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Home My WebLink About3/7/2012 - STAFF REPORTS - 2J 40�PALM sp9 iy V N + x 4 + Cpx'OIIRW x Cq<�FOIt *% City Council Staff Report Date: March 7, 2012 CONSENT CALENDAR Subject: APPROVAL OF PLANS, SPECIFICATIONS AND ESTIMATE (PS&E) AND AUTHORIZATION TO BID FOR THE 2011/2012 ANNUAL SLURRY SEAL, CITY PROJECT 11-05 From: David H. Ready, City Manager Initiated by: Public Works and Engineering Department SUMMARY The Public Works and Engineering Department schedules an annual slurry seal of various City streets. It is intended that every City street receive a slurry seal approximately every 5 to 7 years. The construction documents (Plans, Specifications and Estimate) are completed and, in accordance with 7.03.040 of the Procurement and Contracting Code the Council is required to approve and adopt plans, specifications and working details, and authorize the bid request for all public projects in excess of $100,000. Approval of this project will allow staff to proceed with this public project, with an estimated cost of approximately $550,000. RECOMMENDATION: Approve the specifications and working details for the 2011/2012 Annual Slurry Seal, City Project 11-05, and authorize staff to advertise and solicit bids. STAFF ANALYSIS: The Public Works Department oversees the maintenance of the City's street system. Each year, the Department assembles a capital project to continue its Slurry Seal Program on various City streets. The intention of the Slurry Seal Program is to provide a slurry seal within 5 to 7 years on every City street. This year's slurry seal program is scheduled to include only major arterial streets, consisting of: • Palm Canyon Dr. (Vista Chino to Mesquite Ave.) • S. Palm Canyon Dr. (El Camino Way to Cantina Way) • Indian Canyon Dr. (Ramon Rd. to Camino Parocela) • Farrell Dr. (Computer Way to Vista Chino) • Dinah Shore Dr. (Gene Autry Trail to bridge) • Kirk Douglas Way (El Cielo Rd. to Ramon Rd.) ITEM NO. City Council Staff Report March 7, 2012 - Page 2 2011/2012 Annual Slurry Seal (CP 11-05) A complete listing of streets and maps of these areas are included in Attachment 1. On February 28, 2012, the City Engineer presented this project to the Main Street Executive Board at its regular meeting. Staff explained the City's intention to move forward with this important street maintenance project for the Uptown and Downtown areas, with an expectation of construction occurring by May 2012. Deferring this project until summer is not possible, as there are limitations on the maximum ambient temperature for installation of slurry seal. There will be strict provisions for scheduling the work in the City's commercial areas to minimize impacts to businesses, with an emphasis for the contractor to complete the work as quickly as possible. The Main Street Executive Board was supportive of the City's project, and made the following requests: 1) do not start the project prior to May 1; 2) do not work Memorial Day weekend; 3) do not prevent VillageFest from being scheduled; and 4) do not schedule overlay of Indian Canyon Dr. until the slurry seal contract is complete. The slurry seal specifications have been prepared by Department staff, are ready for Council approval and the subsequent advertisement for