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Home My WebLink About2006-03-01 STAFF REPORTS 2O �pALM Sp4 iy u in k C �R�O,AiE011u % q<IFORN�P City Council Staff Report DATE: March 1, 2006 CONSENT CALENDAR SUBJECT: AMENDMENT NO. 8 TO VSA AIRPORTS AGREEMENT FOR AIRPORT DESIGN AND ENGINEERING SERVICES FROM: David H. Ready, City Manager BY: Department of Aviation SUMMARY Federal Aviation Administration (FAA) has made approximately $7,500,000 in discretionary funding available to the Airport for airfield improvements. To receive this funding, project bids must be forwarded to the FAA by July 31, 2006. In order to meet the compressed time schedule, the Airport is recommending Amendment No. 8 to the VSA Airport Agreement. Amendment No. 8 will provide for design and engineering services for airfield pavement rehabilitation and lighting projects. The airfield pavement rehabilitation and lighting replacement will be accomplished in the later part of 2006. The cost of $920,000 (minus the local share of 5% or $46,000) is eligible for FAA funding when the grant is issued in the later part of August 2006. Therefore, a budget amendment of $920,000, representing the total amount of Amendment No. 8 is requested to be transferred from the Airport Fund's Retained Earnings Account to Airport account No. 6400-XX-XXX so that the design and engineering work can begin immediately. When FAA reimburses 95% of Amendment No. 8 ($874,000) those funds will then be transferred back into the Airport Fund's Retained Earnings Account. RECOMMENDATION: 1. Approve Minute Order No. authorizing Amendment No. 8 to Agreement No. A-4487 with VSA Airports, Inc. to provide design and engineering services for airfield pavement rehabilitation projects in the amount of $920,000, FAA AIP Project No. 3-06-0181-40. 2. Approve Resolution No. of the City Council of the City of Palm Springs, California, amending the budget for fiscal year 2005-2006. 3. Authorize the City Manager to execute all necessary documents. Item No. G . O . City Council Staff Report March 1, 2006 -- Page 2 Amendment No. 9—VSA Airports, Inc. STAFF ANALYSIS: In accordance with our pavement maintenance program, certain airfield aircraft operating pavements require rehabilitation; taxiway lights and cabling require replacement and the operating safety areas of Runway 13L/31 R require modifying. The $7,500,000 in funding that will be available for the Airport in August will fund the engineering, design and construction of taxiway C, A and B rehabilitation, and replacement of current taxiway edge lights with LED lighting that will allow the Airport substantial power savings. This funding will also fund the replacement of a section of underground cabling, that will also save the Airport's power consumption, and modification of Runway 13L/31R safety areas — this being a requirement of the FAA Airport Inspector. The bids based upon design are due to the FAA no later than 31 July 2006, therefore the design work must be started as soon as possible to meet this deadline. FISCAL IMPACT: There are sufficient funds in the Airport Fund's Retain Earnings Account 29302 to cover this transfer. Craig Graves — Finance Director lQ-X ..✓,� 6P,� AA Richard-S.-Walsh, A.A.e' EEDirector of Aviation Tro Butzlaff, Ts nt City Manager David H. Ready,c anager Attachment: Amendment No. 8 to the VSA Agreement MINUTE ORDER NO, AUTHORIZING AMENDMENT NO. 8 TO VSA AIRPORT AGREEMENT NO.A4487 TO PROVIDE AIRPORT DESIGN AND ENGINEERING SERVICES FOR AIRFIELD PAVEMENT REHABILITATION PROJECTS IN THE AMOUNT OF $920,000, FAA AIP PROJECT NO. 3-06-0181-40. 