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Home My WebLink About7/20/2011 - STAFF REPORTS - 5.B. �OF p ALAI Spy iy c u m a , cq</FO CITY COUNCIL STAFF REPORT DATE: July 20, 2011 NEW BUSINESS SUBJECT: APPROVAL OF DOWNTOWN AND UPTOWN BUSINESS DISTRICT TEMPORARY PUBLIC RESTROOM PROGRAM FROM: David H. Ready, City Manager BY: Community and Economic Development SUMMARY Staff recommends the City Council approve the Downtown and Uptown Temporary Public Restroom Program, which authorizes the City to subsidize expenses for restroom maintenance, cleaning and supplies to up to ten participating business in the Downtown and Uptown Business District in return for allowing public access to their restroom facilities during business operating hours. Also included is a Budget Resolution appropriating $100,000 from Fund Balance of the General Fund for the first year's program. RECOMMENDATION: 1. Approve Resolution No. "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALM SPRINGS, CALIFORNIA APPROVING THE DOWNTOWN AND UPTOWN TEMPORARY PUBLIC RESTROOM PROGRAM GUIDELINES AND APPLICATION/AGREEMENT." 2. Approve a Budget Resolution in the amount of $100,000 from Fund Balance of the General Fund to establish the program. 3. Authorize the City Manager and/or his designee to execute all necessary documents. STAFF ANALYSIS: The City of Palm Springs was petitioned by Main Street Palm Springs to open and maintain Public Restrooms in the downtown and uptown business district. There are currently no City-owned public restroom facilities within the Downtown Central Business District or Uptown District, and this has put a burden on local merchants who ITEM NO. City Council Staff Report (July 20, 2011)--Page 2 (Downtown and Uptown Temporary Public Restroom Program) are frequently asked by the public to use their facilities. A petition for public restrooms with over 500 signatures was delivered to the City Clerk's office requesting that the City of Palm Springs take action to provide public restroom facilities to improve the experience of our uptown and downtown visitors. Staff has investigated the cost of renovating existing restrooms at Plaza Las Flores and determined that the cost of retrofitting the restrooms to make them suitable for heavy public use would be in excess of $150,000. The annual cost of cleaning and maintenance, plus security would cost an additional $100,000 per year. The construction of new restroom facilities would be a major project requiring significant funds and months to complete, if a suitable site could be located. This alternative has the significant disadvantage of being a single location to serve an area which extends for more than a mile. A Temporary Downtown and Uptown Public Restroom Program is proposed to provide the public more immediate access to restrooms throughout downtown and uptown Palm Springs. The Temporary Public Restroom Program is proposed to begin in October 2011, when the tourist season begins, and continue for one year when the program will be evaluated. The program consists of a City subsidy offered to selected business locations which are willing to allow public access to restroom facilities during business operating hours. The purpose of the subsidy is to offset expenses associated with maintenance, cleaning and supplies as a result of increased usage. The program is voluntary and would be based on a review of applications by downtown and uptown businesses to participate. Criteria that would need to be met by each participating business would include: • The establishment must be open at least from mid-day through evening hours a minimum of 5 days per week, including the weekend; • The restroom facilities must be accessible for all individuals as required under the Americans with Disabilities Act; • Businesses would assume responsibility for daily cleaning, ongoing maintenance and supplies of their restrooms to meet the public need; • Business staff would be required to maintain a log sheet on the back of the entry door to the public restroom(s) identifying maintenance and cleaning times and schedule of restocking of supplies and these log sheets would be maintained on file at the premises for the duration of the program; • Display a window decal to be provided by the City identifying the establishment as a public restroom facility. In addition to the mandatory program criteria identified above, other desirables that would be considered in the selection of participating businesses would include: separate 02 City Council Staff Report (July 20, 2011)—Page 3 (Downtown and Uptown Temporary Public Restroom Program) men's and women's facilities and multiple stalls; well lighted, convenient and easy to find establishments; a location that serves most traveled areas and provides maximum coverage in relation to other selected locations; and maximum number of hours open for