors opt to replace wireless devices downtown will there be any special permits required or any expected costs for traffic management? Also if this were something that a vendor is considering ate there particular hours that this scope of work would have to be performed in? A 2: Pursuant to page 13 of the RFP document, the successful vendor is required to obtain a City business license. To the best of our knowledge there are no other special special permits required and no anticipated costs for traffic management. In the event a street closure Is necessary, the vendor would be required to notify the Police Department for coordination with the City's Traffic Engineering Department on scheduling and operation specifics. There are no anticipated restrictions on work hours because there is no construction In the scope of work and no noise Is anticipated. Work performed at the transmitter site at the Hyatt Hotel must be scheduled through the Hotel's Facilities Management Department. Vendors should refer to Palm Springs Munlolpal Ordinances 11.74.010 through 11.74.054 Noise, and 8.04.220 Limitation on Hours of Construction for further details. Q 3: Page 7 of the RFP has a listing of"Existing Equipment". Associated with the DX9000 series DVR (which is listed here), there should be one or more "Viewing Stations" in the existing system (something like DXWOOVS or DX9200VS). (a) Are there current viewing stations available at the police station that are not listed? A.3 (a) No. (b)Are they still in use? A.3(b) Yes when cameras are operable. Q 4: As for the current monitors and back-end solution, can the City provide some kind of connection diagram between the monitors, multiplexer, matrix switches and DVR? A 4: The city does not have a diagram of this contlguration and will require the vendor to create this should they need it for their Installation. Q 5: The city will provide a fiber cable between the downtown Hyatt rooftop and City Campus. (a) Can the city confirm this? A.5 (a) There is an existing multimode fiber connection in place currently that is for the downtown cameras. This same cable can be used when the selected vendor either replaces or repairs the existing downtown camera system. (b) Where will the fiber cable be terminated, at the police, City Hall or other location? A.5 (b) The fiber is terminated on the top of the Hyatt Hotel and In the city radio tower building known as the "spider shack"located at the Police Department.. (c) If the fiber terminates at other than police, how can we connect from that other location to the police, will City provide fiber or Ethernet cable?Will City provide any router/ media converters at these locations?A.5(c) The Tiber is terminated at the city radio tower building and is connected to the dispatch utility room via 25 or 50 pair punch down. There is also an 800'.Ethernet run. With media extenders these lines can be used for transmitting up to 54MB's. (d) Is it correct that this video network shall be completely separate from the City's data network?A.5(d) No. (e) Is it correct that this video network shall be completely separate from the City's data network?A.5(e) Yes, with the exception of a second network interface card Installed into the video server to allow the city network machines access to the stored video as well as stream live video feeds from the video network. Q 6: (a) What cabling is available to the vendor between the police sever and the shelter next to the police communications tower? A.6 (a) There is the existing 25 or 50 pair phone line as well as an Ethernet drop that extends to 800'. Because of the distance an Ethernet extender is required to use the Ethernet cable. (b)Will the City provide at least an Ethernet run, or is this also the vendor's responsibility?AX(b)Already exists as described above. (c) Is there conduit available for pulling new cabling? AX(c) There is a path with conduit 40 44 available. (d) Will the distance be less than 300 ft between the shelter and the server room within the police station?A.6(d) No, as described above. Q 7:Will the City provide any switches/routers for the camera and/or viewing network at any of the locations? A 7: No. Q 8: At the police station, one display wall with 2 x 46"flat panel monitors is requested per the RFP.(a)Who will need to provide the work station to drive the monitors? A.8 (a) The vendor (b) Who will provide the connection to the server?A.8(b) The vendor. Q 9: At the police station, 4x dispatch stations are mentioned (with additional 14" monitor). (a) Is it assumed that existing work stations are utilized and that only a new monitor would be added to the station?A.9(a) Yes (b)Will these stations provide for additional graphics interface to drive the added monitor? A.9(b) To be displayed from their current monitors through the second NIC placed Into the video server so that city network stations can view live or recorded video from the video network. (c) Or is the vendor supposed to provide new work stations at four additional locations? A.9 (c) No, the city will use the existing workstations and view through the servers second NIC. (d) Who will provide the network connectivity to the server? A.9 (d) The city will provide a second NIC to install into the server for city hall network connectivity. (e) If existing work stations are used, what are the specifications of the current stations? A.9 (e) The current workstations In Dispatch have the following specifications: Dell OptiPlex 755 Processor.•Intel Core 2 Duo CPU E6550 a@ 2.33GHz RAM: 2048MB HD: 74.4GB OS: WXP Pro SP3 Q 10: Addendum 1 requests recording for 365 days for 42 jail cameras. On the other hand, the original RFP document mentioned recording only for 16 channels for 30 days. Also, per the RFP, only a single 16-channel DVR(reported not to be functional)was originally installed. (a)What is the final requirement for the City in regards to recording? A.10 (a) We are requiring recording for all cameras (downtown and jail) for 365 days. (b) Does it need to include all cameras (jail and other)? A.10 (b) Yes — all cameras. (c) Does it need to be 365 days, 30 days, or something else? A.10 (c) We need to be able to record and maintain our recordings for 365 days. (d)What frame rate? A.10(d)No less than 30fps. Q 11: We visited the library site, but were not able to locate a current camera there, nor a current wireless transmitter. (a) Where is the current camera located? A.11 (a) On a pole located at Sunrise Stadium, in Sunrise Park, directly across the parking lot to the east from the Library entrance. (b) And where is the current transmitter located? A.11 (b) On the camera pole. (c) Can a picture or map, or at least description be provided?A.11 (c) No picture or map, but location description provided above. Q 12: Based on our verification, the current type Pelco PTZ camera (as listed in RFP) is a color-only camera with quite poor low-light sensitivity (relative to typical current models in the market today). In this current day, this camera would not be considered suitable for an outdoor application such as this one. Still, this would not be a testament to Pelco as a brand but more to the specific model that is currently deployed. Could you please clarify if the City of Palm Springs has some concerns about Pelco in general for PTZ cameras? A.12 (a) No concern about, or specific preference for, Pelco products. We recommend the vendor use the best camera available, within the budget, that meets the specifications for the project. (b) We are asking this also because Sony is mentioned specifically for replacement cameras. A.12 (b) Sony is an Industry recognized brand name and is welcome as a considered product for this project, however as mentioned above, we recommend that the vendor use the best camera available, within the budget, that meets the specit7cations for the project. Q 13: Sony is specifically mentioned for replacement cameras, with a reference to 36X optical zoom. We have two questions. Although Sony is one of the leading vendors for PTZ cameras, most comparable products from the market leaders, such as Axis and Pelco, would feature 35X optical zoom, instead of 36X for the Sony. (a) Can this 41 45 (i.e_ 35X zoom) be considered "comparable"? A.93 (a) Yes, as long as the functions meet the required specihcaflons for performance and warranty. (b) Secondly, since the budget is limited in this project, can vendors offer different options for the PTZ camera (both "comparable"and"not comparable")as a way to propose an overall best optimized plan for the City of Palm Springs (including of course the pros and cons of various options)? (b) The City is requesting that each vendor submit their best (single) proposal that meets the requirements and speciFcations set forth in the RFP documents. The word"comparable"means that the product offered meets the speciFcations. The phrase "not comparable" means that the product offered does NOT meet the speciFcations as set forth in the documents, and therefore would NOT be acceptable. The City reserves the exclusive right to stake the ffnal determination as to whether any product offered is "comparable" or acceptable, to meet the speciFcations. BY ORDER OF THE CITY OF PALM SPRINGS, CALIFORNIA Craig L. Gladders, C.P.M. Procurement&Contracting Manager DATE: February 02, 2011 42 4 S EXHIBIT "C" CONTRACTOR'S PROPOSAL *included on the jollowingpages 43 47 SYS "'EMUS Design,Installation,Implementation,Management 6 Service Network/Data,Communications,Security,Life Safety 4699 Nautilus Court S Suite 205 Boulder,CO 80301 (303)920-8800 Fax(303)920-8844 CITY OF PALM SPRINGS REQUEST FOR PROPOSALS FOR Police Camera System Repairs, Upgrades and Maintenance Services (RFP 06-11) SUBMITTED February 9, 2011 Contact: Rob Howard General Manager 48 0 ATTACHMENT "A" *THIS FORM MUST BE COMPLETED AND SUBMITTED WITH YOUR TECHNICAL PROPOSAL* REQUESTS FOR PROPOSALS (RFP)#06-11 POLICE VIDEO SURVEILLANCE CAMERA SYSTEM REPAIRS, UPGRADES, EXPANSION AND MAINTENANCE SERVICES SIGNATURE AUTHORIZATION NAME OF COMPANY(PROPOSER): Systems Integration Corp. BUSINESS ADDRESS: 4699 Nautilus Ct . Suite 205 Boulder, CO 80301 TELEPHONE:303-920-8800 CELL PHONE 720-490-6199 FAX 303-920-8844 CONTACT PERSON Rob Howard EMAIL ADDRESS,robh®integrationcorp.com A. I hereby certify that i have the authority to submit this Proposal to the City of Palm Springs for the above listed individual or company. I certify that I have the authority to kind myself/this company in a contract should I be successful in my proposal. Rob Howard, General_ Manager PRINTED NA E AND 0 SIGNATIJAL AND DATE B. The following information relates to the legal contractor listed above, whether an individual or a company. Place check marks as appropriate: 1. If successful, the contract language should refer to me/my company as: An individual; A partnership, Partners' names: A company; X A corporation If a corporation, organized in the state of: Colorado 2. My tax identification number is: 8 4-15 4 5 7 93 ADDENDA ACKNOWLEDGMENT: Acknowledgment of Receipt of any Addenda issued by the City for this RFP is required by including the acknowledgment with your proposal. Failure to acknowledge the Addenda issued may result in your proposal being deemed non-responsive. In the space provided below, please