1 HEREBY CERTIFY that this Minute Order, authorizing Amendment No. 8 to Agreement No. A-4487 with VSA Airports, Inc. to provide design and engineering services for airfield pavement rehabilitation projects in the amount of $920,000, FAA AIP Project No. 3-06-0181-40, was approved by the City Council of the City of Palm Springs, California, in a meeting thereof held on the 1st day of March, 2006. JAMES THOMPSON City Clerk RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALM SPRINGS, CALIFORNIA, AMENDING THE BUDGET FOR FISCAL YEAR 2005-2006 WHEREAS, Resolution 21283 approving the budget for the fiscal year 2005-06 was adopted on June 8, 2005; and WHEREAS the City Manager has recommended, and the City Council desires to approve, certain amendments to said budget. THE CITY COUNCIL OF THE CITY OF PALM SPRINGS DOES HEREBY RESOLVE AS FOLLOWS: SECTION 1. ADDITIONS Fund Activity Account Amount 415 Airport 6400 Airport XX-XXX AIP 40 $920,000 Development Purpose: To amend FY 2005-06 budget SECTION 2. SOURCE Fund Activity Account Amount 415 Airport N/A 29302 Retained $920,000 Earnings ADOPTED THIS 1st day of March 2006. David H. Ready, City Manager ATTEST: James Thompson, City Clerk Resolution No. Page 2 CERTIFICATION STATE OF CALIFORNIA ) COUNTY OF RIVERSIDE ) ss. CITY OF PALM SPRINGS ) I, JAMES THOMPSON, City Clerk of the City of Palm Springs, hereby certify that Resolution No. is a full, true and correct copy, and was duly adopted at a regular meeting of the City Council of the City of Palm Springs on March 1, 2006, by the following vote: AYES: NOES: ABSENT: ABSTAIN: James Thompson, City Clerk City of Palm Springs, California t AMENDMENT #8 AGREEMENT NO. 4487, AIRPORT ENGINEERING SERVICES THIS EIGHTH AMENDMENT TO AGREEMENT NO. 4487 FOR CONTRACT SERVICES, (herein "Amendment") is made and entered into on the _ day of 2006, by and between the CITY OF PALM SPRINGS (herein "City') and VSA AIRPORTS, Inc. (herein "Contractor"). (The term Contractor includes professionals performing in a consulting capacity.), is hereby effective _, 2006 as follows: RECITALS A. The City and Contractor entered into that certain Contract Services Agreement No. 4487 fDr Airport Engineering Services ("Agreement"), as duly amended from time to time. B. The parties wish to amend the Agreement pursuant to the terms of this Amendment to add additional services to be performed by Contractor and increase the Contract Sum to authorize payment for such additional services. NOW, THEREFORE, the parties hereto agree as follows: Section 1: Section 2.1 of the Agreement entitled "Contract Sum" shall be amended as to the reference to the Contract Sum to include the fees added with this Amendment, as described in the revision to Exhibit "C" below (for $920,000.00), so that the revised Contract Sum shall read "Three Million Five Hundred Twenty Thousand and 00/100 Dollars ($3,520,000.00)", with all other provisions of Section 2.1 remaining unmodified and in full force and effect. Section 3: Exhibit "A" Scope of Services, Part V — Project Specific Scopes, is hereby amended by adding Project No. 9, with all other provisions of Exhibit "A" remaining unmodified and in full force and effect: Project# Project Title/Description Task Assignments* 9 Construct Miscellaneous Taxiway Improvements a. Runway °13L/31 R" Safety Improvements C, G, K b. Taxiways "A", "B" Pavement Rehabilitation C, D, G, K c. Taxiway "C" Pavement Rehabilitation C, D, G, K d. Taxiway Lighting Conversion to L.E.D. Lights A, G, K *tasks as defined in the original contract Section 4: Exhibit "C" Schedule of Compensation, Part II — Project Specific Compensations is hereby amended by adding Project No. 9a, 9b, 9c, and 9d with all other provisions of Exhibit"C" remaining unmodified and in full force and effect: Project# Project Title/Description Compensation(Not To Exceed) 9 Construct Miscellaneous Taxiway Improvements a. RM 13L/31 R" Safety Improvements $45,000.00 b. Taxiways "A", "B" Pavement Rehabilitation $165,000.00 c. Taxiway "C" Pavement Rehabilitation $685,000.00 d. Taxiway Lighting Conversion to L.E.D. Lights (all taxiways) $25,000.00 (Exhibit C-1 Breakdown attached) VSA AIRPORTS,Inc.,Agreement 4487,Amendment#8 5�r1"0 tl� Section 5: Exhibit "D" Schedule of Performance is hereby amended by adding the dates for Project No. 9, with all other provisions of Exhibit "D" remaining unmodified and in full force and effect: Project# Project Title/Description Commence Complete 9 Construct Miscellaneous Taxiway Improvements a. RNV 13Li31 R" Safety Improvements