business. The City would reserve the right to select participating businesses. Participating businesses would reserve the right to refuse service or usage of restrooms based on abuse of the facility. Abuse would include excessive use by any individual or group, deliberate waste of supplies, disrespect for the property and any act that would be detrimental to the operation of the business. The objective of the temporary program is to select up to ten businesses at various locations in the uptown and downtown to maximize coverage and provide a convenient public access to restrooms. Staff will prepare a written and emailed notice to businesses within the uptown and downtown business district inviting them to submit an application to participate in the program. It is expected that applications would be received through August 2011. The City staff would evaluate and select locations and finalize agreements with the businesses by September 15, 2011. The Downtown Administrator would review each location for program criteria compliance and process payments to businesses on a monthly basis from October 2011 through September 2012. FISCAL IMPACT: The cost of the program to the City is projected to be $100,000, which is based on a payment of $500 per month per participating business over a full year beginning October 1, 2011 and assuming that there will be a total of ten public restroom locations selected. Part of the cost would be a potential grant of up to $1,000 per business for minor modifications to restrooms to ensure ADA compliance and other factors. Also included in the cost would be some administrative and marketing costs to assist the public in learning about the program. Dian ay, Redev&pment Coordinator Tom Wilson, AV stant City Manager NZ J n R m Director David H. Read , City Manager C uni an Economic Development -Fb-V 03 City Council Staff Report (July 20, 2011)—Page 4 (Downtown and Uptown Temporary Public Restroom Program) Attachments 1. Resolution No. adopting the Downtown and Uptown Temporary Public Restroom Program Guidelines and Application/Agreement Exhibit A - Downtown and Uptown Temporary Public Restroom Program Guidelines Exhibit B - Downtown and Uptown Temporary Public Restroom Program Application/Agreement 2. Budget Resolution 04 RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALM SPRINGS APPROVING THE TEMPORARY DOWNTOWN AND UPTOWN TEMPORARY RESTROOM PROGRAM GUIDELINES, APPLICATION AND AGREEMENT WHEREAS, there are no City-owned public restroom facilities within the Downtown Central Business District or Uptown District; and WHEREAS, a Temporary Downtown and Uptown Public Restroom Program would provide the public more immediate access to restrooms throughout downtown and uptown Palm Springs; and WHEREAS, a Temporary Downtown and Uptown Public Restroom Program would take effect October 1, 2011 through September 30, 2012 and afford staff the opportunity to evaluate the program in addition to other alternatives. THE CITY COUNCIL OF THE CITY OF PALM SPRINGS DOES HEREBY RESOLVE AS FOLLOWS: 1. The Guidelines and Application/Agreement for the Downtown and Uptown Temporary Restroom Program are hereby approved. 2. The City Manager or his designee is authorized to execute all necessary documents, in a form approved by City Attorney. ADOPTED THIS 20TH DAY OF JULY, 2011. David H. Ready, City Manager ATTEST: James Thompson, City Clerk CERTIFICATION STATE OF CALIFORNIA ) COUNTY OF RIVERSIDE ) ss. CITY OF PALM SPRINGS ) 05 Resolution No. Page 2 I, JAMES THOMPSON, City Clerk of the City of Palm Springs, hereby certify that Resolution No. is a full, true and correct copy, and was duly adopted at a regular meeting of the City Council of the City of Palm Springs on by the following vote: AYES: NOES: ABSENT: ABSTAIN: James Thompson, City Clerk City of Palm Springs, California 06 4oi V N Downtown/Uptown Temporary Public Restroom Program Guidelines OVERVIEW The program is designed to provide the public access to restrooms throughout Downtown/Uptown Palm Springs from October 2011 through September 2012. The City will offer a subsidy to approved locations that are willing to allow public access to their business for use of their restroom facilities. The subsidy is offered to offset expenses in cleaning, maintenance and supplies of restroom facilities. The program is being offered to a maximum of ten businesses within t eligible area (see attached map). The maximum subsidy to be offer 00 per month. BUSINESS PARTICIPATON CRITERIA: • Open from mid-day through evening, a m mum a days per week, including weekends. • Meets Americans with Disabilities Aci< DA)Accessibility irements. • Provide daily cleaning, maintenan supp' s of public r "m. • Display of maintenance times and re in pplies via. g sheet on back of entry door to restroom facilities. • Log sheets to be retained qo He at premise *, duration of program. • Display of 6" x 6" participati ow decal. F NOTE: Business shall rese the re use service or usage of restroom base abuse of n access is deemed by the .,: business as by any i ividual group and/or a detriment to business qtions,' iness res es the right to refuse access. CITY OF PALM SPRIAbs' '"F3 VI • S to bk der m river the period between October 1, 2011 ough berg 2012 made in monthly payments to the tablishmen e 1 ach month. sheets for cord; of cleaning and supply times to restroom fac • Partic n win decals. PROGRAM LAU IMELINE: 1. Downtown Administrator works with City staff to draft criteria and notice restaurants within Downtown/Uptown of program opportunity by August 1, 2011. 