acknowledge receipt of each Addenda: Addendum(s) # 1, 2, 3 , 4 is/are hereby acknowledged. Page 14 of 39 43 ATTACHMENT "B" *THIS FORM MUST BE COMPLETED AND SUBMITTED WITH YOUR TECHNICAL PROPOSAL* NON-COLLUSION AFFIDAVIT TO BE EXECUTED BY PROPOSER AND SUBMITTED WITH PROPOSAL STATE OF CALIFORNIA) ss COUNTY OF RIVERSIDE) The undersigned, being first duly sworn, deposes and says that he or she is Rob Howard, General Manager of Systems Integration Corp. , the party making the foregoing Proposal. That the Proposal is not made in the Interests of, or on the behalf of, any undisclosed person, partnership, company, association, organization, or corporation; that the Proposal is genuine and not collusive or sham; that the Proposer has not directly or indirectly induced or solicited any other Proposer to put in a false or sham Proposal, and has not directly or indirectly colluded, conspired, connived, or agreed with any Proposer or anyone else to put in a sham Proposal, or that anyone shall refrain from Proposing; that the Proposer has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the Proposal price of the Proposer or any other Proposer, or to fix any overhead, profit, or cost element of the Proposal price, or of that of any other Proposer, or to secure any advantage against the public body awarding the contract of anyone interested in the proposed contract; that all statements contained in the Proposal are true; and, further, that the Proposer has not, directly or indirectly, submitted his or her Proposal price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereof, or paid, and will not pay, any fee to any corporation, partnership, company, association, organization, Proposal depository, or any other member or agent thereof to effectuate a collusive or sham Proposal. By: ( / --- D Title: General Manager, Subscribed and sworn to before me this 9thdayof February 2011. Page 15 of 39 Revised: 6/16/10 7206691 50 A.2 Systems Integration, Corp.'s background and Qualifications: Company History and Philosophy: Systems Integration Corp. was formed in 2000 to provide superior design, installation, implementation, management and maintenance services to commercial and government customers requiring these services for their network, data, communications, fire/life safety, security and access control needs. We can successfully address system requirements ranging from small business to international enterprise applications. SIC is a woman-owned business. The team assembled includes individuals with extensive systems integration and a knowledge base on many of the industry's leading products. This allows the company to provide expert, experienced and knowledgeable services on hundreds of products to tailor the system to the customer. The company corporate office is In Boulder Colorado, and our Southern California operations are based in Beaumont, CA. The company has been working with the County of Riverside California with regard to the support of the Sheriffs department since its first days and has performed many projects for the City of Palm Springs with reference to the Airport. At Systems integration, we strongly believe that the best and only way to work with a customer is to first listen to the customer's needs. Utilizing our extensive experience,we strive to provide innovative solutions,often providing several choices to allow for budget and growth considerations. It is our goal to provide the best platform and product mix for your environment. Projects ranging from a single secured door to a 3000-drop voice/data are given the same consideration and attention to detail. Because we are an independent, locally owned business, we have the flexibility to look at the best solution and pricing for the customer rather than following a prescribed template. In addition, we understand what it takes to co-exist and integrate smoothly into existing IT infrastructures. Quality-, Our rapid growth has been a direct result of customer referrals. The quality and support of our installations is second to none. Regardless of the size of project, each job we undertake involves extensive planning/forecasting, regular meetings with the customer, and a project closeout procedure that allows everyone involved to approve the work. Our emphasis on training and certifications on all products we offer further ensure that the prescribed installation procedures are followed, thus resulting in a quality installation. The company has a complete quality and safety plan that has been utilized on federal state and local governmental projects. Please ask if you would like a copy. 51 Capabilities: We have assembled a team of highly trained professionals capable of providing a well- planned and thorough solution. Our philosophy of providing factory training to our employees results in lower on-the-job learning time and allows us to operate more efficiently and work within the project timeline better. Our project managers are empowered to make on-site decisions and are tasked with providing the customer with a quality project as quickly as possible. Collectively, our staff averages over 10 years of experience with the products we offer and many have advanced Engineering and/or Electronics degrees. Support: Our support both during and after an installation is our focus. It is not difficult to find opportunities in our markets however we rely heavily on our company's reputation, which is strongly linked to our ability to provide support. We offer 24/7 support and are strong believers in continued software/hardware maintenance and preventative support. Unlike many of our competitors, we maintain a large service inventory that allows us to respond and resolve issues quickly and efficiently. Reduced time to resolve issues translates into cost savings to our customers. System training is always included in our proposals. Qualifications: Many of our customers including Palm Springs International Airport, Riverside County Sheriffs office,Whirlpool Corporation nationwide,CU Boulder, CSU Fort Collins, Douglas County and University of Colorado Denver have benefited from our flexible approach to account management. In each of these cases, our customers have chosen varying degrees of involvement in the installation and continued support of their systems. We have sponsored training seminars and have enabled them to have their own in-house certified technicians take a more active role in the continuing growth of their sites if desired and with others we have a complete service maintenance coverage program in place. Retrofit Experience: In the last 10 years, we have successfully migrated (live systems) many large, high- profile accounts from older antiquated systems to updated platforms. Customers such as Palm Springs Airport, Colorado Springs Airport, The Denver Federal Reserve Bank, Wells Fargo Center, Staples, to name a few have benefited from our pre-planning and flexibility. In each case, it was imperative to ensure minimal system downtime. 5 � A.3 Subcontractors: The design and implementation plans do not include the use of any subcontractors at this time. Systems integration Corp. is a licensed C-10 Electrical Contractor(license #928403) and has internal capabilities for a complete turnkey solution. AA Key Staff/team members: We have assembled a team of highly trained professionals capable of providing a well- planned and thorough solution. Our philosophy of providing factory training to our employees results in lower on-the-job learning time and allows us to operate more efficiently and work within the project timeline better. Our project managers are empowered to make on-site decisions and are tasked with providing the customer with a quality project as quickly as possible. Collectively, our staff averages over 10 years of experience with the products we offer and many have advanced Engineering and/or Electronics degrees. We would assign a Project Manager dedicated to the CITY project to streamline the communication process and would anticipate between two(2) and four(4) people on site at any time.The project manager is the key to the success of the project and responsible for the total success of the project, both in terms of performance, as well as compliance with schedule. This individual is also the focal point for communications between all involved parties. Our project managers are empowered to take action as necessary to ensure success and are experienced in QPrunning large projects; able to multi-task in managing the day-to-day operations while complying with reporting requirements and ensuring adherence to safety and quality standards. Following are the resumes for key personnel to be involved in this project. 53 54 Rob Howard SUMMARY OF QUALIFICATIONS: • Responsible for Electronic Security(ESS) design and support • Provide design and Implementation services • Coordinate and oversee ESS projects • 25 years experience in Sales/Support/Training of CCTV, Access Control, Alarm, Fire, and HVAC control systems • Responsible for designing, assembling, and delivering complete cost effective technical designs that meet customer requirements • Secret Clearance EDUCATION: Ohio State University, Columbus, Ohio Electrical Engineering and Finance Degree: Bachelors of Science Emphasis in Computer Information Systems RELATED PROJECT EXPERIENCE: • Denver international Airport Denver, Colorado • Palm Springs International Airport, Palm Springs, California • Riverside County Sheriffs Department, Riverside County California • University of Colorado, Boulder, Colorado • Galileo International Worldwide access control Denver,Atlanta, Chicago, Toronto, Amsterdam, Paris, Swindon (UK) 55 Brian FitzGerrell SUMMARY OF QUALIFICATIONS: i • Responsible for Electronic Security Sales (ESS) and support • Provide design and implementation services • Primary customer pre-sales contact • Coordinate and oversee ESS projects Review and approve all ESS bids • 20 years experience in Sales/Support/Training of CCTV,Access Control,Alarm, Fire, and HVAC control systems • Responsible for designing, assembling, and delivering complete cost effective technical designs that meet customer requirements • Perform new product evaluation • Strong skills in systems engineering, integration, design, and configuration Superior troubleshooting, problem solving and analytical skills • Strong knowledge of industry standards • Proven ability to successfully interact with customers, vendors, and all levels of staff and management • Demonstrate excellence in providing customer service support • Secret Clearance EDUCATION AND PROFESSIONAL TRAINING University of Colorado—Boulder, CO Bachelor of Science Degree, May 1986 Electrical Engineering/Computer Science Factory Trained:American Dynamics, Lenel, Loronix, NICE, Software House, Continental Instruments, ONSSI, AEGIS PAST AND PRESENT ACCOUNT DESIGN, IMPLEMENTATION, SUPPORT Design/Managed: 1998-Present Denver International Airport, Echostar,Amgen, Colorado Springs Airport,Agilent, Qwest, Galileo/Cendent, Denver Woman's Correctional Facility, Mail of the Americas, Mastercard, Sterling Correctional, University of Colorado, Palm Springs International Airport,Aerospace �J � Bryan D.Jones SUMMARY OF QUALIFICATIONS • Schedule and manage over 15 tee-hs • Oversee all security services • Hire, schedule,train and provide technical support for over 20 techs and sub- contractors • Design layout and system interfacing for multiple types of burglary,access and fire systems • Schedule and coordinate all fire systems inspections • Emergency service technician on-call 24 hours a day • Train new techs on security,card access, fire, data, phone, intercom and audio/video systems • Lead crews on installations from design to completion at both commercial and residential locations • Currently hold secret clearance from the Department of Defense for current DOD contracts EDUCATION University of Colorado-study in Law Syracuse University- Bachelor of Science in Economic Crime Investigation PAST AND PRESENT ACCOUNT DESIGN, IMPLEMENTATION,SUPPORT Design/Managed: 2008-Present University of Colorado, Palm Springs International Airport, Aerospace, Federal Reserve Bank 57 A.5 Company Project References: Company Name of Client Aerospace Corporation Company Address of Client 7250 Getting Heights CO Springs Telephone Number of Client 719-375-6150 Contact Person's Name at Client's Office Mark Wedo Value of Work: $1M+ Description of work: Installation of structured cable system for data. CAN and telephone. installation of security systems including CCTV and Access control and Intrusion Detection Systems. Company Name of Client Palm Springs Alrgort Company Address of Client Palm Springs,CA Telephone Number of Client (760)318-3822 Contact Person's Name at Client's Office Scott M. Daugherty Value of Work: $5M+ Dates worked on and Completion 11/2004—6/2005 +ongoing support Description of work: Retrofit installation of Access Control, PIDS/FIDS,CCTV systems for the Airport. 