March , 2006 March 31, 2007 b. Taxiways "A", "B" Pavement Rehabilitation March , 2006 March 31, 2007 c. Taxiway "C" Pavement Rehabilitation March , 2006 March 31, 2007 d. Taxiway Lighting Conversion to L.E.D. Lights March , 2006 March 31, 2007 Section 6: Full Force and Effect. Except as expressly modified herein all other provisions of the Agreement shall remain unmodified and in full force and effect. Section 7: Corporate Authority. The persons executing this Amendment on behalf of the parties hereto warrant that (i) such party is duly organized and existing, (ii) they are duly authorized to execute and deliver this Amendment on behalf of said part, (iii) by so executing this Amendment, such party is formally bound to the provisions of this Amendment, and (iv) the entering into this Amendment does not violate any provision of any other agreement to which said party is bound. (Signature Page Follows) VSA AIRPORTS,Inc.,Agreement 4487,Amendment#8 2' ,_ � r , IN WITNESS WHEREOF, the parties have executed and entered into this Agreement as of the date first written above. ATTEST: CITY OF PALM SPRING a municipal corporation By: By: City Clerk City Manager APPROVED AS TO FORM: Ely: City Attorney CONTRACTOR: Check one: _Individual ,Partnership_Corporation Corporations require two notarized signatures: One from each of the following: A. Chairman of Board, President, or a Vice President:AND B. Secretary, Assistant Secretary, Treasurer, Assistant Treasurer, or Chief Fin ci Officer � . > e (notarized) / Signature (notarized) Name: o k Name: . ,)C�� /-✓-�fl Title: f��`��" t Title: ,:S --c'i+z 7fki"t,/ State of Cc, V �v+-h t u State of C.o%/-a o County of Q i Vc'�S r`d e County of lrao o, y� On,, before me,Qrxr (( q On-before me, personally appeared Ki'txfioy Skeri personally appeared perseaaity known fn�(proved to me on personally known to me (or proved to me on the basis of satisfactory evidence) to be the the basis of satisfactory evidence) to be the person(gwhose name0 is/M&subscribed person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to the within instrument and acknowledged to me thhgfsheAhey executed the same to me that he/she/they executed the same s/in r authorized capacity(i")�and in his/her/their authorized capacity(ies), and that by NSF iegtheir signaturesP4,on the that by his/her/their signatures(s) on the instrument the person( or entity upon instrument the person(s), or entity upon behalf of which the personKacted, behalf of which the person(s) acted, executed the instrument. executed the instrument. WITNESS my han and official seal. / %�/� WITNESS my hand and official seal. Notary Signature: C �yl/1 (�1//GL//jd�� Notary SignatuF _` C` Jali Notary Seal: Notary Seal: (}� SARRAH K.WALTON Commission#1532125 zz` "y"ee _ Notary Public•California . � San Bernardino County My Comm.Expires Dec 5,2008 VSA AIRPORTS,Inc.,Agreement 4487,Amendment$8 $ Amendment#8 Agreement No. 4487,Airport Engineering Services Exhibit C-1 Compensation Table Task Project Project Description Task Type Amount Amount 9a R/W "13U31R" Safety Improvements C Fixed Fee 8,000.00 G.A. R/W move Hold Lines to FAA Standard Distance G Fixed Fee 27,000.00 from R/W CL, Move Signs and RGLs; Install In-Pavement K T&E 1.) 10,000.00 RGLs; Return Markings (CL, edge radii) to original position 45,000.00 9b Taxiways W', "B" Pavement Rehabilitation C Fixed Fee 20,000.00 3-inch (AC20R) overlay from Ramp to R/W"31L"H.L. D Fixed Fee 15,000.00 Grind, pave, markings, adjust signs and lights, G Fixed Fee 90,000.00 in-fill and grade rock areas K T&E 1.) 40,000.00 165,000.00 9c Taxiway "C" Pavement Rehabilitation C Fixed Fee 32,000.00 3-inch (AC20R) overlay from TWA to W" D Fixed Fee 35,000.00 Grind, pave, markings, adjust signs and lights, G Fixed Fee 428,000.00 rewire the south circuit, in-fill and grade rock areas K T&E 1.) 190,000.00 685,000.00 9d Taxiway Lighting Conversion to L.E.D. Lights(all taxiways) A Fixed Fee 5,000.00 Convert all Taxiway Lights to LED G Fixed Fee 10,000.00 K T&E 1.) 10,000.00 25,000,00 1.) Time& Expense-Not To Exceed l�1