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F° CITY COUNCIL STAFF REPORT.
DATE: December 14, 2011 Consent Agenda
SUBJECT: AMENDMENT NO. 10 TO OWNER'S REPRESENTATIVE AGREEMENT
TO REFLECT AN EXTENSION OF THREE MONTHS ADDITIONAL
START-UP SERVICES AT THE ANIMAL SHELTER PROJECT.
FROM: David H. Ready, City Manager
BY: City Manager
SUMMARY
This action will approve an amendment which extends start-up services at the Animal
Shelter through March 15, 2012.
RECOMMENDATION:
1. Approve Amendment No. 10 to Agreement No. 5488 with Allen F. Smoot &
Associates for Owner Representative Services, extending start-up services at the
Animals Shelter for an additional three months.
2. Authorize the City Manager to execute all necessary documents.
STAFF ANALYSIS:
In 2007, following a Request for Qualifications process, Allen F. Smoot & Associates was
selected to provide Owner Representative services on City construction projects for up to
a five (5) year period. The current contract runs through June 30, 2012.
To assist in getting all systems established and up and operating at the new shelter as
well coordination of the purchase of needed equipment, it is desirable to maintain the
start-up services provided by Allen F. Smoot & Associates for an additional three months.
The attached Amendment No. 10 would extend start-up services from Dec. 1, 2010
through March 15, 2012 (two weeks off in January) at $8,000 flat fee per month. This fee
is reduced from the normal $14,000 per month charged during constructic- "-;^- -
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City Council Staff Report
December 14, 2011 - Page 2
Amend#10 Owner's Representative Agreement
FISCAL IMPACT:
The funding for the additional start-up activities is available in account 001-3304-54092, Animal
Shelter Capital account.
David H. Ready, Ci er
Attachment:
Amendment
02
AMENDMENT NO. 10
TO AGREEMENT NO. A5488
OWNER REPRESENTATIVE SERVICES
THIS TENTH AMENDMENT TO Agreement No. A5488 for consulting services, (herein
"Amendment") made and entered into on the _ day of 2011, by and
between the CITY OF PALM SPRINGS (herein "City") and ALLEN F. SMOOT &
ASSOCIATES (herein "Consultant") is hereby amended effective December 1, 2011, as
follows:
RECITALS
WHEREAS, City and Consultant entered into that certain Consulting Services
Agreement No. A5488 for Owner Representative Services ("Agreement'), as duly
amended from time to time; and
WHEREAS, the original agreement approval action on June 6, 2007, by the City Council
authorized the City Manager to take actions to extend the Agreement term for up to four
(4) additional one (1) year terms with said agreement currently running through June 30,
2012; and
WHEREAS, the parties wish to amend the Agreement to extend the Animal Shelter
work assignment from December 1, 2011 to March 15, 2012 for additional startup
services.
NOW, THEREFORE, for good and sufficient consideration, the parties agree as follows:
Section 1.
Exhibit "B" Schedule of Compensation and Work Assignments is hereby amended to
amend compensation rates, and add/adjust assignments as follows:
Compensation Rates, a flat fee rate is hereby added for start-up work at the Animal
Shelter Site as follows:
Start-up Services Flat Monthly Rate $8,000/Month
Project assignments are hereby added/adjusted, as of December 1, 2011, and the City
Manager may approve Purchase Orders, utilizing the above rates, to reflect the
following:
Proiect Title/Description: Manhours/Fee:
Animal Shelter Post-const. Start-up Authorize From Dec. 1, 2011 thru March 15,
2012 @ $8,000 per month (2 wks off
In Jan. 2012)
03
Amend 9 to A5488 1
Section 2. Full Force and Effect: Except as previously modified herein, all other
provisions of the Agreement shall remain unmodified in full force and effect.
IN WITNESS WHEREOF, the parties have executed and entered into this Amendment
as of the date first written above.
ATTEST: CITY OF PALM SPRING
a municipal corporation
By:
City Clerk City Manager
APPROVED AS TO FORM:
City Attorney
CONTRACTOR: Check One: _ Individual _ Partnership _Corporation
ALLEN F. SMOOT &ASSOCIATES
By:
(Signatwe)
Title:
Amend 9 to A5488 2