2. City staff to record and receive applications through August 2011. 3. Administrator and staff to select locations and finalize agreements with Restaurants by September 15, 2011. 4. Program window decals and log sheets delivered for start date of October 1, 2011. 5. Administrator to review locations for criteria compliance and process payments to restaurants. 07 The City of Palm Springs Downtown and Uptown Temporary Public Restroom Program Application/Agreement Form Name of Business (Restaurant): Street Address: Contact Information Name of Business Owner: Mailing Address: Street Address: _ City: Zip Code:_ 5 Restaurant Information: Days and hours of operation: Description of Restroom Facilities: l A' Separate Male/Female Facilities? Male Restroom: Number of Toilets: Number of Ur' v t Number of s: Number acceQ le stalls Number of AD r inks Nu iape ng Fern estroom: ber of Toil N r of Sinkss Nu m f ADA accessible stalls Numbe DA cessible sinks Number o r Change stations Entrance Type: From outside on street: Through Restaurant to interior: Is key required to enter? 08 AGREEMENT (name of establishment) will provide public access to our restroom facilities during our operating hours. In participating in the downtown and uptown temporary public restroom program, I agree to the following: ❑ Restrooms will be stocked with paper supplies and soap and will be cleaned and maintained daily. ❑ Log sheet will be maintained on back of entry door rooms and maintenance, cleaning and restocking of suppli y ill be documented on a daily basis. !° ' ` ❑ Log sheets will be collected and retain I6at the ises for the duration of the program. ❑ 6" x 6" participation decal to be provi u.-_ th (ty of Palm S ngs will be posted on exterior windows of restau r the duration o the program. =` City of Palm Springs agrees to pro lowing: ❑ 6" x 6" participation window de s ' i t the restaurant provides public restroo ❑ Log she cc mamtena leaning and restocking of supply times to parties g rent, ❑ P en icip restaurant in the amount of per onth to sub ex " _ __ -for additional cleaning, maintenance and lies as a of incased restroom usage by non-customers and e ees. 09 Contact Information: City: City of Palm Springs Attention: Downtown Administrator 3200 E. Tahquitz Canyon Way Palm Springs, California 92262 Phone: Business Owner: Palm i CA Phon x, IN WITNESS WHEREOF, the part' ave executed this A nt as of the dates stated below. ATw;;. City of Springs Date: B _ ATTEST: ` P OVED AS TO FORM: } By: By: s Thompso Douglas C. Holland XF C' City Attorney "BUSINESS OWNER" Date: By 10 - -- Y8A F 1 s 1s 2 9 16 17 10 ACHE_ AN DRIVE 11 `` 5 R:a'a E nil 6 21 UC- tRA 22 23 11 N H mY All J L V nq 0° 3 j4�i _ s b 4 RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALM SPRINGS, CALIFORNIA, AMENDING THE BUDGET FOR FISCAL YEAR 2011-12. WHEREAS, Resolution No. 22926 approving the Budget for the Fiscal Year 2011-12 was adopted on June 1, 2011; and WHEREAS the City Manager has recommended, and the City Council desires to approve, certain amendments to the budget for Fiscal Year 2011-12. NOW THEREFORE THE CITY COUNCIL DETERMINES, RESOLVES AND APPROVES AS FOLLOWS: SECTION 1. The Director of Finance is authorized to record inter-fund cash transfers as required in accordance with this Resolution, and Resolution No. 22926, adopting the Budget for Fiscal Year 2011-12 is hereby amended as follows: SOURCE(S) / FROM: Fund Activity Account Amount No. 001 $100,000 General Fund ADDITION(S)/TO: Fund Activity Account Amount No. 001 Pending $100,000 Downtown Restroom Program PURPOSE: Establish a new Downtown and Uptown Temporary Public Restroom Program. ADOPTED THIS DAY OF 20 . David H. Ready, City Manager ATTEST: James Thompson, City Clerk 13 Resolution No. Page 2 CERTIFICATION STATE OF CALIFORNIA ) COUNTY OF RIVERSIDE ) ss. CITY OF PALM SPRINGS ) I, JAMES THOMPSON, City Clerk of the City of Palm Springs, hereby certify that Resolution No. is a full, true and correct copy, and was duly adopted at a regular meeting of the City Council of the City of Palm Springs on by the following vote: AYES: NOES: ABSENT: ABSTAIN: James Thompson, City Clerk City of Palm Springs, California 14