construction bids. Section 7.03.040 of the Procurement and Contracting Code requires that for public projects in excess of $100,000 Council approve and adopt the plans, specifications and working details, and authorize staff to advertise for construction bids. The Engineer's Estimate for this project is $550,000. Approval of the recommended action will allow staff to proceed with bidding of this project. FISCAL IMPACT: Funding for this project is made available through local Measure A funds in account 134-4498-50100 and in Airport Fund account 416-6501-50000 (for Kirk Douglas Way). SUBMITTED: Prepared by: Recommended by: /Iy , At,& , 9W- Marcus L. Fuller David J. Barakian Assistant Director of Public Works Director of Public Works/City Engineer Approved by: Thomas J. Wils , Asst. City Manager David H. Ready, Cit Eger Attachments: 1. Street Listing and Maps 02 1044470 NORTH PALM CANYON DRIVE VISTA CHINO VIA LAS PALMAS 1,710 60 102,600 SF 1044465 NORTH PALM CANYON DRIVE VIA LAS PALMAS TAMARISK ROAD 2,251 60 135,060 SF 1044480 NORTH PALM CANYON DRIVE TAMARISK ROAD ALEJO ROAD 1,320 54 79,200 SF 1544185 NORTH PALM CANYON DRIVE ALEJO ROAD TAHQUITZ CANYON WAY 2,640 46 120,336 SF 1544190 SOUTH PALM CANYON DRIVE TAHQUITZ CANYON WAY RAMON ROAD 2,640 46 121,624 SF 2344660 SOUTH PALM CANYON DRIVE RAMON ROAD MESQUITEAVENUE 2,840 69 198,168 SF 2744006 SOUTH PALM CANYON DRIVE ELCAMINO WAY EL PORTAL 1,455 52 68,113 SF 2744010 SOUTH PALM CANYON DRIVE EL PORTAL CANTINA WAY 2,644 60 158,640 SF 2344665 INDIAN CANYON DRIVE RAMON ROAD CAMINO PAROCELA 665 61 40,565 SF 1244010 FARRELL DRIVE TACHEVAH DRIVE TAMARISK DRIVE 1,720 60 103,200 SF 1244015 FARRELL DRIVE TAMARISK DRIVE ALEJO ROAD 1,320 60 79,200 SF 1344005 FARRELL DRIVE ALEJO ROAD TAHQUITZ CANYON WAY 2,630 61 160,430 SF 2045015 DINAH SHORE DRIVE GENE AUTRY TRAIL SAN LUIS REY DRIVE 1,280 60 84,684 SF 2045020 DINAH SHORE DRIVE SAN LUIS REY ROAD CROSSLEY ROAD 1,295 60 86,289 SF 2045021 DINAH SHORE DRIVE CROSSLEY ROAD WEST END OF BRIDGE 3,810 60 230,778 SF KIRK DOUGLAS WAY* EL CIELO RD RAMON ROAD 4,440 64* 209,644 SF 'Pavement width varies 12'-70' 1,978,531 03 CITY OF PALM SPRINGS SECTION 10-T4S-R4E TU nL PANORAMA KUAU > _ CORONADO W VISTA CHINO o AVE o W z VIA =SOL o a R6�0 V_ w STEVENS Y ROAD ' IS Of W CAMINO NORTE CAMINO- o DOLORES S� DEL NORTE Q MINO M( CT CAPISTRANO < O2 F��o W VERADA NORTE o CT VIA DE o N VIA LAS PALMAS . sw EST o ¢¢ LAS z PALMAS z > z S VIA o LAS PALMAS W VIA VADERA ¢ - s oCD� " N W VERADA=U SUR mo 00 Q w W CAMINn W Z CAMINO SUR o � . - o �o _ �c� T w o - W VIA LOLA Y REGAL DRIVE" W - HERMOSA PLACE CERES HERMOSA PT _ N Rp Q� ¢ o EL EDA o Q >MTN W z VIEW Q W MTN-VIEW o LEISURE WAl'- PL o a w � W CANYON PL PRESCOIT .: K z 13RIVE S RQ z ocif ck�_ z W = MERITO PLOf a CRESCENT - DRIVES W MEiRITO PL cm z CRESDCRNT� ¢- of VA -LAS PALMAS ESTATES DR - a m - W CHINO ROAD z LM 7tLEJ6 RO- 04 RIVERSIDE COUNTY CITY OF PALM SPRINGS m � ni O O � Z D r � W R d N TAHQUITZ DR Cn -u a X Z Z m AN JACINTO�RD m N PATENCIO R g)N PATENCIO �,;.IRD a z�m a PABLO o , Q LUGO RD o MONTE UI6TI .DR "MUSEUM DR S GAHUILLA RD S CAHUILLA ` RD S BELARDO , RD S BELARDO RD- f1AR D R i a M TTiTYr � INbIAN CANYON DR INDIAN CANYON„ DR ` S PALM CANYON OR m 0 0 n m N ..j, CALLE AJO. 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