150+readers, 10 Workstations, 16 DVRs,wireless connectivity for CCTV access controls and Vehicle identification. Company Name of Clienj Summit CO Schools Company Address of Client Summit CO Telephone Number of Client (970)368-1000 Contact Person's Name at Client's Office Bryan Donahue Value of Work: $250k+ Dates worked on and Completion 06/2009—07/2009 +ongoing support Description of work: IP Camera installation—8 schools 53 0 Comnany Name of Client Colorado State yj3Jy&rsfty—Ft.pollir Company Address of Client Fort Collins, CO Telephone Number of Client 970-491-7655 Contact Person's Name at Client's Office Scott gaily Value of Work: $500K+ Dates worked on and Completion 4/1/2005 to Present Description of work: Installation of Access Control, CCTV and security systems for multiple locations. Integration with Colorado State local and wide area networks. 10+workstations, 10+ buildings to date, 80+cameras with Digital Video Recording. Company Name of Client Riverside County DejenI12 0 Cgnter,CA Company Address of Client 307SS-B Auld Rd.Murrieta California Telephone Number of Client 951-544-8338 Contact Person's Name at Client's Office Deputy Chief Jerry Guttierez Value of Work: $650,000 Dates worked on and Completion 9/1/2001 to Present Description of work: Construction support to Turner construction and the county of Riverside for the network data system(SCADA)for all of the jails control systems. Systems Include:Access Control, Door Control,CCTV, Intercom, MAN, Paging and Fire alarm. System implementation and on-going maintenance of the systems. Company Name of Client Leve1(3) Communications LLC Company Address of Client 1025 Eldorado Blvd. Broomfield CO Telephone Number of Client 720-888-2000 Contact Person's Name at Client's Office Tim Russ Value of Work: $350,000+ Dates worked on and Completion Ongoing Installation and Maintenance Description of work: Installation of cable structured system for data telephone systems. Installation of Card Access, CCTV Emergency Phone and Digital Video Recording systems. Ongoing service of Broomfield site. 59 Company Name of Client University Of C, Rjorad o—Boulder Campus Company Address of Client Stadium Bldg RM 1892 Gate 12 Telephone Number of Client 303-492-6609 Contact Person's Name at Client's Office Steve Pflip5on Value of Work: $1M+ Dates worked on and Completion 4/1/2001 to Present Description of work: Installation of Access Control,CCTV and security systems for multiple locations. Integration with University of Colorado local and wide area networks. 160+workstations,360 readers, 100+� cameras with Digital Video Recording. Comr)any Name of Client UnlyqUIly Of Colorado-Housin Company Address of Client Telephone Number of Client (303)492-5672 Contact Person's Name at Client's Office Jeff Spivey Value of Work: $800K Dates worked on and Completion 7/2004 to Present Description of work: Installation of Access Control for CU Housing-multiple locations. Integration with University of Colorado local and wide area networks. 190 readers, 15 workstations. 0 SECTION B: PROPOSAL ORGANIZATION, CONFORMANCE WITH RFP INSTRUCTIONS,AND DEMONSTRATED UNDERSTANDING OF THE OVERALL PROJECT AND REQUESTED SCOP OF WORK B.1 We have strived to make sure we followed all instructions and completed all forms. B.2 Understanding of Project and City's expectations Design: For this project,we will draw on our past experiences with similar installations to provide an innovative,forward thinking yet cost effective design. Using the guidelines provided, we will offer a documented proposal including conceptual design documents (DD), material lists and system narratives for approval. These designs will take the project priorities into account and will offer the best solution possible. Our management plan is based upon the keystone of establishing a clear consensus up front, allowing translation of the original conceptual design into a clear statement of work ultimately resulting in a tangible product which meets original expectations. Once the scope and design are approved, we will utilize the services of our in-house Design, Site Layout,Training, and Project Coordination staff to finalize a plan that meets the project schedule proposed. Our proposed design was built upon the conceptual design which has been clarified by the feedback received based on discussions during the site visits and responses to questions. The design leverages our expertise in designing similar retrofit systems based not strictly on theoretical performance, but rather on practical, real-life applications. We realize that this project involves transitioning a live system and our design and schedule will reflect the minimal impact to the security of the site and will include some level of dual systems to facilitate the upgrade. We have completed several other similar projects where the video was upgraded with little or no impact to the employees and/or public. 6 S. The overall understanding of the project is that the City has the following objectives: 1. Get as many of the existing 14 cameras operational and connected to dispatch with recording and playback capabilities. 2. Get the dispatch location and other workstations at PD capable of receiving the new video formats and make it more usable for the operators. 3. ,Get the existing 42 jail/PD cameras recording with playback capabilities. 4. Make live and possible recorded video available to the 60 remote lap top units installed into Police Vehicles. 5. Add as many of the 6 new cameras and get them connected to dispatch, with recording and playback capabilities. Taking these objectives into consideration, we have assembled what we think is the best possible solution for the budget presently available as well as future budgets that may become available. 1. Existing Cameras: The first building block for getting the existing cameras working and connected back to the Police Department dispatch is to layout the Radio network to be used. The base purpose of this system is the transmission of video from outlaying locations to the Hyatt Hotel for further connection over fiber to the PD. Because of the main purpose we have selected radio equipment that allows for higher frequency range capabilities, high security and flexible antenna options. It is our intent to use the Ubiquity Networks PowerBridge M5: Carrier Class 5GHz MIMO Bridging Solution. This solution has been provided by us on previous solutions and we have found it to be a cost effective solution with high quality and performance factors. We have priced within our proposal the use of Ethernet extender units as well as coax to Ethernet converter units for the transmission of a video link from the City Hall location. The existing infrastructure will not allow for higher quality camera video and this will also allow for future expansion at that location if needed. Secondly, we need to repair the existing cameras or replace them with new. We made the decision to replace the existing cameras as the older Spectra III domes that are installed are no longer current supported product from Pelco. These domes could be repaired but in the long run for the possible five year maintenance period it is the best solution to replace them. The choice of camera to be used is important to offer the best possible picture while allowing recording and transmission without issue. We have selected the Axis 6032-E pan tilt zoom (PTZ) dome camera because it is a state of the art camera with a proven track record and is flexible for the implementation needs of this project. This camera will allow multiple resolution feeds for live viewing and recording. 62 ® Thirdly,for the connection of the cameras to the PD we have decided to use managed switches by B&B Electronics which are DIN rail mounted so they can be fitted to the existing enclosures for the qutlying locations and at Dispatch. This will allow the implementation of LAN topology from the Hyatt to the head end server. For the completion of this network, we have included Ethernet extension units for the connection from the Dispatch/Server location to the spider shack/tower location to be able to reduce any issues with throughput or conditions. 