HomeMy WebLinkAbout2006-02-15 STAFF REPORTS 2P a�,j?AtM sAP
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Cq`'po % CITY COUNCIL STAFF REPORT
CITY COUNCIL
CONSENT AGENDA FEBRUARY 15, 2006
SUBJECT: CONFIRM DECLARATION OF EMERGENCY AND RECEIVE AND FILE
A REPORT OF RESULTANT EMERGENCY PURCHASE OF REPAIR
SERVICES
FROM: David H. Ready, City Manager
BY: Director of Public Works
SUMMARY
Section 7.04.040 of the Palm Springs Municipal Code enables the City Manager to
declare an emergency in defined circumstances. When such an action is taken, the
code requires the action to be reported to the City Council for confirmation and requires
the reporting of transactions over $25,000 made pursuant to the declaration of the
emergency. This staff report requests such confirmation and contains the report of
emergency traffic signal repairs authorized for the Ramon Road and Crossley Road
intersection.
RECOMMENDATION:
1. Approve Minute Order "CONFIRMING THE CITY MANAGER'S
DECLARATION OF A PUBLIC SAFETY EMERGENCY."
2. Receive and file a report of emergency purchase over $25,000 relating to the
declared emergency.
I STAFF ANALYSIS:
I
During the final stages on construction of the Wal-Mart Center, construction crews
damaged a pull box and related conduit containing wiring for the traffic signals and
lights at the Ramon Road and Crossley Road intersection.
On various occasions in December 2005 and January 2006, the traffic signal failed
placing the signals in a flashing red/4-way stop mode or having some of the indications
go out completely and seriously impacting traffic on Ramon Road. Investigation by staff
revealed that conductors were shorting and conduit was in need of replacement. This
I
iTEMI NO.cl.
City Council Staff Report
February 15, 2006 -- Page 2
Ramon--Crossley Emergency Repairs
work was scheduled as part of this year's Protected-Permissive Modification Project, but
the repeated failure of the signal resulted in the emergency declaration. Staff/Contract
staff was able to get the traffic signal back into operation but, because an insufficient
number of working conductors remain after the damage to the conduit, only at the cost
of sacrificing lighting and some signal functionality.
Staff immediately began to search for contractors willing and able to provide quotes to
the City for repairing the intersection wiring. Staff had difficulty finding firms able to
respond.
In order to ensure public safety and to facilitate the acquisition of necessary repair
services in a timely manner, staff requested the City Manager declare an emergency.
Pursuant to Section 7.04.040 of the Municipal Code, the City Manager made such a
declaration in January 2006.
FISCAL. IMPACT: IFinance Director Review:
City has entered into a contract for signal repairs with L.. Signal in the amount of
$54,075. The only other City informal bid staff was able o obtain was from Sierra
Pacific Electrical Contracting in the amount of $65,279. A majority of this work is
scheduled to be funded 33% by Wal-Mart, 33% by the City of Cathedral City and 33%
by the City of Palm Springs.
New loop detectors costing $3,000, and included in the above total, are also proposed
for construction to be funded 50% & 50% between the City of Cathedral City and the
City of Palm Springs.
�JC3—
DAVID J. BARAKIAN THOMAS J. W1LSON
Director of Public Works/City Engineer Assistant City Manager-Development Services
DAVID H. READY 113 L CE/)JO NSON
City Manager ProuuremeT& Contracting Manager
Attachments:
1. Minute Order
MINUTE ORDER NO.
CONFIRMING THE CITY MANAGER'S
DECLARATION OF A PUBLIC SAFETY
EMERGENCY.
I, James Thompson, City Clerk of the City of Palm Springs, California, hereby certify
that this Minute Order Confirming the City Manager's declaration of a public safety
emergency, was adopted by the City Council of the City of Palm Springs, California, in a
meeting thereof held on the 151h day of February, 2006.
James Thompson, City Clerk
MEMORANDUM
DATE: FRIDAY,JANUARY 13, 2006
TO: Craig Graves, Director of Finance/Treasurer
FROM: David H. Ready, City Manager
SUBJECT: Ramon @ Crossley Traffic Signal
At the request of the Public Works Department and Procurement I have declared an emergency with
respect to the operation of the traffic signal at the referenced intersection. The emergency was
declared in order to allow immediate repairs to the conductors and conduit in order to continue the
effective operation of the traffic signal. We propose to utilize unallocated Gas Tax Funds to be
placed in our account 133-4298-50204 which will allow the Public Works Department to contract
for this repair. A budget adjustment will be prepared for Council consideration at the
February 1, 2006 meeting.
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xc: David J. Barakian
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