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F°R` City Council Staff Report
Date: March 21, 2012 CONSENT CALENDAR
Subject: APPROVAL OF AMENDMENT NO. 3 TO CONTRACT SERVICES
AGREEMENT NO. 5235 WITH DOKKEN ENGINEERING FOR THE
INDIAN CANYON DRIVE WIDENING, CITY PROJECT NO. 01-25
From: David H. Ready, City Manager
Initiated by: Public Works and Engineering Department
SUMMARY
An amendment to the contract services agreement with Dokken Engineering is required
to extend the period of time for construction phase services (contract administration,
materials testing, and inspection) for the Indian Canyon Drive Widening, City Project 01-
25.
RECOMMENDATION:
1) Approve Amendment No. 3 to Agreement No. 5235 with Dokken Engineering, in
the amount of $38,310 for a total revised contract amount of $951,040 for the
Indian Canyon Drive Widening, City Project 01-25; and
2) Authorize the City Manager to execute all necessary documents.
STAFF ANALYSIS:
On February 15, 2006, the City Council approved Agreement No. 5235 with Dokken
Engineering to provide environmental and civil engineering design services for the
Indian Canyon Drive Widening, City Project 01-25. This project will widen Indian
Canyon Drive from two to four lanes between Tramview Road and the Union Pacific
Railroad, extending through the Whitewater River.
On May 4, 2011, the City Council approved Amendment No. 2 with Dokken Engineering
in the amount of $190,980 to provide the City with turnkey construction phase services
for this project. The original budget for construction phase services was based on a 90
working day construction period. An additional 39 days were required to complete this
project, and a corresponding budget increase for construction phase services is
required.
ITEM NO.
City Council Staff Report
March 21, 2012- Page 2
Amendment No. 3 to Agreement No. 5235
Staff recommends Council approve the contract amendment which will provide sufficient
budget to close-out this federally funded project.
FISCAL IMPACT:
Sufficient funds for construction phase services are available in account 134-4497-
50216. No City funds are required for this project as CVAG has agreed to cover the
City's local match towards the federal grant paying for construction.
SUBMITTED:
Prepared by: Recommended by:
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Marcus L. Fuller David J. Barakian
Assistant Director of Public Works Director of Public Works/City Engineer
Approved by:
Thomas J. Wils6fi, Asst. City Manager David H. Ready, nager
Attachments:
1. Amendment No. 3 to Agreement No. 5235
02
AMENDMENT NO. 3 TO CONTRACT SERVICES AGREEMENT NO. 5235
WITH DOKKEN ENGINEERING
INDIAN CANYON DRIVE WIDENING
TRAMVIEW ROAD TO THE UNION PACIFIC RAILROAD BRIDGE
(THROUGH THE WHITEWATER RIVER)
CITY PROJECT NO. 01-25
FEDERAL PROJECT NO. STPLN-5282(023)
The following articles of Agreement No. 5235 are hereby amended to read as follows:
SECTION 2.1 Maximum contract amount is amended to Nine Hundred Fifty-One Thousand
Forty Dollars ($951,040.00).
SCHEDULE OF COMPENSATION (Exhibit"C")—Exhibit"C" is amended as follows:
"Phase 3 — Construction Services" is replaced with the attached "Phase 3 — Construction
Services".
Purchase Order Number(s): 616346
Agreement Number: 5235
Original City Council Approval: February 15, 2006
Original Contract Amount: $ 745,855
Amount of Prior Changes: $ 166,875
Amount of This Change: $ 38,310
Amended Total: $ 951,040
Account Number: 134-4497-50216; $38,310
SIGNATURES ON LAST PAGE
03
EXHIBIT "C"
SCHEDULE OF COMPENSATION
PHASE 3—CONSTRUCTION SERVICES
The following budgeted hours are based on a project schedule of 129 working days.
Project Manager: 34 hours @ $200/hour= $6,800
Resident Engineer: 345 hours @ 150/hour= $51,750
Biologist: 92 hours @ $120/hour= $11,040
Inspector: 572 hours @ $100/hour= $57,200
Subtotal—Construction Inspection: $126,790
Materials Testing: $30,000
Quality Assurance Testing: $10,000
Labor Compliance: $18,000
Milk Veche Seed Collection & Dispersal: $2,500
Design Support: $30,000
Equipment/ Per Diem: $12,000
Phase 3 Subtotal: $229,290
Grand Total of Contract $951,040
END OF EXHIBIT "C"
04
Except as specifically amended by this Amendment No. 3, all terms and provisions of
Agreement No. 5235 remain in full force and effect.
ATTEST: CITY OF PALM SPRINGS,
a California charter city
By:
City Clerk By:
City Manager
APPROVED AS TO FORM:
By:
City Attorney
CONSULTANT: DOKKEN ENGINEERING
Check one:_Individual_Partnership X Corporation
Corporations require two notarized signatures: One signature must be from the Chairman of Board,President,or any Vice
President.The second signature must be from the Secretary,Assistant Secretary, easurer,Assistant Tr asurer,or Chief
Financial Officer).
By: t By:
otarized Signature of Ch ' an of Board, Notar Signature cr ary,Asst Secretary,
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Pr`esi�de�ntt or any Vice President Treasurer,Asst treasu ero hief Financial
Officer
Name:1�/
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Title: Title:
State of�� State of
County of Sar_q County of a amo.�ss
On °J 2 2 before me, /�.0�/ cry/ G On '5 Z IL- before me / /�p
personally appeared �w.1 T Lt. LA personally appeared �rdim 7
who proved to me on the basis of satisfactory a who proved to me on the basis of satisfactory evi ce)to be
the persm(s)whose names) istare subscribed to the within the person(s)whose name(s) is/are subscribed to the within
instrument and acknowledged to me that he/she/they instrument and acknowledged to me that he/shelthey
executed the same in his/her/their authorized capacity(ies), executed the same in his/her/their authorized capacity(ies),
and that by hisRrer@heir signature(s) on the instrument the and that by hWherttheir signature(s) on the instrument the
person(s), or the entity upon behalf of which the person(s) person(s), or the entity upon behalf of which the person(s)
acted,.executed the instrument. acted,executed the instrument. - -- - --
I certify under PENALTY OF PERJURY under the laws of the I certify under PENALTY OF PERJURY under the laws of the
State of California that the foregoing paragraph is true and State of California that the foregoing paragraph is true and
correct. correct.
WITNESS my h d and officia seal. WITNESS my he
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Notary Signatu ua Notary Signature:
Notary Seal: Notary Seal:
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