2. Head-End system installation and Dispatch renovation The Digital Video Management System (DVMS)software selected for this project is the Milestone Corporate edition. This software is one of the leading systems used worldwide and is one of the standard products we support. The system Is a server based system with extensive capabilities and flexibility to accommodate any future needs the Police Department or City may have. The DVMS provided under this proposal includes unlimited client seats, server installations and web connections. Should additional cameras be added then only an additional license for that camera will need to be added to the software. Additional hardware and storage may need to be added depending on the amount of new cameras added. The DVMS will have the capabilities to limit the capabilities for any user to a camera or group of cameras, function or group of functions as needed for security purposes. For the purposes of this proposal we have calculated that 2 servers will be required. For the server hardware we have selected Dell R515 servers with internal RAID drives in the amount of 24 Terabytes total and 20 Terabytes usable each. To calculate the size of storage required for a DVMS system many factors must be taken into consideration. With California statute requiring a video recording to be kept for one year this causes a great hardship on storage to accommodate such a long duration. To meet this requirement we have calculated the recoding parameters in dual streams to allow simultaneous recording for the one year as well as the original 30 days desired. As an example, should the 42 cameras for the jail be recorded at 30 frames per second (full frame rate) using a resolution of 4CIF (704X480) and H.264 compression set at the highest level of 90%the system would require more than 46 Terabytes of storage. This could be accomplished either with direct storage devices or by using recordable media and offloading the data but consider that the use of 50 Gigabyte Blue Ray discs in this process would require 2.5 discs per day and over 900 per year. With the experience we have had using offloading scenarios as well as long term storage we have found that dual streaming is a highly beneficial practice to meet the needs technically and financially. The parameters we used is standard for data aging purposes 63 where a high quality picture is stored for a short period of time and a copy which is at a lower quality(frame rate) is kept for long term recall.The calculation for the size of storage we included in this proposal is based on the following settings for recorded video: Characteristic Short Term Lone Term New IP Camera Images Per Second (IPS), 30 6 Resolution, 704X480(4CIF) 704X480(4CIF) Compression, H.264 H.264 %Compressed 50% 50% Days duration for recording 30 365 Recording space required 6.5TB 2TB Existing Jail Cameras Images Per Second (IPS), 30 6 Resolution, 704X480 (4CIF) 704X480(4CIF) Compression, H.264 H.264 %Compressed 50% 50% Days duration for recording 30 365 Recording space required 20TB 6TB The above calculations yield two servers with a total combined storage of 35 Terabytes. We have included two servers each with 24 Terabytes of raw and 20 Terabytes of usable RAD-5 storage for the implementation of this project. The dispatch area will need to be renovated to accommodate the new technology as well as improve the ergonomic layout for the area. We have included two (2)46" LED monitors to be installed in dispatch on the wall, additionally there will be four(4) 17" monitors installed, one for each dispatch desk location. The DVMS software will be installed on each dispatch workstation as well as additional stations such as the patrol sergeant's office and Lieutenants' office. With the client software the operators will have full control of the cameras and shall be able to review video if authorized. 3. Existing Jail cameras The existing Jail cameras are presently not being recorded because the Pelco DX9000 systems are not running. These Digital Video Recorders will be replaced by the DVMS described above. The system server(s) provided with the DVMS have been configured with the overall system capacities to accommodate the recording of these cameras. .�,/ 64 0 To get these camera signals into the DVMS it is required to use digital video encoders, the encoders we selected are the Axis Q7406 6 port encoders that can encode 6 analog camera signals into an IP format. The encoders are rack mountable up to 3 in a rack,we have Included the racks in our proposal. 4. Mobile vehicle integration The DVMS selected has the ability to stream recorded and live video to the remote vehicles via web browser or installed client. Use of the web client allows the installation of the active X plug-in and is internet explorer compliant. This module will allow the officers in the vehicles to pull video for incident review or watch live video for the response to situations. S. New Cameras The addition of 6 new cameras has been accommodated within this proposal as an option because the budget for the project is fixed. These cameras can be added at any time by adding the unit cost for each camera. As a factor to installing the new cameras, 120 VAC is assumed to be provided by the City as well as any poles for mounting the new cameras. B.3 Key or Critical Issues Issues that impact the progress and successful completion of this project are very limited. From our experience issues arise when there is a communications issue or there is a delay in communicating questions or answers required for the continued progress of the project. We do not foresee any issues with this project. The city does have specific work that is required for the addition of the new cameras such as 120 VAC and poles if needed but we expect that the schedule will allow for flexibility in this area. 65 SECTION C WORK PROPOSAL As previously discussed the DVMS we have selected is the Milestone Corporate edition software platform using the Axis cameras and encoders for video input devices and Ubiquity Networks (UBNT) wireless bridge and access devices for remote connection to the system. We are utilizing the Dell R515 Server platform with expansion capabilities to add Dell Power Vault MD1200 serial attached storage (SAS) units. By using this platform we believe we are providing a solution that is both state of the art with respect to technology, economically responsible and also supportable and expandable for a considerable time period. The products we are proposing to use are as follows: Description _Manufacturer Model Digital Video Management System Milestone Systems Corporate Servers Dell R515 Operating System Microsoft 2008 Server Outdoor Camera Axis Q6032-E Video Encoder Axis Q7406 Encoder Rack Axis 291 1RU Wireless Bridge UBNT Powerbridge M5 46" LED Monitor LG 47LE5400 17" Monitor Dell E170S Ethernet Extender Enable 860 Data Sheets fqr the above equipment follows: 66 Milestone Systems XProtect® Corporate he Milestone open' latform is your m oundation f0`r success: w_ i stone is the world' I adirig__, F -,jcfer of open platform IP v)d4f , .. Neillance software:XProfect is;, =' signed with open a�chiteetfira^.:,' k pillows fbt integra#iOb With the_N; � Clest choice ongtVvSilk'vitfea and,; °,liter AArA-*.,The 00ect In large-scale installations,XProtect Corporate provides exceptional surveillance averwew dduCts into;,ace J mbre ttiaii - _-Y' and control. ti *�* � �, IP cameras,enrodirs aril 1 r act OvRs fra"m over l30�ffererlty T ,• , ■ ufsctureks.Cgrhmitted fo pro-; Premium software with no limits gatruolf?vjdebopgp,pIatfar d freedom of choice,Mitestorie ` XProtect®Corporate is powerful,IP video management software(VMS)designed for pud to be mong the flat VMS- '' large-scale,multi-site installations.XProtect Corporate supports an unlimited number ors for sup port ONVif`AiTT of cameras,users and sites-For systems demanding complete situational awareness A`standards.' -; "�• y"�' �_ '`r and immediate response time,XProtect Corporate offers easy-to-use clients that Integrate with interactive multi-layered maps and alarms. Built-In support for XProtect per> Ig�fo pt to s y� o ti I Smart Wall,Milestones video wall functionality with flexible configuration and indepen- lac r sta anon t dent choice In hardware enables seamless command center control. " "r 's �'si fee Y dnc# o� w,� t a s ' ° h rdyN r,J [r- f ftrrNso ,6yie ratite When there's no room for error --yritf rri10 seuritye�n viddo a af,ti S,you V1,,true ' XProtect Corporate provides the ultimate peace of mind for high risk,large-scale se- '> ding efilciency ant eS�paPid'`T` curity installations.Edge storage support combined with XProtect Corporate's fallover apailftlrsF: recording servers and redundant management server ensure video recordings are "4- never interrupted and access to the system is always maintained. easy and eff10, t,_- - �0o a optimal ha-rdware. Mike e 67 The Open Platform Company Complexity ilt-l", f ot�ct Smart Wall Arovicl�s gawerful made simple rO_. , . : Milestone's top-of-the-line product,XProtect Corporate is ~ >o� aSma aafl_forXProtectCb the powerful IP surveillance solution preferred for large, a,a �• ht- �'''` multi-site, high-risk security Installations. v {g/an�lvyigo wal�prod�cii,ypt• v! �@pte" ifua6gnal h�var�nes = Ila i ps ndlm XProtect Corporate is straightforward to operate letting you focus on e. �"jx get 5 security and not be overwhelmed by technology.XProtect Corporate's i t u in -- innovative central administration,intuitive wizards,flexible rules system, 1- k0w �:` ',. automatic network scanning and camera model detection allow you to '" , d6oi efficiently manage complex installations,especially with several locations. l U s In XProtect Corporate,all daily operaQons are executed through the i t a'h' Milestone XProtect®Smart Client,an easy-to-use client application. F Itr Continually setting the standard in IP video management,the XProtect Smart Client provides instant access to live cameras or recorded video. XProtect Smart Client features: • The Sequence Explorer: an instant overview of recorded video and I.ql3 i bookmarked incidents,which speeds up your investigation work ` and simplifies evidence export " • Independent playback:allows you to playback events on one cam- ' era while still monitoring live video • Overlay buttons:enable control of cameras and devices directly , from the camera view gy t 4' 5$ • Multiple language support:the XProtect Smart Client is available in 23 different languagesj. XProtect Corporate also features comprehensive user rights settings and allows administrators to enable or disable certain settings accord- 0 ing to specific staff categories or user skill levels.User access rights can also be based on time profiles,enabling time-conditioned access to cameras,the ability to playback specific cameras,control PTZ(Pan Tilt- Zoom)cameras or export evidence material. Meeting the needs of customers across the globe,XProtect Corporate's - Management Client is available in i f languages and upholds viewing regulations with privacy masking.Privacy masking is a feature used to protect privacy by concealing parts of an image from being viewed. Once activated,the privacy mask is consistently applied to live,play- back and exported video,protecting the privacy of the sensitive Image. edge Storage Ensuring the continuous availability of - recorded audio and video in the event of etwork or server failure tect Corporate features Edge Storage, 'rya iastry.