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Home My WebLink About05230 - NORTH AMERICA SENIOR CIRCUIT SOFTBALL N America Sr Circuit Softball Host 2006 Tournement Agreement No. A5230 R21426, 10-05-05 2006 SENIOR SOFTBALL WORLD SERIES@ HGSTAGREEMENT I WHEREAS, +L�e- C:, - y :l-' N ip a, 5 I CA hereinafter referred to as "Host Organization", in its desire to bring the Senior Softball World Series.(SSWS)to P,, A ,� y.,4s,C from Y= . e� f to S' 7��fre a- �, o6C , and the North American Senior Circui S Softball (NA CS), a Michigan Non-Profit Corporation,in its desire to have the 2006 SSWS played in Pd i Sp r'a, ,,s C✓i agree to the following: a i ORGANIZATION: A. Host Organization and the NASCS agree to work together on all aspects of the 2006 SSWS to ensure the successful execution of the event,to promote the Host Organization and senior softball in general. FINANCIAL COMMITMENT&REVENUE OPPORTUNITIES: A. Host Organization agrees to pay the NASCS Thirty-five, Thousand dollars ($35,000.00), to be paid according to the schedule contained in Exhibit A. The funds will be used to defray the costs of operating the SSWS tournament. If the Host Organization is not the party financially responsible for payment of the $35,000.00 to NASCS then the financially responsible party shall guarantee payment where indicated on the signature page. B. Revenues generated by local sponsorships and promotional activities as listed in Exhibit B shall be retained by the Host Organization. C. Revenues generated by national sponsorship sales shall be retained by NASCS to further promote the tournament and member services. FIELDS &FACILITIES: The Host Organization will provide the following facilities for the SSWS: A. Use of an adequate number of fields for the duration of the SSWS as listed on Exhibit C at no cost to NASCS. The fields must meet the specifications listed in Exhibit U. If the Host Organization cannot guarantee the provisions of facilities then the organization(s) that can guarantee provision of facilities must do so where indicated on the signature page:. B. The Host Organization will not charge admission to any games or parking fees for participants and their guests. ANj)t()r,1 REIEb`JIEi P a i PERSONNEL: The following staffing is required to run a successful SSWS: A. Host Organization and the NASCS will assemble a Local Steering Committee to coordinate and develop local promotions, activities and suppliers that will benefit the SSWS. B. Medical Personnel. Must be on-site during all hours of play and during any outside activities. 1 C. Maintenance Personnel. At each complex for the hours of play. Responsibilities include making sure fields are in excellent playing condition, acting as the on-site facility contact for SSWS Site Supervisor and j Tournament Headquarters staff. I D. Administrative Personnel. 16 persons to staff registration of players,2 to staff information booths at � registration. Please complete Exhibit E. HOTELS: A. The Host Organization will furnish the NASCS with information about local hotels to assist the NASCS in the selection of tournament hotels and a headquarters hotel. B. Room rates of tournament hotels will be subject to NASCS approval. C. NASCS will promote all tournament hotels in its Mananger packets and receive all room rebates. Please complete E�Yhibit F. I PRINTED MATERIALS: A. The Host Organization in conjunction with the NASCS will produce the 2006 SSWS emblem. Past emblems represented a flavor of the area combined with a softball theme. The emblem must be easily reproduced for posters, stationery, T-Shirts, caps,pins,patches, etc. I B. Host Organization will provide information for Player Packets and Goody Bags. Please complete Exhibit O. PUBLIC RELATIONS &MEDIA: The Local Steering Committee will develop and execute a plan to maximize media exposure of the 2006 SSWS. Please complete Exhibit H. SPECIAL EVENTS: Attach E:diibit I. RESPONSIBILITIES OF NASCS: A. Management and execution of the 2006 Senior Softball World Series®. B. Payment of expenses related to the management and execution of the 2006 SSWS. C. Cooperation in the organization of the Local Steering Committee, sponsorship programs and media cuunpaign and the design of the 2006 SSWS Emblem. D. Provision of a$2,000,000 general liability insurance policy for the 2006 SSWS with the Host Organization and it's officers, employees, agents, and volunteers named as additional insureds. SSWS DATES: The 2006 Senior Softball World Series®shall