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1FORN`P CITY COUNCIL STAFF REPORT
DATE: March 7, 2012 CONSENT CALENDAR
SUBJECT: Owner's Representative Contract Amendment
FROM: David H. Ready, City Manager
BY: City Manager
SUMMARY
The proposed action is to approve Amendment No. 11 to Agreement A5488 for
continued Owner Representative services related to the start-up of the Animal Shelter.
RECOMMENDATION:
1. Approve Amendment No. 11 to Agreement A5488 with Allen F. Smoot &
Associates for continued Owner Representative Services.
2. Authorize the City Manager to execute all necessary documents.
STAFF ANALYSIS:
While the move-in to the new Shelter is complete the full implementation of all desired
programs is on-going. Many of the program implementations require
electrical/mechanical/facility modifications which can be most efficiently implemented
with the coordination of the Owner's Representative. Some of the specific programs
are:
• Retail Space outfitting.
• Medical Suite start-up.
• Shy Cat Room development.
• Circulation modifications to allow the public in the back of the dog wards.
• Interior circulation signage.
• Walkie-Talkie safety communications within the building.
• North side dishwashing facility.
• Front counter audio recording system.
• Photo Studio coordination.
• Shelter Operations Start-up/Mentoring
ITEM NO. �`
City Council Staff Report
March 7, 2012 - Page 2
Owner Representative Amendment No. 11
It is expected that these programs will be implemented by the end of the fiscal year.
The attached contract amendment would extend the Owner Representatives
assignment at the Animal Shelter through the end of May to allow for the necessary
coordination work to be completed.
FISCAL IMPACT:
The total cost of the two and one half month assignment extension is $20,000 and the
dollars are currently budgeted in the Animal Shelter budget, account 001-3304-43200.
David H. Ready, City M
Attachment: Amendment
02
AMENDMENT NO. 11
TO AGREEMENT NO. A5488
OWNER REPRESENTATIVE SERVICES
THIS ELEVENTH AMENDMENT TO Agreement No. A5488 for consulting services,
(herein "Amendment') made and entered into on the _ day of 2012, by
and between the CITY OF PALM SPRINGS (herein "City") and ALLEN F. SMOOT &
ASSOCIATES (herein "Consultant') is hereby amended effective March 16, 2012, as
follows:
RECITALS
WHEREAS, City and Consultant entered into that certain Consulting Services
Agreement No. A5488 for Owner Representative Services ("Agreement'), as duly
amended from time to time; and
WHEREAS, the original agreement approval action on June 6, 2007, by the City Council
authorized the City Manager to take actions to extend the Agreement term for up to four
(4) additional one (1) year terms with said agreement currently running through June 30,
2012; and
WHEREAS, the parties wish to amend the Agreement to extend the Animal Shelter
Start-up work assignment from March 16, 2012 to May 31, 2012 for additional startup
services related to the Gift Shop, Medical Clinic, Grooming Salon and Dog Ward public
access modifications.
NOW, THEREFORE, for good and sufficient consideration, the parties agree as follows:
Section 1.
Exhibit "B" Schedule of Compensation and Work Assignments is hereby amended to
add/adjust assignments as follows:
Project assignments are hereby added/adjusted, as of March 16, 2012 and the City
Manager may approve Purchase Orders, utilizing the existing contract rates, to reflect
the following:
Proiect Title/Description: Manhours:
Animal Shelter Post-const. Start-up Authorize additional startup services from
March 16, 2012 thru May 31, 2012;
2.5 months.
Amend10 to A5488 1 03
Section 2. Full Force and Effect: Except as previously modified herein, all other
provisions of the Agreement shall remain unmodified in full force and effect.
IN WITNESS WHEREOF, the parties have executed and entered into this Amendment
as of the date first written above.
ATTEST: CITY OF PALM SPRING
a municipal corporation
By:
City Clerk City Manager
APPROVED AS TO FORM:
City Attorney
CONTRACTOR: Check One: _ Individual _ Partnership _Corporation
ALLEN F. SMOOT &ASSOCIATES
By:
(Signature)
Title:
Amend10 to A5488 2 04