-first,safeguardK>eaturg theta .r tl_ lc i r Powerful new features : Bookmarking , Multi-Stage Storage and Alarm Manager r : s15 � G � kmarking Multi Storage Alarm Manager tq's multi-stage The new Alarm Manager cons_ le archive alarms from all security devic systems connected to�Prd QQrate.l'i�ht inXegr�tii�rr r t�`¢ fa Federating access to multiple VMS systems Milestone Federated Architecture TM Is a solution that allows multiple,independent sites using XProtect Corporate to be Interconnected. Milestone Federated Architecture enables you to scale your system endlessly,and also gives you ultimate overview of your entire installation by combining centralized and local site _ administration into one efficient,easy-to-manage system. Each site in the federated architecture can operate as an independent system or the sites can be managed as one centralized system,and cameras throughout the system can all be seamlessly accessed. ay A typical federated architecture scenario would be a retail y chain deployment where the individual stores are handled as independent sites,but still with some degree of primary, centralized management.This makes even very large surveillance installations easy to manage. Analog Cameras/ Video IP Servers powerful core of sorvefflanc'a C'Y's- Cameras providingNetwork in third-party fiardtvate • infra- structure POS&ERP Integration XProtect® Computer Server and Storage Analytlos Framework Integratlo Mobile Devices Access Control integration About Milestone Systems Founded in 1998,Milestone Systems is the global industry leader in open platform iP video management software.The XProtect platform delivers powerful surveillance that is easy to manage,reliable and proven In thousands of customer installations around the world. With support for the widest choice In network hardware and integration with other systems,XProtect provides best-of-breed solutions to'video enable'organizations— managing risks,protecting people and assets,optimizing processes and reducing costs.Milestone software is sold through authorized and certified partners.For more information,visit:www.moostonesys.com Milestone Systems Headquarters,DK Milestone Systems Germany Milestone Systems Japan Tel:+45 80 300 300 Tel:+49(0)611 168 6597 Tel:+81 (0)3 3780 8749 Milestone Systems US Milestone Systems France Milestone Systems UAE Tel:+1 503 350 1 100 Tel:+33 175 6106 30 Tel:+971 4 3641 380 Milestone Systems Italy Milestone Systems Spain Milestone Systems Australia Tel:+39 02 6179 7507 Tel:+34 669 483 312 Tel:+61 3 9466 7806 Milestone Systems UK Milestone Systems Singapore General inquiries: Tel:+44(0)1773 570709 Tel:+65 6225 2686 Infoamilestonesys.com Sales inquiries: - salesomilestonesys.com 0 _ry 'f m e 0 The Open Platform Company The Dell Online Store:Build Your System http://premierconfigure.us.dell.comVdellstore/print sun=my_detailt Print Summary PowerEdge R510 - Price $12,165.00 Instant Savings $3,771.16 Price $8,393.85 36 Month Business Lease $291.77/months MPreliminary Ship Date:2/23/2011 My Selections All Options • PowerEdge R510 Date 2/9/2011 12:54:44 AM Central Standard Time Catalog Number 8 Retail rc1097022 Catalog Number/Description Product Code Oty SKU Id PowerEdge R510: PE R510 with up to 12 Hot Swap HDDs and 2 R510C2 1 [224-667) 1 Cabled Hard Drives,LED Ship Group: PowerEdge R510 Shipping for 12 Hot Swap SHPGPI2 1 [330-99771 2 HDDs/+2 Cabled HDs Processor. hteW Xeon®E5620 2.4Ghz,12M Cache,Ttzbo, E5620 1 (317-41121 6 HT,1066MHz Max Mem Additional Processor. I 1 (311-39281 7 Single Processor Ortfy [317-23721 Memory: 4GB Memory(4x1GS),1333MHzSingle Ranked 4GUDIPO 1 (317-25501 3 UDIMMs for 1 Processor,Optimized Operating System: Windows Server 2008 R2,Standard Edition,x64, WSSE6C 1 [421-16221 11 includes 5 CALS Hard Drives: 500GB 7.2K RPM Near-Line SAS 2.5in FlexBay 50ONLF 2 [342-06261 1209 Hard Drive Hard Drives: 2TBSH0 12 (341-9712) 1209 2TB 7.2K RPM SATA 3.5in HotPlug Hard Drive Hard Drive Configuration: R5 forxl2 HDDs,R1 for 2 M HDs for PERC PH70OR5 1 [342-0580] 27 H700,x12+2 HDD Chassis Internal Controller [330.6575) PERC H700i WTG RAID CTL NVDIMM 512MG PH7001R 1 [330-98531 9 Cache,12HD Chassis [342-09991 1st Hard Drive: HDMULTI 1 [341-41581 8 71 HD MU-Select The Dell Online Store:Build Your System http://pretrierconfigLwe.us.dell.com/dellsture/print sunmwy_detaili Power Supply: 750NRPS 1 1330-65971 36 750 Watt Non-Redundant Power Supply Power Cords: NEMA 5-75P to CI Wall Piug,125 Voti.15 125V10F 1 [310-8509] 38 AMP,10 Feet(3m), Power Cord ' Embedded Management: BMC 1 [313-79191 14 Baseboard Management Controller Network Adapter: [430-0955] 2x Wei PRO 1000PT 1 GbE Single Port NIC, 21 QOOPS 1 [430-0955] 13 PCIe-1 2/4-Post Static Rails STATIC 1 [330 5466] 28 Bezel: BEZEL 1 [313-85511 17 Bezel Internal Optical Drive: NODVD12 1 [313-8574] 16 No Internal Optical Drive System Documentation: Electronic System Documentation and EDOC 1 [313-85521 21 OpenManage DVD Kit Keyboards,Mice,Displays and Related Devices: USBPS2C 1 [310-66901 4 USS to PS2 Adapter for KVM Connectivity [905-66671 1006-7218] Hardware Support Services: U3P 1 (906-04221 29 3 Year ProSupport and NOD On-site$ervice [906-04621 1906-9710] [989-34391 Installation Services: NOINSTL 1 [900-9997] 32 No Wtallation Print ® 2011 Dell For customers of to 50 United States and the District of Columbia only. Slte Terms I Terms of Sale I Privacy Feedback snFG01 72- AXM& DATASHEET COMMUNICATIONS AXIS Q6032--E PTZ Dome Network Camera Advanced, outdoor-ready PTZ dome for demanding surveillance. zoom anc; 220' tilt Arctic Ternperatw'(� day/night and H.264 > High Power over Etliernet AXIS 06032-E PTZ Dome Network Camera is an outdoor-ready, high-performance PTZ dome designed far quick, easy and reliable installation in demanding surveillance applications. It is ideal for use at airports and seaports, as well as for city and perimeter surveillance. The IP66-and NEMA 4X-rated AXIS 06032-E provides Day and night functionality, progressive scan, 128x cost-efficient installation since no external housing wide dynamic range and D1 resolution (720x480 in is required. With Axis' Arctic Temperature Control, the 60 Hz, 720x576 in 50 Hz) contribute to the camera's camera not only can function at-40'C(-40'F)but also superb video quality. The H.264 compression format power up at that temperature following a power failure. ensures that image quality is not compromised while Notesepbro6faunting brackets aresold ep8rorely providing great savings in bandwidth and storage use. AXIS U6032-E has 35x optical and 12x digital zoom. It has a fast and precise pan/tilt response.The camera AXIS 06032-E is powered through High Power over can also tilt 20° above the horizon for an extended Ethernet using the supplied High PoE midspan. Power tilt range of 220°, enabling better views, especially over Ethernet simplifies installation since only one over uneven terrain. Intelligent video functionalities cable is needed for carrying power,as well as video and include auto-tracking, which enables the camera to pan/tilt/zoom controls.With High PoE,the camera can automatically detect and follow a moving object within operate even during a power failure as the network can its field of view. be connected to an Uninterruptible Power Supply. 73 www.axis.com Technical specifications — AXIS 06032-E PTZ Dome Network Camera System integration _Models AXIS 06032-E 60_Hz;_AXIS G6032-E 50 Hz Application Open API for software integration,including VAPIX0 Image sensor t/a"Flew HAD progressive Bran CCD Programming from Axis Communications available at www.axis.com Interface Lens f--3.4-119 mm,F1.4-4.2,autofocus,automatic day/night Horizontal angle of view:55.8'-1.7° Intelligent video Video motion detection,auto-tracking Minimum Color:0.5 lux at 30 IRE F1.4 Alarm triggers Intelligent video,PTZ position illumination B/W:0.008 lux at 30 IRE FIA Alarm events Fife upload via FTP,HTTP and email Shutter time 1/30000 s to 0.5 s(60 Hz),1/30000 s to 1.5 s(50 Hz) Notification via email,HTTP and TCP Pan/tiit/zoom E-flip,100 preset positions _ PTZ position,local storage - Pan:360'endless,0.05'-450'/s Video buffer 56 MR pre-and post-alarm Tilt:220%0.05'-450'/s _ _ 35x optical zoom and 12X digital zoom,total 42Ox zoom Casing IP66-and NEMA 4X-rated metal casing(aluminum),acrylic _ Pan/tilt/zoom u Guard tour (PMMA)clear dome,sunshield(PC/ASA) functionalities Control queue Processors and ARTPEC-3,128 MR RAM,128 MR Flash On-screen directional indicator memory Power High Power over Ethernet(High PoE)IEEE 802.39t,max.60 W Video H.264(MPEG-4 Part 10/AVC) AXIS T8124 High PoE Midspan 1-port:100-240VAC,max.74 W compression Motion JPEG Connectors RJ-45 for IOBASE-T/100BASE-TX PoE Resolutions Di 720x480 to 176x120(60 Hz) IP66-rated R1-45 connector kit included D1 720x576 to 176X144(50 Hz) Local storage SD/SDHC memory card slot(card is not included) Frame rate H.264:Up to 30/25 fps(60/50 Hz)in all resolutions Operating -40'C to 50'C(-40'F to 122'F) H.264 Motion JPEG_Up to 30/25 fps(fi0/50 Hz)in all resolutions ` conditions Arctic Temperature Control enables camera start-up at Video streaming Multiple,individually configurable streams in H.264 and temperatures as low as-40'C(-40'F) Motion JPEG Approvals EN 55022 Class B,EN 61000-3-2,EN 61000-3-3, Controllable frame rate and bandwidth EN 61000-6-1,EN 61000-6-2,EN 55024, VBR/CBR H.264 FCC Part 15 Subpart B Class B,ICES-003 Class B,VCCI Class B, Image settings Wide dynamic range(WDR),electronic image stabilization(EIS), C-tick AS/NZS CISPR 22,KCC Class B,EN 60950-1 Manual shutter time,compression,color,brightness,sharpness, IEC 60529 IP66,NEMA 250 Type 4X white balance,exposure control,exposure zones,backlight IEC 60068-2-1,IEC 60068-2-2,IEC 60068-2-79, compensation,fine tuning of behavior at low light,rotation, IEC 60068-2-14,IEC 60068-2-30,IEC 60068-2-6, aspect ratio correction,text and image overlay,privacy mask, IEC 60068-2-27,IEC 60069-2-60,ISO 4892-2 0 image freeze on PTZ Midspan:EN 60950-1,GS,UL,cUL,CE,FCC,VCCI,CB,KCC, UL-AR Security Password protection,IP address filtering,HTTPS encryption', _Weight 3.5 kg(7.7 lb.) IEEE 802.1X network access control",digest authentication, Included AXIS T8124 High PoE Midspan 1-port,IP66-rated RJ-45 user access log accessories connector kit,dear and smoked dome cover,sunshield, Supported IPv4/v6,HTTP,HTTPS',SSL/TLS',GoS Layer 3 DiffServ,FTP, Installation Guide,CD with User's Manual,recording software, protocols SMTP,Bonjour,UPnP, SNMPvl/v2c/v3(MIB-11),DNS,DynDNS, installation and management tools.Windows decoder 1-user NTP,RTSP,RTP,TCP,UDP,IGMP,RTCP,ICMR DHCP,ARP,SOCKS license 'This product includes software developed by the OpenSSL Project for use in the OpenSSL Toolkit.(www.openssi.org) More information is available at www.axis.com e2010 Axis Communications AB AXIS COMMUNICATIONS,AXIS.ARTPEC and VAPIX are registered trademarks or trademark applications of Axis AB in AXIS ® various jurisdictions All other company names and products are trademarks or registered trademarks of their respective companies.We reserve the right to introduce modifications without notice COMMUNICATIONS Axis video encoders Bringing analog surveillance,systems into the world of network video. 75 AXIS:& COMMUNICATIONS Easy transition to network video The video surveillance industry is rapidly undergoing a technology shift where analog CCTV systems are being replaced by network video technology. But that does not mean you have to discard your existing analog investments. Axis video encoders, rack solutions and video decoders enable a cost-effective way to integrate your analog surveillance installations and gain the benefits of professional network video technology. Experience the benefits of network video a Remote and secure access to live and recorded a Scalable, easy to integrate and future proof. images from any surveillance camera--any time A network video system makes it easy to add func- and anywhere from any networked computer, tionalities, expand the system and integrate with enabling cost-efficient and effective management. other systems such as access control or point of a Digital quality images and convenient digital video sales. storage. n Lower total cost of ownership. Network video • Powerful event management with intelligent products work with standard wired and wireless IP video capabilities, enabling the system to auto- networks, standard PC server hardware for video matically look for and act upon events or threats. recording and storage rather than proprietary Such capabilities can drastically reduce the work- equipment, and can support Power over Ethernet. load of security staff,lower network bandwidth and These benefits enable savings in installation, man- storage requirements,and enable searches for rel- agement and equipment costs. evant recordings to be made more quickly. a Ability to retain analog camera installations while building a network video surveillance system with network cameras. 