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DATE: October 5, 2011
City Council Staff Report
CONSENT AGENDA
SUBJECT: ACCEPT $29,279 IN BUREAU OF JUSTICE ASSISTANCE FEDERAL
GRANT FUNDING AND AUTHORIZE PURCHASE OF 16 LAPTOP
COMPUTERS AND ACCESSORIES
FROM: David Ready, City Manager
BY: Police Department
SUMMARY
It is recommended that the City Council authorize the City Manager to accept $29,279
in Bureau of Justice Assistance Federal grant funding for the Police Department and
authorize the purchase of sixteen (16) Dell ruggedized laptop computers, docking
stations, and multimode antennas. The total grant amount will be $29,279 and the total
purchase will be $76,079.97.
RECOMMENDATION:
1. Accept $29,279 in grant funding from the United States Bureau of Justice
Assistance.
2. Authorize the purchase of sixteen (16) Dell Latitude E6420 XFR Ruggedized
laptop notebook computers with corresponding Dell Mobile Docking Stations and
Multimode Combo antennas from Dell Corporation via the Western States
Contracting Alliance Cooperative Purchase Agreement WN99ABZ in the amount
of $76,079.97.
3. Authorize the City Manager to execute all necessary documents.
STAFF ANALYSIS:
The Police Department uses notebook computers for officers to write police reports
(paperless system), to access state and local databases, and also to receive
emergency calls for service, as mobile data terminals. The City Council recently
approved the renovation and upgrade of our Downtown video surveillance system and
that project is currently underway. One of the aspects of this new technology is the
ITEM NO. 'A
City Council Staff Report
October 5, 2011 -- Page 2
Accept $29,279 in BJA Federal Grant Funding and Purchase 16 laptops
ability to stream live video feeds from the cameras to the mobile data computers in the
police cars.
The Police Department tested Dell Ruggedized Notebook Computers and Dell Mobile
Docking Stations along with external Multimode Combo Antennas and has already
implemented some of these units in the field through prior purchases. This purchase
will be used to replace sixteen (16) current slow, obsolete notebook computers with new
modern computers to match the existing new equipment and will be partially funded by
the Bureau of Justice Assistance grant. Ruggedized laptop computers were chosen for
their ability to withstand the unique stresses to which they are subjected in a police
patrol vehicle.
Section 7.09.010 of the Municipal Code provides that the City Council may authorize the
acquisition of supplies, equipment or services through a joint powers or other
cooperative purchasing program with a public entity or association of public agencies.
Dell Corporation holds a competitively bid government contract with the Western States
Contracting Alliance (WSCA), a cooperative government purchasing alliance utilized by
public agencies to acquire supplies and services. Pursuant to the requirements of
Section 7.09.010, the utilization of WSCA cooperative purchase contract #WN99ABZ
with Dell is in compliance and adequately protects the public interest for the acquisition
of the requested computer equipment.
FISCAL IMPACT:
The $29,279 in Bureau of Justice Assistance Federal Grant funds plus $46,800.97 from
Accounts 120-3012-43929 (Asset Forfeiture) and 261-3201-52089 (Supplemental Law
Enforcement Services Grant Fund). No general fund money will be used for this
$76,079.97 purchase.
Alb rto Franz Pgf ce Chief
David H. Ready, City er
11 02