be held in a�,a y$. from to �d �� "�C3 I a I ASSIGNMENT OF RIGHTS: jThe rights of each party under this Agreement are personal to that party and may not be assigned or transferred to any other person, firm, corporation or other entity without the prior, express and written consent of the other party. NO WAIVER: The failure of either party to this Agreement to insist upon the performance of any of the terms and conditions of this Agreement, or the waiver of any breach of any of the terms and conditions of this Agreement, shall not be construed as thereafter waiving any such terms and conditions, but the same shall continue and remain in full force and effect as if no such forbearance or waiver had incurred. GOVERNING LAW: It is agreed that this Agreement shall be governed by, construed and enforced in accordance with the laws of the State of California. EFFECT OF PARTIAL INVALIDITY: The invalidity of any portion of this Agreement will not and shall not be deemed to affect the validity of any other provision. In the event that any provision of this Agreement is held to be invalid,the parties agree that the remaining provisions shall be deemed to be in frill force and effect as if they had been executed by both parties subsequent to the expungement of the invalid provisions. ENTIRE AGREEMENT: This Agreement shall constitute the entire Agreement between the parties and any prior understanding or representation or any kind preceding the date of this Agreement shall not be binding upon either party except to the extent incorporated in this Agreement. MODIFICATION OF AGREEMENT: Any modification of this Agreement or additional obligation assumed by either party in connection with this Agreement shall be binding only if placed in writing and signed by each party or an authorized representative of each party. COUNTERPARTS: This Agreement may be executed in any number of counterparts, each of which shall be deemed to be an original,but all of which together shall constitute but one and the same instrument. IN WITNESS WHEREOF, each party to this Agreement has caused it to be executed at Palm Springs, CA on the date indicated below. Dated: - City of Palm Springs _ ATTEST: HOST ORGANIZATION City Clerk Title: C.5 Gif APPROVED BY CRY COUNCIL WITNESS: 9.11q,94 (A5 0? The undersigned Guarantor does hereby unconditionally guarantee to NASCS full payment of$35,000.00 according to the Payment Schedule Exhibit A. Dated: � '®'� City of Palm Springs ATTEST: FINANCIAL GUARANTOR �yES'$f City Clerk �P Title: �,Ls C"g f� QAC WITNESS: ✓ t AU un� w..,, � - r�pp�pso�.,,-.r,,��"fir,yCR r'^."eras.-<yr� � _ - fJo-a.J%,^eJ 6AGh.� oSfi ii�,��,.de. id� i �. x The undersigned Guarantor does hereby unconditionally guarantee provision of facilities listed in Exhibit B according to the specifications contained in Exhibit C. Dated: Y✓ / ? /� /' -FACILITIES GUARANTOR BY: �- WITNESS: WITNESS: Dated: NORTH AMERICAN SENIOR CIRCUIT SOFTBALL _ BY: � WITNESS: Title: President WITNESS: i i i RESOLUTION NO. 21426 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALM SPRINGS, CALIFORNIA, SUPPORTING THE SPONSORSHIP OF THE SENIOR SOFTBALL WORLD j SERIES FOR 2006. ' WHEREAS, the City Council desires to obtain community events that bring a positive impact on the City; WHEREAS, the 2006 Senior Softball World Series would support the mission of the City Council and the tourism industry; WHEREAS, the City Council has appropriated $35,000 in the Fiscal Year 2005-06 Budget to sponsor the 2006 Senior Softball World Series. THE CITY COUNCIL OF THE CITY OF PALM SPRINGS DOES HEREBY RESOLVE AS FOLLOWS: SECTION 1. Support the Sponsorship of the 2006 Senior Softball World Series in the City of Palm Springs. SECTION 2. Authorize the City Manager to submit a bid proposal to the North American Senor Circuit Softball Association for the City of Palm Springs to be a sponsor of the 2006 Senior Softball World Series in an amount not-to-exceed $35,000.00. ADOPTED this 51h day of October, 2005. David H. Ready, CityiMaP'iager ATTEST: /JJ�imes Thompson, City lerk o� �M M s,, U �f c+ MEMORANDUM Ik M a :k ~s�y,ry rya '441Fa�� TO: Scott Mikesell Director of Parks & Recreation FROM: Kathie Hart, CMC rrr��' Chief Deputy City Clerk DATE: February 24, 2006 SUBJECT: North America Senior Circuit Softball A5230 Attached are two copies of the subject agreement for your records and distribution. We have kept the original for our records. Let me know if you have any questions, ext. 8206 /kdh Attachment I i I