7 r t �_ T�=yF y may. _• -- -7w., fL c. '.!.: K= -- -t N& •fir: F• >_ %ID - - - - 1-r r i :•'gr; l ::_' - ry4:. _'i *.��_ rom.'°'- -. •;'.'=~`-. 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'�� .. Y% -.'*�;i, .t�'ri- w1..-. ;J.'. •_ -ia•_•�-` - �q �C _ Yr p,h,, �Ja".' - - - - ?r_ry'.'�:• _ -- _ •w�.: - ,..r�=.�:.-,,.Y:,,.i•'��' �' •i- �;1`=•'-, � ,_J,•-a,.'�•-,M�>s%;iy'•",, all aC- f- -_ - _ _ _ _ _ _ _ _ _ _ _ _ '_,'y -a .Y )_ �L' -�`j_,•- _ _ rt��y.• .i�•j•r w Axis' high performance video encoder solutions Axis'standalone video encoders include one-and four- accommodate from one up to 84 analog channels,pro- channel units,while blade versions are available in one, viding a flexible and expandable solution. The racks four and six channels for use in racks.Axis racks pro- themselves provide network,serial and 1/0 ports,and a vide high-density solutions for migrating large-scale common power supply.They also enable hot swapping analog installations to network video.The racks can be of the video encoder blades so there is no need to outfitted with a mix of video encoder blades and can power down when installing or removing the blades. AXIS 07404 Video Encoder e An example of a four-channel standalone An example of a six-channel video encoder An example of an 84-channel rack solution video encoder. blade. using six-channel video encoder blades. Axis video decoder enables digital-to-analog conversion Axis'video decoder converts H.264,MPEG-4 Part 2 and AXIS P7701 can also be connected to LCD screens and Motion JPEG video streams as well as digital audio decode high resolution video (1280x720) through DVL streams into NTSC/PAL analog formats. AXIS P7701 A video decoder,together with a video encoder,can also Video Decoder allows both analog and digital monitors be used in an analog-to-digital-to-analog configuration and existing analog video switches to receive digital for transporting video over tong distances. Digital streams.An application example is a retail environment images maintain their quality regardless of the distance that uses traditional monitors in public spaces to dem- travelled. onstrate that video surveillance is being conducted. Systeni overview INTERNET - 4, 0,- V OB112UM NETWORKS . Powe 03 ridge M,';: Carrier Cliss SGHz MOO Bridging Solution fa arnAx MIMO TDMA Protocol Featuring Super-Efficient 25de1 MIMO Antenna Array Processor$ Atheros MIPS 24KC 40OMHz omo Information 64MB SDRAM 8MB Flash etwoddrV Intett'ace 1 X 1 1()0 BASE-TX -5 R1-45 Ethemet interface INFORMATIONREGULATORY COMPLIANCV fIRrekas roves FCC Part 25.247 210 �IC R5 nce YES OPERATING FREQUENCY GNz TX P� NS r 5011x RX SPECIFICATIONS DataRate AVG.TX Tolerance DataRate ISensItIvItV Tolerance 1-24M s 27 d m +-2dB 24Mb s -83 dBm +-2d8 36M s 2S d +-2dB .pi 36Mb s -80 dBm +-2d8 �+ 481415 s 23 d +-2dB 48Mb s •77 dBm + -2dB 54Mb s 22 ft + -2de 54Mb s -75 d8m + -2dB MCS0 27 d6m +-2dB MCS0 .96 dBm + -2dB MCSl 27 4§rn +-2dB I MCSl -95 dam + -2dB MC52 27 dBm +-2dB MCS2 -92 dBm + -2dB MCS3 27 dBm +-2dB MC53 -90 dBm + -2dB MCS4 26 d8m +-2dB MCS4 -86 dBm + -2dB MCS5 24 d +-2d8 I MC55 -83 dam + -2dB MCS6 22 d +(-2 8 .ei MCS6 -77 d8m +1-2dB "• MCS7 121 dBrn +-2 B MC57 -74 d8m + -2de MCSS 127 dBfh + -2dB X MCS8 -95 dBm + -2dB h MCS9 27 Bm +-2dB MC59 -93 d8m +/-ZdB MCSIO 27 em +-2 B MCS10 90 dBm + -2de CSCS11 27 Bm +•ZdB MCSll 787 dom +/-2dB MCS12 26 BM +-2 B MCS12 -84 d8m + -ZdB MCS33 24 em +•2dB MCS13 -79 dam + -2dB MC514 22 Bm +-2dB MC514 -78 dBm +/-2dB MCS15 21 d8m +-2de MCS15 -75 d8m +/-ZdB PHYSICAL ELECTRICAL/ENVIR ONMENTAL Enclosure Size 445 x 416 x 34mm Weight 3.82k Enclosure Characteristics Outdoor UV Stabalized Plastic Mounting Ktt Pole Mounting Kit Induded Max Power Consum on a Watts Power Supply 24V lA surge portedlon Intewated POE ada ter Included PowerMethod Passive Power over Imet airs 4 5+ 7 B return O radn Ten, eralure -30C to+80C O eretln Humidit S 5 to 95%Condensingi hock and Vibration ETSI300-019-1.4 INTEGRATED 2x2 MIMQ ANTENNA Freauencv Range 4.9-6.0 GH Max VSWR 1.1:1 Gain 24.8-26.5 Of H al 8eamwidth 6 deg. Polarization I V- of Beamwidth 16 deg. Cross of Isolation 128dB minimum I Elevation Beamwidth 16 deg. 41 VSWR H-Poi Azimuth H-poi Elevation V-Poi Azimuth V Poi Elevation Ubiquiti Networks Inc,91 E,Tasman Dr.,San Jose,CA95134 www ubnt.com LED LCD T'V- (I& LG 47LE5400 Lifers Good. 47" CLASS 47.0" diagonal HIGHLIGHTS LED Backlighting NetCast' Entertainment Access Wireless 1080p Ready FEATURES •LED Backlighting •NetCast Entertainment Access" (WI-FI•Ready) •Wireless 1080p Ready •TruMotion 1201-1z •full HD 1080p Resolution •4M•1 Dynamic Contrast Ratio •Picture Wizard II (Easy Picture Calibration) •Smart Energy Saving •ENERGY STAR'4.0 Qualified •Intelligent Sensor •AV Mode II (Cinema,Sports,Game) •Clear Voice it ISFccc•Ready w _ , , •24P Real Cinema •USB 2.0(JPEG,MP3,DIvX HD) Is it a TV? Or something better? •DlvX•HD There's no better LCD display technology than LED and the L•E5400 •4 HDMII V.1.3 w/Deep Color delivers that along with a whole lot more.You can tap directly into instant •SIMPLINKTM Connectivity movies and entertainment with NetCast and cut free of your cable box •Dolby Digital 51 Decoder and messy wires with Wireless 1080p. •Infinite Sound PeNci as LED wirel® You won't believe your eyes Tired of dark Entertainment on tap.NetCast Entertainment Full HD where you want it The best place for your scenes or dull colors? LG's Edge-lit LED Access brings the best Internet services direct to TV Isn't always near the cable Wireless 1080p technology delivers amazing clarity and color your TV—no computer required Instantly access Connectivity lets you cut loose from messy wires detail as well as a more energy efficient TV movies and TV shows,news and weather and the and still get a stunning Full HD picture compared to conventional TVs, world's largest library of HD movies in 1080p 80 � T�IIIN�O 4 �•1 C�'� R1Tp.LG�NT V F AW `CLEAR L E A`s` ®r USB 141 12 Saving sexe MOpRll VOICEII 2.0 LG 47LE54 Lifers Good PANEL SPECIFICATION SPECIAL FEATURES(CONTINUED) Screen Size _ _ _ __ _47"Class(47.0`diagonal) _ Parental Control w/V-Chip • __ __ Resolution - 1020 x 108op—� Key Lock • __ Dynamic Contrast Ratio 4,000,000:1 Closed Caption __ • _ Brightness(cd/m') _TBI) _ ___ SIMPLINKTM(HDMI CEcI Response Time(GTG) 2.6ms CONVENIENCE FEATURES TruMotion 120_1-l_z _ _ Language _ _4(EnRlsh�f5_pe�nish/French/Korean) Viewing Angle 1.78%178° _ Auto Tuning/Programming • VIDEO Channel Add/Delete _ __ •_ ____ _ _ ___ Built-In Tuner _ _ _ATSC/NTSC/Clear QAM_ Favorite Channel programming XD0 Engine _ __ -_ !__ _ __ Auto/Manual Clock erect Ratio_ 16:9 __ On/Off Timer Aspect Ratio Correction _ B Modes _ Sleep Timer • Just Scan(1.1 Pixel Matching) Auto Off/Auto Sleep(MmriovldeofsereeerM) _ • HDMITM 1080p/10BOi/720p TVAUDIO/VIDEO INPUTS/OUTPUTS Component 1080p/1080U720p RF In(Antenna/Cable) 1(rear) _RF 1080V720p__- AV In _ _ _ 1(read-1(side w/gender)_ Color Temperature Control 3 Modes __ __ Component Video In(Y.Pb,Pd+Audio 2(rear)1(side w/gender) ------- - -- -- - 24p_Real Cinema(5.6/2:2 Pulldown)_ _ _ •_ Digital Audio Out(Opticap - _1(rear) 3:2 Pulldown • _ _ _ _ HDMITM/HDCP Input IV13 w/Deep Colod _ 3(rear)1 (side) Picture Reset _ __ __ __ _ _ _ RGB In(D-Sub 16pin)-PC ____1_(rear)__ AV Modell 3 Modes PC Audio Input 1(rear) Picture Mode _ _ 8-Modes LAN 1(re_ar)_ ISFcco0P Ready__ _ _ • _ RS-232c In(Service Only) 1(rear) Intelligent Sensor Mode _- _ _•_ _ _ USB 2 0(JPEG.MP_EG-4/DivX HD) __ 2(side) xm.ColorTM • Wireless Control 1(rear) DTV SjQnal Strength Indicetor _ _ _ Headphone Out_-__ _ 1(side) AUDIO -- - CABINET/ACCESSORIES - --- - - - Mono/Stereo/Dual(MTS/SAP) _ __ __ •. ___ __ _ - ____ _ Cabinet Color Glossy Black/Silver Grey Audio Output Power(Watts-THD 10%) _ 20W(1oW+10W) Swivel Stand(Degrees) +20%20• - -- -- -- ------ - - -- - - -- Speaker System Details _ __ --__ 2 Way/4 S_leekers VESAO Compliant(WxH_►_ •(_200mm x 200mm) Dolbyg Digital Decoder • Remote Control 1 (Universal) Surround System_ _ _ Infinite Sound__ _ _ _ POWER Bass/Treble/Balance Controls _ _ ___ •__ Voltage,Hz 100V--240V,60/60Hz Clear Voice If _ ! On Mode(Average_) _ TBD Auto Volume Leveler II _ _ • Standby Made >01 W EZ Sound Mode 5 Modes_ ENERGY STAR®4 0 Compliant • _ _ _ _ _ ___ BROADBAND DIMENSIONS&WEIGHT NetCastT"Entertainment Access TV Without Stand(WxHxD)_ 4_4.4"x 2_7.2"x 1.2" Yahool(b TV Widgets • TV With Stand(WxHxD) 44.4"x 30.0"x 11.2" Netflix®Instant Streaming Ready • Sh_ipping Dimensions(WxHx_D) 47.0"x 31_._5_"_x 10_.0" _ VuduT""(Streaming) + TV Without Stand Weight_ 43.2 lbs PlcasaTM Web Albums • TV With Stand Weight 50.5 Ibs YouTubem _ • Shipping Weight 59.7 Ibs SkypeTm Ready • _ WARRANTY/UPC DLNAO Certified • Limited Warranty 1 Year Parts&Labor SPECIAL FEATURES UPC 719192176972 Wireless 1080p Ready(WHDITM) _ • REMOTEANPUT/OUTPUTS(REAR/SIDE) Wi-F&Ready - -• - - - - - Picture Wizard II Backlight Control • _ Smart Energy Saving + 1080p Source input HDMIT^i 60p/30p/24p Component 60p/30p/24p RGB 60p(WXGA) A/V Input Navigation __ ____ • __ Input Labeling • _ _ Quick View(Flashback) __ _ _ _ • ___ - LGusa-com NatCast internet connection B subscriptions required and sold separately Wireless 1080p Ready requires the vVIrele:s Media Hub which Is sold separately Cosign,features 81 and specdications are subject to change without notice Non-metric weights and LG Electronics USA, Inc. measurements are approximate r?i+2010 LC,Electronics rJSA,Inc All rights reserved "LG Life's Good'is a registered 1000 Sylvan A%enue Englewood Cliffs,NJ 07632 trademark of LG Corp All other product and brand names are trademarks or Customer Service and Technical Support,(800)243-0000 registered trademarks of their respective companies 02/22/10 r Enable-IT 860 LRE Kit The Enable-IT 860 Ethernet Extension Kit FEATURES$SPECIFICATIONS is the highest speed copper extenders in the industry today. They drive industry standard Features: 10baseT and 100baseT Ethernet signals to • Extends standard 100baseT Ethernet over nineteen times the restricted IEEE 20x beyond the 328ft or 100m Voice standard Ethernet distance. This cost- limitation of twisted pair Ethernet over ➢ Video effective solution eliminates many of the existing 1-pair phone wiring or better ➢ Data limitations and high costs for extending LAN • Supports digital Vol)channels cabling today. • 100 Mbps full-duplex service A PoE • Quad RJ-45 100MB Ethernet ports The 860 Series Solution is a pair of Ethernet • Dual RJ-11 2-line port(telephone) Extends Full-Duplex line drivers that utilize an existing 1-pair or • MPEG over IP suppo 100MB Ethernet up to #24 AWG Telco wiring between each 860 6,000' or 1,82$m series LRE. Specifications: LAN interface: Q ' RJ Small footprint for HIGHLIGHTS simple installation Extends 100MB Ethernet 20x th "(38m IEEE specs for Ethemet_ Depth: 3.75"(95m ves costs of re- Width: 5.75"(146mm [ring and expensive Enables E activity to Functionality: LA on of the previously LAN equipment r options Up to 700ft(200m) - 100Mbps 700ft(200m)to 1,350ft(400m) - 90Mbps Plug and Play Broadband Transport for delivering 1,350ft(400m)to 1,970ft(600m) -70Mbps 1,97oit(s00m)to 2,625ft(800 installation alto Voice, Data, Video over CAT 3 or -52Mbps 2,625ft(SOOm)to 3,280ft(1000m) -32Mbps rapid conn of CAT 5/6 cabling Up to 6,000ft(1,828m) -30Mbps your ex Can be used on all LAN devices Max Distance 1,826m/6,000ft net ■ including switches, routers, hubs, Interfaces gateways and end nodes 860 Units—(4) 100Mbps Ethernet rlink cabling can (1) RJ-45 Interlink port T-568A, T-568B or Mixed Digital Voice, Data,Video (1) RJ-11 Interlink port untwisted copper over existing telephone copper (1) RJA 1 2-line phone wiring such as Rapid and Easy Installation on any Environment electrical, telephone copper wiring—using RJ-45 LAN or Operating Temp: Y g optional RJ-11 interfaces -450 to 760C/490 to 1680E Humidity ■ Support PoE natively 5%to 95%, non-condensing RJ Wiring 860 CO -45 W g = 860 CPE �RJA1 Wiring 82 Design intent and understanding: Upon award,the final design and configuration needs to be verified for all parties to understand the final scope of work and the implementation plan for communications to all departments that will be effected with this project. To completely understand the scope a meeting between SIC and the City would be scheduled to go over any questions that SIC might have with regard to both scope and implementation. Additionally at this meeting the City representatives would be encouraged to provide any special work conditions, hours of operation,or special scope issues that may be pertinent. Systems Integration, Corp.will provide a detailed review of the design criteria applied within the proposal and a walk through of the implementation plan. The plan is tailored to the specific needs within an area that is being worked in with guidance from the City. It is expected that this meeting would be approximately Z hours and would be attended by both the City staff assigned to this project and SIC personnel including operations,engineering and project management individuals. Component selection: A detailed equipment schedule will be discussed at the project review meeting(kickoff meeting. At this meeting,computer specifications for the servers will be agreed upon so that SIC can expedite the ordering of these components. Once a final equipment list is agreed upon, then a formal equipment submittal will be presented for approval. Upon submission of the materials, City staff would complete a review of the materials and approve or comment if changes are necessary. This task would have duration of 5 days maximum and would be expected to take 4-8 hours of actual time. If the actual duration is less than 5 days,the scheduled tasks that follow could be accelerated. Engineering: Site plans and installation drawings are produced once the equipment list has been finalized. The engineering will include floor plans,equipment panel drawings and typical installation drawings for each component to be used in the project. These drawings will be generated for each building from the existing drawing set. Point to point drawings for each connection will be provided for the installation crew to use on site as well as for continued maintenance of the systems. Upon submission of the engineered drawings it would be expected that City staff would review and accept the drawings for installation. This task would be expected to last 5 days In total duration to allow for multiple reviews and would be expected to take approximately 8 hours or less in actual time. If the actual duration is less than S days,the scheduled tasks that follow could be accelerated. 83 Material Procurement: Once the materials have been selected and approved,they are procured and scheduled for delivery as needed according to the schedule. It is imperative to get the Server equipment in so that the programming can be done prior to the start of converting the systems over. Installation: The installation for the equipment will be phased into the following tasks: • Network Backbone(new drops provided by the City team for servers),SIC drops for connection to Hyatt and City Hall(hardwired locations) • DVMS system software installation and programming. This task would possibly require City team support depending on network access and administrative login capabilities for the machines provided by the City. The sub items within this task are: o City wide system connection o Jail/Dispatch Workstation software loading o Basic training for systems operators prior to any conversion • Conversion of existing downtown camera locations. Each site will be coordinated with the City for traffic control as needed. Each camera will be converted to the DVMS system and tested for functionality prior to leaving that camera. The City team would be involved to the extent of testing the new device and verifying the programming (performed by SIC)with SIG upon completion to insure minimum impact on operations. • Jail Video Systems Installation and conversion. The existing Pelco video recording systems will be replaced by a new system to provide high level integration with the DVMS system head end and workstations. This will be accomplished by replacing the Pelco DX9000 system components with encoders and connecting them to the video network provided by SIC. To do this the Pelco units will be removed and the encoders will be installed in their previous location The transition will require the installation of the new DVMS servers and network switches as well as video encoders for the video inputs and the installation of client software on any workstations requiring access to the recorded video. Programming of each camera will be coordinated with City team members. It is expected that the City team member activity for this task will be only on a coordination basis to decide recording parameters,call up programming and disposition of the Pelco system. • New Camera Installations. This optional item may be accepted so its installation will be dependent upon that acceptance. New cameras need to have power coordinated as well as any pole installation necessary. The City will provide these items prior to beginning work at the location by SIC. After the site has been prepped it will follow the same outline as existing camera replacements above. • Acceptance testing. Upon completion of the tasks above the systems will undergo a complete acceptance testing procedure. Preparation for this testing will include SIC generating a test matrix to insure all points are tested and are working. Once the test plan is completed and coordinated with City team members the test will be performed. 84 Project Execution: In addition to providing a project schedule In Microsoft MS Project,we would offer 2 week "look-ahead" breakouts on a weekly basis in order to better keep the CITY project personnel appraised of the progress and to allow any advance scheduling to take place. During the course of installation,we continually evaluate and dd►wment progress to ensure periodic objectives have been achieved and certified before moving to the next milestone, because we understand that the reliability of the total system is dependent upon every component and infrastructure operating as designed and specifl$d. Our progress evaluation and documentation process is dynamic and interactive,requiring customer signoff and feedback. We initially allocate manpower to meet the scheduled targets,but when necessary the project manager can draw upon our pool resource of trained and certified technicians to be nimble in adjusting to Issues that could otherwise cause delays or setbacks. The Statement of Work will be implemented through a controlled process which includes establishment of priority-based Mjlestones on a schedule from commencement to commissioning. The process Is dynamic,allowing for changes and adjustments while maintaining forward momentum to achieve the stated objectives on schedule and on budget. Overall Goals: 1. Meet or exceed the City SOW requirements including a design that is easy to use and is flexible/expandable for future growth. 2. Meet or exceed scheduling requirements 3. Provide a quality Installation with sufficient user training for the CITY personnel 85 • SYSTEM!Sl- '��7 �PITEGRATIiN C 0 R P. CITY OF PALM SPRINGS., CA, Police Camera System Repairs, Upgrades and Maintenance Services t,RFP 06-11) SIC trttervieat 45-2011 1 Interview uestiorrs 1. Briefly introduce your team members and clearly define the role and responsibility of each member. Elaborate on the background and experience of the Proiect Manager that your firm will assign to this project. 2. Describe exactly how the solution you have proposed in your response to the RFP can store 365 days worth of data on the servers you have specified. 3. Describe the procedure to offload the video to Compact Disc or DND as per the RFP. 4. Describe how you will provide video freed to 60 laptop computers in cars as per the RFP. Have you done this for any other clients? If so, please elaborate on the results of that project. S. What other projects/installations have you done similar to the one proposed that can withstand the extreme temperatures that we experience here in the desert? Please elaborate on the results of those projects/installations. 6. How will you address any wireless line-of-site issues that may occur in the downtown area? 7. Provide a cost breakdown of your proposed Total lump Sum cost proposal, showing cost for proposed materials & equipment, applicable tax, and labor to complete the project. 8. Provide a cost breakdown of your proposed 5 Year Annual Maintenance Program and outline exactly what is included in each year of maintenance (ie: anticipated hours, labor, materials, parts, travel time, response time, etc.). What specifically is NOT covered by your proposed annual maintenance program? 9. Provide a copy of your current, valid C-7 or C-10 contractor's license. 10. Briefly summarize why should the Evaluation Committee recommend your firm for this rp oiect? CO r { t k A T•t?�-:'• -�:{•� -ram. 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'tip a.u. �:r �� ,���-,� �- �r$r.-�V� X�� ��''Ey ,tmm,,��'ik�F�a -�k't�r,}�'y'��,v �' I t �"�` t`��� r�v;.,?�.,,F,� 'w s ,.4:�"1, Y��; Y[F '�:r. #' ^t„',; }y{{ � �.R ,'.� ` s � y[}��,.t�l e�. s!,;,� � ,;»��-, � � -a '�r",4�'� 5.:'�� i'!•� , +`�.- Ir�r4,.... �. ��11>..- �'3 f:•�� -t•. �,f' -.� 5�t _ � „�� v.,_:n, ��: ���, yr, ,°' � ��'i'E�'s.�}4. �"}Y. .,+. -.i r„. - t � } ,, i::,, � �--'� r r t A. x-,a:s� •r'w e :� �. ! ^xa v��. Fm � �► , Ah d s s • AL • ' ` • • All s ` • ` • i ! . • ` . • � � � ..�fr�t"�;-� u$�r''` - �£"�+��r���'TM��r��'rr��sa..,�- `� ���5�� `� •. .g���c-�,��•�"b��"� �--,f y �'+�-!��`r � I�' �• ��,,.;`���ras 'i' MJ ,{k�:rn s" ,��,;�t �•.�* � d �,,t. �� ll y _.r,- �w�� .,n..�,��`r�} �kF.:f�4��. k ".�;'.�■ 1 ` ' ` i ` AM r • i i i iAb • r r • '� r • • t ! r - - s r - Alk ! 11 0 r . ' • r rr • - . ! - ! - r "` • r .•.4 r� f' h 4h r, f -:�1- "RYt��� ^'-1 t31-:-F.-. 'y��..a"r',.,a�,-.- -;y1ttY',i�' �-. r.PrI -f !y-. - z) }4. 't, _ r f r« "} �qxI*qt'w j�,f 1.. N I l r" 'tl{ ���]} P •;S _� p}� !F` L �.N'Yl -i J S L: 4 1 .:�. Sy4�S I rni77)7nf A t 7 t } T IM rah'�`"�y' '+i0'a'nin .i _6 '� r"4 G;�;tx+^s� ��•Fr 'Ta^"+'.��� f Y- iC; ,� �� � -y - � - ti 4�- _r ,r n o -r*�' -i-" `� :? �' } �. t ;�-.�v- ��t�, ;�1 a:- c �•` -. � �+ ,. > k���. Jd f - Ab Ak dik mF ! ! ! • Alk - • - S ! Ilk ! • A a Palm Springs Airport — Exterior camera installation, Automatic Vehicle ID system, Radio Mesh communications system. Riverside Sheriff department: Maintenance and new installations for all correctional facilities within the county including Blythe, Indio, Riverside, Banning and Murrieta locations. Inst"ation of cameras and control systems, Milestone DVMS county wide presently being installed. In excess of 4-0 cameras. • University Of Colorado — Boulder — Milestone DVMS integrated to Software House Access Control system for campus vide CCTV control system. Includes over 300 cameras. • Whirlpool Corporation -- DVMS and access control for over 25 distribution and manufacturing facilities nation wide. Includes over 500 cameras. y I--., a:. ,� 4� v�; +r}y -__ eSrY ;_r r,�'t�.✓�~'q�'Y 45r�'�� � f }-_:-5 y.� t� b'f k4�i yy�F K�fi'.`f t�f,�l.�$ �� ,i � �`�' y��� l��' %�",`Zs,� k�v''Y^r� ;-�..r i- �t� xF tSr` � s- A'�„C +.�: Y'�rr`�.�-:_�3 ,"a^`_:r ?F".�'�,i.. �..r1-� aid �t it_�'`pxy"'r'F r;�!_ ,.`'Gs, is•��Jlxr�.::a- r � Vu4fi.+$':+, 4 + r -;F 01 02,1614 i.� ^'•T�lY�' F�t'� ��3fk .1w+�aS- �ik"�� r� - 1 f'. k`GM f}f�l r k t iG }•£� 'S y.�3/ '�^ 1 '[ - 1��Y" 4- f S `i i1 X'.+ i `fie Alk Oft dh An 40 ` • i t-X" • r.i EXHIBIT "D" SCHEDULE OF COMPENSATION Due to the nature of this project based on the scope of work defined herein and as approved by the US Department of Justice administering the grant funds Prevailing Wage IS applicable and required (per CA Labor Code 1720 (a)(1) The following lump sum payment for providing all labor, supervision, services, materials equipment, (excluding identified City-supplied cameras or other equipment provided by City) supplies, installation, testing, and training to complete the repairs, replacement, upgrades and expansion to the system to deliver a fully repaired, upgraded, expanded and operational turnkey system as defined in the Scope of Work herein. TOTAL COST OF SYSTEM REPAIRS, REPLACEMENTS, UPGRADES & EXPANSION : $169,632.00 *inclusive of 1 s'year warranty and maintenance costs. ANNUAL. SYSTEM MAINTENANCg SUPPORT CO§T: The maintenance period will start AFTER the initial first year warranty period expires: YEAR 1 =$ 8,790.00 YEAR 2 = $ 9,229.00 YEAR 3 = $ 9,783.00 YEAR 4 = $ 10,272.00 YEAR 5 = $ 11,093.00 TOTAL COST OF 5 YEARS OF SYSTEM MAINTENANCE: $49,167 GRAND TOTAL OF SCHEDULE OF COMPENSATION = $218,799 44 99 SYSTEMS s INTEGRATION C 0 R N Design,Installation,Implementation,Management h Service Network/Data,Communications,Security,Life Saf'i±ty 4699 Nautilus Court S Suite 205 Boulder,CO 80301 (303)920-8800 Pax(303)920-8844 CITY OF PALM SPRINGS REQUEST FOR PROPOSALS FOR Police Camera System Repairs, Upgrades and Maintenance Services (RFP 06-11) Attachment C Contact: Rob Howard General Manager 100 ATTACHMENT "C" *THIS FORM MUST BE COMPLETED AND SUBMITTED IN A § TELY SEALED ENVELOPE (NOT with your Technidal Propdsa-P) REQUEST FOR PROPOSAL (RFP#06-11) POLICE VIDEO SURVEILLANCE CAMERA SYSTEM REPAIRS, UPGRADES, EXPANSION AND MAINTENANCE SERVICES COST PROPOSAL Responding to Request for Proposal No. 06-11, Police Video Surveillance Camera System Repairs, Upgrades, Expansion and Maintenance Services, IIWE will accept as full payment the following lump sum payment for providing all labor, supervision, services, materials equipment, (excluding identified City-supplied cameras or other equipment provided by City) supplies, installation, testing, and training to complete the repairs, upgrades and expansion to the system. The undersigned Offeror proposes and agrees to provide all work and services necessary to deliver a fully repaired, upgraded, expanded and operational turnkey system as defined in the Scope of Work herein. TOTAL LUMP SUM AMOUNT: $ 169, 632 . 00 (PRICE IN FIGURES) One Hundred Sixty nine thousand, six hundred thirty two dollars. (PRICE IN WORDS) IMPORTANT NOTE: The successful vendor will be required to provide a getailed cost breakdown to the City for all equipment (by item), all material(s), and all labor necessary to complete the project. This is a mandatory requirement of the Federal Department of Justice Grant 2009-SB-S9-2611 and will be a condition of the agreement between the City and the vendor and will be submitted to the DOJ. ANNUAL SYSTEM MAINTENANCE SUPPORT COST: (*These costs are not part of the grant or the project budget, but may be budgeted each fiscal year by the Police Department for on- going maintenance of the system). The maintenance period will start AFTER the initial first year warranty period expires. The Contractor shall show annual costs for a 5-year horizon for all system maintenance and support, including all cameras and equipment: YEAR 1 = $ a, 790 . 00 YEAR 2 = $ 9, 229 . 00 YEAR 3 = $ 9, 783 . 00 YEAR 4 = $ 10,272 . 00 Revised:6/16/10 10 1 720669 1 Y YEAR 5 =$ 11, 093 .00 'TOTAL 5 YEAR ANNUALZMEM MAINTENANCE: , 49, 167 . 00 (PRICE IN FI MB-6) Forty Nine Thousand, One hundred sixty seven (PRICE IN WOIWS) Page 17 of 39 Revised:611611p Q Z 720669.1 Cost Analysis Materials and Taxes Server Equipment $ 7,918.00 Cameras $ 60,860.53 Radio Equipment $ 13,043.30 Antennas/Mounts et $ 6,259.50 Software licenses $ 11,324.88 DVMS Software $ 2,675.00 LAN Switches $ 3,852.00 Encoders 4 port $ 2,648.25 Encoder racks $ 631.30 46" Monitor $ 3,424.00 17" Monitor $ 1,070.00 Cat-5 extender $ 1,281.86 Ethernet over Coax converter $ 1,070.00 Total Materials $ 116,058.62 Tax $ 10,155.13 Total Mat & Tax $ 126,213.75 Cost Analysis labor Installation labor $ 26,500.25 Project Management $ 14,620.00 Programming and training $ 2,298.00 Total Labor $ 43,418.25 Project Grand Total $ 169,632.00 103 May 31, 2011 SYSTEMS Mr. Craig Gladders INTEIGRATION Procurement and Contracting Manager c 0 k A City of Palm Springs PO Box 2743 Palm Springs, CA 92263-2743 REF: Closed Circuit Video System upgrades and maintenance project Dear Craig, Per your request we have evaluated the requirements for the additional cameras as well as the existing cameras within the system for optional costs to use the existing cameras as well as add new cameras as needed. We found that only two of the downtown cameras had video at the Hyatt location not allowing us to evaluate many of the existing cameras for re-use. We have taken into consideration that the existing cameras in the cells do not need to be recorded at this time since they are not presently being used. The costs for the reconfigured system are as follows: Original base bid $130,000.00 Deduct for making only 19 of 42 jail cameras record ( 9,600.00) Add for replacement of(2) cameras at City Hall 5,395.00 Add to move equipment from interview room to IDF 4,080.00 Add for new cameras individual costs 4,650.00 each (at Vista Chino, Via Lola, El Alameda, Via Las Palmas) Add for camera at Tramway and 111 14,280.00 Add for camera at Skate Park 6,877.00 Subtotal 169,632.00 Maintenance Costs 49,167,00 Grand Total 218,799.00 1 hope this pricing will enable your team to make the decisions needed to move forward on the project and as always, if you should need anything please do nt hesitate to contact me. Sincerely, Systems Integration Corp. Rob Howard General Manager 4699 Nautilus CT,Boulder CO 80301(303)920-8800 Fax(303)920-8844 104 Design,Installation,Implementation,Management&Service,Network/Data,Communications,Security,Life Safety � i r � _. � s _• t � i _ ,�'�'L Y � S ��tr'3 z���A 'a'"t,��. A,� f�j. ����aca1.�� n�a��.rtk"� '. ti - y.�i. t•- n.� y$.� y •�sx•� vrw r+y,x;. '�`. - F+`� , 1,. '��1 t#ah ��z�•' � M1 ��%?+ .cy ,*�3 �� ^.�',�'F# "��..-is�� y Y tsi�u, [(/��' .-,, �bt_}^f J j�'�{ --- t� �,£-*Gt�' �nv.•F f � y1: ,.,7�-._���f ., �,� 4.—.�%���, �,. +t�:�+y ,_ `!� ,�a` y�,�"�-.:: • '�*e.'��rr 1 4+-..' r'!r�'kpp �'r"�, ;i7t s� ! r - �f 1 -, �� ��£;�� '' - r ati;a} t s ti: � ar. L.b Tt���4 3 �,4C.-i Cyl � P a r :✓} ��1�-• �. 'fib ,� ;�„ •_ r ;-•,. � .�..;-.*' � i L; +1�� r -� � 4y�Miz�4.� .�.n. Y�tr:.4,�iA ":.;-J`��,'I'�``�xYN-"',�RLT.,�,,,�u't'�^��"- �»'4�� x��� - S i;.� w w � � i1�� 1 ! . • • • i it � ' � it 0 • • 11 �! 1 . s # 11 • 1 � • • ! 1 1i . • + : 11 • : 1.1 - � • • i �! 1i EXHIBIT "E" SCHEDULE OF PERFORMANCE The schedule of performance for the project by Systems Integration Corp. foll9ps on the next page, broken out by work segment. The estimated schedule is 72 working days-assuming a July 1, 2011 start date and an October 5, 2011 completion date. 45 ID Task Name RFP Mi 1 PSPD Camera Upgrades Duration Start Julv August 1-- PoEiceCameraU 6119 8126 713 7111} 71f7 7124 7131 t317 8114 8121 8128e 3l4er" 911t 81fa 9125 Od012r 1fl19 pgrade and iHalntehanee Pro)ect 72 days Fri 7MIf f! 2 Award Project _ 1 day Fri 71i111' 3 Mobilization 1 day --Wed 7161i 1 i Project Review Meeting with Owner 2 das Thu 717ft9 5 Perform Cost Evaluation - -— y1 day- Thu 717137 e Perform ScheduleEvaluation - i day 7 Perform Materials Evaluation 1 day Thu--Thu 7171111 R11 i 717111IIII1 Determine locations for new cameras 5 Detemine Network Drops for each device&Switch 2 days Thu 7Rff 1 D Finalize Server and network m 1 daY Thu 7f7111j mponerrt Spee's f day Thu 717111, f Materials Approval and Procurement 36 days Mon 7111111 i 2 Finalize materials 5 days Mon 71t 111 t 3_. Submittal information to owner nor approval 1 day Mon 7481111 4 Review of Submitiets by Owner S days Tue 711- f� 5 Materials Approval 1 day Tue 7119/11' G Materials Procurement 1 day Thu 7/26111 7 Order Servers 5 days' Wed 7/27/111 8 Servers and Workstations on site _ 1 day Tue 812311 i E 9 Expiedite items for delivery as needed 1 day Well 7127111 Materials Delivery - -- - - 2 days--- Ft 8J26111i i 1 M engineering - - - 23 days Thu 7RM11 ?_ Big or materials and data sheets assem _�' 4 days Thu 7R111'i 9 Camere layout and RF engineering 7 days Wed filWiif t Dispatch Center layout design 2 days Fri 7f22111i Typical installation drawings 7 days Tue 7i28 i I Assemble submittal set of drawings 1 day Thu 814111 Commissioning plan 2 days Fri 81511 i l Review&Coordination meeting with Owner 1 day due 8151i 11 Installation Tasks 44days- Wed aflttMf; Network Backbone 9 days Wed 8M0111� Network Drops for switches 3 days Wed 81f OIf 1 Fiber Patch install&Test Swtch cannectil ky 1 day" j�6 a115111 Network Switch programmingnd ins tallation 5 days Tue 8116171 Video Systems Installation 35 days Tue al23111 Digital Video Manageiriert System Server install 5 days Wed 812411 i` SoTtrvere installation 1 day Wed 8131111' Software prngrarrxning of cameras in DVMS 5 days- Thu 91tj1 i Install encoders ror Jail cameras 1 day Thu am-41 Move existing wining to Dispatch 5 days Fri 9w i l Conned,lad cameras to DVMS _ 2 days' lid 911611 f Instak Cahieras Downtavm)Existing Lo(ations)and connect to 3 wits Tue 9121)If 1 i Install poleslPovuer at New locations as needed(City) 3 wks Tue 8123111 Install Cameraa at new local ons and Donned to DVMS 7 days Tue 9/i3M tl Acceptance testing _ 5 days Ilion 4o13Mi System acceptance testing 1 day i day Mon'lwl i As bui#documentation 1 wk Mon it)t91i 1, O&M Manuals 1 wk Mon 10d-il Maintenance and operations training 2 days Mon 10&11-' _ i— Page i Jog